THE REGIONAL DIVERSITY ROUNDTABLEANNUAL GENERAL MEETING 2016

ANNUAL GENERAL MEETING PROGRAM GUIDEJUNE 29, 2016

AGM DAY PROGRAM

9:00am

9:05am

9:10am

9:20am

9:30am

9:40pm

9:45am

Welcome, Call to Order, IntroductionsVarsha Naik, RDR ChairLecture Hall B213

Approval of Agenda & MinutesSarala Uttangi, RDR Secretary

Board Chair ReportVarsha Naik

Financial ReportLaky Pabla, RDR Treasurer Pardeep Gill, Gill & Co Coordinator’s ReportPamela Uppal, RDR Coordinator

Election of the Board of DirectorsSarala Uttangi

Adjourn

RDR AGM 2015 MINUTESJune 10, 2015

Sheridan College4180 Duke of York Blvd, Mississauga ON

9:10am - 9:50am

Membership Present: Varsha Naik, Sarala Uttangi, Michelle Bilek, Nikhat Rashid, Sharmini Constantinescu, Carissa Gravelle, Nicole Bonnie, Brenda Moody, Jenny Quin, Maame Deborah, Ilmana Fasih, Shelley White, Paula DeCoito, Francesca Bernadowitsch, Marianthi Karras, Sabina Husain, Roy Saad, Catherine Carreiro, Lucas Allord, David Lew, Annissa Malvasin, Gabriela Tavaru, Amrita Kumar-Ratta, Pamela Uppal

Community Members and Organizations Present: Magdalena Diaz, Dena Henry, Susan Clunie, Desmond Miller, Ahmer Khan, Jasmin earle, Camille Logan, Erin Crawford, Vivian Haycke, Hazel Henry, Karen LeMoine, Diksha Sawhney, Helen Doulos, Eileen Sweeney-Bergen, Micheal Kerr, Marla Terreberry Portfilio, Sita Jayaram, Paula Lam, Louise Sauve-Dubois, Susan Clunie, Taranum Khan, Margaret Sanderson, Jewel Amoah, Sara Raza, Rabia Khedr, Sandra C, Sean Kinsella, Cat Criger, Sutha Balasingam, Caroline Campbell, Angela Connors, Dipal Damani, Lois Davies, Karl Flecker, Luisa Garzon, Avil Gray-White, Sarah Hua, Sita Jayaraman, Jeanee Larin, Nalayini Moorthy, Teresa Waldner

1.Welcome/Call to Order Varsha Naik officially opened the third Annual General Meeting of the Regional Diversity Roundtable and welcomed everyone. She declared that the RDR Board of Directors and sufficient RDR Members were present to constitute a quorum. Having established quorum, Sarala Uttangi, RDR Secretary, stated that two proxies were received and the authority was assigned to the designated RDR members. Sarala proceeded to read the notice calling this meeting, stating that the notice calling of AGM was shared with RDR members on April 8th, 2015. It was also distributed to the larger community and RDR members via e-mail and local networks on May 25th 2015. Reminders were sent electronically and delivered in-person at the RDR May 13 and June 8 meetings. Sarala stated that a request can be made to the RDR staff if a copy of the notice calling is desired. 2. Introductions Varsha Naik introduced the current Board of Directors, which constituted Varsha Naik - Chair, Sarala Uttangi - Secretary, Laky Pabla - Treasurer (absent), Michelle Bilek, Sharmini Constantinescu, Atif Mahmood (absent), Nikhat Rasheed, Thamina Jaferi (absent), Samuel Malvea (absent) and Megan Richardson (absent). Varsha introduced RDR Coordinator Pamela Uppal and Project Lead - Diversity and Inclusion Charter of Peel Amrita Kumar-Ratta. 3. Approval of Agenda Sarala Uttangi invited all attendees to review the agenda. Varsha Naik called for a motion to approve the agenda of The Regional Diversity Roundtable 3rd Annual General Meeting for June 10, 2015.

Moved by: Nikhat RasheedSeconded by: Michelle BilekCarried 4. Approval of MinutesSarala Uttangi proceeded by asking all attendees to review the 2014 AGM minutes. Varsha Naik called for a motion to approve the minutes of July 10, 2014.

