The Team Leader Kit

This is the downloadable Team Leader kit. It contains information to help you promote and manage your workplace team. The Team Leader kit

includes:

Social media – spread the word

Team Leader duties Prize information

How to record and report results Messaging to send to employees

Frequently asked questions Resources

Additional resources on the smartTRIPS website that accompany this kit

include:

Printable Poster Team sign-up/results sheet

Celebration Station Schedule

You will receive a prize package to encourage and reward your

teammates for cycling. If you did not pick it up at the Team Leader Meeting on May 11th, you can pick it up from Parkinson Rec. Centre (1800 Parkinson

Way) as of May 12th. This package (smartTRIPS bag) includes:

Free Tshirt 11x17 Poster

A variety of prizes (water bottle, bike bells, reflector bands, socks, mini Clif bars, stickers, etc)

Coupons and offers from sponsors Cycling resources and information

Remember, all the resources you need are available at smartTRIPS.ca

Social Media

Spread the word about Bike to Work Week and smartTRIPS by letting everyone know how much fun you’re having at our Celebration Stations, or

how great your morning commute to work was! After all, you did get to bypass the a.m. traffic, and is that an extra spring in your step from all the

fresh air? Whether you’re an avid tweeter or an occasional status updater,

we want you to talk about this!

Does your company engage in social media? The more people know your organization participates in Bike to Work Week, the better you look in the

community. All event details and prize winners will be posted at smartTRIPS.ca, so it’s as easy as copy and paste to keep everyone updated

on your results.

We love to hear what you’re doing during Bike to Work Week, but what we love even more is to see what you’re doing! Post your photos along with

your status updates on Facebook, Twitter, or Instagram.

FACEBOOK

Post your Bike to Work stories and photos on your company’s Facebook page

and link your post to the City of Kelowna, smartTRIPS, Bike to Work BC and GreenStep.

There is also a new Facebook event page called “Bike to Work & School

Week 2016”. We would love to see your BTWW updates there!

City of Kelowna: Like the City of Kelowna on Facebook to see updates on smartTRIPS and Bike to Work Week:

www.facebook.com/cityofkelowna

Other areas: Not located in the City of Kelowna? Like your community’s Facebook page to see updates in your area.

https://www.facebook.com/districtofwestkelowna

https://www.facebook.com/lakecountry.gov https://www.facebook.com/welcometopeachland

https://www.facebook.com/regionaldistrict

Bike to Work BC: Their Facebook page is

www.facebook.com/biketowork.bc Photos and updates from around the province are posted here.

Example posts

We are participating in Bike to Work Week! Lots of fun and prizes! Register

at www.biketowork.ca @City of Kelowna

Next week is Bike to Work Week! Our team is ready to ride… are you? www.smartTRIPS.ca

It’s Bike to Work Week! We have xx cyclists on the road. See you at the

Celebration Stations www.smartTRIPS.ca @City of Kelowna

TWITTER

When posting on your Twitter account, connect to the following accounts and

hashtags. Don’t forget to add #smartTRIPS, so everyone can follow the conversation

Accounts Hashtags

@CityofKelowna #smartTRIPS @BiketoWorkWeek #BikeToWorkWeek

@GreenStepCanada

Example Tweets

We have a team for #BiketoWorkWeek @cityofkelowna #smartTRIPS

#BiketoWorkWeek is next week! Get on your bike #smartTRIPS

www.smartTRIPS.ca

There are so many great prizes to win by riding your bike for #BiketoWorkWeek @CityofKelowna www.smartTRIPS.ca

Team Leader

As a Team Leader, you provide inspiration and motivation for coworkers, and are vital to the success of Bike to Work Week! To get your team started, you

need to decide who your team will be. You can register your entire office, or just your department and challenge another department! Let everyone in

your area know about Bike to Work, as teams are made up of everyone in

the organization, not just those who already cycle. You are there to motivate and support your co-workers who already cycle, and to encourage new co-

workers to give it a try.

What you need to do as a Team Leader:

Post sign-up sheet(s), poster, and Celebration Station Schedule in a

place where all your collegues will see.

Encourage colleagues to ride to work. Boost your participation by getting as many people to ride as possible. Send an informational email that

entices potential participants. Build up the idea of a fun competition or the benefits of cycling. Make sure to mention the great team prizes that can be

won! Wear your BTWW shirt and show your enthusiasm for cycling!

Give away small prizes (see below for ideas).

