the weald & downland living museum...the best from local crafters, artists and makers and the...

[email protected] | Liz 01243 811011 |Georgia 01243 811032| Shima 01243 811013

Set in 40 acres of beautiful countryside the Weald and Downland

Living Museum is a special place. We rescue homes and buildings

from destruction and re-build them here in the heart of the South

Downs National Park. Through our buildings, gardens, living exhibits

and events we tell a 1,000-year story of rural life and those who

lived it. We offer a gateway to the past and bring that past to vibrant

life.

Each year we host dozens of events and the largest amongst them

are our Big Weekenders.

The Big Weekenders transform the museum into a thriving bustle of

rural crafts, traditional countryside demonstrations, expert talks,

family fun and artisan makers not to mention show ground parades

and competitions.

For 2019 we will stage four Big Weekenders, one for each season

and as an additional fifth event, a one day Rare & Traditional

Breeds Show.

Each event attracts 6,000 visitors rising to over 12,000 for our

Winter Big Weekender, the Christmas Market. On the following

pages you’ll find all the information you need to become part of the

fun and if you have any questions please don’t hesitate to get in

touch.

Liz, Georgia & Shima

The Events Team

The Weald & Downland Living Museum

“The communication before was great, the team on the day

were brilliant. You really couldn’t fault them! It was the best,

well managed event we have attended in a very long time!

Trader feedback 2018

“We had a fantastic day. There was something for everybody and

the whole family thoroughly enjoyed themselves.

Can't wait to visit again”

Visitor feedback 2018


Autumn

The Good Life: Revive, Recycle, Restore 5/6 May 2019

Rural communities were the masters of upcycling before it ever became

fashionable; Making and mending, reusing and repairing and looking to nature for

home grown remedies were all central parts of countryside living. Taking a leaf

from the Repair Shop, filmed on site at the Museum, our two-day Spring

Weekender will be an opportunity for visitors to learn how to bring a new lease of

life to their possessions, hear from experts, uncover the path to sustainable living

and have a go at their own projects.

Saddles & Steam: Horse-Power to Horse-Power 17/18 August 2019

Celebrating every mode of transport from our four legged friends to the invention

of the combustion engine, this two day Summer hit will be packed with horse

displays, an army of steam engines, World War vehicles and classic cars to name

just a few; not to mention lots of family fun with miniature steam engines, model

boats and a crammed full arena display.

Pasture to Plate: Farming, Food & Horticulture 5/6 October 2019

Our Autumn Big Weekender will focus on the fabulous farming, food and

horticultural heritage of the South Downs. This show will feature traditional working

demonstrations, including heavy horses and vintage tractor ploughing, a

horticultural show and pop-up demonstration kitchens where you can see local

chefs prepare seasonal dishes alongside a plethora of local producers and artisan

makers.

Winter Christmas Market 22/23/24 November 2019

Our Christmas Market has become one of the must-attend markets in the region

welcoming over 12,000 visitors over three days. Well over 150 stands represent

the best from local crafters, artists and makers and the entire Museum is taken

over with every ones of our historic buildings and houses playing host to the

festivities. It is a truly special festive experience.

The Big Weekenders

Spring

Winter

Summer

“I could not be more happy. Everything was brilliantly organised

and all of your staff and volunteers were great. I had nothing but

brilliant feedback for all of the visitors with many saying it was

the best [event] they have been to, how wonderful everything

looked and how stunning the setting was.”

Trader feedback 2018


Rare & Traditional Breeds Show 14 July 2019

The Rare & Traditional Breeds Show is back at the Museum for 2019! The

event is a formal part of the livestock calendar. Hundreds of smallholders

and farmers travel from across the UK to show their animals and take part

in the event’s formal showing classes.

The Rare Breeds show is unlike any other event at the Museum. Through it

we play a active role in the modern day farming community and celebrate

the breeds that, once prolific in the region favoured for their quality and

taste, have become a rarity.

Visitors will have the opportunity to see the judging in action, meet the

farmers and perhaps be inspired to start their own smallholding. Alongside

this will be hands-on activity with bags of family appeal and stalls to

provide everything you may need for a fun day out or a new life as a

smallholder.

The Rare & Traditional Breeds Show


To add to the magic of our events we use our historic buildings wherever we can. Our

events therefore offer a mix of location either in purpose-built marquees, historic

houses, or an outdoor pitch where you bring your own gazebo, horsebox or whatever

takes your fancy!

For those who don’t know the Museum, below are some examples of the houses you

could find yourself in.

Trade Stand Locations

Court Barn

This timber-framed barn was built in the late 17th

or early 18th century. It is a large open space with

period beams reaching up to the thatched roof. It

sits at the southern end of the museum nestled in

its own idyllic country setting complete with pond

and meandering pathway.

Walderton

This flint and brick house dates from the medieval

times with later modifications to the exterior

dated to the early–mid 17th century. It has a

central fireplace with a room on either side and is

regularly used for our schools groups.

North Cray

This building is a classic medieval hall-house with

four small bays and a large central hall. It dates

from the 15th century and sits within our central

market square.