Moved by: Michelle BilekSeconded by: Sarala Uttangi 5. Board Chair Report Varsha Naik presented her report as Chair of the RDR. Sarala Uttangi called for a motion to receive the RDR Chair’s Report.

Moved by: Annissa Malvasin Seconded by: Nikhat RasheedCarried

5. Treasurer’s Report/Financial Overview On behalf of the Treasurer who was unable to attend the AGM, Varsha Naik presented the financial report/overview of the RDR. Varsha Naik introduced Pardeep Gill, Chartered Accountant of Gill & Co. to introduce RDR’s third annual and first audited financial statements. Varsha Naik called for a motion to receive the Treasurer’s Report.

Moved by: Michelle Bilek Seconded by: Roy Saad

Varsha Naik called a motion to appoint Gill & Co. as the RDR Auditors for 2015-2016 period and for the Board to negotiate the terms.

Moved by: Nikhat RasheedSeconded by: Michelle Bilek

6. Coordinator’s ReportPamela Uppal presented her report as RDR Coordinator. Varsha Naik called for a motion to receive the Coordinator’s Report.

Moved by: Francesca BernadowitschSeconded by: Magdalena DiazCarried

7. Tabling a motionVarsha Naik called for a motion to engage the RDR membership in a conversation in the coming year about expanding the RDR membership to include the for-profit sector.

Moved by: Karen LeMoineSeconded by: Michelle BilekCarried 8. Election of the Board of Directors Varsha Naik declared that in early May 2015, the RDR put out a community-wide call for members for the RDR Board of Directors. Varsha Naik added that RDR Chair received 5 letters of interest and stated the following: the RDR officers nominate the following individuals to stand for election as Directors of the RDR to hold office for the current term. Each of the nominees has accepted the nomination. You will find their biographies in the AGM program. Varsha Naik also presented the new Board of Directors Slate, which included Gursharan Virdee, Diksha Sawhney and Taranum Khan. Varsha Naik stated that to ensure the continuity of the Board of Directors, members will serve two-year terms, staggered annually and renewable no more than twice.Varsha Naik, Sarala Uttangi, Laky Pabla, Michelle Bilek, Atif Mahmood, Sharmini Constantinescu and Nikhat Rasheed will continue to serve. Varsha Naik called for a motion to elect the aforementioned slate of Board of Directors.

Moved by: Paula DeCoitoSeconded by: Roy Saad

Question by Paula: Paula commented that the RDR strive be a diverse board in regards to ethnicities/cultures/race. Board Response: RDR’s call for Board members is open and community wide and for the past three years, Board has had representatives from the many diverse com-munities, the challenge is keeping them for the committed term as the board is still an operational one and not only governance. The point raised is on the Board radar – especially gender equity. Carried 9. New BusinessVarsha Naik called for any new business. None was called. She invited attendees to stay for the RDR’s Second Annual Conference. 10. Adjournment/Closing Remarks Varsha Naik thanked everyone (BBBS, RDR members, partners, funders, board of directors) and delivered her closing remarks.

AGM was Adjourned at 9:50 am.

Moved by: Michelle BilekSeconded by: Michael Kerr

Michelle Bilek thanked Varsha Naik for her dedication, tireless work and sacrifice.

RDR BOARD OF DIRECTORS SLATE2016 - 2017

CONTINUING MEMBERS

VARSHA NAIK, CHAIRVarsha Naik is community liaison coordinator for the Peel District School Board with more than 20 years of senior level experience in the human service sectors in Ontario and has a personal commitment to equity. She is responsible for initiating and managing collaborative and leading edge community development projects with emphasis on diversity. She is a noted expert and frequent presenter on integrating diversity into public education and in engaging and involving the diverse faith and culture communities nationally and internationally. She facilitates board, school and community communication to further develop transparent, inclusive and fair practices, procedures and protocols. Strengthening Peel board’s partnership with key agencies within the Region of Peel is part of her portfolio. She has brought a number of new and innovative initiatives to the board like Faith Forward and Diversity and Inclusion Charter of Peel. She is one of the founding members of the RDR and has led and supported many of its activities, projects and committees from 2005 to date. She is leading the RDR as Board Chair from April 2013.

