this session will discuss how college campuses are using multiple tools in optimizing the reporting...
TRANSCRIPT
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Argos, Degree Works and SQL, the new
NormalThis session will discuss how college campuses are using
multiple tools in optimizing the reporting process. This session will look at how various reports can be refined or fine-tuned
using a combination of tools
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◦an account of a particular matter, especially in the form of an official document
◦ to make a complaint◦ to give an account
Definition of a report
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Enrollment by Major # of non-returning student # of credits taken # of students who file to graduate # of students who have a Plan # of substitutions given # of student close to graduating
Common Reports Request
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What about the reports we product everyday that are visible to the students.◦ Transcript◦ Degree Audit
Other Reports
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ODS or Degree Works
What data source to use
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Degree Works and Reporting Field Identification
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◦ Currently DW has every student in the database◦ Banner - students inactive after a certain point◦ More refined data from Banner -primary data
source for DW◦ Substitutions and Plans are unique to DW. ◦ DW arrange data in a different way, reporting
from fewer tables◦ Reporting from DW reduces stress on banner
database.◦ Much faster to produce reports because of the
reduce subset which is specific to DW.
What's the benefit of pulling reports from Degree Works as opposed to Banner?
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Need to know how many students are currently in a particular Major.◦ do a search in Degree Works and see a listing of
753
Evolution of a Report by Major
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SQL Banner Reports
SQL part 1 SQL part II
Select distinct ACADEMIC_STUDY.MAJOR, STUDENT.ACADEMIC_YEAR, STUDENT.ID, PERSON_DETAIL.LAST_NAME, PERSON_DETAIL.FIRST_NAME, ACADEMIC_STUDY.ENROLLED_IND, ACADEMIC_STUDY.REGISTERED_IND, academic_study.CATALOG_ACADEMIC_PERIOD, ACADEMIC_STUDY.ACADEMIC_PERIOD, ACADEMIC_STUDY.PROGRAM, ACADEMIC_STUDY.FIRST_MINOR, ACADEMIC_STUDY.SECOND_MINOR, ACADEMIC_STUDY.FIRST_CONCENTRATION, nvl((select distinct 'Y' from student_course t1 where t1.person_uid =
student.person_uid and t1.academic_period =
academic_study.academic_period and t1.COURSE_REGISTER_IND =
'Y'), 'N') REGISTER_ind
from ODSMGR.STUDENT STUDENT, ODSMGR.ACADEMIC_STUDY
ACADEMIC_STUDY, ODSMGR.PERSON_DETAIL
PERSON_DETAIL where (STUDENT.PERSON_UID =
ACADEMIC_STUDY.PERSON_UID and PERSON_DETAIL.PERSON_UID =
ACADEMIC_STUDY.PERSON_UID and PERSON_DETAIL.PERSON_UID =
STUDENT.PERSON_UID) and ACADEMIC_STUDY.ACADEMIC_PERIOD
= :Term and STUDENT.academic_period =
academic_study.academic_period and ACADEMIC_STUDY.MAJOR =:major and
ACADEMIC_STUDY.primary_program_ind = 'Y' and ACADEMIC_STUDY.student_level = 'UG' order by ACADEMIC_STUDY.MAJOR
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Output
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Dashboard
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Can we find out why we lost these people? Did they graduate? How many changed major? How may dropped and how close were they
to completing?
More Information on Retention?
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Non Returning Students
grad
uate
d
not a
ttend
ing
old
cata
log
regi
ster
ed
seco
nd d
egre
e
susp
ende
d0
1020304050607080
Total
Total
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Percentage Complete of Non Returning Students
0 4 6 8 9 11131415161821232526303234353739404142434445464749535456575859616264666972747779808183860
0.5
1
1.5
2
2.5
3
3.5
4
4.5
1 1 1 1 1
3
2
1 1 1 1 1 1 1
2
1 1 1
2
4
1 1
2
3
1 1 1 1
2
1 1 1 1 1 1
2
1
3
2
1
2 2
1 1 1 1 1 1 1
Total
Total% of Degree Completed
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26 students have more than 50% complete
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Report of Student Within Range of Graduation
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Create a report that looks at In-Progress class and percent complete
Benefit:◦ Only return actively registered students for the
current term◦ This helps the graduation office target those
students who need to file intent to graduate.◦ Use this list for email contact
Refining
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Registered Student
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4 Year Plans by Major
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On Degree Works grades are being displayed in the insufficient block that should not eg.
Physic 3010 D + taken Spring 2012 Physic 3010 W taken Spring 2013 Result the W was marked as included.
Generate report to see how many other students had the same issue.
Reports generated as a result of Degree Works
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Transit Reports◦ Can identify errors in the Banner student bridge◦ Shows which form in Banner the error stems from◦ Solution maybe to modify Surecode if this is a
global error. Such as a missing grade code
Using Degree Works for Other Reports
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Grade Error
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Transit Output
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RAD 30 Extract
• Total Banner Students Processed == 9861• Of that group several had error messages
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Using Argos to generate a report of error messages
Rad 30 Error report
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Banner Form affected
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Transit report – Current day
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Previous days report
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Presented byEvelyn Roach
East Tennessee State University
Questions