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THOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHY

BALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLE

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THOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHY BALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLE

Unbridled Flight provides a unique opportunity for balloon enthusiasts from across the country to gather and share their thoughts on the sport and, in some cases, profession we all love. Balloon clubs offer many of the same information sharing benefits. It may be on a much smaller scale but gatherings happen with a much greater frequency. So, what are the advantages of belonging to a regional club, why do they exist, what’s in it for me? This planned roundtable session gives us an opportunity to learn from the best – each other! To give you an idea of the proposed discussion topics, we’ve polled the clubs for their facts and views. Here’s a sampling: What is a club’s primary purpose? Best practices to fill the role.What is a club’s primary purpose? Best practices to fill the role.What is a club’s primary purpose? Best practices to fill the role.What is a club’s primary purpose? Best practices to fill the role. It may be articulated in different ways but Safety and Education seems to top the list. Dig deeper than the formalities and you find a host of other reasons why clubs exist including the social aspects. Both the Balloon Society of Kentucky (BSOK) and the Southeast Michigan Balloon Association (SEMBA), as well as others, list fellowship in their mission statements. Other clubs put it a lot less formally such as the Mid Mississippi Balloon Association (MMBA), “Our club in Mississippi is a loose collection of pilots and crew people who share an interest in ballooning activities. “ WhatWhatWhatWhat’s your club’s history? How is it structured? What works?’s your club’s history? How is it structured? What works?’s your club’s history? How is it structured? What works?’s your club’s history? How is it structured? What works? Many clubs were founded in the mid to late seventies when the sport of “modern hot air ballooning” first started to take off. These included the Arizona Balloon Club (1974), the Northeast Ohio Balloon Pilots Association (NOBPA) and BSOK (both 1976), Balloons Over Iowa (1978) and SEMBA (1979). Others were formed in conjunction with the popularity of local events such as the Mid-Mississippi Balloon Association (1994) when the Sky Parade was in full swing. Or, as the Vermont Ballooning Club put it, “the club was founded (or just sort of came to be) in 2005.” Clubs today range in size from several with hundreds of members to those whose members number in the single digits. Most consist of a mix of pilots, crew and enthusiasts. Dues generally seem to range from $15 to $30 per member with special rates for families. So much for inflation! A number of clubs have formal bylaws. Most clearly spell out how the organization is to function. Some post their by-laws on their club website including: Gateway Aerostatic Association, Inc. Gateway Aerostatic Association, Inc. Gateway Aerostatic Association, Inc. Gateway Aerostatic Association, Inc. http://www.gaaballoons.com/downloads.asp The Valencia Flying and Retrieval Society The Valencia Flying and Retrieval Society The Valencia Flying and Retrieval Society The Valencia Flying and Retrieval Society http://www.vfrsballooning.org Balloons Over Idaho Balloons Over Idaho Balloons Over Idaho Balloons Over Idaho http://www.hotairboi.org/ Balloon Society of KentuckyBalloon Society of KentuckyBalloon Society of KentuckyBalloon Society of Kentucky http://www.bsok.org/?p=14 Heart of Missouri Balloon Club Heart of Missouri Balloon Club Heart of Missouri Balloon Club Heart of Missouri Balloon Club http://www.hombc.org/bylaws.shtml Albuquerque Aerostat Ascension Association Albuquerque Aerostat Ascension Association Albuquerque Aerostat Ascension Association Albuquerque Aerostat Ascension Association http://www.hotairballooning.org/about/ Other clubs operate at the other end of the spectrum. The Vermont Club is very small and informal. The Roswell Old Timers Balloon Club has only 4 local balloons. No dues are charged and they try to meet monthly on an informal basis. But the respondent from Balloons over Iowa probably gave one of the most intriguing answers, ”Structurally, our club is pretty loosely run…The Founding Fathers choose 5 members to be on the Board of Directors for the club - no election, or any political maneuvering - they're just told they are on the board for the year. Only 2 or 3 members have been on the board for a second term, they've always been able to find new members to fill the positions. Our club has only 1 rule - There are no rules! No by-laws. We don't vote Yay or Nay at meetings, we vote "Okey-dokey" or "Not a chance". Sounds too simple to work, but it does work.”

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THOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHY (cont’d) (cont’d) (cont’d) (cont’d) BALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLEBALLOON CLUB ROUNDTABLE

Attracting new members, reenergizing current members and enticing leadershipAttracting new members, reenergizing current members and enticing leadershipAttracting new members, reenergizing current members and enticing leadershipAttracting new members, reenergizing current members and enticing leadership Kentucky (BSOK) captured the essence of the topic, “The key to all of the above is to have an active program. Having an active program requires a lot of energy and fresh leadership.” No easy answers here! As a matter of fact, a number of clubs are no longer in operation including the Arkansas Balloonist Association, the Sonoma County Aeronauts in California, Balloons Over Maine and the Tulsa Cloud Dancers. Others report declines in membership and waning interest. Gateway Aerostatic Association (GAA)) is down from about 35 pilots to 12 with more attrition expected. “We are struggling like others mainly due to the increasing costs of ballooning”. At a point. (about 1990) the Central Texas Ballooning Association had approximately 150 members, now they’re at 35. Mid Mississippi describes a maintenance phase – just trying to survive. “We have had several pilots retire from flying for various reasons and have only managed to gain a couple of new pilots to replace them.” And from the Genesee Valley Balloon Association (GVBA) in Rochester, “This is a major concern. Over the years club participation and membership has declined. This past year has very minimal activity. Would like to reinvigorate interest.” But there’s a spark:

• From North Louisiana - “Our club is in a rebirth of sorts. Originally we numbered around 40 with 11-12 pilots but those numbers dwindled rapidly as time caught up to several pilot's balloons and families.” The club was dormant until just last year (2007) when a couple of pilots decided to regroup and try to reestablish ballooning here in Shreveport. “Today we operate on a very informal basis - almost like a social club.”

• From Mid Mississippi – “We do have a few commercial pilots who do take the time to assist student pilots and private pilots go to the next step. The new pilots have infused the current membership with a bit more excitement just by going out and flying more often. We hope to start phasing in a little more education to help attract more pilots.

• In Kentucky (BSOK) – “For the past two years, we’ve offered a six-week (one night per week) ground school for student pilots. The first year we had 12 students. This year we added training for commercial pilots who learned the fundamentals of instruction for two nights prior to the private pilot course starting. Then, each commercial student helped to teach one subject during the private pilot course. We had 19 students this year.”

• In Michigan –“SEMBA added 32 new members to the Club last year and I think we have pieces in place to, in the future, encourage even more new members for both the Club and the BFA.”

• In Rochester, NY – The Genesee Valley club presents “Balloons Up Close and Personal” – an open presentation for the general public to promote the club and ballooning, to attract new members. The event is usually held in a public park area.

• The GVBA also has a booth at the local ADK Outdoor Expo highlighted ballooning in general and the GVBA to the general public.

• Balloons Over Iowa attracts new members by providing a yearly membership to the club for all those attending the annual ground school. “Ballooning is definitely not dying in Iowa. We normally have 20-40 students at Ground School every year.”

• In Vermont – “We meet to fly together, occasionally, and the more experienced members generally make an effort to help the student pilots with instruction, usually free of charge.”

Meeting the diverse needs and expectations of the membershipMeeting the diverse needs and expectations of the membershipMeeting the diverse needs and expectations of the membershipMeeting the diverse needs and expectations of the membership Unusual club activities/events that generated a positive responseUnusual club activities/events that generated a positive responseUnusual club activities/events that generated a positive responseUnusual club activities/events that generated a positive response

• In Arizona – Club meetings have been alternating between presentations one month and social events on alternate months.

• From Mid Mississippi - “Our Safety Seminar generally has been geared towards the needs of pilots, but we have been trying to balance those requirements with the needs of crew people as well by choosing topics which relate more towards crew duties.”

• From Kentucky – “For the first time, this year we are hosting a discussion group separate from the regular business meeting for commercial pilots and operators. The plan is to improve communication and cooperation amongst the group. Our hope is to resolve some problems and address some issues that are important to their businesses.”

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Leveraging technology for club useLeveraging technology for club useLeveraging technology for club useLeveraging technology for club use

• A number of clubs send their newsletters to members using e-mail including Balloons Over Iowa and the Ohio club, NOBPA.

• Other clubs opt to put theirs on their club websites, some open for public view like the Montgolfier Society of Indiana, others are password protected. A note of caution from BSOK, “We tried to reduce cost by putting the newsletter on our web site and eliminating the printed copy. What a mistake! We not only made our membership angry, but we greatly reduced communication because it was so difficult and time-consuming to download the huge files. Since then, we send the newsletter out by email as a PDF file and send printed copies to those members who don’t have email or elect to receive a printed (black and white) copy by mail. About 10% of the newsletters are still mailed.”

• One thing about websites, you’ve got to work to keep them current. Information on sites varies greatly but many clubs list meetings and local events. There are a number of outdated club sites but check out some of these current ones:

http://www.balloonsoveriowa.com/ Balloons Over Iowa http://nobpa.com/ Northeast Ohio Balloon Pilots Assoc. http://balloonindiana.com/ Montgolfier Society of Indiana http://www.coloradoballoonclub.net/ Colorado Balloon Club http://www.bsopp.com/ Balloon Society of Pikes Peak, CO http://www.lighterthanair.org/ Connecticut Lighter Than Air Society http://www.flyiba.com/ Iowa Balloonist Association http://www.hotairboi.org/ Balloons Over Idaho http://www.bsok.org/ Balloon Society of Kentucky http://www.sembaweb.com/ South Eastern Michigan Balloon Assoc. http://www.gaaballoons.com/ Gateway Aerostatic Association, MO http://www.msballoonchamps.org/ Mid-Mississippi Balloon Club http://www.nebraskaballoonclub.org/ Nebraska Balloon Club http://www.vfrsballooning.org/ Valencia Flying & Retrevial Society, NM http://www.hotairballooning.org/ Albuquerque - AAAA http://centralohioballoonclub.org/ Central Ohio Balloon Club http://www.wasballoon.org/ Williamette Aerostat Society, OR http://www.gebaballoon.org/ Great Eastern Balloon Association, PA http://www.johnwise.net/ John Wise Balloon Society of Central PA http://www.balloonamarillo.org/ Amarillo Balloon Association, TX http://www.main.org/ctba/ Central Texas Ballooning Association http://www.vtballoonclub.org/ Vermont Ballooning Club http://wisballoongroup.homestead.com/firstpage.html Wisconsin Balloon Group

• The Balloon Society of Kentucky has a waypoint database for prohibited zones, landing zones, and takeoff points. They’re going to have their safety chairman be available at local ballooning events to upload the information in out-of-town pilots’ GPSs to reduce the landowner problems at these events.