SARALA UTTANGI, SECRETARYSarala Uttangi is the Manager of DIveristy of Diversity and Adult Services at Brampton Library and has been instrumental in the development of multicultural programs, services and collections, designed to meet the needs of the Brampton community. She sits on a wide range of committees including the Regional Diversity Roundtable. She has served as an RDR member since October 2005, contributing through working groups, steering committee and as a board member and has a passion for strengthening diversity, equity and inclusion in the organizations.

LAKY PABLA, TREASURERLaky Pabla graduated from York University with a BA in Sociology and an Honours in Bachelor of Social Work. She graduated from the University of Windsor with her Masters in Social Work. She was one of the initial members of Peel CAS’ diversity committee and co-chaired the committee for two years. Laky also worked as a psychotherapist for several years. She is a member of the CAS/VAW collaborative table and is currently working with CAS’ and VAW agencies in Central West Region. She is the primary trainer of social workers at Peel CAS and has chaired Peel CAS South Asian Heritage month events in past years.

DIKSHA SAWHNEY, BOARD MEMBERDiksha Sawhney is a CPA, CA with several years of experience in corporate and non-for-profit governance, risk management and financial accounting. Diksha began her career in Public Accounting with PwC and is currently working for Manulife Financial. Diksha obtained her Bachelor of Commerce (Hon.) Degree with Minor in Economics from McMaster University. Diksha shares a strong passion for promoting diversity, equity and inclusion of individuals in the society and workplace. She is an active volunteer in her community who has volunteered with several Not-For-Profit organizations and has judged various accounting case competitions. She is also a member of the Chartered Professional Accountants of Ontario.

GURSHARAN VIRDEE, BOARD MEMBERGursharan is a researcher at the Centre for Addiction and Mental Health and mental health therapist with GTA Psychological Services in the Peel Region. Her recent research focused on the role of community in mental wellbeing and participation. Since moving to Toronto from London (UK), Gursharan has worked with diverse communities across the region and developed an interest in advancing culturally relevant and alternative models of mental health care. Gursharan is a member of the Peel Services Collaborative, The Collaborative for South Asian Mental Health and the Choices in Mental Health Collaborative. Gursharan brings a social ecological lens to all areas of her work, realizing that we are all embedded within systems that can shape our everyday experiences. She is committed to reducing inequities, cultivating inclusion and breaking down barriers that exist for marginalized groups.

JAGDEEP KAILEY, BOARD MEMBERJagdeep is the Manager of Settlement Services at Peel Multicultural Council.

MICHELLE BILEK, BOARD MEMBERMichelle Bilek is a 30-year resident in Mississauga and has experienced the vast growth and diversification of our Region. Michelle is a local social activist and advocate for social justice, equity and diversity. She served as a Diversity and inclusion Champion in the creation of the Regions first ever Diversity and Inclusion Charter. She recently served on the Board of Directors of The Sexual Assault and Violence Intervention Services for 7 years as Vice-Chair. She sat on the Finance, Personnel, Fundraising, and Strategic planning Committee. She has also served on the Board of Directors of UNACTO (United Nations Toronto Regional Chapter) for 5 years as well as on the Environmental Committee of that Board. She is currently an Executive member of the Ontario New Democratic Party as the Central West Regional Representative. Michelle is a formal Psychosocial Worker for the Department of Patient Education at Princess Margaret hospital, as well as in Long Term Care and Retirement in Peel Region. She is also a former High School Teacher. Michelle has studied Psychology and Sociology at McMaster and later educated in Women’s Studies and Diversity Studies at York.

TARANUM KHAN, BOARD MEMBERTaranum Khan relocated to Canada in 2011. Although her professional background resets in education and training, nevertheless the nonprofit sector inspires her! Every person she encountered as a new immigrant was supportive and generous. She took on a role in front line work to give back to the community that took her in with open arms. Social work; issues of women and youth always remain an area of focus for her. She maintains diverse inter-ests like social media strategy, change management and social entrepreneurship. As the first woman to join administration at University of Jammu, India, she likes challenging norms. While working as Deputy Registrar, she continued to pursue academics. She has a Ph.D in English “Canadian Fiction” and published research papers to her credit. She also attended the Executive Program at Rotman School of Management. Her current profile includes Employ-ment Facilitation, 360Reach Certified Personal Branding Analyst and co-founder of ETREC a premier consultancy offering academic advise to international students for study in Canada.

