The Standardised Data Set (SDS) Project

Julie OlarenshawDirector SDS Project

Australian Customs Service

Presentation Outline

• Project Background & Progress

• Data Harmonisation

• Industry Involvement

• SDS / Single Window Options

• Integrated Risk Assessment

Project Background

• At present there is no whole of government approach to the collection of international trade data in Australia

• 2004 Maritime Security Review proposal

• Whole of Government Project endorsed by Government in August 2004

• Submission by 31 October 2005

Project Deliverables

• Australian Standardised Data Set– For international trade which has been

developed in conjunction with relevant government agencies

• Single Window – An options paper exploring possible Single

Window solutions for international trade building on the Australian SDS

Project Governance

ExecutiveSenior User

Enterprise Architecture

Customs Director IT Architecture

Project AssuranceProject

ManagementIMPC Project Management Consultant

Australian SDSCustoms Director Data Management

Business CaseCustoms Director

Information Standards and Harmonisation

Implementation of Election Decisions

Customs Internal Audit

Customs’ IMPCPeter Naylor

(sponsor)

IDC:ABS,Customs,DoFA AQIS, Defence, DFAT, DIMIA, DoTRS, PM&C

Project Board

Project ManagerProject DirectorJulie OlarenshawPM - Peter King

Team ManagerTeam: 1

Lindy Leavold

Team ManagerTeam: 2

Manda Tomicic

Ensure the project is undertaken within the guidance and

direction of Customs, PM&C and DOFA requirements.

Ensure the SDS and Single Windows Options are feasible

and address all pertinent issues

The project Board may not meet as a total entity and prime

responsibility is that of the IMPC

SDS Program of Work

Compile Business Case Socialise Business Case

Prepare SubmissionCompile Business Case Socialise

Business CasePrepare

Submission

Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The

Australian SDS

Standardised Data Set

Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The

Australian SDS

Individual Agency Data Analysis Build & Harmonise the Australian SDSSeal The

Australian SDS

Standardised Data Set

Develop Architecture Options

Cost Benefits Analysis

Integrated Risk Assessment Options

Governance Options

Delivery Options

Single Window Business CaseDevelop Architecture Options

Cost Benefits Analysis

Integrated Risk Assessment Options

Governance Options

Delivery OptionsDevelop Architecture Options

Cost Benefits Analysis

Integrated Risk Assessment Options

Governance Options

Delivery Options

Single Window Business CaseProject

Initiation

Methodology Development

(Pilot)

Agency & Industry

Engagement

Project Initiation

Methodology Development

(Pilot)

Agency & Industry

Engagement

Feb 05 Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aug 05 Sep 05 Oct 05Jan 05 Feb 05 Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aug 05 Sep 05 Oct 05Jan 05

Product Flow

Project ProgressProject Plan and Governance Framework acceptedContact made with 57 Government AgenciesInterdepartmental Committee (IDC) establishedStandardised Data Set methodology formulatedData collection completed via questionnaireData matching to WCO Data Model Agency & Industry Workshops conducted International experienceLegal advice commissionedCost / Benefit analysis commencedWebsite established www.customs.gov.au

The Australian SDS

• A set of data based on an internationally endorsed benchmark (WCO Model) for the submission of:

– Import, export and transit international trade data

– Cargo, conveyances and crew.

Data Harmonisation Methodology

• Standardised Data Set methodology completed and scheduled

• Methodology overview – 41 Agencies– Questionnaire distributed & returned by agencies– Responses accepted & validated – Match agency data elements to WCO Data Model– Match remaining data elements to UNTDED– Develop Use Case Diagrams– Construct Australian SDS– Agency Signoff Process

• All processes fully tracked and auditable

Use Case Representation for

Each Agency

Data Analysis Progress

• 41 Government Agencies– 7,649 data elements collected– 275 paper forms– Electronic screens (uncounted)– Reduced to 3993 with the elimination of

“same as” elements within agencies– Harmonised to <1000 prior to agency review

Industry Engagement

• Industry requirements for a Single Window and Standardised Data Set

• Impact assessment of the Single Window options

• This will include the pros and cons of each option• Likely impact on Small to Medium Enterprises

(SMEs)

• Review of the public aspects of the Single Windows Options Paper

• Including formal statements as to the degree to which industry supports the business case.

Industry Peak Bodies

• Customs Brokers and Forwarders Council of Australia (CBFCA)

• Federal Chamber of Automotive Industries (FCAI)• Australian Federation of International Forwarders (AFIF)• Conference of Asia Pacific Express Carriers (CAPEC)• Association of Australian Port and Marine Authorities

(AAPMA)• Australian Air Transport Association (AATA)• Australian Exporters and Importers Association (AEIA)• Sydney Airport• Melbourne Ports Corporation

Industry Outcomes

• Industry view of a Domestic Single Window– A paperless environment would reduce document

storage requirements– Reduction in duplication of reporting– Concerned regarding the costs of moving to a new

system

• Benefits from an International Approach– Ability to utilise international data from source for

Australian requirements– Maximises supply chain security and data integrity– Crew reporting standardised at the international level

SDS / Single Window Options

Single Window Offers

• Single point of submission for information

• Transmitted to appropriate authorities

• Ability to reuse data – submit once use many times

• Single point of response

• Data standardisation

• Combined online transactional status

• Online report capability

Benefits of a SW

• Benefits for Government– Supply chain security increased– More effective and efficient deployment of resources– Correct revenue yields– Improved trader compliance– Increased accuracy of trade figures

• Benefits for Industry– Reduced cost of compliance– Faster clearance and release– Predictable application and explanation of rules– Effective and efficient deployment of resources

Australian Single Window Business Context

Goods

InvoiceCharges Pays

Sent Received

Carrier

Australian Exporter(Supplier/ Agent)

Australian Importer(Customer/ Agent)

Export Import

Conveyance

Forwarder

Single Window Domain

Compliance Functions(For clearance of Conveyance, release of

goods and collection of duties)

CargoReport

GoodsDeclaration

GoodsDeclaration

Releases

Communicates

Permit/Licence/

Certificate

Permit/Licence/

Certificate

ConveyanceReportClearance

Statistics

Approval Functions(Permissions required in order to conduct

International Trade)

SDS / Single Window

– the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system.

– which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems.

– would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting.

– seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above.

• Option A: Implement the SDS into Current Environment

• Option B: Front-End with Single Window Capabilities

• Option C: Fully Functional Domestic Single Window

• Option D International Single Window

Integrated Risk Assessment Approach

International Trade Data

Approvals: Permits, Licences, Certificates, Visas

International Trade Transaction

Increased Cross Functional

Assessment Capability

Export Data To Verify Import & Transit Data

for Goods, Crew & Conveyance

Increased Access To .. Trader History & … Agency Approvals

Cross Functional Assessment

Profiling Profiling ProfilingProfiling Profiling Profiling

Goods

Increased Access to Other Agency

Approval Information & Transaction History

Holistic Approach to Profiling

Crew Conveyance

Integrated Risk Assessment

Thank you

Questions?