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TeenAg Club Handbook This handbook belongs to the TeenAg Club

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Page 1: This handbook belongs to the TeenAg Club3 | P a g e N Z Y F T e e n A g C l u b H a n d b o o k , 2 0 1 5 Setting up a TeenAg Club This is a guide to running a TeenAg Club. It has

TeenAg Club Handbook

This handbook belongs to the

TeenAg Club

Page 2: This handbook belongs to the TeenAg Club3 | P a g e N Z Y F T e e n A g C l u b H a n d b o o k , 2 0 1 5 Setting up a TeenAg Club This is a guide to running a TeenAg Club. It has

1 | P a g e N Z Y F T e e n A g C l u b H a n d b o o k , 2 0 1 5

Contents

Introduction ................................................................................. 2

Setting up a TeenAg Club ............................................................. 3

Basic Description of Roles ............................................................. 4

Meeting Template ........................................................................ 5

Election of Executives................................................................... 7

Executive Contact List .................................................................. 8

Activity Planning Templates ......................................................... 9

Event Planning Checklist ............................................................. 10

TeenAg Activity Reporting ........................................................... 12

How to get a Guest Speaker ........................................................ 13

RAMS: Hazard Assessment and Control ......................................... 14

Sponsorship Overview ............................................................... 16

Leadership Pathway Programme ................................................ 18

Leadership Pathway Checklist – example ....................................... 20

Activities Grid – example ............................................................ 16

What else can NZYF do for your club? ........................................ 23

Information for Teachers ........................................................... 23

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Congratulations on starting a TeenAg club!

You are now a part of the New Zealand Young Farmers network,

which has been developing New Zealand youth for over 80

years.

Starting a club can seem like a huge challenge, where do you start? This book is designed so you can follow the NZ Young Farmers Club processes to create a successful

and active club.

Having a process is important in a club. This helps you to figure out what you want to achieve from your club, gives you a structure for running your club and lets you know

how to ask for advice and guidance on how to get the most out of your club. If you have any problems, don’t understand something or simply want some support then

contact your local Field Officer, or one of the team at the National Office. We want your

club to be successful as much as you do.

Most commonly asked questions:

What is TeenAg? TeenAg is our secondary school level club for 13-18 year olds.

This leads into Young Farmers Clubs that are run within regions for 16-31yr olds who are professionals working in a variety of industries. Starting with a TeenAg club helps

you to gain information about careers, try exciting new activities, develop your

leadership skills, enter regional competitions and have a heap of fun!

Do I need to be an Ag student or from a farm? No way! Anyone can be

part of TeenAg or New Zealand Young Farmers! It’s about young people getting

together, sharing their experiences, enjoying fun activities, meeting new people and learning more about things you are passionate about! Teachers, nurses, accountants,

athletes, farm managers, designers, IT gurus … there isn’t a guest list at the New

Zealand Young Farmers door, everyone is welcome!

Can we call ourselves a Young Farmers Club? Sure you can, just be

aware that we will refer to you as a TeenAg club since you are a secondary school

group, that you get registered through our system as a TeenAg member and that the

regional competition is called TeenAg.

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Setting up a TeenAg Club

This is a guide to running a TeenAg Club. It has information about roles within the club, how to run activities, meetings, a leadership checklist example and various forms to

help you run your club.

Remember if you need help – call or text your Field Officer! They are there to help and support your club.

Recommendations

- Run your meetings regularly, keep the time and date as consistent as possible. - The Club Executives need to use the example leadership checklist. This is a very

similar structure to how our New Zealand Young Farmers clubs run and will help you to develop ideas to be an active and awesome club.

Club Structure

The following positions are the recommended positions that each club should have.

Office holders should not hold more than one position, but in smaller clubs this may be unavoidable.

Chairperson Vice-Chairperson Treasurer Secretary

For clubs that have more than 20 members, you may wish to have two Vice-Chairs. Your vice chair should be someone who will be looking to lead the club the following

year, so they can learn from the current Chairperson.

Clubs may also have the following members: Publicity Officers

Safety Officers

Electing Officers

If the current Chairperson is running for office again then a temporary chairperson must be elected for the meeting (you could get a teacher to chair your election meeting to

save time). If the current Chairperson is stepping down from office then they may chair

the election meeting.

