the trials of robin hood...hair will be actors responsibility and approved by directors during...
TRANSCRIPT
Cast & Crew Parent Meeting
Our mission is to educate and enrich the lives of children and families through the magic of community theatre.
Wylie Acting Group a 501(c)3 nonprofit organization
The Trials of Robin Hood
KNSRT PRODUCTION TEAM●Directors – Josh Hargrove and Jeff Delaney
●Production Managers – Tiffany Harrod and Amanda Sturgeon
●Production Team
○ Stage Manager –
○ Costumes – Nina Roberts
○Makeup –
○ Tech Manager -
○House Manager – Melissa Harbison
○ Concessions Manager- Kristina Murphy
○ Green Room Managers-
○ Star Board- Jamie Riddley
○ Props Manager-
○ Cast Party-
○ Photographer- Les Brown
KNSRT METHODS OF COMMUNICATION
● ToRH Production Web page: https://www.wylieactinggroup.org/robinhood/● Facebook Group - Trials of Robin Hood
○ https://www.facebook.com/groups/262787911395988/● Email ● Weekly from the Production Manager● Remind 101 - Text @wagtrh to 81010 OR via Remind App
●Rehearsal reminders
●Production reminders
●Last minute rehearsal time changes
**You do NOT have to download the app to get these messages, but it is free.**
KNSRT REHEARSALS ●Be ready to go by the beginning rehearsal time- in place and
ready to work
●Online calendar has same information
●All weekday rehearsals 6:30 PM – 8:30 PM
●Saturdays 9:00 AM-12:00 PM; 9:00 AM-3:00 PM○longer Saturdays on costume parade & Tech/Dress○Costume parade and Tech/Dress rehearsals will have
alternate call times
●Rehearsal awareness: bring a water bottle and snack
Any changes will be announced in the weekly production email
REHEARSALS CONT’DSign-In Policy
●Parents/Guardians/Adults must sign in the child at the box office for every rehearsal○leave cell # where you can be reached that day/evening
●No curbside drop off
●Cast/Crew should stay on WAG property and in view of production leaders
●Pre-arrange pick-up transportation
●Arrive 5 minutes before end-time for prompt pickup
Your child’s safety is our primary concern
REHEARSALS CONT’D●Two-deep leadership○production team or WAG Board members
●Rehearsal schedule reminders or changes will be communicated weekly
●Additional reminders will be sent via Remind 101
●Please notify the Production Manager ASAP of any change in schedule conflicts
●Contact the Production Manager with questions, concerns, notification of late arrival, or last minute absence due to illness/emergency○Amanda Sturgeon (903) 217-8413; [email protected]○Tiffany Harrod (972) 786-2091; [email protected]
IMPORTANT REHEARSAL DATES
●Starting June 6, all rehearsals are mandatory
●Saturday June 6
○ Costume Preview day
●Saturday June 13
○ Costume Parade day
○ This Saturday and all Saturdays after are extended to 3:00 PM end time
●Monday June 15 and beyond = LATE WARNING
● June 29-July 2; July 6-8
○ Tech/Dress Rehearsals
PRODUCTION ORDER●https://www.wylieactinggroup.org/robinhood/
●Production Order Items
○suggested production donation ($25)
○suggested concession donation ($20)
○directors’ gift donation
Registration must be complete by May 23
DOLLARS & SENSE
●show t-shirt- $14
●show poster- $25
●playbill accolade ad- $20-80
●show tickets- $15 ea.
●stars, flowers, concessions, souvenirs- $1-3
●cast party food/drink contribution- varies
●some costume pieces- varies
Item Cost
Production Donation $25
Concession Donation $20
Minimum Total (per actor) $45
DOLLARS & SENSE CONT’D●Payment for production orders are due at the time of purchase
●Earn WAG Dollars!○exchange services for WAG Dollars
○can be used for any WAG expenses
○contact production manager for details
●Scholarships / Sponsorships○Donations accepted
○contact production manager for details
COSTUMES●You may be asked to provide some costume pieces
●Refer to the costume mistress’ for ideas○evaluate your character and how they might dress
●For specialized costumes review the plan with costume mistress○If WAG has it in costume closet it can be used.
○The production donation goes toward WAG costume expenses.
COSTUMES CONT’DCostume Guidelines
●Costumes will be stored at WAG○always return to costumes to proper location / check them in
●Remove costumes carefully○actors should ask green room adults for assistance, if needed
●Only clear liquids and “clean” foods while in or around costumes
●Maintain controlled behavior while in costume to prevent damage
●Volunteers will help manage costumes
MAKE-UP & HAIR●Hair will be actors responsibility and approved by directors during
costume preview and costume parade○If assistance is needed with hair styling/prep, please let us know.
