This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities.

Excel shortcuts Shortcuts for the Visual Basic Editor

Excel shortcutsShortcut key Action Menu

equivalent comments

version

Ctrl+A Select All None All

Ctrl+B Bold Format, Cells, Font, Font Style, Bold

All

Ctrl+C Copy Edit, Copy All

Ctrl+D Fill Down Edit, Fill, Down

All

Ctrl+F Find Edit, Find All

Ctrl+G Goto Edit, Goto All

Ctrl+H Replace Edit, Replace All

Ctrl+I Italic Format, Cells, Font, Font Style, Italic

All

Ctrl+K Insert Hyperlink Insert, Hyperlink

Excel 97/2000 +

Ctrl+N New Workbook File, New All

Ctrl+O Open File, Open All

Ctrl+P Print File, Print All

Ctrl+R Fill Right Edit, Fill Right All

Ctrl+S Save File, Save All

Ctrl+U Underline Format, Cells, Font, Underline, Single

All

Ctrl+V Paste Edit, Paste All

Ctrl W Close File, Close Excel 97/2000 +

Ctrl+X Cut Edit, Cut All

Ctrl+Y Repeat Edit, Repeat All

Ctrl+Z Undo Edit, Undo All

F1 Help Help, Contents and Index

All

F2 Edit None All

F3 Paste Name Insert, Name, Paste

All

F4 Repeat last action Edit, Repeat. Works while not in Edit mode.

All

F4 While typing a formula, None All

switch between absolute/relative refs

F5 Goto Edit, Goto All

F6 Next Pane None All

F7 Spell check Tools, Spelling

All

F8 Extend mode None All

F9 Recalculate all workbooks Tools, Options, Calculation, Calc Now

All

F10 Activate Menubar N/A All

F11 New Chart Insert, Chart All

F12 Save As File, Save As All

Ctrl+: Insert Current Time None All

Ctrl+; Insert Current Date None All

Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value

All

Ctrl+’ Copy Formula from Cell Above

Edit, Copy All

Shift Hold down shift for additional functions in Excel’s menu

none Excel 97/2000 +

Shift+F1 What’s This? Help, What’s This?

All

Shift+F2 Edit cell comment Insert, Edit Comments

All

Shift+F3 Paste function into formula Insert, Function

All

Shift+F4 Find Next Edit, Find, Find Next

All

Shift+F5 Find Edit, Find, Find Next

All

Shift+F6 Previous Pane None All

Shift+F8 Add to selection None All

Shift+F9 Calculate active worksheet Tools, Options, Calculation, Calc Sheet

All

Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

None Excel 97/2000 +

Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

None Excel 97/2000 +

Shift+F10 Display shortcut menu None All

Shift+F11 New worksheet Insert, Worksheet

All

Shift+F12 Save File, Save All

Ctrl+F3 Define name Insert, Names, Define

All

Ctrl+F4 Close File, Close All

Ctrl+F5 XL, Restore window size Restore All

Ctrl+F6 Next workbook window Window, ... All

Shift+Ctrl+F6 Previous workbook window Window, ... All

Ctrl+F7 Move window XL, Move All

Ctrl+F8 Resize window XL, Size All

Ctrl+F9 Minimize workbook XL, Minimize All

Ctrl+F10 Maximize or restore window XL, Maximize All

Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro

All

Ctrl+F12 File Open File, Open All

Alt+F1 Insert Chart Insert, Chart...

All

Alt+F2 Save As File, Save As All

Alt+F4 Exit File, Exit All

Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros

Excel 97/2000 +

- in earlier versions

Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor

Excel 97/2000 +

Ctrl+Shift+F3 Create name by using names of row and column labels

Insert, Name, Create

All

Ctrl+Shift+F6 Previous Window Window, ... All

Ctrl+Shift+F12 Print File, Print All

Alt+Shift+F1 New worksheet Insert, Worksheet

All

Alt+Shift+F2 Save File, Save All

Alt+= AutoSum No direct equivalent

All

Ctrl+` Toggle Value/Formula display

Tools, Options, View, Formulas

All

Ctrl+Shift+A Insert argument names into formula

No direct equivalent

All

Alt+Down arrow Display AutoComplete list None Excel 95

Alt+’ Format Style dialog box Format, Style All

Ctrl+Shift+~ General format Format, Cells, Number, Category, General

All

Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number

All

Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time

All

Ctrl+Shift+# Date format Format, Cells, Number, Category, Date

All

Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency

All

Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage

All

Ctrl+Shift+^ Exponential format Format, Cells, Number, Category,

All

Ctrl+Shift+& Place outline border around selected cells

Format, Cells, Border

All

Ctrl+Shift+_ Remove outline border Format, Cells, Border

All

Ctrl+Shift+* Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report.