Voting Rights

Only registered members may vote with their single vote. If a member is absent from the AGM they should provide an “apology” prior to the

meeting. If this is done then the member has the right to place a proxy vote. Votes must be received on voting papers, handed to the scrutineer and counted.

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Basic Description of Roles

Chairperson

Empowers the club to get stuck in and achieve.

Chair/facilitate/drive exec and club meetings. Oversee general matters. Liaise with Field Officer and other clubs.

Empower a club to be active and involved.

Vice-

Chairperson

The person you expect to learn from the Chair and one day fill their

shoes.

Fill in as chairman. To keep Chair on track.

Help set out meeting plans to ensure all topics are covered sufficiently. Help to Chair the exec meetings.

Treasurer

Taking care of the money…

Keep accounts, signatories and financials up to date. Take and process membership registrations.

Organise for payments of expenses. You may want to ask a teacher for assistance if your school has policies

or procedures for collecting money or for paying accounts.

Secretary

Getting everything organised!

Minutes and up-and-coming notices – draft and sent to Chair to read

before emailing out. Record keeping – AGM’s, meeting and event attendees.

Help to organise additional notification updates to members where required e.g. txt/emails/Facebook.

Liaise with and ensure Field Officer is sent activity reports.

Publicity Officer

Your community won’t know the fantastic things you do unless you tell them!

Get every event, speaker, and activity in the local newspaper - advertising may be cheaper for a free/educational event. You can offer media releases, interviews or articles on your event or even get a

column/update in the local monthly paper (Field Officers and National Office can help with this!).

Keep the Facebook page up to date with good photos and information on it for members and potential members.

Thank you cards, acknowledgement of all assistance given to club.

Check with your Field Officer before hitting the media – make sure that it complies with New Zealand Young Farmers marketing guidelines.

Safety Officer

Ensuring Health & Safety guidelines are followed at any club event.

In charge of making sure Health and Safety Sheet is completed and

given to your teacher in charge of TeenAg or EOTC to check. Make other members aware of the H & S requirements for an activity.

You will need to ask a teacher for help with completing this sheet for the first couple of times.

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Meeting of the _______________TeenAg Club

Meeting held at _____________________on the _______________at __________.

Opening

The Chairperson, _______________________ declared the meeting open

at ___________ with ___________ members present.

(Optional) Welcome ________________ as guest speaker and new

member’s ______________ and ________________.

Present:

(list names)

Apologies:

Moved: ____________ Seconded: _____________

Minutes of the

previous

meeting:

The Secretary reads the minutes of the last meeting (briefly outline the main points).

Moved: ____________ Seconded: _____________

Matters Matters arising from the previous minutes, things that needed to be done

arising _____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_________________________________________________________

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Finance Attached

report

showing

The Treasurer reported a balance of $____________________________

Total of inward cashflow for the year to date (grouped):______________

E.g. Fundraising, donations, sponsorship.

Total of outward cashflow for the year to date (grouped):_____________

E.g. Travel to regionals, cost of gear for club activities.

Opening and closing balance of previous year: _____________________

Treasurer’s report accepted as true and correct.

Moved: ____________ Seconded: _____________

Reports Sum up of previous meetings, ideas, highlights – where you club is ‘at’ Ask people to report on any speakers, trips etc. since last meeting

This is important, as it shows a record of these events in the minutes of your meeting which go back to your Field Officer.

General

Business

Ideas, issues, information, current events, progress of events planning,

help needed for event etc. This is a good time to review what activities you have planned or need to look at planning.

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

Next

Meeting

Declare

meeting closed

Where and when the next meeting will be?

There being no further business, the chairperson declares the meeting

closed at _______.

Correspondence - Print off copies of Hotwire etc. to circulate.

- Inform members of dates for events, competitions etc.

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Recommendations for Minutes

- Store these as a google doc that your club can access online. - Store these in a folder at school so that the next years TeenAg club can use

these as guidelines.

- Handwrite your notes during the meeting and then type up a good copy. - Are you not such a great writer? Why not record your meetings using a Voice

Memo (iPhone) or voice recording (android) and then reply these later and type or write out the notes at your own pace.

- Electronic copies of minutes make it easier for you.

Election of Executives

Nominations must be of, moved, and seconded by financial members. Scrutineer to count votes while nominees are out of the room. Circle the candidate with the most

votes.