• Mid Mississippi uses a voicemail box to give specific information regarding who is planning to fly in the next few days and to give specific details about upcoming events. NOBPA has used a call in number for their long jumps and other club events.

• And who knew when we started flying that we couldn’t live without e-mail! Many clubs, including Central Texas use it to coordinate local flights, send out meeting notices, share weather information and plan activities.

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Opportunities for clubs to interactOpportunities for clubs to interactOpportunities for clubs to interactOpportunities for clubs to interact

• Central Texas Ballooning, the club in Austin, mentioned a willingness to mentor a new club.

• The Arizona Balloon Club held a safety seminar last year and tries to coordinate with their fellow club in Tucson alternating hosting the event.

• The Balloons Over Iowa (BOI) Ground School every February attracts students & pilots from many surrounding states. Most balloonists in the state belong to both balloon clubs. The Iowa Balloonist Association has the annual Safety Seminar, BOI has the Ground School. Each puts out newsletters alternating months. Since many balloonists from Illinois, Wisconsin, Nebraska, Minnesota, Missouri, etc come to Ground School, Safety Seminar, local balloon events, the memberships of both clubs, as well as many friendships, cross state lines.

• Mid Mississippi participates in the flying activities of other clubs (Baton Rouge, Alabama, etc…) by attending their rallies and their other activities (safety seminars, etc…). Many other clubs do likewise.

• BSOK’s newsletter editor has taken the initiative to send their newsletter out electronically to other clubs. They also invite other clubs to safety seminars and events

• SEMBA also shares the club newsletter with all available clubs around the country. • In Texas, Central Texas, Houston and College Station join forces for outings and group events. Houston and Austin also

alternate safety seminar responsibilities.

• Balloons Over Iowa and the Iowa Balloonist Association sponsor a tailgate event/party the last night of the National Balloon Classic in August.

• Michigan (SEMBA) challenged Ohio (NOBPA) to a club long jump challenge. The challenge adds a new dimension to the official BFA version of Long Jump.

Success storiesSuccess storiesSuccess storiesSuccess stories

• Balloon clubs with formal landowner programs include BSOK, NOBPA and Genesee Valley. Mid Mississippi doesn’t have a regular program in place, but during their festival they award T-shirts to landowners.

• The Arizona Balloon club doesn’t have a formal landowner “program” but has a Community Relations position within the club. He is currently working with other aviation groups (i.e., AOPA, Deer Valley Airport Tenants Association) on an “Aviation Day” at the Arizona State Capitol, to provide information to state legislators how aviation benefits Arizona, especially the economy. We are setting up two balloons and will have a booth, with one of the commercial pilots in our area helping to staff it and discuss the business aspects.

• Kentucky’s Landowner Committee Chair maintains a pilot email list to disseminate PZ information, complaints, and occasionally good news. A PZ database and map is available to all pilots. A “PZ of the Month” column is in the newsletter. This article has an aerial photo, grid coordinates and street address for the featured PZ.

• In 2005 the Northern Louisiana club donated funds to the National Balloon Museum to establish the (Bill) Harwell / (Sandy) DeMoss Memorial Library to honor the memory of the two fallen pilots. In late 2007 the club and individual members again donated a combined $1250.They intend to make annual donations to the museum.

• Roswell hosts the Old Timers Balloon Rally in Roswell, NM each year. (This will be their 21st year.) Proceeds above costs go to local charities. Over the years they have donated between 15-18 thousand dollars to various groups in Roswell. They claim, “We have some of the oldest balloons and pilots in NM here in Roswell and hosted the earliest rallies in NM in 1973-78. Over 40 pilots throughout the world, who have either gone to High School, New Mexico Military Institute or College here, lived here or served in the Military here, thus the formation of our club.

Some other issues for clubs to ponder:Some other issues for clubs to ponder:Some other issues for clubs to ponder:Some other issues for clubs to ponder:

• Competitive vs. fun flying vs. commercial interests Competitive vs. fun flying vs. commercial interests Competitive vs. fun flying vs. commercial interests Competitive vs. fun flying vs. commercial interests ---- what’s the balance? what’s the balance? what’s the balance? what’s the balance?