Edit, Goto, Special, Current Region

All

Ctrl++ Insert Insert, (Rows, All

Columns, or Cells) Depends on selection

Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection

All

Ctrl+1 Format cells dialog box Format, Cells All

Ctrl+2 Bold Format, Cells, Font, Font Style, Bold

All

Ctrl+3 Italic Format, Cells, Font, Font Style, Italic

All

Ctrl+4 Underline Format, Cells, Font, Font Style, Underline

All

Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough

All

Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide

All

Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard

All

Ctrl+8 Toggle Outline symbols None All

Ctrl+9 Hide rows Format, Row, Hide

All

Ctrl+0 Hide columns Format, Column, Hide

All

Ctrl+Shift+( Unhide rows Format, Row, Unhide

All

Ctrl+Shift+) Unhide columns Format, Column, Unhide

All

Alt or F10 Activate the menu None All

Ctrl+Tab In toolbar: next toolbarIn a workbook: activate next workbook

None Excel 97/2000 +

Shift+Ctrl+Tab In toolbar: previous toolbarIn a workbook: activate previous workbook

None Excel 97/2000 +

Tab Next tool None Excel 97/2000 +

Shift+Tab Previous tool None Excel 97/2000 +

Enter Do the command None Excel 97/2000 +

Alt+Enter Start a new line in the same cell.

None Excel 97/2000 +

Ctrl+Enter Fill the selected cell range with the current entry.

None Excel 97/2000

+

Shift+Ctrl+F Font Drop Down List Format, Cells, Font

All

Shift+Ctrl+F+F Font tab of Format Cell Dialog box

Format, Cells, Font

Before 97/2000

Shift+Ctrl+P Point size Drop Down List Format, Cells, Font

All

Ctrl+Spacebar Select the entire column None Excel 97/2000 +

Shift+Spacebar Select the entire row None Excel 97/2000 +

CTRL+/ Select the array containing the active cell.

   

CTRL+SHIFT+O Select all cells that contain comments.

   

CTRL+\ In a selected row, select the cells that don’t match the formula or static value in the active cell.

   

CTRL+SHIFT+| In a selected column, select the cells that don’t match the formula or static value in the active cell.

   

CTRL+[ Select all cells directly referenced by formulas in the selection.

   

CTRL+SHIFT+{ Select all cells directly or indirectly referenced by

   

formulas in the selection.

CTRL+] Select cells that contain formulas that directly reference the active cell.

   

CTRL+SHIFT+} Select cells that contain formulas that directly or indirectly reference the active cell.

   

ALT+; Select the visible cells in the current selection.

   

SHIFT+BACKSPACE With multiple cells selected, select only the active cell.

   

CTRL+SHIFT+SPACEBAR

Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet

   

Shortcut key Action Menu equivalent comments

version

Ctrl+A Select All None All

Ctrl+B Bold Format, Cells, Font, Font Style, Bold

All

Ctrl+C Copy Edit, Copy All

Ctrl+D Fill Down Edit, Fill, Down All

Ctrl+F Find Edit, Find All

Ctrl+G Goto Edit, Goto All

Ctrl+H Replace Edit, Replace All

Ctrl+I Italic Format, Cells, Font, Font Style, Italic

All

Ctrl+K Insert Hyperlink Insert, Hyperlink Excel 97/2000 +

Ctrl+N New Workbook File, New All

Ctrl+O Open File, Open All

Ctrl+P Print File, Print All

Ctrl+R Fill Right Edit, Fill Right All

Ctrl+S Save File, Save All

Ctrl+U Underline Format, Cells, Font, Underline, Single

All

Ctrl+V Paste Edit, Paste All

Ctrl W Close File, Close Excel 97/2000 +

Ctrl+X Cut Edit, Cut All

Ctrl+Y Repeat Edit, Repeat All

Ctrl+Z Undo Edit, Undo All

F1 Help Help, Contents and Index

All

F2 Edit None All

F3 Paste Name Insert, Name, Paste

All

F4 Repeat last action Edit, Repeat. Works while not in Edit mode.