Attend one or more of the Celebration Stations. Each morning we will host a Celebration Station with free refreshments, bike draws, free bike tune-ups,

photo booth, yoga, and more! There are lots of prizes to be won during the week. There are even extra prizes for coming to three or more

stations. Use your Passport to collect stamps at each event you attend.

Report your results. Log your commutes at www.biketowork.ca. Each

team member can log their commutes, or the Team Leader can do it for them. Track as the week goes on, or use our team tracking sheet during the

week and enter the results online all at once at the end of the week.

Prizes

The items in your prize package are for you to give away at your discretion.

You want to get as many people to ride as possible in your office,

department, floor, or group. Teams are competing in their size category for

the highest participation rate. Participation is based on the number of people who ride that day divided by the number of people in your workplace. Use

the prizes to entice more people to participate.

Here are some ideas: Give prizes out before Bike to Work Week to people who have an

excuse for not riding. Many of the prizes in the package will help your teammates to overcome their obstacles.

Give a prize to everyone who rides each day of the week Give a teammate a prize if it is his or her first time riding to work

Put a few prizes together and do a draw at the end of the week - the more people ride, the more chances they have to win

Give out a prize before BTWW starts to new recruits Withhold prizes and give them out as a person arrives by bike each

morning

Buy some candy or something fun and give out one to each daily rider

Team Prizes Teams with the highest participation rates in each size category (mini, small,

medium, and large) can win tickets for dinner and a show from Kelowna Actors Studio, wine tours from Tantalus Vineyards or Distinctly Kelowna

Tours, $100 GC from Urban Harvest, a month of unlimited Kickboxing or Jiu-Jitsu from First Strike, a comprehensive bike fit from PhysioActive, 45 min

massages at The Wellness Spa, and lots of other great prizes.

The highest participation is determined using the number of riders that logged trips and the number of trips logged per team. This provides more

incentive for new riders to join in the fun too.

Daily Draw Prizes There will be random prize draws daily. Any team that is registered for Bike

to Work Week will be automatically entered in this draw. The Team Leader will be notified and they can distribute to someone on their team. The daily

prizes include:

10-class punch pass for Ekahi Yoga Center 3-session starter pack for Okanagan Acupuncture Centre

45 minute massage at The Wellness Spa One Cryo Care treatment

$50 gift certificate for Orchard Park Shopping Centre $50 GC for Urban Harvest

Celebration Station Daily Prize Draw This is the big one! Anyone who is on a Bike to Work team and visits a

Celebration or Satellite Station during BTWW can enter our daily bike draw.

These bikes are proudly brought to you by our bike shop sponsors: Monday – The hub

Tuesday- The Lions Cyclery

Wednesday – Outbound Cycle Thursday – Cyclepath

Friday morning – Kelowna Cycle Friday afternoon – ChainLine Cycle

Weekend (Saturday and Sunday) – Cyclepath

NEW this year! Two bikes will be given away on Friday! One using the draw entry ballots from all morning stations (including Satellites), and one in the

afternoon, from the draw box located at the Urban Systems Celebration Station at the Tree Brewing Beer Institute. Don’t miss it for your best

chances of winning a bike!

Daily Activities

Share your photos: Get wacky at the photo booth! There will be a costume box and Speech Bubble board at each Celebration Station for cyclists to

dress up, be heard, and have their photos taken. Post your photos to the Facebook event page “Bike to Work & School

Week 2016” and include the hashtag #smartTRIPS. A $20 GC for either Yamas Greek

Restaurant or Tonics Pub will be given to our

favourite photo from each day.

Tire Toss: Test your skills by participating in our Tire Toss competition! See if you can toss a bike

tire onto a delineator – we will increase the distance as the week goes on and whoever sets

the record with the furthest successful throw will win a prize pack from Tree Brewing, including a

stainless steel Growler with a free fill, one custom growler bike rack holder and a $150 gift

card for the Beer Institute! Start practicing now!

Passport Prizes

Visit three or more Celebration or Satellite Stations to get your Passport stamped and you will be entered to win one of three two-night stays with

Accent Inns, plus other great prizes! Just drop off your Passport at the last station you are going to visit, scan or snap a photo of your Passport and

email it to events@smartTRIPS.ca, or pop it in the mail slot at our office (#200-1262 St Paul Street). Deadline for submissions: June 7, 2016.

The passport is available for download at the bottom of the Team Leader

page on the smartTRIPS website.

Reward for Reporting Results Get your whole team’s results entered online at

www.biketowork.ca before Wednesday, June 8, and your team will be entered into a draw to win a Burley

Travoy commuter trailer from Kelowna E Ride!