Poplar Cottage

This building was probably the home of a rural

craftsman. It was built in the mid-17th century on

the edge of Washington Common. It has two

downstairs rooms with a fireplace in between.


Trade Stand Prices - Exhibitor

INSIDE SPACE:

Marquee

Grass standard pitch for

trading on one site only.

Single pitch

2.5m x 2m

Rare Breeds (1 day) £130

Spring/Summer/Autumn weekender (2 days) £180

Christmas Market (3 days) £180

Double pitch

5m x 2m




INSIDE SPACE:

Museum House

Christmas Market only

Single pitch 2.5m x 2m

NB. Given the historic nature of the houses pitch size is

approximate.

£200

INSIDE SPACE:

Gridshell

Christmas Market only

NB. VAT will be applied

at the then prevailing

rate

Single pitch 2.5m x 2m £220

OUTSIDE SPACE:

Gazebo/structure to be

provided by trader

Single pitch

5m x 5m




Double width

10m x 5m




Double depth

5m x 10m




Double pitch

10m x 10m




An exhibitor is classed as anyone not selling food for immediate consumption. If you are

selling a mix of items with some food items for consumption on the day, you will need to

apply as a caterer. See the following page for caterer pitch prices.

Charities: A limited number of spaces are available for charities up to 50% discount on

the above prices. Any charities attending must only use the pitch for promotional

purposes and the sale of items for the benefit of the charity. Please specify your

registered charity number at the time of booking.


Trade Stand Prices - Caterer

OUTSIDE SPACE:

Gazebo/structure to

be provided by trader

Single pitch

5m x 5m Rare Breeds (1 day) £220



Double width




Double depth




Double pitch




Happy news! We have reduced the trade stand prices for caterers for 2019 to reflect the

going market rate. Our new prices are outlined below:


Prices - Power, Equipment & Advertising

Power Single 12 amp or 16 amp £80

32 amp socket £150

Tables 6ft x 2ft trestle table £12.50

Chair Single folding chair £2.50

Advertising

per advert, per show

Please see below for measurement

specifications

1/8 page (62mm x 40.25mm) £25

1/4 page (62mm x 84.5mm) £50

1/2 page (128mm x 84.5mm) £100

Full page (148mm x 210mm) £200

Additional Ads Design /

alteration service £40

We can provide you with additional support and advertising opportunities to make your

trading experience as easy as possible. What we can offer is outlined here. Please note

that VAT will be applied at the then prevailing rate to all of the prices below:

*Please note - VAT at the prevailing rate will be applied to all above prices


What you need to know

Museum address Weald & Downland Museum, Town Lane, Singleton,

West Sussex, PO18 0EU

Event dates 5|6 May - Spring Weekender

14 Jul - Rare & Traditional Breeds show

17|18 Aug - Summer Weekender

5|6 Oct - Autumn Weekender

23|24|25 Nov - Winter Weekender

Event trading times 10:30 - 17:00 - Spring|Summer|Autumn Weekenders

- Rare Breeds show

10:30 - 16:00 - Winter Weekender

Application process Applications for all 2019 events will open on 14 Dec

2018 and will close on 31 January 2019. All traders will

be notified of their success by 22 March 2019.

Application forms can be found online at:

http://www.wealddown.co.uk/get-involved/trader/

Acceptance of application The Weald & Downland Museum reserves the right to

decline an application if the trader’s products do not

meet the required type or quality or do not fit with the

theme of the event

Payment Payment is due 30 days upon receipt of an invoice

which will be issued once your application has been

accepted. Payment much be made before the event

takes place

Site allocation Every effort is made to accommodate preferred

pitch location however we cannot guarantee specific

locations and will not be able to move pitch positions

once they have been allocated.

Cancellation All cancellations must be notified to the Events team

by email to [email protected]

http://www.wealddown.co.uk/whats-on/


What you need to know

Refunds If you cancel your pitch 3 or more calendar months

prior to the event, you will be refunded 50% of your

pitch fee. No refunds will be issued for cancellations

less than 3 months ahead or for non-attendance

Set up and breakdown Set up and breakdown times vary depending on the

show. Specific timings will be issued with trader

packs sent to successful applicants

Public Liability All traders must have their own public liability

insurance and be able to present an insurance

certificate with their application

Food hygiene All food traders must have a food hygiene rating of 4

or above and be able to present copies of hazard

analysis procedures and food hygiene certificates

Risk Assessment All traders will need to complete a risk assessment at

the time of application

Fire Precaution Fire precautions and specific fire risk assessments

are the responsibility of the trader. Any trader

intending to use gas cylinders at an event must notify

the events team at the time of application

Restoration of site All traders must clear their own rubbish from site and

restore any holes or damage made to the ground

Liability The Museum accepts no liability for any accident, loss

or damage suffered by any trader, including their

employees or helpers whilst at the Museum.

Terms & conditions A full copy of our Terms & Conditions can be found on

our website www.wealddown.co.uk.

http://www.wealddown.co.uk


Thank you for considering

the Weald & Downland Museum

as part of your trading year.

We hope to see you in 2019!

Thank you!

the weald & downland living museum...the best from local crafters, artists and makers and the...

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