• Dealing with geographic dispersion Dealing with geographic dispersion Dealing with geographic dispersion Dealing with geographic dispersion –––– when club members are scattered over a wide area when club members are scattered over a wide area when club members are scattered over a wide area when club members are scattered over a wide area

• Gearing programs for piGearing programs for piGearing programs for piGearing programs for pilots vs. crew, for experienced “old timers” vs. the “rookies”lots vs. crew, for experienced “old timers” vs. the “rookies”lots vs. crew, for experienced “old timers” vs. the “rookies”lots vs. crew, for experienced “old timers” vs. the “rookies”

• Dealing with change Dealing with change Dealing with change Dealing with change –––– the future of your club the future of your club the future of your club the future of your club

• AreasAreasAreasAreas of concern of concern of concern of concern –––– liability/legislation liability/legislation liability/legislation liability/legislation

For a complete listing of Balloon Clubs and contact information, visit the BFA website:For a complete listing of Balloon Clubs and contact information, visit the BFA website:For a complete listing of Balloon Clubs and contact information, visit the BFA website:For a complete listing of Balloon Clubs and contact information, visit the BFA website: http://www.bfa.nethttp://www.bfa.nethttp://www.bfa.nethttp://www.bfa.net

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Sample Club BylawsSample Club BylawsSample Club BylawsSample Club Bylaws Heart of Missouri Balloon Club BylawsHeart of Missouri Balloon Club BylawsHeart of Missouri Balloon Club BylawsHeart of Missouri Balloon Club Bylaws

ARTICLE I - Name

The name of this organization shall be Heart of Missouri Balloon Club (HoMBC), hereafter referred to as the "Club".

ARTICLE II - Purpose

The purpose of this organization shall be to advance the safety, courtesy, and enjoyment of ballooning.

ARTICLE III - Membership and Dues

1. Membership in this organization shall be open to all individuals who are at least 16 years of age, or who hold a student pilot license.

2. Dues shall be $5 per person per twelve months from the month of joining. 3. The right to speak to and vote on an issue shall be held by members in good standing. "Member in good

standing" shall be defined as one whose dues are current. 4. Members whose membership lapses shall be so notified by the treasurer, and if payment is not received by the

next meeting, voting privileges shall be suspended until the dues are paid.

ARTICLE IV - Meetings

1. Notification of all meetings shall be given to members at least seven (7) days prior to the meeting. 2. Regular membership meetings shall be held the second Monday of each month at a time and place designated by

the Executive Committee. 3. Business meetings will be conducted as needed during the regular meeting, with a minimum of one business

meeting per quarter. 4. The quorum necessary for business to be transacted at any membership meeting shall be ten percent (10%) of

club membership in good standing, minimum ten (10) members, and at least two members of the executive committee.

5. Special meetings of the voting membership to transact business may be held at any time upon the call of the president, upon written request of three members of the Executive Committee, or upon written request of ten percent (10%) of the members in good standing. Only agenda items stated in the written notice of the special meeting may be discussed or voted upon during the special meeting. The quorum necessary for business to be transacted at a special meeting shall be ten percent (10%) of club membership in good standing, minimum ten (10) members, and at least two members of the executive committee.

6. Additional events open to members in good standing may be scheduled by the Executive Committee.

ARTICLE V - Nominating Committee

1. The President at the September regular membership meeting shall appoint a nominating committee of three (3) members. At least one member shall be a pilot and at least one member shall be a non-pilot. The Executive Committee shall designate which member shall be the chairperson.

2. The Nominating Committee shall invite and encourage members to seek election as President, Vice-President, Secretary, and Treasurer of the Club. Any member willing to serve as an officer shall notify a member of the Nominating Committee.

3. The Nominating Committee shall present a single slate of candidates at the October regular membership meeting. All candidates shall have given consent for their names to be placed in nomination. Additional nominations may be made from the floor at the November regular membership meeting, and the person nominating must have written consent in hand from the nominee if the nominee is not present.

4. Nominating Committee shall prepare a written ballot to be used at the election at the general membership meeting in November if there is more than one candidate for a position and shall count the votes immediately following the election. Officers may be elected by acclamation if there is no more than one candidate for a position.

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ARTICLE VI - Officers

1. Officers shall be elected for a term of one (1) year. No officer shall be eligible to serve in the same position for more than two (2) consecutive years.

2. Officers shall be elected by members in good standing at the regular membership meeting in November. If inclement weather prevents this meeting from being held, they shall be elected at the next regular membership meeting. Election shall be by a majority of eligible voters present.

3. Newly elected officers shall be installed at the regular membership meeting in January. 4. The officers of the organization shall be the President, Vice President, Secretary and Treasurer. The officers shall

be members in good standing at the time of their election and during their term of office. 5. The Executive Committee shall consist of the President, Vice President, Secretary, Treasurer, and immediate past

President. 6. The President shall preside at all meetings of the organization and perform all duties necessary for the purposes

of the organization to be fulfilled. The President shall have the authority to sign contracts or other obligations of the organization when so authorized by the Executive Committee.

7. The Vice President shall act in the absence of the President and shall perform other duties assigned by the President or Executive Committee.

8. The Secretary shall be the custodian of the minute book, records and documents of the organization, prepare accurate minutes and record attendance of all meetings of the membership and the Executive Committee, maintain a roster of members, be responsible for official notifications and correspondence and perform other duties as assigned by the President or Executive Committee.

