THESIS FORMATTING AND SUBMISSIONFall2017

GraduateResourceCenterwww.calstatela.edu/graduatethesis

§Name§Department§Styleguide/manual(e.g.,APA,MLA,Chicago/Turabian,IEEE,etc.)

Introductions

§Friday,November17,12noon(Week13)Prioritydeadlineforpreliminaryreview

§Monday,November27,12noon(Week14/15)Deadlinetouploadcompletedraftofthesis

§Friday,December8,12noon(FinalsWeek)DeadlinetosubmitGS-13formanduploadfinaldraft

CandidatewillreceivenotificationofacceptancebyFriday,December15.

Deadlines, Fall 2017

www.calstatela.edu/graduatethesis

Before You Do Anything Else

ThisfundisareimbursementprogramdesignedtosupportCalStateLAGraduateStudentresearchand/orscholarshipconductedtowardscompletingathesis,creativeactivityordissertation.Studentsfundedthroughthisawardwillreceivereimbursementforapprovedsupplies,equipment,andservices.

§ Amount:Upto$750§ Deadline:Ongoing§ Submitapplication:GraduateStudies(LIBNA124)§ Questions?Call323-343-3820.

SubmitASAP!www.calstatela.edu/graduatestudies

Culminating Project Fund

Cycle of Thesis CompletionResearchandWriteThesis

WritingAssistance

StyleGuide

ReviewandApprove

Content(Committee)

Format(GRC)

SubmitThesis

UploadtoProQuest

GS-13Form

UniversityAcceptsThesis

Completionandgradechange

memosent

ThesisdeliveredtoProQuestandCal

StateLADigitalRepository

ThesisPublished

Abstractandcitation,ProQuest

Fulltext,CalStateLADigitalRepository

§Incaseofemergency,contactyourcommitteeandGRC§Mustbeenrolled

§UNIV9000§Backupallthethings!§7-YearRule§RenewIRBbeforeexpiration

Plan for the Unexpected

§Committee&defense§Citationmanager(e.g.,RefWorks)§Styleguide§Copyright&FairUse(copyright.universityofcalifornia.edu)§GraduateWritingSupportProgram§LibraryReferenceLiaisons§LibraryDigitalRepository§Softwaresupport(lynda.calstatela.edu)§Hireeditor

Resources

PRELIMINARY REVIEWFirstDeadline:November17

§GRCstaff§Graduatestudents§Semesterassignments§Bookappointmentsonline

Your Thesis Reviewer

§Margins§Correctpagination§Preliminarypagesandendmatterareincorrectorder§Properapplicationofstylemanual,especiallyinheadingsandsubheadings,citations,references,tables,andfigures

§Permissions

USETHETEMPLATEANDSAMPLEPAGES!

What are we looking for?

Title

Pag

e

1.25”margin(rightandleft)

1”margin(topandbottom)

Titleisinallcaps,doublespaced.

Makesuretospecifyifyourprogramisadepartment,division,orschool.Thisvaries

bycollege.

Thisisthenameyourdegreeprogramwithinyour

department.Donotincludespecificoptionorconcentration(e.g.,ABA,StudioArt,etc.).See“College,Departments,andDegreePrograms”PDF.

Nopagenumber

Fontsizeandtypeshouldremainconsistent

throughoutdocument(size12,commonfont).Entiredocumentisdoublespaced.

“AThesis”or

“AProjectReport”

Nameonschoolrecords

Startpaginationherewith

lowercaseromannumerals(ii)

Cop

yrig

ht P

age

1.25”margin(rightandleft)

1”margin(topandbottom)

Namesmayalsoincludedegreeorhonorific,notboth.

Nameonschoolrecords

Samemonthandyearasontitlepage

Listcommitteechairfirstanddepartmentchair(s)last.

App

rova

l Pag

e

Thereisnowordlimitontheabstract;however,atypicalabstractshouldbenolongerthan250words.Ifpossible,avoidusingspecialcharacters,symbols,“smart”quotationmarks.Formoreinfo,seeETD

AdminFAQ.

Aligntextleftthroughout

manuscript— nofulljustification.

Abstract

Thispageisoptional.However,ifyouhavereceivedanykindoffundingforyourthesisorproject,orcopyrightpermissions,youdoneedtoincludetheseinanAcknowledgmentspage.

Acknowledgments

Takenoteofhoweachlineisindented,especiallydifferentlevelsofheadings

AsingleAppendixwouldsay“Appendix”followedbycolon,thetitle,andpagenumberonthesameline.

Besuretocheckthesenumbersandtitlesagainsttherest

ofdocument.

Tabl

e of

Con

tent

s

Version1;canbeusedfortables,figures,photographs— justaboutanylist

List

of T

able

s

Version2;canbeusedfortables,figures,photographs— just

aboutanylist

List

of F

igur

es

Norunninghead

Arabicnumerals

starthere

Cha

pter

1

Eachchapterstarts

onanewpage

Applythisstyletoall

chapterheadings.No

boldorunderline.

Checkyourstylemanualforhowto

formatyourheadingsandsubheadings

(bold/italics/underline;

centered/flushleft,etc.).Level1

headingsarealwaysthefirsttypeof

levelinachapter.(ThisexampleisAPA

format.)See“Sections,Headings,and

Subheadings”PDF.