All

F4 While typing a formula, switch between absolute/relative refs

None All

F5 Goto Edit, Goto All

F6 Next Pane None All

F7 Spell check Tools, Spelling All

F8 Extend mode None All

F9 Recalculate all workbooks

Tools, Options, Calculation, Calc Now

All

F10 Activate Menubar N/A All

F11 New Chart Insert, Chart All

F12 Save As File, Save As All

Ctrl+: Insert Current Time None All

Ctrl+; Insert Current Date None All

Ctrl+" Copy Value from Cell Above

Edit, Paste Special, Value

All

Ctrl+' Copy Formula from Cell Above

Edit, Copy All

Shift Hold down shift for additional functions in Excel's menu

none Excel 97/2000 +

Shift+F1 What's This? Help, What's This?

All

Shift+F2 Edit cell comment Insert, Edit Comments

All

Shift+F3 Paste function into formula

Insert, Function All

Shift+F4 Find Next Edit, Find, Find Next

All

Shift+F5 Find Edit, Find, Find Next

All

Shift+F6 Previous Pane None All

Shift+F8 Add to selection None All

Shift+F9 Calculate active worksheet

Tools, Options, Calculation, Calc Sheet

All

Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

None Excel 97/2000 +

Ctrl+Alt+Shift Rechecks dependent None Excel 97/2000

+F9 formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

+

Shift+F10 Display shortcut menu None All

Shift+F11 New worksheet Insert, Worksheet

All

Shift+F12 Save File, Save All

Ctrl+F3 Define name Insert, Names, Define

All

Ctrl+F4 Close File, Close All

Ctrl+F5 XL, Restore window size Restore All

Ctrl+F6 Next workbook window Window, ... All

Shift+Ctrl+F6 Previous workbook window

Window, ... All

Ctrl+F7 Move window XL, Move All

Ctrl+F8 Resize window XL, Size All

Ctrl+F9 Minimize workbook XL, Minimize All

Ctrl+F10 Maximize or restore window

XL, Maximize All

Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro

All

Ctrl+F12 File Open File, Open All

Alt+F1 Insert Chart Insert, Chart... All

Alt+F2 Save As File, Save As All

Alt+F4 Exit File, Exit All

Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions

Excel 97/2000 +

Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor

Excel 97/2000 +

Ctrl+Shift+F3 Create name by using names of row and column labels

Insert, Name, Create

All

Ctrl+Shift+F6 Previous Window Window, ... All

Ctrl+Shift+F12 Print File, Print All

Alt+Shift+F1 New worksheet Insert, Worksheet

All

Alt+Shift+F2 Save File, Save All

Alt+= AutoSum No direct equivalent

All

Ctrl+` Toggle Value/Formula display

Tools, Options, View, Formulas

All

Ctrl+Shift+A Insert argument names into formula

No direct equivalent

All

Alt+Down arrow

Display AutoComplete list

None Excel 95

Alt+' Format Style dialog box Format, Style All

Ctrl+Shift+~ General format Format, Cells, Number, Category, General

All

Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number

All

Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time

All

Ctrl+Shift+# Date format Format, Cells, Number, Category, Date

All

Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency

All

Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage

All

Ctrl+Shift+^ Exponential format Format, Cells, Number, Category,

All

Ctrl+Shift+& Place outline border around selected cells

Format, Cells, Border

All

Ctrl+Shift+_ Remove outline border Format, Cells, All

Border

Ctrl+Shift+* Select current region Edit, Goto, Special, Current Region

All

Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends on selection

All

Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection

All

Ctrl+1 Format cells dialog box Format, Cells All

Ctrl+2 Bold Format, Cells, Font, Font Style, Bold

All

Ctrl+3 Italic Format, Cells, Font, Font Style, Italic

All

Ctrl+4 Underline Format, Cells, Font, Font Style, Underline

All

Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough

All

Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide

All

Ctrl+7 Show/Hide Standard toolbar

View, Toolbars, Stardard

All

Ctrl+8 Toggle Outline symbols None All

Ctrl+9 Hide rows Format, Row, Hide

All

Ctrl+0 Hide columns Format, Column, Hide

All

Ctrl+Shift+( Unhide rows Format, Row, Unhide

All

Ctrl+Shift+) Unhide columns Format, Column, Unhide

All

Alt or F10 Activate the menu None All

Ctrl+Tab In toolbar: next toolbar None Excel 97/2000 +

Shift+Ctrl+Tab In toolbar: previous toolbar

None Excel 97/2000 +

Ctrl+Tab In a workbook: activate next workbook

None Excel 97/2000 +

Shift+Ctrl+Tab In a workbook: activate previous workbook

None Excel 97/2000 +

Tab Next tool None Excel 97/2000 +

Shift+Tab Previous tool None Excel 97/2000 +

Enter Do the command None Excel 97/2000 +

Alt+Enter Start a new line in the same cell.