9. The Treasurer shall be the custodian of all funds of the organization and responsible for all financial transactions of the organization as approved by the membership or Executive Committee, maintain organization bank accounts, provide written monthly financial reports at all regular membership business meetings or Executive Committee meetings, prepare or cause to be prepared all tax and financial statements required by law, provide an annual financial report to be presented at the regular membership meeting in January and perform other duties as assigned by the President or Executive Committee. If it is deemed necessary that the treasurer should be bonded, the Club shall pay all bonding fees.

10. At the expiration of all terms of office, officers shall deliver to the Executive Committee all books, records and property belonging to the Club.

11. Any vacancies on the Executive Committee shall be filled by vote of the membership for the remainder of the unexpired term. The person filling the unexpired term shall be eligible for election of the position at the next regular election.

ARTICLE VII - Committees

1. The President shall appoint such standing or special committees or subcommittees as may be necessary for the proper functioning of the Club. All committee chairpersons shall be members in good standing in the organization, and shall be responsible for reporting the activities of their committee at all business meetings and at other regular membership meetings as necessary. Committee members shall be members in good standing in the organization, except in such cases as a non-member may provide expertise and assistance to the committee.

2. Standing committees shall be: Communications (public relations, publicity, and newsletter); Events (flights and social events); Landowner Relations; Crew; and Safety and Education.

3. All standing and special committees should provide to the Executive Committee a written description of committee responsibilities and information essential for the proper functioning of the committee.

4. At the expiration of all terms of committee chairpersons, the chairperson shall deliver to the Executive Committee all books, records, plans of work, and property belonging to the organization.

ARTICLE VIII- Budget

1. The Executive Committee shall propose a yearly budget, which should be published no later than January 31 and submitted to the members for approval at the regular membership meeting in February.

ARTICLE IX - Audit

1. An annual audit of the financial records of the organization shall be made at the conclusion of each fiscal year, or at other times, as the Executive Committee deems necessary. The audit report, when completed, shall be presented to the membership.

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ARTICLE X- Order of Business

1. The order of business at all meetings of the Executive Committee and at business meetings of the general membership of the organization shall be:

1. Call to Order 2. Reading of the Minutes and Approval of Minutes 3. Treasurer's Report 4. Correspondence 5. Officer and Committee Reports 6. Old Business 7. New Business 8. Announcements 9. Adjournment

ARTICLE XI - Parliamentary Authority

1. All meetings of the organization shall be governed by the rules contained in Robert's Rules of Order (most recent edition) when those rules are not in conflict with these Bylaws. The Secretary shall have a copy of Robert's Rules of Order available at all meetings.

ARTICLE XII - Fiscal Considerations

1. The fiscal year of the organization shall be January 1 to December 31. 2. The organization shall use its funds only to achieve the purposes specified in these Bylaws. 3. Upon dissolution of this organization, any funds remaining shall be distributed to an organization or

organizations qualifying as exempt from federal income tax under Section 501(C)(3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States Internal Revenue Code) to be selected by the members in good standing of the organization.

ARTICLE XIII - Amendments

5. These Bylaws may be amended or repealed by a 2/3 majority vote of the members in good standing, present at any regular membership meeting, providing that the proposed amendments have been provided to the membership seven (7) days prior to the meeting. For the limited purpose of any amendment to these bylaws, a quorum will be defined as no less than twenty (20) members or twenty percent (20%) of the membership, whichever is less.

6. Amendments to these Bylaws shall become effective the day following adoption.

(Adopted at a regular membership business meeting on March 12th, 2001.)

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Balloons Over IdahoBalloons Over IdahoBalloons Over IdahoBalloons Over Idaho ARTICLE I - Name

The name of this Organization shall be Balloons Over Idaho (BOI), a non-profit organization.

ARTICLE ll - Purpose

The purpose of this Organization shall be:

Sec. 1. To encourage safety and education in the sport of ballooning.

Sec. 2. To establish and promote working relationships with all levels of government and community and to initiate and support legislation which will promote the interest of the ballooning community and the purpose of this Organization.

Sec. 3. To encourage communications and encourage fellowship among the ballooning community.

Sec. 4. To protect and advance ballooning interests and to resolve problems confronting the ballooning community.

Sec. 5. To oppose legislation which will be detrimental to the ballooning community and contrary to the purpose of this Organization.

Sec. 6. To solicit and encourage balloon pilots, crew members, and interested persons in ballooning in Idaho and surrounding areas to become members of this Organization.

ARTICLE lll - Membership and Dues

Sec. 1. Membership in this Organization shall be open to all individuals who are at least fourteen (14) years of age.

Sec. 2. Dues shall be $10.00 $20.00 per annum. (change made at June 2007 meeting)

Sec. 3. The membership year shall commence January 1 of each year.

Sec. 4. All members shall have voting privileges.

ARTICLE IV ARTICLE IV ARTICLE IV ARTICLE IV ---- Election of Board of Directors Election of Board of Directors Election of Board of Directors Election of Board of Directors

Sec. 1. A nominating committee shall be established at the September board meeting and shall consist of three (3) persons, as follows:

A. The board shall select a chairperson.

B. The chairperson shall then appoint two members from the general membership who are not currently serving on the board of directors, providing said persons are in good standing and eligible to vote.