Roles to be voted upon

Chairperson

Vice-Chairperson

Treasurer

Secretary

Publicity Officer

Safety Officer

New Member Liaison

Role: Nomination: Moved: Seconded:

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Executive Contact List

Name/Role

Membership # Contact Number Address DOB

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Activity Planning Template

Use Event Planning Checklist to help you identify what you need to do to plan your activity in more detail.

To Do Person

Responsible

Details Due

Date

Completed

Identify activity

Club

Pick an idea from the ideas

from your first meeting, or ask for suggestions.

Pick a day and a location for the

event

Club – general

consensus

Pick a day that doesn’t clash

with something already on the school calendar that most of

your members can commit to.

Contact your Field Officer

Secretary Let the Field Officer know what you are planning and when.

Contact the people who will

be helping at event

Make sure you give them enough time to prepare for this

– be clear on time, date, location.

Ask if there is anything they will need assistance with

(having the room setup, gear that you or they will need).

Complete the Health and

Safety sheet

When you have the event details, complete this with as

much detail as you can.

Get a teacher to check and submit it to the school for

approval.

Organise Extras

The resources, permission slips, transport etc.

Activity Report

Complete an activity report

and email it to your Field Officer.

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Event Planning Checklist

Have you? Yes No N/A 1 Followed the approval process if required

2 Established a budget

3 Pre-visited the site and checked the facilities? Booked the

venue

4 Collated a list of participants

5 Worked out how many staff, parent helpers, or student leaders will be needed

6 Met ratios set by the principal, EOTC coordinator, committee

and are these consistent with best practice

7 Arranged for and received written consent and health

information from parents/caregivers

8 Filed parental consent and health information forms

9 Arranged for participants to bring appropriate clothing and/or equipment

10 Raised funds

11 Identified the time required for travel

12 Identified the time required for activities, tasks and experiences in the programme

13 Carried out risk identification and safety management

procedures E.g. SAP, RAMS

Make sure all activity leaders and assistants: Yes No N/A

1 Have been checked out and vetted if necessary

2 Are aware of their responsibilities and what is expected of them

3 Have a list of the student’s names that they are directly responsible for and health

4 Have a copy of the event programme

5 Are aware of the pickup, drop off points and times

6 Have appropriate experience and skills for assigned tasks

7 Have ready access to a first aid kit (ideally, each activity group should have their own first aid kit)

Transport Yes No N/A 1 Are drivers required?

2 Do they comply with the school transport policy?

3 Do they require a map or route to get to the destination?

4 Is public transport being used?

5 Has it been booked and confirmed?

6 Are drivers aware of pick up and drop off points?

7 Do you need to allow for transportation problems? E.g. Dense traffic, winter and road conditions?

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Equipment Yes No N/A 1 Analysed participants’ medical information and collated lists

for group leaders

2 Arranged a first aid kit for each activity leader, plus individual

medication where needed

3 Established first aid and emergency procedures

4 Obtained safety and emergency equipment

5 Arranged to take a mobile phone or other communication

device, fully charged with spare battery

6 Familiarized yourself with emergency services in the area

7 Left route details and trip details with the school contact

Outside contractors and instructors Yes No N/A

1 Are the leaders competent in the activities they will be leading

2 Are they qualified in first aid

3 Can they communicate in a manner appropriate to the students

4 Are they familiar with the terrain and equipment to be used

5 Have their referees been contacted

6 Were they recommended

Following the Activity Yes No N/A 1 Has a report been put into the school newsletter

2 Are any special projects or follow up activities being done to extend learning from the event

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TeenAg Activity Reporting

Club: _______________ Region: ______________ Month:_______________ Year:__________

Date

Activity (Include names of speakers and their industry, field trips, social activities, interaction with other TeenAg Clubs, meetings held,

assembly’s spoken in……. anything done as a Club)

Location Number of Attendees

Photos supplied

( Y / N )

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How to get a Guest Speaker

Decide on what sort of speaker you want/what you need

help with

Rural Professional - how they got into the industry

Skills - someone to take you through a practical skill

Leadership speaker

No one in your club

knows anyone that can help?

Look up

AgriBusinesses and their reps in your area.

Getahead.co.nz has great industry reps

and ideas.

Ask your Field

Officer! They have a whole database of young

inspirational people who love sharing

their knowledge!

Someone in your club knows someone

appropriate.

