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This document contains intellectual property not to be reproduced, implemented, or quoted publicly without the contractual consent of Xora Inc.
Xora/QuickBooks Connector
CONNECTOR
What’s The Big Deal?
Easy-to-use Xora® and QuickBooks® integration that is priced at a level that SMB customers will find very appealing!
QuickBooks Basics
Currently, more than 3.7 million small businesses use QuickBooks
Approximately 65% of Xora customer base is running QuickBooks
As of March 2008, QuickBooks' share of retail units in the business accounting category reached 94%, according to NPD Group
Overview
Connector is a subscription-based, hosted service– Price is $20 per month per QuickBooks database
Most companies only maintain one database
– One-time setup fee of $75 Includes a 30 to 45 minute installation and training session
QuickBooks Timesheet
What Does The Connector Do?
Transfer job and shift time to QuickBooks timesheet Track times to specific tasks (for job costing) Calculate overtime Dispatch jobs, with associated QuickBooks customer Payroll review/edit cycle for managers Assign job time in QuickBooks so it can be used for invoicing
Job TimeShift TimeXora
QB
Key QuickBooks Concepts
PayrollItem
ServiceItem
All time transferred from Xora into QuickBooks is assigned a payroll and service item:
Key QuickBooks Concepts
PayrollItem
ServiceItem
All time transferred from Xora into QuickBooks is assigned a payroll and service item:
How much to pay employee
How much to charge customers
Key Concept – QuickBooks Payroll Item
Payroll item is an object that QB uses for payroll calculations and reporting, such as:
Hourly wages Overtime wages Sick time Vacation time
PayrollItem
Key Concept – QuickBooks Payroll Item
Service item is an object that QB uses to bill customers appropriate rates and for job costing
Can be high-level, as in labor
Can be low-level for job costing, such as:– Foundation– Framing– Plumbing– Electrical
ServiceItem
Review, Edit, Send to QuickBooks
3. Send to QuickBooks
QuickBooks Timesheet
0:130:13
Times with associated customer and service item are now in QB Timesheet
Xora/Quickbooks Flow
1. Raw Job and Shift times are captured in Xora
2. Data is reviewed in Method connector and corrected if required
3. Shift or job times are assigned to Employees in QuickBooks (depending on how employees are paid)
– Overtime calculation is automatic based on how the employee is paid. – Wage and overtime rates are available in QuickBooks
4. Job times are assigned a service Item in QuickBooks– This can be used to create an invoice
5. If customer uses Intuit Payroll already, Xora data capture to payroll is streamlined at a very low cost.
What is NOT available out-of-the-box?
Examples of features not supported:– Does not transfer unit-based data from FlexFields into QuickBooks fields (e.g.
qty, dollars, etc)– Does not automatically create an invoice
90% of customers supported by Standard Connector
Customization possible to extend standard connector– Varies between $595 to $1500