Sec. 2. The nominating committee shall obtain consent from all nominees prior to publication of the official ballot.

Sec. 3. The names of the members of the nominating committee shall be published in the October newsletter. The number of directors to be elected shall be announced to the members. The nominating committee shall invite and encourage members to seek election to the board of directors.

Sec. 4. The nominating committee shall have the slate of candidates published in the November newsletter. Additional nominations from the floor will be taken at the November general meeting.

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Sec. 5. The election shall be held at the regular membership meeting in December. Voting privileges are extended to all members whose dues have been paid 30 days prior to the election.

Sec. 6. The vote shall be by official ballot. Official absentee ballots may be requested in writing from the Organization's nominating committee who will make said ballots available after the November general meeting. All absentee ballots must be returned by the December meeting and only official ballots will be accepted.

Sec. 7. For purposes of an election, a quorum, as defined in Article X, Sec. 3, shall include valid absentee ballots. If initial balloting results in a tie, additional repeated balloting shall be conducted. Election shall be by a majority of eligible voters present.

Sec. 8. The nominating committee shall tally the votes and announce the results.

Sec. 9. The newly elected board members shall be installed at the January meeting.

Sec. 10. Directors shall be elected for a two year term. No director shall be eligible to serve more than four consecutive years.

Sec. 11. A total of seven (7) directors shall serve on the board with a minimum of 4 being pilot members.

Sec. 12. Prior to the January banquet, the newly elected board of directors, chaired by the outgoing president, shall elect a president, vice-president, secretary, and treasurer from the existing board of directors. The president and vice-president must be pilot members. No officer shall be elected to the same office for more than two (2) consecutive one (1) year terms.

Sec. 13. Any member of the board of directors who is absent from three (3) board meetings or fails to attend four (4) general membership meetings per year may be considered to have tendered his resignation from the board. The termination of a board member requires the approval of four (4) board members. Absence from a meeting is construed as not being present at the time the meeting is called to order.

Sec. 14. New board members shall be appointed within forty-five (45) days by the board to fill the unexpired term of any member who resigns or whose term is otherwise terminated.

ARTICLE V - Duties of the Board of Directors

The board of directors shall have full charge of the property and the daily business of the Organization with full power and authority to manage and conduct same, subject to the direction of the general membership. It shall plan and conduct the programs of the organization. The board of directors shall create and designate such committees as it may deem necessary. The board of directors shall create and vote on operating rules for the club.

ARTICLE VI - Duties of Officers

Sec. 1. The term of office for all officers is a period of one (1) year.

Sec. 2. PRESIDENT: The president shall preside at all meetings of the Organization and the board of directors and shall perform all duties incident to the office and recommend such action as deemed necessary to increase the efficiency and usefulness of the Organization. The president shall have authority to sign all contracts, notes and other obligations of the Organization when so approved by the board of directors.

Sec. 3. VICE-PRESIDENT: The vice-president shall act in the absence of the president and be responsible for duties and assignments as designated by the president. In the absence of the president and vice-president, a member of the board of directors shall be chosen to act temporarily as president. The vice-president will also be liaison to one of the operating committees of the club.

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Sec. 4. TREASURER: The treasurer shall be custodian of the funds of the Organization. The cost of bonding, if deemed necessary, would be paid by the Organization. The treasurer shall have general supervision of all financial records of the Organization; receive, deposit, and disburse the funds of the Organization as budgeted or approved by the board of directors; and shall furnish written monthly financial reports to the board of directors. The treasurer shall furnish an annual financial report which shall be presented to the membership in the March newsletter.

Sec. 5. SECRETARY: The secretary shall be custodian of the minute book, records, and all documents of the Organization shall prepare accurate minutes of all meetings of the board of directors; and shall be responsible for all official notifications and correspondence. The secretary shall be responsible for taking attendance at all board and general membership meetings.

Sec. 6. ALL OFFICERS AND COMMITTEE CHAIRPERSONS: At the expiration of all terms of office, all officers and committee chairpersons shall deliver to the board of directors all books, records, and property belonging to the Organization.

ARTICLE Vll - Budget

Sec. 1. The president shall propose and draft a yearly budget. The proposed budget shall be approved by the board of directors and published in the February newsletter. The budget shall be submitted to the general membership for approval at the March meeting.

ARTICLE Vlll - Disbursements

Sec. 1. All disbursements of the Organization funds shall be by check. The treasurer and president shall be authorized to sign checks in amounts up to Two Hundred and no/100 dollars ($200.00). Disbursements over $200.00 shall be authorized by the board of directors. All disbursements of funds shall be reported to the board of directors.

ARTICLE IX - Audit of Accounts

Sec. 1. An annual audit of the books, records, and accounts of the Organization may be made at the conclusion of each fiscal year, or at such other times as the board of directors deems necessary, by a public accountant selected by the board. The audit report, when completed, shall be submitted to the general membership.

ARTICLE X - Meetings

Sec. 1. Notification of all meetings shall be given to all members by written notice at least five (5) days prior to the meeting.