●Apply foundation before arrival
●Eat before call time
●Go to make-up room at call time ONLY○Stay in Green Room until call time or after make-up
●Please have a bag labeled with actor’s name for combs, brushes, mascara or personal makeup items. Don’t forget to wear and bring deodorant.
●Avoid sharing any personal items with fellow actors 100% of the time!!!
CREW●Stage Manager will set up a separate meeting for crew
●Crew expected to wear○Black pants
○WAG Crew or black shirts
○Non-slip shoes (black preferred)
●Crew will attend on mandatory rehearsals beginning 02/08.
PROPSProp Donations
●Some minor prop items may be needed which will be requested through Production Manager communications
Props Guidelines
●Only crew should handle most props
●Actors only use props assigned to your role
●Handle props with care
●Use them only for what they are intended
●Put props back where they belong
HOUSE/BOX OFFICE●Ticket pricing: $15
●Ticket sales open now! General admission seating except for Friends of WAG
●Volunteers are needed for:○box office
○usher
○lobby & theater clean-up
○online sign-up request to come via email
CONCESSIONS●Concession profits help us meet our budget needs
●$20 donation per Actor & Crew member
●Volunteers are needed to work during performances (online sign-up to come)
STAR BOARD●Small fundraiser / Big morale booster!
●Stars are $.50 until tech week
●Stars $1 during tech week & shows
CAST PARTY●Cast recognition
●Sunday July 19 after the final show
●Look for an online sign-up request to come via email
Families are invited to join the fun!
FRIENDS OF WAG
GREEN ROOMGreen Room Guidelines
●Be respectful of cast-mates, volunteers, & yourself
●Be on time, prepared, and focused
●Maintain a positive and respectful attitude
●Treat others like you want to be treated
●Clean up after yourself
●Wear deodorant!!!
Remember we are a family!
GREEN ROOM OBJECTIVES●Encouragement and teamwork; continuing to foster the family
atmosphere from rehearsals
●Organized, safe, clean area with restful space for those who need it
●Focused, prepared performers
●Noise level that does not disturb the audience or action on stage
●Respect and pride in each performer and everyone else involved in the production at the end of the day
WHAT HAPPENS IN THE GREEN ROOM…●All performers are expected to sit in assigned seats unless given permission otherwise by
the Green Room leader
●Performers may speak to each other in quiet voices
○they are not required to be silent when the doors are shut
●When theater entrance doors are open, performers are expected to be silent
●The Green Room leader may ask for silence briefly at other times to control the noise level
●Sometimes the lights will be turned out when theater doors are open or if the Green Room team needs to settle the room
WHAT HAPPENS IN THE GREEN ROOM…●Electronic devices are allowed until they become a distraction.
●Green Room volunteers may be asked to help with the following tasks:
○keeping the performers’ noise level low so as not to be heard by the audience
○monitor backstage groups to help with excessive talking.
○adjust costumes, tape microphones (with instruction) or refresh face powder
○open/close theater entrance doors with cues
○obtain snacks for the performers during intermissions or breaks
HOW TO VOLUNTEER IN THE GREEN ROOM…AND KEEP YOUR SANITY
●Be prompt○arrive 15 minutes before a rehearsal shift
○arrive 1 hour before a performance shift
●Don’t sweat the small stuff
●Keep your pom-poms ready! ○We are often the first and last adults to see the actors in-between
scenes.
○Offer praise for good behavior, encouragement for the occasional struggles.
○Help with constructive solutions for those who find the Green Room a challenging environment.
HOW TO VOLUNTEER IN THE GREEN ROOM…AND KEEP YOUR SANITY
●Ask for help○Sometimes things beyond performers’ control happen, a performer needs a little
more guidance or the performers have trouble resolving a conflict themselves○In those cases, inform the Green Room Manager so that he/she can observe the
situation with you, find additional help or escalate as needed○Two sets of eyes are needed to confirm the behavior
○Actors who violate the behavior contract will have the following consequences:■Warning issued by a member of the production team■Conversation with the parent and two members of the production team■Parent must sit with the actor in the greenroom
OUR PURPOSE
Ensure the actors have the best opportunity to shine and have a
great time doing it!
QUESTIONS? COMMENTS? CONCERNS?
Production Managers
Amanda Sturgeon Tiffany Harrod
[email protected] [email protected]
903-217-8413 972-786-2091