NEW MEMBERS

TASNEEM KHAJANCHI, BOARD MEMBERTasneem is a seasoned learning and organizational development consultant with over 12+ years experience in operational leadership, change management, learning and development, employee engagement and relationship management experience in service-based organizations such as healthcare. She has a passion for people in organizations and has effectively used her knowledge, skills and experience in developing effective people strategies that purposefully focus on leveraging the diversity, knowledge, skills and experience that people bring to organizations. In her spare time, she gives back to her community and enjoys traveling and experiencing different countries and cultures.

ANTONETTE CAMPBELL, BOARD MEMBERAntonette Campbell is a Senior Human Resources Manager and an active member of the Human Resources Leadership team at BDO Canada, an accounting and advisory firm located in Downtown Toronto. Antonette holds a Bachelor’s degree in Economics from York University. She is a certified Human Resources Leader and a Certified Organizational Development Professional. She is currently enrolled in the Adult Learning and Development Certification at OISE/ University of Toronto and is on track to completing this designation in 2017. Prior to joining BDO Canada, Antonette worked as a Human Resources professional for several firms in Mississauga. She prides herself on being an innovative strategic and operational Senior Human Resources Leader. With over 15 years experience as a change agent, she spends time encouraging learning and promoting operational efficiencies that results in value-added service for the business. Antonette grew up in the Peel region and has been a resident of Mississauga for more than 30 years. She enjoys reading, yoga and spending quality time with the family.

CHAIR’S REPORT

It gives me great pleasure to present the fourth annual Chair’s report of The Regional Diversity Roundtable (RDR) to our members, stakeholders and the Peel community. The past year was that of Change and Growth for the RDR organizationally and for the delivery of its diversity, equity and inclusion (DEI) commitment and social impact work in the region. Our board members and staff have continued to direct, influence and lead a number of initiatives and priorities in Peel. Mental health through Peel Service Collaborative, homelessness and poverty reduction through the 20,000 homes campaign and collective impact and regional measurement indicators through Peel Counts, to name a few.

RDR’s internal changes have added two more persons to our team. The complement of four staff increases our ability to support member organizations and Peel’s public and not-for-profit sectors significantly. The two local municipalities of Brampton and Caledon have endorsed our work formally while Mississauga has invited us in for further support and conversations. The details of our extensive DEI work is provided in the Coordinator’s report and more can be accessed by visiting the resource section on our website. Another major change at the RDR is the move from a sponsor to a sub-rental arrangement. Slowly but surely we are moving towards sustained independence. We continue to develop and implement creative collaborative solutions to sustain DEI work in the current climate of financial constraints and challenges. We proudly model the values of equity and inclusion in our partnerships, services and projects.

The RDR will be operating from our new Mississauga location as of July 1, 2016. With the move, we are reconnecting with Social Planning Council of Peel, our first sponsor, in a new and changed relationship. The Board also extends sincere thanks to Big Brothers Big Sisters of Peel, our sponsor to date and we hope to continue our strong partnership with them moving forward.

The RDR board has remained committed to growing an evidence informed organization, building a sound infrastructure and ensuring that the needle of social change shifts and moves to strengthen Peel’s human service sector. Knowledge mobilization and building momentum on institutional equity and inclusive community remains our focus. The RDR’s ask and its promise of centring diversity, equity and inclusion will stay the already set course and bring required change regionally.

The three pillars of the RDR: passionate and giving board, efficient and action oriented staff, and helpful and engaged member organizations have contributed to RDR’s success. Collectively we are dynamic and continue to inspire other regions and networks. The support received from the United Way of Peel Region allowed us to offer uninterrupted service this past year. Special thanks go to our two funders: the Ontario Trillium Foundation and the Region of Peel. These grants allowed us to realize our vision and implement the organizational mandate in Peel.