BEFORE CONTACT

Have a couple of dates and times that suit your club already sorted

Have a clear set of 3 or 4 points that you’d like this person to speak about

CONTACT

Be polite and speak clearly

Set the time, outline the points you would like to hear about

Arrange to meet them at the Office at a set time

THE EVENT When they arrive - remember to have eye contact and shake their hand

Encourage your club to engage and ask questions

Introduce and thank the speaker (thank with specifics that you enjoyed)

See them out to the Office

AFTER Send a thank you card/letter

Write a quick outline/ review and send to your Field Officer! With names of

who attended and what you learned

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RAMS: Hazard Assessment and Control The following RAMS forms are a Health and Safety guideline only. It is the

responsibility of the TeenAg Clubs school to ensure that the appropriate Health and Safety guidelines are followed that are specific to their school.

Sample Form

1. Identify the significant risks (losses) that could result from the activity

Physical injury

Social/psychological

Material (gear or equipment)

Programme interruption

2. List the hazards (causes) that could lead to each risk/loss

People

Equipment

Environment

(see over for hazards/factors to consider)

3. Think of strategies that could reduce the chances of each hazard leading to the

risk/loss. Pay particular attention to significant hazards

Eliminate if possible

Isolate if can't be eliminated

Minimize if can’t be isolated

Cancel if can’t be eliminated, isolated or minimised

4. Make an emergency plan to manage each identified risk/loss

Step by step management

Equipment/resources required

5. Continual monitoring of safety during the activity

Assess new risks

Manage risks

Adapt plans

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RAMS: Hazard Assessment & Control

School:

Activity:

Location:

Risks Hazards Significant? Controls

What could go wrong? Why would this happen? Yes / No How can we prevent it?

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Sponsorship Overview

Throughout the year as you run events, activities or print club gear you may need to look

at getting supporters to help financially or provide products or services. When looking for supporters you should think of what is the best fit for the club and organisation as well as

what would the supporters get for supporting your club. Supporters can add value to your club by creating awareness of your club and provide products and services to enhance the

club. Why would someone want to support your club?

They see it as community involvement and support.

Your club members & supporters may be potential clients of their business. They are passionate about the rural industry.

Brand awareness and advertising.

Forms of Sponsorship

Monetary – cash/discounts/scholarships.

In-kind – food/transport/venues. Skills – running training days.

Rewarding your Supporters

Brand recognition o Announcements throughout event

o Logo on printed collateral – t-shirts, flyers Invitation and tickets to special events

Build a close relationship with them; involve them in your club events

Who to Approach? NZYF and the Young Farmer Contest have a family of sponsors that are listed on our

website. You could contact their local branch/dealer to ask for support but you are not restricted to use only these companies. As you are looking for supporters of your club not

sponsor of your sponsors you can approach other businesses.

How do you approach a sponsor? Have a clear idea on what you are looking for and would like support for (clothing

transport etc.). Research the company – find the right person to talk to within the business.

Make an appointment to meet with the business. Talk about what you can do/offer the business.

Always follow up with the business after making contact. Be confident and determined, the worst they can say is no!

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5th March 2014

Carlos McLeod Account Manager

Ravensdown

Dear Mr. McLeod,

I am a student at Coach Boys High School and Chairperson of Coach Boys TeenAg club. We currently have 24 members in our club, from a range of different backgrounds and ages, including many students who live town but have a keen interest in agriculture, the club has been

going since 2011. We formed our club as we all show an interest in the agricultural industry and want to explore the opportunities on offer. We hold monthly meetings, have activities throughout

the year, inter competitions with other local clubs and also get guest speakers in to learn more about this industry.

We are currently fundraising money for a trip to Molesworth Station in Marlborough for the third term this year. The trip would be three days long to compare and contrast how different farming

is in other parts of New Zealand. We are looking for some local support to help us with the Ferry crossings as this is the most expensive part of our trip.

We are approaching Ravensdown as we see you as an industry leader and we are interested in hearing more about what products you offer, particularly about pasture management to broaden

our knowledge to what we learn in school. This is all relevant to the trip we are taking to the South Island.

We have established a supporter framework for our club which enables us to formally acknowledge the businesses that support us.

For an investment of $250 the following will be offered Your brand will be included on the sleeve of any club clothing

You will be formally invited to the club AGM which is to be held at the end of the year You will be acknowledged in any club newsletter, advertising or event that is associated

with the club

Your brand will be included on the footer of the club correspondence as “an official supporter of Coach Boys TeenAg club”

Thank you for considering this proposal, if you have any questions please do not hesitate to contact me. I look forward to hearing from you in the near future

Kind Regards,

(Signature)

John Doe 023 456 789

[email protected]

Example Letter:

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Leadership Pathway Programme

The Leadership Pathway Program is for TeenAg Club members who hold an executive position within their club e.g. Chairperson, Vice-Chairperson, Treasurer and Secretary. To

be involved in the programme you must apply as a club by completing the application process.

