COLLEGE OF COMPUTER STUDIES

Columban College, Inc.Olongapo City 2200

Online Grade Processing andGrade Record Keeping

Of ColumbanCollege

A Thesis Research Proposal Submitted In Partial Fulfillment of the Course

Requirements in ENG117-Technical Writing

Submitted by:

Group 2 (M-Th 10:30-12:00)

Submitted to:

Mr. Dennis Garcia

Professor

Submitted on:

March 7, 2011

I. Introduction

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Online grading system can be considered as revolutionizing the process of

computing and most of all students grade, it promises to eliminate problems that are

present using printed grading sheets and speed the cyclical functions of the instructors

during each school semester. From the time load assignments are given to handling

students and finally issuing their class cards. The creation of Online Grading System

may cause skepticism or criticism to arise coming from those who are close minded and

illiterate to technology.

Teachers all over the nation have discovered that when they utilize an online

grading system, they are able to quickly and easy update, track, and grade student

performance in much less time than they ever thought possible. Parents and students

also enjoy being able to take part in an online grading system. This is because students

and parents can access an online grading system with a password and can track

grades and assignments whenever they need to.

This helps students become more aware of their grades and also helps parents

involved in their child’s schooling. And as any teacher will tell you, when parents and

teachers can work together to help a child succeed, that child has a much better chance

of getting the most out of his or her schooling. The other great thing about an online

grading system is that it can also be used to create report cards, assignments reports,

class grade lists, student GPA, seating charts, roll sheets, attendance reports, and

more.

For the student, the grading system lets them know how much they successfully

were able to give the teacher of what they learned, for the teacher, if it is an objective

system; it shows fairness to students and parents, for the school board, it shows a

fairness doctrine and how well their employees are doing their jobs. With grading, there

will be no mad rush amongst students for percentages, as grading system puts a

specific range of percentage in one category. Earlier colleges use to close admissions

open, say 81.5, while a student with 81.4 wouldn’t get the seat… which was totally

absurd, but with the new rule, every students that gets similar grade, for e.g., grade b

(covering between 75- 85 percent) has a chance of getting admission in the same

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college, and it depends on the college whether to take him or not, depending on other

factors.

II. Locale of the Study

The research was conducted in Columban College- College Department in

Olongapo City. It is a Catholic Institution dedicated to serve the needs of the city and

the surrounding provinces of Zmables and Bataan. Columban College was first known

as Naval Reservation Junior College and the Lindayag Family was the first to administer

it. In 1961, the Lindayag’s passed the institution to the Columbans Father’s for the

prelature of Nulius of Iba. And in 1962 the institution was then called Columabn College

Inc. It has been headed by the bishops of Iba. And its first director was Rev Thomas L.

Convery, SSC and Rev. Paul O’ MAlley, SSC as his assisteant. The Columbans Sister’s

helped in the administrative and teaching program of the college ein 1962-1963. The

parish of St. Columban was also inaugurated in that same year with Rev. Paul O’ Malley

as the pariest Priest. Year 1965, when father Convery was succeeded by Rev. William

F. Sullivan, SSC and it was followed by Father Godsill, Father Cannon and Father

Lyons.

The administration of the college was handed over the Columbans Father’s to

the Vincentian Fathers in 1963 to continue its educative mission, And in 1989, the

Daughters of Charity took over when the contrast of the Vincentian Fathers expired. A

daughter of Charity is a company of consecrated women which was founded by St.

Vincent de Paul and St. Louise de Manilac.

When year 1993 came, Columban College signals new direction with most

Reverend Deogracias Iniguez, Jr. as the head of the Diocesan Schools, decided to take

to over the administration of the college, Columban College is situated in a 1.2 hectare

lot and bounded by Magsaysay Drive, Lindayag Street and perimeter Road.

Different groups of administration for Columban College had come and left the

college. Whatever progress the school had accomplished, it is due to the painstaking

fulfillment of the institutional mission of the college. Tangible achievements could be

seen in the physical existence of its improved properties.

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III. CONCEPTUAL FRAMEWORK

The studies main objective is to generate a system for students to make easier

for their grade process. As you can see in Figure 1, starts at Students. Next are the

instructors who evaluate grades of the students. Grades serve as step 3. When it’s

done, the instructors passes all the records they made to the office administrator, they

will transfer it to the main database of the school. After inserting all the records in

database, it will process, and after the process the result will show automatically in

computer. And, when the grading process is done, right away it keeps the record

through database. This information would benefit both the students and instructors.