My personal thanks to my fellow board members for another great year.

Sincerely,

Varsha NaikRDR Chair, Board of DirectorsRDR Member, Peel District School Board

COORDINATOR’S REPORT

Good morning Board of Directors, RDR members, community partners, and community members. Today marks The Regional Diversity Roundtable’s fourth annual general meeting and conference. The RDR has grown tremendously since its inception; beginning as a network in 2005, transitioning into an independent organization in 2012, and today establishing itself as a strong backbone support organization for Peel Region’s diversity, equity, and inclusion (DEI) needs. We have been able to accomplish this with your support and that of grants from the Ontario Trillium Foundation (OTF), The Region of Peel, and the United Way Peel Region. This has been another eventful year for the RDR as it has successfully completed two large multi-year grants, acquired funding for the next two years, all the while strengthening organizational infrastructure.

In March 2016, under the guidance of our Capacity Building Working Group, we completed our 3-year OTF grant, achieving and exceeding all deliverables. The OTF grant allowed us to build depth and breadth of core RDR activities. In the last year we held 3 successful Tough Question Café events: Freedom of Speech or Freedom to Offend: What Can We Say/Publish in a Multicultural Context?, Systemic Oppression in Peel: Perception or Reality?, It’s 2015: Which Women Have Arrived?. The series drew multiple speakers and over 160 attendees from various sectors across Peel region and beyond. Last year’s annual conference, Centring Diversity for Workplace Equity: Tools for Change, was also a success. The conference encouraged attendees to think beyond the ‘what’ of DEI to the ‘how’, while our Capacity Building workshops explored practical ways in which to implement DEI initiatives. We also curated two editions of our Journal of Promising Practices on Diversity and Equity, developed 9 practice briefs, and commissioned 4 white papers. In September 2015, we launched our first two webinar series titled DEI 100 and DEI 200. We have offered 4 sessions throughout the year, such as DEI 101: Why Diversity, Equity, and Inclusion? and DEI 201: Ensuring the Provision of Equitable and Inclusive Services. The webinars have together engaged over 200 people during the live presentations. Setting the stage for the coming year, we surveyed our members and the board to formulate a DEI awards and recognition system for Peel Region that will be launching in the fall of 2016. We also conducted an evaluation of the OTF project with consultant Martha McGuire, results of which are shared in the executive summary made available today.

Also in March 2016, our Diversity and Inclusion Charter of Peel project concluded phase 2 with a launch of its Diversity, Equity, and Inclusion Organizational Self-Assessment tool, an updated Backgrounder and Implementation Guidelines, a compiled practice brief resource, and a brand new Charter website. Project Lead Amrita Kumar-Ratta and the steering committing consisting of Brampton Library, Credit River Metis Council, Peel District School Board, Peel Multicultural Council, and William Osler Health System worked collaboratively over a 19-month period to develop and deliver multiple capacity building tools and resources to assist organizations and community members in the implementation of the Charter’s 12 commitments. The initiative continuously sought feedback by holding 5 community consultations, in addition to regularly engaging the wider community via social media, ongoing outreach, and conducting a year-long comprehensive developmental evaluation. Currently 118 organizations and their employees as well as community residents, have endorsed the D&I Charter. The next phase of the Charter includes working with a number of diverse and multilingual communities in Peel to translate and transliterate the Charter, and to pilot a leadership program, offering community ambassadors the opportunity to champion its local implementation. Phase 3 also includes pursuit of creative partnerships to further the work of the Self-Assessment tool, reporting of DEI trends in the region, and scaling up the initiative beyond Peel.

This past year we also received multiple requests for DEI trainings, presentations, and advisory support. We delivered DEI training to Mississauga Museums staff, the Mississauga Museum Advisory Council, and volunteers for The FOLD Foundation. In February 2015, we delivered a workshop on the importance of the non-profit sector engaging with provincial and federal policy-making at Skills for Change’s annual conference Diversity@Work. In March 2015, we were invited to Central Peel’s annual Equity Conference to deliver a workshop on how DEI impacts the student community and in April 2015, we were invited by the Regional Youth Roundtable to their newcomer youth community consultation to deliver a workshop on privilege. We partnered with the Ontario Human Rights Commission and the United Way of Peel Region for the development and delivery of Taking it Local: A Municipal Update on Human Rights in October and in November delivered a taped training presentation to the Distress Centre of Ontario on the fundamentals of DEI for front-line workers in the field. Many organizations also requested RDR support on developing DEI policies and processes, conducting DEI research, and creating partnerships to further DEI work in Peel and beyond.