The programme is aimed at identifying people who have emerging leadership potential,

harnessing their current skill/knowledge base and developing them further with the support of a coach. Leaders come from a range of backgrounds and each has their own set of skills/

abilities. Each leader has a different personality, technique or approach to leadership. New Zealand Young Farmers are seeking out these young leaders to ensure they are developed

into something great that will have a wide positive impact on our Red Meat Sector.

Participants will work through the programme by completing a Leadership Plan which involves completing actions within a checklist, organising events and supplying reports to

NZYF National Office. TeenAg Club participants will also be set up with an industry coach

to support them through the whole process and encourage them to succeed. Participants will network with Red Meat Industry leaders and strategic influences, gaining valuable

experiences that they can apply to their leadership development.

You will also be matched up with a coach who is dedicated to coaching the executives within each club. Our coaches have been carefully selected and all have expansive knowledge

within the Agricultural Industry, particularly the Red Meat Sector. The coaches are available to ask questions, provide guidance, build relationships, help clarify goals and offer their

opinions. There is also the opportunity for executives to visit the coaches work environment to gain a more detailed understanding of their career pathway.

The main outcomes for the Leader Pathway Programme are that our young leaders have

the confidence to apply their skills to leadership in the real world and are recognised for their efforts. Students will gain clarity to make informed career decisions due to their

increased understanding of Red Meat Sector. This would lead to more students enrolling

into tertiary providers to study agriculture therefore increasing the amount of skilled people entering the industry.

Interested?

The first thing you need to do is let your Field Officer know you are interested in participating, so they can support and guide you when you need assistance. You will then

need to complete the application process as a club. If your club is successful, each executive is supplied with an individual ‘Leadership Pathway Folder’ which consists of your Checklist,

Activities Grid, Showing Leadership Sheet and Benefits of the programme.

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Your Field Officer will then explain to you how to use your checklist and activities grid. It is

up to you to come up with ideas of how you can display leadership in these areas. Some of them might link together – ticking two boxes with one activity! As you come up with

ideas, or do activities, write them down and let your club know so it can be recorded in the minutes. If you are unsure if it is an activity that shows ‘leadership’ then refer to the

‘Showing Leadership Sheet’ in your folder. If you are still unsure, call you’re Field Officer

and ask them, they will be happy to talk about your awesome ideas.

Once you have completed an activity, you need to produce a summary report. Let your creativity shine; videos, power-points or a written report – however you want to

electronically present it. You need to answer the following questions

1) Briefly explain the activity 2) How it helped you to develop or display leadership

3) Something you learned from the experience 4) Two things you really enjoyed about it

5) Two things that you will focus on developing in your next leadership opportunity

6) Any support or information that NZYF could provide to help you with this next step

Once you have produced your report, you need to email it to your Field Officer who will submit it into a folder on the NZYF system. This is so we can track your progress, offer you

support or information where needed and we can celebrate your success when you complete the programme.

The Leadership Pathway Programme must be completed within a year. This is not

necessarily a calendar year but a year from when the club executives have been established.

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Leadership Pathway Checklist – example

This checklist does not need to be completed separately. For example – if all the executives in the club organise a Movie Night with another TeenAg club, this can be

ticked off by all executives on their own checklist. It is your role as the leader to empower your club to be active and involved.

The blank spaces at the bottom of the checklist are for you to fill in if your club does any

extra activities that are not included already.

Action Details Date Completed

Run First Meeting

Call your local Field Officer if you want them

to be there for the first meeting.

Set a regular meeting day

Set meeting time List members names, email & DOB

17/2/15

First / Second Meeting

Brainstorm events for the year Cover at least 4 areas on the Activities Grid per year.

3/3/15

Make Contact with your

Field Officer

Advise them of date and time of meetings Give them a copy of the member list

Update them with any member changes Supply them a copy of your brainstorm list

25/2/15

Arrange the setup of a Facebook Page

Needs to have schools name Needs to have TeenAg

5/3/15

Email minutes of each meeting to Field Officer

Cc your teacher in this email, if you have a teacher that helps out with your club.

