theresa ryan department of finance ireland procurement management reform in ireland eu learning lab...
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Theresa RyanDepartment of Finance
Ireland
Procurement Management Reform in Ireland
EU Learning Lab
4 July 2005
Irish Procurement Context
Current estimate of public procurement expenditure is €15 billion per year – 10% of GDP and – 35% of total Government spending
53% supplies and services – 47% works Decentralised approach to procurement
Total Market Breakdown - EstimateRoughly !! €m
Central Government 1,350Local Authorities 4,000 Health Sector 2,650Education Sector 1,300Non-commerical State Bodies 700Commerical SBs / Utilities 5,000Total 15,000
Procurement Management Reform
Background
General Approach to Implementation
Four Strands– Capacity Building– Aggregation– Training & Education– eProcurement
Background
eProcurement Strategy
Establishment of NPPPU
National Public Procurement Policy Framework– Strategic approach to procurement– Underpinned by a concept of VFM– Requirement for corporate procurement plans
General Approach to Implementation
A sound procurement foundation is essential for implementing an eProcurement strategy
NPPPU is laying that foundation ….
Procurement management reform being addressed via four strands
Capacity Building
Capacity building projects Each focuses on better approach to purchasing:
– Spend analysis– Identify where savings can be made– Procedures and policies– Systems and skills
Next step: each Ministry to produce corporate procurement plan
Capacity Building:eProcurement Initiatives Fund (EIF)
Funding provided in 2003 and 2004 to kick-start eProcurement in some sectors
– Health
– Local Government
Aggregation
Draft strategy on approach to aggregation Pilot project on electricity Looking at:
– photocopiers– paper– travel
Market impact being considered
Training & Education
Framework for procurement training being developed
Best practice guidelines being prepared
eProcurement
Approach Etenders Signpost portal/website Electronic catalogue Others
eProcurement Approach
Incremental approach Building on what we have Researching best practices Liaising with other EU (and non-EU)
jurisdictions
etenders
www.etenders.gov.ie
Developments to date:– Launched March 2001– Site review conducted early 2003– Conversion to Oracle platform– OJEU wizard and eSender status since April 2004
etenders (contd.)
Recent enhancements:– Supplier alerts– Improved search facilities– Reminder facility for Contract Award Notices – Facility to view guidance material online– Accessibility statement and audit– Irish version of website– Postbox facility for supplies and services (works
being addressed)
etenders contd.
Next– Online clarifications– Online tender evaluation (pilot)– Community forums– Postbox stage 2 (restricted tenders)
Development into tender management facility
etenders Registration Statistics
General Statistics as of 23 June 2005
– Authorities registered: 1,393
– Authorities Users registered: 2,132
– Suppliers registered: 25,273
– Active Tenders: 1068
etenders contd.
Marketing campaign in progress Have had:
– Newspaper and journal advertising– Radio advertising– Online advertising
Electronic etenders magazine Information seminars and events
Signpost Portal
Launched January 2005 Provides links to all public procurement websites,
current and future including:– etenders website– PPP website– Procurement news– Guidance– eCatalogue (for public sector buyers)– Training
Electronic catalogue (in test)
Irish Public Sector Buyers Catalogue Working title www.ps-cat.gov.ie Current arrangements for information Shopping cart functionality Future
– Framework agreements– Aggregated agreements– Punch-out
Electronic Auctions
Very little real experience in Ireland eAuctions SIG Looking at eAuctions with a view to providing
guidance on their usage in public sector Looking at UK and NI experience, also other
EU pilots, EU Learning Lab etc.
Other
Purchasing Cards Pilot Pilot Framework Agreements Savings to be measured!
Theresa RyanDepartment of Finance
Ireland
Procurement Management Reform in Ireland
EU Learning Lab
4 July 2005