"The views expressed in this presentation are those of the author and do not necessarily reflect the views of the European Commission"

Attila BERCZIKCommon Support Centre (CSC)Business Process Management - 'H2020 Grant Management'

H2020 Amendments – the business process explained –

H2020 Horizon 2020 Coordinators' DayBrussels, 24/FEB/2016

H2020 Grant Lifecycle

H2020 Grant Lifecycle (2)

… and some metrics more than 28.000 unique users of the IT system

more than 500.000 electronic documents stored in e-repository

Grant Preparation (GAP) More than 6.800 grant agreements e-signed Other +1.040 GAs are under preparation

Consortium initiated amendments (AMDC) 690 amendments signed and in force Other 360 is under preparation More than 100 with on-going EC assessment

Reporting (REPA) More than 8,000 deliverables submitted 700 fully integrated reporting processes started, 130 concluded.

E-flow, paperless, endorsed with e-signature

No evolution, no negotiation of requests: no modification

Agreement or rejection

Request for complementary information

Time-bound process: 45‑day time limit for processing Extension possibleTacit rejection - if no reaction within 45 days deadline

Withdrawal is possible by the requesting party

Key characteristics

Request for amendment – in 4 steps

1. Launch the amendment preparation in PPGMS

2. Prepare – compose amendment

3. Consultation – optional

4. Sign & Submit the amendment to EC

Disclaimer: The following slides are used for demonstration purposes only.

7

STEP 1: Launch the amendment preparation

Precondition: The GA is valid and signed by both parties.

STEP 1: Launch

10

11

Possibility to cancel at any moment before Signature

STEP 2: preparation - automated assistance

• Automatic selection of the relevant Amendment Types (GA clauses), based on the GA data modified

• Listing of relevant (compulsory) supporting documents

• Better overview and tracking of all changes

• Note: an amendment may consists of a number of possible clauses which are pre-defined

13

14

Justification

15

Amendment types are automatically selected Full overview of the modifications

16

17

If required : System prompts for new Annex 1 - Part B

STEP 3: Consultation (optional)

STEP 3: Consultation (optional)

22

Justification

23

STEP 4: Sign and submit

Who: The coordinator PLSIGN (on behalf of the consortium)

How: prompted for e-signature

What: amendment request letter+

core amendment sealed, signed

The formal submission triggers the 45-days clock

25

26

Request for additional information

Rejection

STEP 1: Launch the amendment preparation

Precondition: The GA is valid and signed by both parties.

The designed business process and the supporting IT suite helping you

TO DO THE RIGHT THINGS!

Your role is TO DO THINGS RIGHT!

30