None Excel 97/2000 +

Ctrl+Enter Fill the selected cell range with the current entry.

None Excel 97/2000 +

Shift+Ctrl+F Font Drop Down List Format, Cells, Font

All

Shift+Ctrl+F+F Font tab of Format Cell Dialog box

Format, Cells, Font

Before 97/2000

Shift+Ctrl+P Point size Drop Down List

Format, Cells, Font

All

A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!References:

Microsoft Office Assistance: Keyboard shortcuts Microsoft Office Assistance: Work with the keyboard (with video) Microsoft Office Assistance: Excel shortcut and function keys

back to topShortcuts for the Visual Basic EditorShortcut key Action Menu equivalent comments

F1 Help Help

F2 View Object Browser View, Object Browser

F3 Find Next  

F4 Properies Window View, Properties Window

F5 Run Sub/Form or Run Macro

Run, Run Macro

F6 Switch Split Windows  

F7 View Code Window View, Code

F8 Step Into Debug, Step Into

F9 Toggle Breakpoint Debug, Toggle Breakpoint

F10 Activate Menu Bar  

Shift+F2 View definition View, Definition

Shift+F3 Find Previous  

Shift+F7 View Object View, Object

Shift+F8 Step Over Debug, Step Over

Shift+F9 Quick Watch Debug, Quick Watch

Shift+F10 Show Right Click Menu  

Ctrl+F2 Focus To Object Box  

Ctrl+F4 Close Window  

Ctrl+F8 Run To Cursor Debug, Run To Cursor

Ctrl+F10 Activate Menu Bar  

Alt+F4 Close VBE File, Close and Return to Microsoft Excel

Alt+F6 Switch Between Last 2 Windows

 

Alt+F11 Return To Application  

Ctrl+Shift+F2 Go to last position View, Last Position

Ctrl+Shift+F8 Step Out Debug, Step Out

Ctrl+Shift+F9 Clear All Breakpoints Debug, Clear All Breakpoints

Insert Toggle Insert Mode  

Delete Delete Edit, Clear

Home Move to beginning of line  

End Move to end of line  

Page Up Page Up  

Page Down Page Down  

Left Arrow Left  

Right Arrow Right  

Up Arrow Up  

Down Arrow Down  

Tab Indent Edit, Indent

Enter New Line  

BackSpace Delete Prev Char  

Shift+Insert Paste Edit, Paste

Shift+Home Select To Start Of Line  

Shift+End Select To End Of Line  

Shift+Page Up

Select To Top Of Module  

Shift+Page Down

Select To End Of Module  

Shift+Left Arrow

Extend Selection Left 1 Char

 

Shift+Right Arrow

Extend Selection Right 1 Char

 

Shift+Up Arrow

Extend Selection Up  

Shift+Down Arrow

Extend Selection Down  

Shift+Tab Outdent Edit, Outdent

Alt+Spacebar System Menu  

Alt+Tab Cycle Applications  

Alt+BackSpace

Undo  

Ctrl+A Select All Edit, Select All

Ctrl+C Copy Edit, Copy

Ctrl+E Export Module File, Export File

Ctrl+F Find Edit, Find…

Ctrl+G Immediate Window View, Immediate Window

Ctrl+H Replace Edit, Replace…

Ctrl+I Turn On Quick Info Edit, Quikc Info

Ctrl+J List Properties/Methods Edit, List Properties/Methods

Ctrl+L Show Call Stack  

Ctrl+M Import File File, Import File

Ctrl+N New Line  

Ctrl+P Print File, Print

Ctrl+R Project Explorer View, Project Explorer

Ctrl+S Save File, Save

Ctrl+T Show Available Components

Insert, Components...