The hub Landmark Challenge If you work in one of the Landmark Buildings, you

have an extra chance to win some AMAZING prizes during Bike to Work Week! The team with

the highest participation rate within the Landmark buildings will win a $1000 GC for The hub! Prizes

for runner-up teams include $400 in GCs plus lots

of small bike-related prizes from The hub, a one-year Landmark gym membership, and a personal

training package with Team Fitness!

King of the Hill

At our Celebration Station on Wednesday, June 1st in West Kelowna at the WFN offices, we want to challenge you to take a ride over to the station and

give yourself a workout! Anyone who enters the bike draw that day will also be entering a draw for one of two hand-made wooden indoor bike racks from

Wooden Arms Workshop!

Endurance award!

For those who go out of their way to ride that extra distance during BTWW,

we want to reward your legs of steel. The rider who cycles the most

kilometers during Bike to Work Week will win a handmade wooden indoor

bike rack from Wooden Arms Workshop, one Cryo Care treatment, and a few

other exciting prizes.

Grand Prize!

Cycling Adventure for two in Vietnam sponsored by Exodus Travels.

This grand prize sponsored by award-winning tour operator Exodus

Travels which specializes in cycling and hiking tours to 100+ countries

worldwide includes: economy round trip airfare from the nearest

international airport, hotel accommodations, expert local leader, planned

routes and itineraries with support vehicles. Prize winner must be 18 years

or older.

To qualify, you must register or login and have logged at least one trip

during Bike to Work Week, May 30 – June 5, 2016.

For more info about this trip, click here.

Reporting Results As the Team Leader you are responsible for making sure that your team’s

results are reported at www.biketowork.ca. This task can be done by you, or each team member can enter his/her own results.

1. Login, then click on “Log a Trip” (on the left side of the page). You can

begin entering your team’s results daily starting May 30. You can enter them daily or all at once at the end of the week.

2. Select the rider, ride date, and kilometers for that day. You can log

several trips at once by clicking the “Add another rider” button and filling out

each row for each trip taken.

3. Get your teammates to record their commute on the Team Sign-up Sheet during the week. If you’d prefer you can have them check in with you daily

and record it yourself. If you’re offering a prize or a treat, all the more reason for them to report to you.

4. At the end of the week, sign in and check your Trip Log to determine

whether your teammates have entered their own results or not. You can then cross-reference with the Team Sign-up Sheet and enter any missing

results.

5. To enter results quickly, simply add up the kilometers travelled on the Team Sign-up sheet, then select “My entire team” under the rider drop-down

menu. Select the date, enter the total kilometers cycled by your team, and

click “Log now”.

6. Results Deadline: June 10, 2016

Please note: entering your results online helps us keep the event going!

This helps us keep track and report on how many people rode, how far they rode, and how much GHGs we saved. This shows our sponsors that Bike to

Work Week is a great event making a positive difference in our communities! Get your whole team's results entered online at www.biketowork.ca before

Wednesday, June 8 and your team will be entered into a draw to win a Burley Travoy commuter trailer from Kelowna E-ride!

If you have any reporting issues, please contact events@smartTRIPS.ca or

call 250-212-5523

Past Results

Results 2012 2013 2014 2015

Total km cycled 57,079 54,622 53,534 69,709

Total teams/individuals registered 257 256 473 454

Total cycling trips (round trip) 4,387 4,233 5,465 7,433

Total number new cyclists 314 263 477 375

Total number of cyclists 1,412 1,277 1,570 1,579

Female Cyclists 685 624 779 864

Used Alternative Transportation 440 354 n/a n/a

Total tons of GHG Emissions saved 13 12.7 12.4 16.2

Overall participation rate 15% 7% 35% 34%

2015 Winning Teams

Large organization (101+ employees)

“WWTF Wheelers” – WWFT, City of Kelowna

90% participation, 457 km cycled

Medium organization (26-100 employees)

“Harmony Honda”

73% participation, 229 km cycled

Small organization (11-25 employees)

“CARO Kelowna” – CARO Analytical

88% participation, 779 km cycled

Mini organization (2-10 employees)

“P3 Team” – P3 Operations, Interior Health Authority

80% participation, 159 km cycled

Solo riders:

Eric Simpson

240 km cycled, 52 kg of GHG emissions saved

Scott Ross

233 km cycled, 51 kg of GHG emissions saved

Messaging to send to employees

at your workplace

Copy some or the entire message to entice more people to participate.