Membership remains a strong component of RDR, it currently stands at 41 organizations across the human services in Peel region. While our membership renewal rate has increased to 95%, we are excited to engage with the new expertise joining the roundtable. Our members have enthusiastically been taking part in our monthly meetings, with 50% of the membership attending every meeting. This past year we held 10 learning components that were a mixture of RDR developed, member organization led, and facilitated by external experts. We covered topics such as challenges in engaging youth as clients and employees, intersections between harassment and the workplace, thinking beyond service provision for Syrian Refugees, anti-black racism, reflective leadership, and aboriginal identity.

The RDR is in a very exciting moment right now; we are growing, as is our DEI work, and the needs of the region. While we explore what this growth and expansion looks like, responding in a strategic yet adequate manner, we will continue to offer our core capacity building initiatives, events, and projects to the community with our Sustainability and Small Capital grant from the Region of Peel and Grow Grant from the Ontario Trillium Foundation for the D&I Charter project. I would like to thank the RDR board, especially our chair Varsha Naik, for their commitment and contributions to the RDR. They have mentored, supported and supervised the staff all the while working collaboratively to bring RDR’s vision, mission, and values to life. As the journey of DEI is fluid and on going, I look forward to creating an equitable and inclusive Peel through innovative means that meet the needs of our region.

Sincerely,

Pamela UppalRDR Project Coordinator

RDR’S AWARDS & RECOGNITION

The Regional Diversity Roundtable maintains that diversity, equity, and inclusion (DEI) work extends beyond raising awareness, building capacity, and institutionalizing DEI values. It also includes recognizing and awarding community organizations’ achievements in DEI as it creates momentum, provides motivation, and continuously builds a standard for DEI practice.

To begin developing a DEI awards and recognition system, the RDR solicited feedback from its stakeholders to ensure the developed system is relevant to Peel organizations, reflective of fair awarding and recognition practices, and is based on our shared values of diversity, equity, and inclusion.

The 10-question online survey was distributed to our membership and board of directors. Over a span of 3 months we received 10 responses. Below are the results:

• 40% of respondents selected that the RDR’s DEI awards and recognition system should be restricted to the RDR membership• The top 3 criteria selections for awards and recognition eligibility were (in descending order):

• 80% - How many years individual/organization has been doing diversity, equity, and inclusion work in Peel?• 70% - Who is being nominated? (organization, employee, community member, member from RDR member)• 60% - Which sector the nominee is from? (For-profit, non-profit, public, social services

• The top 3 selections for who is able to nominate for a RDR DEI award (in descending order):• 80% - RDR members• 70% - Community members in Peel• 60% - Organizations in Peel

• The top 3 selections for the nomination process (in descending order):• 8-0% - Formal Process• 70% Testimonials / References / Support Letters• 60% - Nominee must accept nomination

• 50% of respondents selected that a committee consisting of RDR staff/board, RDR member, Peel community members should be part of the selection process of RDR’s DEI awards and recognition

• The top selection for award theme was Practices / Actions (innovation, Promising Practice, Implementation, Demonstration of DEI values) followed by Organizational/Individual (most improved, DEI champion, Governance)

• 50% of respondents selected that the award forum be combined with an RDR event while 40% selected that it be a formal awards ceremony

• 90% selected the award type be a Trophy / Plaque / Certificate / Pin

The RDR board, board Fundraising Committee, and Capacity Building Working Group will be working together to analyse and subsequently use the results of the survey to guide the development of an equitable and reflective awards & recognition system. We will be launching it in fall 2016 and encourage everyone to begin thinking about who they would like to nominate. For more information and support around nomination please connect with us.