Figure 1: Conceptual Framework

IV. Statement of the Problem

General:

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DATABASE

Students

Instructors

Process

Grade Input through System

Result/Computer Output

The general problem of the study is how to develop an online grade processing

system. Most of the times, students are not informed immediately of their grades after

every grading period (Prelim, Midterm, and Finals). This is because of none or late

computation of grades resulting to late submission of grades. This kind of practice is

most convenient in the part of the students, teachers and also the Office of

Administration. The purpose of the research is to answer the ff. questions:

Specific:

1. How will this project improve the grading system in Columban College?

2. What security measures will this project possess to ensure the safety of the

grades and records?

3. What will be the benefits of this online grading system to the students and

professors of Columban College?

V. Hypothesis

This study’s main objective is to provide a way of simplifying grades processing

while addressing the current problems that the students, instructors, deans and office of

the Admission and Registration. The following statements would provide more details

and support the main objective:

The development of a webpage that would serve as the entry point for encoding

the academic records of students under a certain instructor, making it available and

accessible anywhere;

Linking into the registrar’s database for easy information extraction in terms of

students’ list enrolled in a certain subject, making the system more workable; and

Formulation of a policy that would help motivate instructors to finish grades processing

before the due date is reached.

VI. Significance of the Study

This study will benefit the following entities specially by:

Students

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1. Students will immediately know their class standing; this can assure which subject/s

should be taken the following semester.

2. If the student is marked failed or incomplete, he will have minimal time to make

necessary corrections because he was notified of his standing earlier.

3. The students are well updated with their standing with the actual grades that they

receive so they reconcile grades that they expect.

Deans and Instructors

1. This will lessen the work of the deans and instructors in computing the grades of the

students.

2. The collection of grades from the members of their faculty will, if not, consume a little

amount of time than it usually does.

3. This can make checking of reporting grades easier than running through all the

papers.

Office of Admission and Registration (A.O.R)

1. It will lessen the work of the Admission and Registration officer.

2. Improvement on the policy of grade computation and submission that would indirectly

also benefit Columban College.

3. It will increase the standard of Columban College.

VII. Scope and Limitation

The following enumerated are those scopes of this study.

1. Focuses on the computation of Student Grades

a. The system itself will calculate the result based upon the encoded academic

records and performance of students;

2. Submission of these grades by the instructors through the internet

a. Grades could reached the office of the Dean even through the use of the

System’s Website;

3. Provides information of instructors loads assignment

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a. The system can let the instructor, and Dean view the loads he is handling for

the semester;

4. For the Testing stage, it is only concerned with instructors coming from college of

computer studies.

a. A plan to implement this system would then be tested first if it will meet the

necessary requirements by having it used for the faculty of the CCS;

5. Viewing of grades by the students

a. The system as one of its features will enable the students to access their

grades online.

6. Record Keeping

a. The Admission and Registration office will easily determined and access the

grades of the students.

And these are the limitations, which are not part of this study:

1. Checking of test papers( Quizzes and major exams)

a. The manual checking to be done on completed test papers is beyond this

study;

2. Grading recitation, projects and assignments

a. Instructors have their own way of giving grades on recitation, projects and

assignments which the system will not be handling;

3. Assigning loads to instructors.

a. The researcher knows that this function is the sole responsibility of the dean

of the respective colleges.

4. Accomplishing class cards

a. Filling up the grades of students on the class cards after the computation of

grades is also not part of this study.

VII. Definition of terms

 Database 

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This refers to a system intended to organize, store, and retrieve large amounts

of data easily. It consists of an organized collection of data for one or more uses,

typically in digital form.

Webpage 

This refers to a document or information resource that is suitable for the World

Wide Web and can be accessed through a web browser and displayed on

a monitor or mobile device. This information is usually in HTML or XHTML format, and

may provide navigation to other web pages via hypertext links.

Website 

This refers to a collection of related web pages containing images, videos or

other digital assets. A website is hosted on at least one web server, accessible via a

network such as the Internet or a private local area network through an Internet address

also called URL.

Online

This refers to the condition of being connected to a network of computers or other

devices. The term is frequently used to describe someone who is currently connected to

the internet.

Internet 

This refers to a global system of interconnected computer networks that use the

standard Internet Protocol Suite (TCP/IP) to serve billions of users worldwide.

System

This refers to a group of independent items that interact regularly to perform a task. It

will include the computer along with any software and peripheral devices that are

necessary to make the computer function.

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