Ctrl+V Paste Edit, Paste

Ctrl+X Cut Edit, Cut

Ctrl+Y Cut Entire Line  

Ctrl+Z Undo Edit, Undo

Ctrl+Insert Copy Edit, Copy

Ctrl+Delete Delete To End Of Word  

Ctrl+Home Top Of Module  

Ctrl+End End Of Module  

Ctrl+Page Up Top Of Current Procedure  

Ctrl+Page Down

End Of Current Procedure  

Ctrl+Left Arrow

Move one word to left  

Ctrl+Right Arrow

Move one word to right  

Ctrl+Up Arrow

Previous Procedure  

Ctrl+Down Next Procedure  

Arrow

Ctrl+Spacebar

Complete Word Edit, Complete Word

Ctrl+Tab Cycle Windows  

Ctrl+BackSpace

Delete To Start Of Word  

Ctrl+Shift+I Parameter Info Edit, Parameter Info

Ctrl+Shift+J List Constants Edit, List Constants

MICROSOFT WORD1. Common tasks

ctrl+shift+spacebar Create a nonbreaking space

ctrl+- (Hyphen) Create a nonbreaking hyphen

ctrl+b Make letters bold

ctrl+i Make letters italic

ctrl+u Make letters underline

ctrl+shift+< Decrease font size one value

ctrl+shift+> Increase font size one value

ctrl+[ Increase the font size by 1 point.

ctrl+] Decrease the font size by 1 point.

ctrl+spacebar Remove paragraph or character formatting.

ctrl+c Copy the selected text or object.

ctrl+x Cut the selected text or object.

ctrl+v Paste text or an object.

ctrl+alt+v Paste special

ctrl+shift+v Paste formatting only

ctrl+z Undo the last action.

ctrl+y Redo the last action.

ctrl+shift+g Open the Word Count dialog box.

▲ up2. Working with documents: Create, view, and save documents

ctrl+n Create a new document of the same type as the current or most recent document.

ctrl+o Open a document.

ctrl+w Close a document.

alt+ctrl+s Split the document window.

alt+shift+c Remove the document window split.

ctrl+s Save a document.

ctrl+n Create a new document of the same type as the current or most recent document.

ctrl+o Open a document.

ctrl+w Close a document.

alt+ctrl+s Split the document window.

alt+shift+c Remove the document window split.

ctrl+s Save a document.

ctrl+n Create a new document of the same type as the current or most recent document.

ctrl+o Open a document.

ctrl+w Close a document.

alt+ctrl+s Split the document window.

alt+shift+c Remove the document window split.

ctrl+s Save a document.

▲ up3. Working with documents: Find, replace, and browse through text

ctrl+f Find text, formatting, and special items.

alt+ctrl+y Repeat find (after closing Find and Replace window).

ctrl+h Replace text, specific formatting, and special items.

ctrl+g Go to a page, bookmark, footnote, table, comment, graphic, or other location.

alt+ctrl+z Switch between the last four places that you have edited.

alt+ctrl+home Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

▲ up4. Working with documents: Switch to another view

ctrl+page up Move to the previous edit location.

ctrl+page down Move to the next edit location.

alt+ctrl+p Switch to Print Layout view.

alt+ctrl+o Switch to Outline view.

alt+ctrl+n Switch to Draft view.

▲ up5. Working with documents: Outline view

alt+shift+arrow left Promote a paragraph.

alt+shift+arrow right Demote a paragraph.

ctrl+shift+n Demote to body text.

alt+shift+arrow up Move selected paragraphs up.

alt+shift+arrow down Move selected paragraphs down.

alt+shift++ (Plus Sign) Expand text under a heading.

alt+shift+- (Minus Sign) Collapse text under a heading.

alt+shift+a Expand or collapse all text or headings.

The slash (/) key on the numeric keypad Hide or display character formatting.

alt+shift+l Show the first line of body text or all body text.

alt+shift+1 Show all headings with the Heading 1 style.

alt+shift+n Show all headings up to Heading n.

ctrl+tab Insert a tab character.

▲ up6. Working with documents: Print and preview documents

ctrl+p Print a document.

alt+ctrl+i Switch in or out of print preview.

arrow up, arrow down, arrow left, arrow right Move around the preview page when zoomed in.

page up or page down Move by one preview page when zoomed out.

ctrl+home Move to the first preview page when zoomed out.

ctrl+end Move to the last preview page when zoomed out.