Sec. 2. THE ANNUAL BANQUET: The January meeting shall be an annual banquet held during the month of January at a time and place designated by the board of directors. This will be a social meeting held to install members of the board of directors and officers.

Sec. 3. REGULAR MONTHLY MEETINGS: Monthly meetings shall be held each month at such times and places designated by the board of directors. Twenty-five percent (25%) of all voting members in good standing shall constitute a quorum for the transaction of business at the regular monthly meeting.

Sec. 4. SPECIAL MEETINGS: Special meetings of the voting membership to transact business may be held at any time upon the call of the president, or upon written request of five (5) members of the board of directors. Twenty-five percent (25%) of all voting members in good standing shall constitute a quorum for the transaction of business at a special meeting.

Sec. 5. BOARD MEETINGS: Meetings of the board of directors shall be held on a monthly basis, at such times and places as agreed upon by the board. Meeting times and places shall be reported to the general membership in the newsletter. Attendance at Board of Directors meetings is obligatory for those elected to the board. A majority of the Board of Directors shall constitute a quorum in order to transact business at a board of directors meeting.

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Sec. 6. OTHER EVENTS: Additional general membership events may be scheduled by the board of directors

ARTICLE Xl - Committees

Sec. 1 The president shall appoint standing and special committees to carry on the activities of the Organization, subject to confirmation by the board of directors. The duties of standing and special committees shall be indicated by their respective names. All standing committee chairpersons shall be members in good standing and report their proceedings at the regular meetings of the board of directors. Standing Committees are:

FAA Landowner Safety Education

ARTICLE XII - Termination of Membership

Sec. 1. Membership in this Organization may be terminated by a three-quarter majority vote of the membership for conduct contrary to the purpose of the Organization.

ARTICLE XIII - Public Policy Issues

Sec. 1. The Balloons Over Idaho, while implementing the purpose outlined in ARTICLE II, may wish to take a position, endorse or oppose legislation or other action by a government body. A committee may be appointed by the president which shall conduct a thorough investigation of the issues. The findings shall be provided in writing to the general membership. After consideration of the comments of the membership, the president shall put the matter to a vote as to the position of the Organization on said issue. If a quorum is not present for two (2) consecutive meetings, the board of directors may take the appropriate action

ARTICLE XIV - Order of Business

Sec. 1. The order of conducting business at all Board of directors and general membership meetings of the Organization shall be:

A. Call to Order

B. Reading of Minutes

C. Correspondence

D. Treasurer's Report

E. Officer and Committee Reports

F. Quorum Report

G. Old Business

H. New Business

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ARTICLE XV - Parliamentary Authority

Sec. 1. The rules contained in Robert's Rules of Order, newly revised, shall be as a guide to govern the Organization in all cases in which they are applicable and in which they are not inconsistent with these bylaws. The secretary shall be custodian of such copy and have a copy available at all meetings.

ARTICLE XVI - Amendment

Sec. 1. This Constitution and Bylaws may be amended or repealed by two-thirds (2/3) vote of the general membership present at any regular meeting or at a special meeting called for that purpose, providing the proposed amendments have been mailed to the membership five (5) days prior to the meeting.

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VALENCIA FLYING & RETRIEVAL SOCIETY Amended September 13, 2006 PURPOSE: PURPOSE: PURPOSE: PURPOSE: The Valencia Flying and Retrieval Society, Inc. (VFRS), a Non-Profit Corporation, is established to serve persons who are

interested in projecting a positive image of aerostation through safety, education, community affairs and charitable endeavors.

ARTICLE IARTICLE IARTICLE IARTICLE I OfficesOfficesOfficesOffices The principal office of the Corporation in the state of New Mexico shall be located in the County of Valencia. The Corporation may have such other offices, either within or without the state of incorporation, as the Board of Directors may designate or as the business of the Corporation may from time to time require.

ARTICLEARTICLEARTICLEARTICLE II II II II MembershipMembershipMembershipMembership No person shall be denied membership in the Corporation because of their race, color, creed, national origin, disability, age, sexual orientation, or gender.

Section 1. CLASS OF MEMBERSSection 1. CLASS OF MEMBERSSection 1. CLASS OF MEMBERSSection 1. CLASS OF MEMBERS

A. General Member:General Member:General Member:General Member: A member of the Corporation in good standing age 14 and over. Each General Member has one vote.

B. Family Membership:Family Membership:Family Membership:Family Membership: Members of the same household, in good standing, age 14 and over. Each Family Membership has two votes.

C. Charter Member:Charter Member:Charter Member:Charter Member: A member of the VFRS, Inc. whose participation in the Corporation predates the original Articles of Incorporation and whose efforts and energies were responsible and directly traceable to the initial organization of the Corporation. Each Charter Member has one vote.

D. Honorary Member:Honorary Member:Honorary Member:Honorary Member: An individual of any age, or a company, or a group, who deserves the recognition of the Corporation for outstanding contributions and service to the community and to aerostation. Honorary members shall be selected by the Board and must be approved by a 2/3 (two-thirds) majority of the membership voting on the selection at a general meeting.