§Tablesand/orfigures(optional)§References§Appendix/ces

Order of End Matter

FiguresortablenumbersinAppendixarealwaysprecededbyaletter.IfthereisonlyoneAppendix,theletterisA.Ifthere

isonlyoneitemintheAppendix,thetitleoftheitemis

thetitleoftheAppendix.

Continuepagenumbersfromprevioussection

IfonlyoneAppendix,donotuseletterinpage

heading

1.25”margin(rightandleft)

1”margin(topandbottom)

Appendix

§Citationsandreferences§Headings§Formattingoftables§Formattingoffigures

Proper Application of Style Manual

§References— ElementsandformattingAtwood, M. (1985). The handmaid’s tale. Toronto: McCleland and Stewart.

Moraga, C. (1986). From a long line of vendidas: Chicanas and feminism.

Feminist Studies/Critical Studies, 173–190. doi:10.1007/978-1-349-18997-

7_11

§Citations— Intext,footnotes,endnotes§NohyperlinksforURLs

Citations and References

Nocolor.Makeuseofhorizontallinesandwhitespace.

Iftablewillbebrokenbypagebreak,bumptabletonextpage.Iftableislongerthanonepage,alwaysstartitonnewpageanyway,soastokeepmostofittogether.

Placetablenumberandtitleabovetable

Tables

Legiblefontandorganizeddata

Placefigurenumber,title,andcaptionbelowfigure

Figures Highqualityimage

andlegiblefont

Figures

Figures

§WorkingwithHumanand/orAnimalSubjects§ IRBorIACUCmemo

§Unpublishedimages§ Imagereleaseform

Youmustshowtheseformstoyourreviewer.

Permissions

CDs,DVDs,andothermediawillbestoredintheLibrarySpecialCollections.MuststoreintraditionaljewelorDVDcases(nottheskinnyones)andincludelabelsoncoveranddiscwithfollowinginformation:§Name§ TitleofProject§Department§ Semesterandyearofprojectcompletion

ThisisduethesamedayasthesignedGS-13.

Non-Print Materials

üNear-completedraftsarefine.üBringlaptoporUSBdrivewiththesisfile.üReviewersaregraduatestudents.Planahead!ü “Earlybirdgetstheworm.”

Preliminary Review Tips

UPLOAD COMPLETE DRAFTSecondDeadline:November27

www.etdadmin.com/calstatelaUpload to ProQuest ETD Administrator

§Makerequestededits,upload§Reviewersgettowork!§Revisionsstillaccepted§WaitingforGS-13§Formatedits

What is this deadline?

Beforeyoucreate PDF:ü Checkpagenumbersü Embedfonts(PConly)ü Removepasswordprotection

Beforeand afteryouupload PDF:ü OpenPDFandcheckpagesforaccuracy

Preparing for Upload

§Traditional(moststudents)— FREE

§Restrictedaccesstofulltextofthesis.

§OpenAccessPublishingPLUS— $95

§Youreallywantthewholeworldtoreadyourthesis!

Publishing Options

TIP: Create only ONE thesis submission

§Hardboundcopies&registercopyright§Automatedemails§DONOTdelaywithyouredits!

See“ETDAdministratorUploadInstructions”PDF!

FYI: ProQuest ETD Administrator

SUBMIT GS-13 FORM AND FINAL DRAFTThirdDeadline:December8

Nameofdegree— thisisdrop-downmenu!Nameon

schoolrecords

Approximatedatethat

committeesigns

GS-

13 F

orm

§AnycontenteditsrequiredbyCommitteemustbecompletedandsubmittedbynoononthelastFridayoftheterm.

Nocontenteditswillbeacceptedafterthisdeadline!

Submit Final Draft

CANDIDATE RECEIVES NOTIFICATION OF ACCEPTANCE

Aslateasoneweekafterthirddeadline

From:Administrator.of.California.State.University@proquest.comTo:YouSent:Friday,December15,2017Subject:“YourAwesomeThesis”hasbeenaccepted

Congratulations!Yoursubmission,12345,hasbeenapproved.ItwillsoonbedeliveredtoProQuest/UMIforpublishingandwillbeavailableviatheCalStateLALibraryDigitalRepository.

YouhavemettheOfficeofGraduateStudiesrequirementsforfilingthethesisordissertation.Anyremainingrequirementsforyourdegree,includinggradechangesandtheissuanceofthediploma,willbemonitoredbytheGraduationOffice.

Regards,

CalStateLAThesis/DissertationCoordinator

The Moment You Are Waiting For

§ThesiscompletionmemosenttoGraduationOfficeandyourcollegeoneweekaftertermends.§Memotriggersgradechanges.§Ifyouneedtoexpeditedegreeposting,pleasecontactGraduationOffice.

ANDTHEN…

What’s Next?

Celebrate! You’re done!

Contact UsAndrea GutierrezCoordinator, Graduate Resource CenterCALIFORNIA STATE UNIVERSITY, LOS ANGELES5151 State University Drive, Los Angeles, CA 90032–8253

Phone323.343.3822

Emailaguti111@calstatela.edu

Webwww.calstatela.edu/graduatethesiswww.calstatela.edu/graduateresourcecenter