▲ up7. Working with documents: Review documents

alt+ctrl+m Insert a comment.

ctrl+shift+e Turn change tracking on or off.

alt+shift+c Close the Reviewing Pane if it is open.

▲ up8. Working with documents: Full Screen Reading view

home Go to beginning of document.

end Go to end of document.

n, enter Go to page n.

esc Exit reading layout view.

▲ up9. Working with documents: References, footnotes, and endnotes

alt+shift+o Mark a table of contents entry.

alt+shift+i Mark a table of authorities entry (citation).

alt+shift+x Mark an index entry.

alt+ctrl+f Insert a footnote.

alt+ctrl+ Insert an endnote.

▲ up10. Working with documents: Work with Web pages

ctrl+k Insert a hyperlink.

alt+arrow left Go back one page.

alt+arrow right Go forward one page.

f9 Refresh.

▲ up11. Edit and move text and graphics: Delete text and graphics

backspace Delete one character to the left.

ctrl+backspace Delete one word to the left.

delete Delete one character to the right.

ctrl+delete Delete one word to the right.

ctrl+x Cut selected text to the Office Clipboard.

ctrl+z Undo the last action.

ctrl+f3 Cut to the Spike.

▲ up12. Edit and move text and graphics: Copy and move text and graphics

Press alt+h to move to the home tab, and then press F,O. Open the Office Clipboard

ctrl+c Copy selected text or graphics to the Office Clipboard.

ctrl+x Cut selected text or graphics to the Office Clipboard.

ctrl+v Paste the most recent addition to the Office Clipboard.

f2 (then move the cursor and press enter) Move text or graphics once.shift+f2 (then move the cursor and press enter) Copy text or graphics once.

alt+f3 When text or an object is selected, open the Create New Building Block dialog box.

shift+f10 When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

ctrl+f3 Cut to the Spike.

ctrl+shift+f3 Paste the Spike contents.

alt+shift+r Copy the header or footer used in the previous section of the document.

▲ up13. Edit and move text and graphics: Insert special characters

ctrl+f9 A field

shift+enter A line break

ctrl+enter A page break

ctrl+shift+enter A column break

alt+ctrl+- (Minus Sign) An em dash

ctrl+- (Minus Sign) An en dash

ctrl+- (Hyphen) An optional hyphen

ctrl+shift+- (Hyphen) A nonbreaking hyphen

ctrl+shift+spacebar A nonbreaking space

alt+ctrl+c The copyright symbol

alt+ctrl+r The registered trademark symbol

alt+ctrl+t The trademark symbol

alt+ctrl+. (Period) An ellipsisenter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

An AutoText entry

▲ up14. Edit and move text and graphics: Insert characters by using character codes

The character code, alt+xInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X.

alt+x Find out the Unicode character code for the selected characteralt+the character code (on the numeric keypad)

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

▲ up15. Edit and move text and graphics: Extend a selection

f8 Turn extend mode on.

f8, and then press arrow left or arrow right Select the nearest character.f8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection.

shift+f8 Reduce the size of a selection.

esc Turn extend mode off.

shift+arrow right Extend a selection one character to the right.

shift+arrow left Extend a selection one character to the left.

ctrl+shift+arrow right Extend a selection to the end of a word.

ctrl+shift+arrow left Extend a selection to the beginning of a word.

shift+end Extend a selection to the end of a line.

shift+home Extend a selection to the beginning of a line.

shift+arrow down Extend a selection one line down.

shift+arrow up Extend a selection one line up.

ctrl+shift+arrow down Extend a selection to the end of a paragraph.

ctrl+shift+arrow up Extend a selection to the beginning of a paragraph.

shift+page down Extend a selection one screen down.

shift+page up Extend a selection one screen up.

ctrl+shift+home Extend a selection to the beginning of a document.

ctrl+shift+end Extend a selection to the end of a document.

alt+ctrl+shift+page down Extend a selection to the end of a window.

ctrl+a Extend a selection to include the entire document.ctrl+shift+f8, and then use the arrow up,arrow down, arrow left, arrow right; press esc to cancel selection mode

Select a vertical block of text.

f8+arrow up, arrow down, arrow left,arrow right; press esc to cancel selection mode Extend a selection to a specific location in a document.