The Regional Diversity Roundtable

Statement of Financial PositionAs At March 31, 2015

2015 2014

(Restated)

ASSETS

CURRENT

Cash 171,131$ 48,452$

Accounts Receivable 1,400 1,244

Prepaid Expenses - 481

TOTAL CURRENT ASSETS 172,531$ 50,177$

LIABILITIES

CURRENT

Accounts Payable and Accrued Liabilities 4,377$ 4,187$

Deferred Revenue 54,922 44,463

Taxes payable 1,329 1,729

TOTAL CURRENT LIABILITIES 60,628 50,379

NET ASSETS

Restricted Funds 54,922 44,464

Unrestricted Funds 56,981 (44,666)

111,903 (202)

TOTAL CURRENT LIABILITIES & NET ASSETS 172,531$ 50,177$

APPROVED BY THE BOARD:

___________________________________Director

___________________________________Director

The accompanying notes are an integral part of these financial statements.

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The Regional Diversity Roundtable

Statement of OperationsFor the year ended March 31, 2015

2015 2014

(Restated)

REVENUE & GRANTS

Ministry of Education Revenue 111,496$ -$

Region of Peel Grant 65,552 -

Ontario Trillium Foundation Grant 41,553 75,460

Human Resources and Skill Development Canada Grant - 28,768

Membership Fees 2,980 2,200

Other 1,500 4,912

Conference Fees Revenue 1,137 2,975

Regional Diversity Roundtable Operating Resources 160 141

Train The Trainer Revenue - 2,580

TOTAL REVENUE & GRANTS 224,378 117,036

EXPENSES

Salaries & Benefits 69,567 49,713

Hosting administrative cost - Big Brothers Big Sisters 12,000 6,000

MOEdu Training Session 10,000 -

Professional Fees 4,197 2,881

Annual Conference Cost 3,315 3,018

Advertising and promotions 2,455 543

Insurance 2,387 1,899

Payroll taxes 2,363 480

Evaluation Tool 1,557 500

Website 1,220 -

Office supplies 796 809

Meeting & event expenses 551 522

Travel 505 436

Business fees & Licenses 385 279

HST expense 371 -

Rental 200 -

Interest & bank charges 155 113

Utilities 119 -

RDR Workshop 111 -

Vehicle & Parking 19 -

Miscellaneous - 893

Host receptivity Project - 2,803

Tough Q and other project cost - 1,734

Train the trainer costs - 2,908

Lead project - 964

Courier and postage - 29

TOTAL EXPENSES 112,273 76,524

EXCESS OF REVENUE OVER EXPENSES 112,105$ 40,512$

The accompanying notes are an integral part of these financial statements.

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The Regional Diversity Roundtable

Statement of Changes in Net AssetsFor the year ended March 31, 2015

Unrestricted Restricted 2015 2014(Restated)

Net Assets - beginning of year (44,665)$ 44,463$ (202)$ (40,714)$

Excess of revenue over expenses 112,105 - 112,105 40,512

Net change in restricted funds (10,459) 10,459 - -

NET ASSETS - end of year 56,981$ 54,922$ 111,903$ (202)$

The accompanying notes are an integral part of these financial statements.

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McGuire Associates 7210 Lancaster Avenue Mississauga ON L4T 2L3

Telephone: 647-201-9680 Fax: 905-673-1779

EVALUATION OF THE REGIONAL DIVERSITY ROUNDTABLE ACTIVIES CARRIED OUT WITH THE 2013 – 2015 ONTARIO TRILLIUM

FOUNDATION GRANT

EVALUATION EXECUTIVE SUMMARY

MARCH 29, 2016

CONTACT: MARTHA MCGUIRE

Evaluation Report for RDR’s Initiative Funded by OTF – Executive Summary 2 McGuire Associates March 29, 2016

EXECUTIVE SUMMARY

The Regional Diversity Roundtable (RDR) received funding from the Ontario Trillium Foundation (OTF) to carry out the following activities in order to scale up the results that have been achieved through previous funding. 1. Storehouse of Effective Policies / Practices, building on the diversity and equity resource

collection. The intent was to continue work on a “Tool Box” that would include a collection of training resources as well as promising policies and practices. The goal is to be the leading resource for organizations in Peel interested in an organizational change process through a diversity and equity lens.

