The Quadrennial Review Process

for Staff Scientists and Staff Clinicians

December 16, 2009

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Purpose:• To evaluate continuation/placement of the SS/SC • For possible salary adjustment• To enable the SD to report on allocation of these personnel

Process:• Standardized to fairly evaluate SS/SC despite many roles

• PRP and CRP provide core expertise for the Quad Review Panels

• PRP/CRP review SS/SC appointments and promotions, know level of accomplishment expected

Background

Review Criteria

• Scientific evaluation and determination of the overall contributions of the SS/SC to the research program of their PI

• Review period is the last four years (2006-2009)

• Review should be based on how the SS/SC fulfills their role in the Lab/Branch – whether it’s providing an essential core service, functioning like a PI, or giving scientific continuity to their PI’s program.

• Reviewers consider mitigating issues such as the scientific environment, mentoring (or lack of it) by the PI, a poorly prepared package, etc.

• Success can be judged through both independent scientific achievement and contributions to collaborations

Performance MeasuresStaff Scientists:

Performance is measured against the following elements: interactions with other scientists, scientific productivity, other achievements, and evidence of being up-to-date scientifically and technically.Measures of performance include collaborations, awards, presented lectures, course work, mentoring/teaching, participation in Special Interest Groups, etc.

Staff Clinicians:

Performance is measured against the following elements: interactions with other physicians and scientists, scientific and/or clinical productivity, other achievements, and evidence of being up-to-date scientifically and clinically.

Measures of performance include patient care responsibilities, clinical skills, collaborations, awards, presented lectures, mentoring/teaching, participation in IRB-approved protocols, etc.

Quad Review Package

You and your PI should assemble the package together.

Package contains: Check Sheet

Standardized Recommending memo from PI2 letters of recommendation from collaboratorsStandardized CV and biblioBSC RecommendationsReview Report

Packages are due to CCR ARC by Friday January 29, 2010.

Staff Scientist Recommending Memo

Your PI is asked to describe your accomplishments in the following areas:

1. Scientific Productivity2. Scientific Presentations3. Participation in Special Interest Groups, Tech Transfer, Involvement in GMP production, INDs, etc.4. Collaborations5. Mentoring/Teaching6. Continuing Education (training programs participated in)7. Awards8. Other significant achievements9. Description of Core activities, list of collaborators and/or users: (For Facility Heads who are not reviewed by the BSC)

Staff Clinicians Recommending Memo

Your PI is asked to describe your accomplishments in the following areas:

1. Patient care responsibilities and specialized clinical skills

2. Role in IRB-approved protocols3. Intramural collaborations and other intramural activities (faculties,

working groups, advisory boards, committees)4. Scientific productivity5. Scientific presentations6. Intramural/extramural activities (editorial boards, cooperative

groups, scientific societies, meeting organization)7. Mentoring and teaching8. Awards and other accomplishments

Standardized CV

Membership in Scientific Societies/Professional Associations:Honors & Scientific Recognition: - Awards received - Fellowships received - Editorial Board of Scientific Journal - Reviewer for Scientific Journals - Membership in Reviewing Boards (grant application boards etc.) - Invited Lectureships - ChairpersonshipsFunding: - Grants and Funding Received - Technology Transfer - CRADA relationshipsPatents: - Employee Invention Reports - Patent applications - Patents awarded

Standardized CV

Collaborations: - Intramural - ExtramuralScientific Community Activities: - Academic appointments - Mentoring - Participation in Intramural Faculties & Special Interest Groups - Participation In Intramural CommitteesClinical Trial Participation – role:Investigational New Drug (IND) Applications Submitted:FDA approvals:Consultant Appointments:Institutional Review Boards:Proposals submitted and approvedCore/Program Accomplishments:

PRESENTATIONS

BIBLIOGRAPHY

SS Quad Review Panel

CCR PRP provides the core expertise: - 12 scientists representing a cross-section of CCR research meet monthly to review Staff Scientist appointments - familiar with accomplishments expected from Staff Scientists

- ad hoc reviewers are recruited to assist with the Quad Review

Three reviewers are assigned to evaluate each package - reviewers submit brief evaluations and preliminary score - reviews compiled and grouped by rank

Review meeting begins with a discussion of the review criteria - Individual packages are discussed - rankings adjusted taking into consideration mitigating issues such as scientific environment, mentoring, duties, etc.

SS Quad Report

Rank 1-1.9 Outstanding 2-2.9 Excellent 3-3.9 Good 4-4.9 Satisfactory 5 Unsatisfactory

Needs Improvement in Productivity Collaboration Participation in faculties/special interest groups Scientific presentations Teaching/mentoring Continuing education/training Core activities Other

SC Quad Report

RankTop 10% - Outstanding

Top 25% - Excellent

Top 50% - Good

Lower 50% - Satisfactory

Unsatisfactory

Needs Improvement inPatient care

Clinical translational research

Teaching/mentoring

Other

SS Quad Results

50

Outstanding Excellent Good Satisfactory

Quad Review Scores 2006-2009

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10

40

30

16

1

4648

20

Due Dates

Packages are due to the CCR ARC by January 29, 2010.

The actual review will occur in March 2010.

Results will be sent out in April 2010.