▲ up16. Edit and move text and graphics: Select text and graphics in a table

tab Select the next cell's contents.

shift+tab Select the preceding cell's contents.Hold down shift and press an arrow key repeatedly Extend a selection to adjacent cells.shift+alt+page down with cursor in columns top cell Select a column.shift+alt+page up with cursor in columns top cell Select a column.ctrl+shift+f8, and then use the arrow up,arrow down, arrow left, arrow right; press esc to cancel selection mode

Extend a selection (or block).

alt+5 on the numeric keypad (with num lock off) Select an entire table.

▲ up17. Edit and move text and graphics: Move through your document

arrow left One character to the left

arrow right One character to the right

ctrl+arrow left One word to the left

ctrl+arrow right One word to the right

ctrl+arrow up One paragraph up

ctrl+arrow down One paragraph down

shift+tab One cell to the left (in a table)

tab One cell to the right (in a table)

arrow up Up one line

arrow down Down one line

end To the end of a line

home To the beginning of a line

alt+ctrl+page up To the top of the window

alt+ctrl+page down To the end of the window

page up Up one screen (scrolling)

page down Down one screen (scrolling)

ctrl+page down To the top of the next page

ctrl+page up To the top of the previous page

ctrl+end To the end of a document

ctrl+home To the beginning of a document

shift+f5 To a previous revision

shift+f5 After opening a document, to the location you were working in when the document was last closed

▲ up18. Edit and move text and graphics: Move around in a table

tab To the next cell in a row

shift+tab To the previous cell in a row

alt+home To the first cell in a row

alt+end To the last cell in a row

alt+page up To the first cell in a column

alt+page down To the last cell in a column

arrow up To the previous row

arrow down To the next row

alt+shift+arrow up One row up

alt+shift+arrow down One row down

▲ up19. Edit and move text and graphics: Insert paragraphs and tab characters in a table

enter New paragraphs in a cell

ctrl+tab Tab characters in a cell

▲ up20. Character and paragraph formatting Copy formatting

ctrl+shift+c Copy formatting from text.

ctrl+shift+v Apply copied formatting to text.

▲ up21. Character and paragraph formatting Change or resize the font

ctrl+shift+f Open the Font dialog box to change the font.

ctrl+shift+< Decrease font size one value

ctrl+shift+> Increase font size one value

ctrl+[ Increase the font size by 1 point.

ctrl+] Decrease the font size by 1 point.

▲ up22. Character and paragraph formatting Apply character formats

ctrl+d Open the Font dialog box to change the formatting of characters.

shift+f3 Change the case of letters.

ctrl+shift+a Format all letters as capitals.

ctrl+b Apply bold formatting.

ctrl+u Apply an underline.

ctrl+shift+w Underline words but not spaces.

ctrl+shift+d Double-underline text.

ctrl+shift+h Apply hidden text formatting.

ctrl+i Apply italic formatting.

ctrl+shift+k Format letters as small capitals.

ctrl+= Apply subscript formatting (automatic spacing).

ctrl+shift++ (Plus Sign) Apply superscript formatting (automatic spacing).

ctrl+spacebar Remove manual character formatting.

ctrl+shift+q Change the selection to the Symbol font.

▲ up23. Character and paragraph formatting View and copy text formats

ctrl+shift+* Display nonprinting characters. * on numeric keyboard will not workshift+f1 (then click the text with the formatting you want to review) Review text formatting.

ctrl+shift+c Copy formats.

ctrl+shift+v Paste formats.

▲ up24. Character and paragraph formatting Set the line spacing

ctrl+1 Single-space lines.

ctrl+2 Double-space lines.

ctrl+5 Set 1.5-line spacing.

ctrl+0 (zero) Add or remove one line space preceding a paragraph.

▲ up25. Character and paragraph formatting Align paragraphs

ctrl+e Switch a paragraph between centered and left-aligned.

ctrl+j Switch a paragraph between justified and left-aligned.

ctrl+r Switch a paragraph between right-aligned and left-aligned.

ctrl+l Left align a paragraph.

ctrl+m Indent a paragraph from the left.

ctrl+shift+m Remove a paragraph indent from the left.

ctrl+t Create a hanging indent.

ctrl+shift+t Reduce a hanging indent.

ctrl+q Remove paragraph formatting.