Ongoing

Full School Presentation

Provide information or feedback

Get in a guest speaker for the whole school

20/5/15

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Community Involvement

Get your TeenAg club name out in the community Talk to your Field Officer for ideas

19/8/15

Term 4 Handover

Run elections for new leader, secretary etc. Save this year’s minutes and passwords for the incoming leader

23/11/15

Primary School

Involvement

Could you get involved in a buddy reading programme or become pen pals for an urban

school, or help them run a pet day?

18/9/15

Involvement with another TeenAg Club

Have a stock judging competition, a movie night, a quiz night, karaoke, sports night or paintball.

19/11/15

Involvement with a NZYF Club

Could a local NZYF member be a judge for a practice stock handling competition? Could they

be a guest speaker? Could you ask them to help you with transport to the TeenAg Regional Final Competition?

8/6/15

Extra Activities:

This is for you to put in anything that you do for your club, which you think displays your abilities as a leader. You don’t have to fill them in, but it would be great for you to challenge yourself and try!

Entered teams at Northern Regional

TeenAg Competition

Enter 5 teams to compete at the TeenAg

Regional Final in Dargaville. Organised a van to transport teams down the

competition.

18/4/15

Attended a Get Ahead Experience Day

Organised 10 students to attend Gore Get Ahead Experience Day.

Organised a van to transport students to event.

3/3/15

Encouraged another

school to start up a TeenAg club.

Spoke to a student at another school and

encouraged them to set up a TeenAg club. 5/10/15

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Activities Grid – example

This Activities Grid is to be used as a guide to what type of activities/events you can organise that show leadership qualities.

You must tick at least 4 boxes and provide reports for each to finish the Leadership

Pathway Programme.

Sheep Helped with tailing/docking on local farm.

Beef Spent a day at a bull sale to understand how

the sales work.

Dairy

Organised club to attend and help with calf

feedings every Saturday morning during

calving.

Guest Speaker Guest speaker Joe Smith, Beef + Lamb NZ,

came to our 2nd meeting to speak about

progressing into the Red Meat Sector from

secondary to university.

Careers in Ag Organised a Q&A session with 5 industry

representatives for club.

Farm/Industry Visit

Organised visit to local meat works to

understand processes involved in meat

production once it has left the farm.

Stock Judging/Animal Husbandry Our club organised a joint Stock Judging day

with CHBS on a local farm. Transport and

lunch was also provided.

Farm Skills Organised at Quad Bike Safety course with

the help from Honda.

Fundraising Event Pest Hunt arranged on local farms to raise

money for club with half of proceeds going to

charity.

Innovation/Technology Our club chair and vice-chair attended the

New Zealand National Agricultural Fieldays to

present an idea in the Fieldays Innovation

Centre.

Community Service/Involvement Offered half a day to local A&P Committee to

help with a working bee leading up to the

local show.

Primary School Involvement Contacted local Primary School to be judges

at the Pet Day / Calf Club.

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What else can NZYF do for your club?

There are plenty other event and competitions that NZYF organise that clubs can get involved with:

TeenAg Regional Final Competition Series - http://www.teenag.co.nz/welcome-to-teenag/ Get Ahead Experience Days - http://www.getahead.co.nz/ ANZ Young Farmer Contest – http://www.youngfarmercontest.co.nz/anz-young-farmer-

contest/

We always need volunteers to help judge modules or be hosts. This is a great way to get

behind the scenes organising these events and gives you a great understanding on what NZYF as a whole is trying to achieve!

For example, you may want to judge a module in the AgriKids Competition to encourage

our young members to pursue agriculture as a career.

Information for Teachers

Does a TeenAg club increase my workload?

No – you are simply the school contact for us to help oversee the finer details. The Field Officer is the main point of contact for the club and the club themselves should be able to

follow this guide with the Field Officers assistance to run themselves.

What do I need to help with specifically?

You could help the students by providing the link between club and school for aspects

such as arranging the use of the school van or mini bus for trips. Students find that having a teacher helping the club to set up a financial system for paying for trips and

recording the incoming of fundraising is extremely helpful.

Turn up to their first meetings and support them get things going – but try not to take control! A key focus for these clubs is to encourage leadership and this booklet is

designed to provide them with the information they need. If they are stuck they can ask

you, but if you don’t know then just re-direct them to their Field Officer.