We are participating in Bike to Work Week, May 30 to June 5. This means that throughout the week, we will be competing against other workplace teams in

the Central Okanagan to see which team can get the highest percentage of people to cycle to work. Think you can join in the fun?

Teams with the highest participation rates win adventure tours in the Central

Okanagan and of course, wine. But the best part is that everyone has a chance to be a winner. Our team has prizes already to give away (water bottles, bike

bell, free coupons to local businesses), plus everyone is eligible to WIN bicycles,

bike accessories, clothing, gift certificates, free food, and more!

Cycle to one of the Celebration Stations for free food, coffee, and even more chances to win. See me for details. The Celebration Station schedule is posted

.

Why get involved? Cycling to and from work is a great way to incorporate exercise into your daily routine and studies show that people who bike to work

are happier and healthier, plus:

It’s fun. You’ll feel like a kid again.

You can win great prizes. You can eat more. It’s a great way to get in shape. It’s good for the environment.

It’s cheaper than going to the gym. You’ll arrive home de-stressed after work. It’s good for your heart and lungs. You’ll have more energy.

So get out your bicycle, try cycling to work, and be sure to put your name on

the sign-up sheet located in the [PUT LOCATION OF SIGN-UP SHEET HERE].

Other Messages of Encouragement

Two Weeks to Go! Better get your bike ready so you can ride, ride, ride during Bike to Work Week May 30-June 5. Need a tune up? Come see me. I have some

coupons to give away!

Free food, coffee, and chances to win for teammates who ride their bikes May 30 – June 5. Bike to Work Week hosts six Celebration Stations around

Kelowna/West Kelowna and there are even more Satellite Stations hosted by local businesses! View the schedule at [INSERT SCHEDULE LOCATION].

Remember to get your Passport stamped to be eligible to win a two-night’s stay at Accent Inns.

Frequently Asked Questions

a) How much does it cost to participate in Bike to Work Week?

Bike to Work Week is FREE! Thanks to the support of the City of Kelowna, District of West Kelowna, Westbank First Nation, District of Lake Country,

Regional District of Central Okanagan, District of Peachland, and all our local sponsors; all aspects of the events are 100% free!

b) Are walkers, rollerbladers, bus riders, or carpoolers counted? Not for Bike to Work Week, which is focused solely on cycling. Don’t let that

discourage you from taking other forms of active transportation though if you can not cycle! Your Bike to Work Team Leader may reward your efforts.

Bike to School Week, however, includes all modes of active transportation: cycling, walking, rollerblading, skateboarding, scootering, etc.

c) How big is my team? Your team size is not the number of cyclists participating, but rather the

total number of people in your workplace, department, or organization. If you’re only one to two people, you are not eligible to be part of a team.

Individuals can still register and be a part of the Celebration Station festivities, but do not qualify for team prizes.

For really large employers (over 50 staff) you may break into smaller teams

by department or floor and then count the total staff from your area. For example, a large government building should have several Team Leaders

and break into floors or departments. This structure encourages more people to join a team, because the more participants, the higher the rate of

participation.

d) Do I include all of the names of my team members in my

registration? Yes. With the new Bike to Work BC website, each participant will have their

own account under their own name. You can send invites to your co-workers to join your team using the “Team Communications” function on the website.

Co-workers will receive your email invite and can then join your team by registering themselves and confirming that they are on your team.

e) How do individuals from my team win prizes? Individuals can win prizes by visiting one or more Celebration or Satellite

Stations during Bike to Work Week and entering their name in the prize draw. As a Team Leader, you will also have prizes in the Team Leader kit

that you can award to individuals on your team however you like. If your team wins a weekly prize draw or wins for highest participation in your size

category, it is up to the Team Leader to distribute the prize from there.

Cycling Resources

smartTRIPS.ca – City of Kelowna’s Active Transportation Hub – Where all Bike to Work information and resources are located.

www.biketowork.ca - Provincial Bike to Work website – Where you register.

www.bikesense.bc.ca – Greater Victoria Cycling Coalition cycling safety/rules of

the road

www.bicycleparkingonline.org – bicycle parking best practices guide

www.bccc.bc.ca – The British Columbia Cycling Coalition

www.kelownacycling.org – The Kelowna and Area Cycling Coalition

www.mtbco.ca - Mountain Bikers of the Central Okanagan

www.nacto.org/cities-for-cycling/design-guide - Cities for Cycling Design Guide