2. Host Conferences / Events on diversity and equity topics beyond the traditional topics of race, culture, and gender. RDR has led conversations of organizational change through a diversity and equity lens on traditional aspects of diversity and equity such as race, gender, religion, sexual orientation and disability. With this initiative, RDR explored non-traditional intersections of diversity / equity and organizational change, such as equitable planning (regional and space planning) and dialogue as a change management approach.

3. Focus on Professional Development - The conferences and events developed by the RDR

were intended to act as training/ learning opportunities to those within organizations who are interested in diversity and equity change management including "diversity officers', front-line staff and management group as well as the larger community. RDR conceptualized and designed Peel's first Diversity and Equity Curriculum. The RDR used OTF funding to disseminate it in the community.

The project has now been completed.

Purpose and Methodology

The purpose of this evaluation is to fulfill the reporting requirements to OTF. The RDR also hopes to learn from its experiences with this initiative. Data was collected through a document review, interviews and a survey of participants.

Key Findings

Based on the evidence available for this evaluation, this initiative was: • Highly relevant for RDR as it allowed them to carry out their primary functions. This

initiative allowed the RDR to continue with implementation of its core activities in the areas of diversity, equity, inclusion, respect and social justice for the past three years as well as to work towards increased sustainability of the organization.

Evaluation Report for RDR’s Initiative Funded by OTF – Executive Summary 3 McGuire Associates March 29, 2016

• Consistent with OTF priorities - The RDR initiative relates directly to the Canadian Index of Wellbeing categories of connected people, belonging to the community and enriching people’s lives through arts, culture and heritage.

• Relevant to its members and the broader community as demonstrated though the number of

volunteers, the volunteer hours and the high attendance at RDR events. • Able to achieve its intended objectives including developing a storehouse of policies shown

to be effective, hosting numerous conferences and events, focusing on professional development by including learning components in events, developing tools to support inclusiveness, and creating six white papers.

• Responsive to the community it serves as demonstrated by RDR’s efforts to gain input and

the positive response of event participants to those events. • Recognized as a leader in diversity and equity across the Region of Peel and beyond. RDR is

now receiving requests from other communities to share information and provide training. • As an organization, RDR is becoming stronger and moving towards sustainability. It has

developed a strategic plan, has three funding applications submitted and is considering options for revenue that is longer term.

RECOMMENDATIONS

1. That RDR continue with its activities directed towards creating an improved understanding of diversity and equity.

2. That RDR continue with its efforts towards obtaining permanent sustainable funding, looking towards organizations such as the United Way and the Region of Peel.

3. When providing services outside of the Region of Peel, that RDR establish reasonable fees

for workshops, events and training.

4. That RDR consider developing a consulting arm to provide ongoing support to organizations in creating environments that respect diversity and are equitable.

5. That RDR establish a comprehensive monitoring and evaluation system in order to provide

stronger evidence of the impact of its work.

BROUGHT TO YOU BYTHE REGIONAL DIVERSITY ROUNDTABLE

Promoting respect and equity within organizations and institutions for an inclusive and harmonious community

WHO ARE WE?The Regional Diversity Roundtable of Peel is a charitable not-for-profit committed to building inclusion and diversity competence that results in the institutionalization of equity in member organizations’ core values, structures, workforce, policies and services. We are a group of individuals representing organizations with a commitment to inclusion, equity and diversity competence. Employed within the Human Services and public

sector in Peel, we are interested in increasing the capacity of individuals and organizations to meet the needs of diverse stakeholders in providing appropriate services to people from various social and cultural

backgrounds.

WHAT DO WE DO?Advocacy | Community Engagement | Promising Practices | Professional Development | Research & Policy

FOR MORE INFORMATION ABOUT OUR UPCOMING INITIATIVES AND EVENTS:

1515 Matheson Blvd. East, Suite 209, Mississauga ON, L4W 2P5RDR@REGIONALDIVERSITYROUNDTABLE.ORGWWW.REGIONALDIVERSITYROUNDTABLE.ORG

@RDRPEELTHE REGIONAL DIVERSITY ROUNDTABLE

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