the safenet project strenghten anti fraud european network · artea signed an agreement with the...

The SafeNet Project

Strenghten Anti Fraud European

Network

Padua (IT)

February 7-9th 2017

This event is supported by the European Union Programme Hercule III (2014-2020).

This programme is implemented by the European Commission.

It was established to promote activities in the field of the protection of the financial interests of the European Union.

(for more information see http://ec.europa.eu/anti-fraud/policy/hercule_en)

MEETING DAY

Something ”About us”

Creating network opportunities

Irene Duchi OP ARTEA (Tuscany) Auditor

Padua (IT), February 7th 2017

That it reflects the author’s view and the European Commission is not responsible for the views displayed in the publications

and/or in conjunction with the activities for which the grant is used.

The information contained in this publication does not necessarily reflect the position or opinion of the European

Commission.

About us

Organizational structure

Director

Direct payments

department

IT hardware management

and Execution of

paymentsdepartment

Investment measures

department

IT software management

and Accounting department

Non agricultural

funds managemen

t

P.O Executive Assistant

P.O. Legal expert

PO Internal Audit

ARTEA Anti-fraud policy

Anti-fraud counter-actions document(approved by ARTEA in March 2016 - ODS 6/2016)

AntiAnti --fraud counterfraud counter --actions documentactions document(approved by ARTEA in March 2016 - ODS 6/2016)

Main aspects of the ARTEA anti-fraud document

a.Framework of the anti-fraud safeguards

b.Identification of potential risk areas

c.First steps toward fraud reduction

Main aspects of the ARTEA anti-fraud document

a.Framework of the anti-fraud safeguards

b.Identification of potential risk areas

c.First steps toward fraud reduction

Framework of the anti-fraud safeguards (a)

1.Agreements with some Italian law enforcement agencies (e.g. GdF, CFS, Carabinieri)

2.Anti-fraud repository, called “Repertorio”

3.Irregularities repository

4.Management and control manuals

Framework of the antiFramework of the anti --fraud safeguards (a)fraud safeguards (a)

1.Agreements with some Italian law enforcement agencies (e.g. GdF, CFS, Carabinieri)

2.Anti-fraud repository, called “Repertorio”

3.Irregularities repository

4.Management and control manuals



Agreements with GdF, CFS, CC….(1)

Signing “Memoranda of Understanding” to coordinate, control and information exchange

Anti-fraud Repository (2)

•The Repository allows us to monitor, through registration, all reports that can be detrimental to the proper examination and approval of applications submitted by applicants

•The Repository is included in a specific section of the ARTEA informative system

•External institutional actors record the alleged fraud, discovered during their activity

•Payments to beneficiaries who are suspected of fraud are suspended (There's a specific procedure into the Manual, regulating timing and actions)


Agreements with GdF, CFS, CC….(1)

Signing “Memoranda of Understanding” to coordinate, control and information exchange

Anti-fraud Repository (2)

•The Repository allows us to monitor, through registration, all reports that can be detrimental to the proper examination and approval of applications submitted by applicants

•The Repository is included in a specific section of the ARTEA informative system

•External institutional actors record the alleged fraud, discovered during their activity

•Payments to beneficiaries who are suspected of fraud are suspended (There's a specific procedure into the Manual, regulating timing and actions)



Irregularities repository (3)

It is included in a specific section of ARTEA informative system.

The documents in it are the “Preliminary report on irregularities findings”.

Management and control manuals (4)

Manuals drawn up and approved by departments, to ensure the operations traceability. They are available online.

•“Execution of Payment and accounting of funds EAFRD EAGF” Manual

•“Irregularities, sanctions, recoveries and controversy EAGF and EAFRD” Manual

•“Internal Audit Procedures” Manual


Irregularities repository (3)

It is included in a specific section of ARTEA informative system.

The documents in it are the “Preliminary report on irregularities findings”.

Management and control manuals (4)

Manuals drawn up and approved by departments, to ensure the operations traceability. They are available online.

•“Execution of Payment and accounting of funds EAFRD EAGF” Manual

•“Irregularities, sanctions, recoveries and controversy EAGF and EAFRD” Manual

•“Internal Audit Procedures” Manual


Identification of potential risk areas (b)

Main findings, starting from supervisors experiences and Commission reportings.

Greater risks of fraud and irregularities involve:

•Investment projects in rural development (Manipulated offers)

•Public procurement (risks involved in tenders)

Identification of potential risk areas (b)Identification of potential risk areas (b)

Main findings, starting from supervisors experiences and Commission reportings.

Greater risks of fraud and irregularities involve:

•Investment projects in rural development (Manipulated offers)

•Public procurement (risks involved in tenders)


First steps to fraud reduction (c)How we have decided to deal with those topics:

�Drawing up of specific check lists

�Raising fraud awareness of staff through training courses and other measures to share specific anti-fraud strategies (e.g. Public Procurement training course and Anti-Fraud training course)

�Informing staff about the relevant internal rules to deal withindicators of potential fraud or other serious irregularities

First steps to fraud reduction First steps to fraud reduction (c)(c)How we have decided to deal with those topics:

�Drawing up of specific check lists

�Raising fraud awareness of staff through training courses and other measures to share specific anti-fraud strategies (e.g. Public Procurement training course and Anti-Fraud training course)

�Informing staff about the relevant internal rules to deal withindicators of potential fraud or other serious irregularities


EAFRD 2014/2020 Control system for Investment projects

First level controls(Tuscany Region

departments and LAGs)

Second level controlsbefore payment

ARTEA

Technical and administrative

checks (100%)

At least a visit to the project or to the investment

site to verifythe realisation of the investment

(100%)

Technical and administrative

checks before the

payment (100%)

On-the-spot-checks (5%)

and Ex-post checks


Our good practice: «cooperation»

November 2016

ARTEA signed an Agreement with the Agriculture Department of the Tuscany Region. It obliges the officials to inform the Paying Agency about irregularities and potential frauds detected during preliminary proceedings

Every year - by January 31 - those instructors have to submit a report of anomalies discovered in the previous year

November 2016November 2016

ARTEA signed an Agreement with the Agriculture Department of the Tuscany Region. It obliges the officials to inform the Paying Agency about irregularities and potential frauds detected during preliminary proceedings

Every year - by January 31 - those instructors have to submit a report of anomalies discovered in the previous year

New year’s resolution

During 2017, ARTEA would like to carry out a specific working group to debate about fraud risk and irregularities, involving instructors and other relevant actors who fight frauds, strengthening the report system

New yearNew year ’’s resolutions resolution

During 2017, ARTEA would like to carry out a specific working group to debate about fraud risk and irregularities, involving instructors and other relevant actors who fight frauds, strengthening the report system

We are aware that only knowledge and sharing of experiences can lead to control and reduce irregularities and fraud.

A single space in which share European paying agency experiencesshould be created. We'll be pleased to participate and contribute...

Our references:

[email protected]@artea.toscana.it …………………………. +39 055 [email protected] …………………… +39 055 3241838

We are aware that only knowledge and sharing of experiences can lead to control and reduce irregularities and fraud.

A single space in which share European paying agency experiencesshould be created. We'll be pleased to participate and contribute...

Our references:

[email protected]@artea.toscana.it …………………………. +39 055 [email protected] …………………… +39 055 3241838

Network & opportunities

Thank you!

the safenet project strenghten anti fraud european network · artea signed an agreement with the...

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