▲ up26. Character and paragraph formatting Apply paragraph styles

ctrl+shift+s Open Apply Styles task pane.

alt+ctrl+shift+s Open Styles task pane.

alt+ctrl+k Start AutoFormat.

ctrl+shift+n Apply the Normal style.

alt+ctrl+1 Apply the Heading 1 style.

alt+ctrl+2 Apply the Heading 2 style.

alt+ctrl+3 Apply the Heading 3 style.

▲ up27. Mail merge and fields: Perform a mail merge

alt+shift+k Preview a mail merge.

alt+shift+n Merge a document.

alt+shift+m Print the merged document.

alt+shift+e Edit a mail-merge data document.

alt+shift+f Insert a merge field.

▲ up28. Mail merge and fields: Work with fields

alt+shift+d Insert a DATE field.

alt+ctrl+l Insert a LISTNUM field.

alt+shift+p Insert a PAGE field.

alt+shift+t Insert a TIME field.

ctrl+f9 Insert an empty field.

ctrl+shift+f7 Update linked information in a Microsoft Office Word source document.

f9 Update selected fields.

ctrl+shift+f9 Unlink a field.

shift+f9 Switch between a selected field code and its result.

alt+f9 Switch between all field codes and their results.

alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

f11 Go to the next field.

shift+f11 Go to the previous field.

ctrl+f11 Lock a field.

ctrl+shift+f11 Unlock a field.

▲ up29. Function key reference: Function keys

f1 Get Help or visit Microsoft Office Online.

f2 Move text or graphics.

f4 Repeat the last action.

f5 Choose the Go To command (Home tab).

f6 Go to the next pane or frame.

f7 Choose the Spelling command (Review tab).

f8 Extend a selection.

f9 Update the selected fields.

f10 Show KeyTips.

f11 Go to the next field.

f12 Choose the Save As command (Microsoft Office Button ).

▲ up30. Function key reference: SHIFT+Function key

shift+f1 Start context-sensitive Help or reveal formatting.

shift+f2 Copy text.

shift+f3 Change the case of letters.

shift+f4 Repeat a Find or Go To action.

shift+f5 Move to the last change.

shift+f6 Go to the previous pane or frame (after pressing F6).

shift+f7 Choose the Thesaurus command (Review tab, Proofing group).

shift+f8 Shrink a selection.

shift+f9 Switch between a field code and its result.

shift+f10 Display a shortcut menu.

shift+f11 Go to the previous field.

shift+f12 Choose the Save command (Microsoft Office Button ).

▲ up31. Function key reference: CTRL+Function key

ctrl+f2 Choose the Print Preview command (Microsoft Office Button ).

ctrl+f3 Cut to the Spike.

ctrl+f4 Close the window.

ctrl+f6 Go to the next window.

ctrl+f9 Insert an empty field.

ctrl+f10 Maximize the document window.

ctrl+f11 Lock a field.

ctrl+f12 Choose the Open command (Microsoft Office Button ).

▲ up32. Function key reference: CTRL+SHIFT+Function key

ctrl+shift+f3 Insert the contents of the Spike.

ctrl+shift+f5 Edit a bookmark.

ctrl+shift+f6 Go to the previous window.

ctrl+shift+f7 Update linked information in an Office Word 2007 source document.

ctrl+shift+f8, and arrow keys Extend a selection or block.

ctrl+shift+f9 Unlink a field.

ctrl+shift+f11 Unlock a field.

ctrl+shift+f12 Choose the Print command (Microsoft Office Button ).

▲ up33. Function key reference: ALT+Function key

alt+f1 Go to the next field.

alt+f3 Create a new Building Block.

alt+f4 Exit Office Word 2007.

alt+f5 Restore the program window size.

alt+f6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

alt+f7 Find the next misspelling or grammatical error.

alt+f8 Run a macro.

alt+f9 Switch between all field codes and their results.

alt+f10 Maximize the program window.

alt+f11 Display Microsoft Visual Basic code.

▲ up34. Function key reference: ALT+SHIFT+Function key

alt+shift+f1 Go to the previous field.

alt+shift+f2 Choose the Save command (Microsoft Office Button ).

alt+shift+f7 Display the Research task pane.

alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

alt+shift+f10 Display a menu or message for a smart tag.

▲ up35. Function key reference: CTRL+ALT+Function key

ctrl+alt+f1 Display Microsoft System Information.

ctrl+alt+f2 Choose the Open command (Microsoft Office Button ).