Honorary membership status shall be in perpetuity unless it can be shown to the Board of Directors that retention of the member would discredit the Corporation. A majority decision by the Board of Directors shall be required to rescind an honorary membership. An honorary member does not have voting privileges.

Section 2.Section 2.Section 2.Section 2. TERMS OF MEMBERSHIP TERMS OF MEMBERSHIP TERMS OF MEMBERSHIP TERMS OF MEMBERSHIP

A. Members of the Corporation are considered to be members in good standing if their account with the VFRS, Inc. is current.

B. Membership in the Corporation is not transferable or assignable.


Section 3.Section 3.Section 3.Section 3. ELIGIBLITY FOR MEMBERSHIP ELIGIBLITY FOR MEMBERSHIP ELIGIBLITY FOR MEMBERSHIP ELIGIBLITY FOR MEMBERSHIP

A. All applications for membership will be accepted by the Valencia Flying and Retrieval Society, Inc. upon payment of dues and approval by the Board of Directors

Section 4. VOTING RIGHTS AND MEMBERSHIP PRIVILEGESSection 4. VOTING RIGHTS AND MEMBERSHIP PRIVILEGESSection 4. VOTING RIGHTS AND MEMBERSHIP PRIVILEGESSection 4. VOTING RIGHTS AND MEMBERSHIP PRIVILEGES

A. The following voting rights will be extended to all members in good standing (as defined in Article II, Section 1 and Section 2):

1. Election of Officers/Directors.

2. Approval of By-Law revisions and amendments.

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3. Any business deemed necessary by the Board to be brought before the general membership at any regular meeting. This includes, but is not limited to, the approval of budgets for flying events hosted by the VFRS.

4. Approval of the VFRS Operating Procedures.

B. All voting in regard to the election of Officers/Directors shall be by printed ballot only, by members in good standing as of 30 days before the annual meeting.

Section 5. MEMBERSHIP RESPONSIBILITYSection 5. MEMBERSHIP RESPONSIBILITYSection 5. MEMBERSHIP RESPONSIBILITYSection 5. MEMBERSHIP RESPONSIBILITY

A. The membership of the VFRS, Inc. shall direct and support the Corporation in order to provide leadership and organization. The approved Operating Procedures apply to the entire membership.

Section 6. RESIGNATIONSection 6. RESIGNATIONSection 6. RESIGNATIONSection 6. RESIGNATION

A. A member may resign by filing a written resignation with the Secretary.

ARTICLE IIIARTICLE IIIARTICLE IIIARTICLE III Officers and DirectorsOfficers and DirectorsOfficers and DirectorsOfficers and Directors

Section 1. BOARD OF DIRECTORS AND OFFICERSSection 1. BOARD OF DIRECTORS AND OFFICERSSection 1. BOARD OF DIRECTORS AND OFFICERSSection 1. BOARD OF DIRECTORS AND OFFICERS

The Board of Directors shall consist of five Directors elected by the membership. Four of the Directors will be elected as Officers (President, Vice President, Secretary, and Treasurer) and one Director will be elected as a "Director at Large".

Each Director must be a member in good standing as of 30 days before the annual meeting, and must remain a member in good standing throughout the length of his/her term.

Each Director who is an Officer shall be elected for a two-year term. The Director at Large shall be elected for a one-year term.

In odd-numbered years, the President, Secretary, and Director at Large shall be elected. In even-numbered years, the Vice-President, Treasurer, and Director at Large shall be elected.

A member may serve as a Director for no more than two consecutive terms. A former Director who has served two consecutive terms may be re-elected to the Board no sooner than one year after the end of that Director's most recent two-term period on the Board.

Section 2.Section 2.Section 2.Section 2. TERM OF OFFICE TERM OF OFFICE TERM OF OFFICE TERM OF OFFICE

The term of office for each Corporation Officer shall be two (2) years, unless removed sooner under the provisions of these By-Laws.

The term of office for the Director at Large shall be one (1) year, unless removed sooner under the provisions of these By-Laws.

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THOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHY (cont’d) (cont’d) (cont’d) (cont’d) BALBALBALBALLOON CLUB ROUNDTABLELOON CLUB ROUNDTABLELOON CLUB ROUNDTABLELOON CLUB ROUNDTABLE

Section 3.Section 3.Section 3.Section 3. ANNUAL MEETING ANNUAL MEETING ANNUAL MEETING ANNUAL MEETING The annual meeting of the membership shall be held once per year as specified in the Operating Procedures. Election of Officers/Directors shall be conducted at this meeting.

A slate of candidates for the open Officer/Director seats shall be accepted from the floor during a general membership meeting held at least sixty (60) days prior to the annual meeting.

All names placed in nomination shall be published to the general membership at least 30 days prior to the annual meeting.

Printed mail-in ballots with space for write-in candidates' names shall be sent to each member in good standing at least thirty (30) days prior to the annual meeting.

Section 4. RESIGNATIONSection 4. RESIGNATIONSection 4. RESIGNATIONSection 4. RESIGNATION

An Officer or Director may resign by submitting a letter of resignation to the Board of Directors prior to the effective date of such resignation.

Section 5. REMOVALSection 5. REMOVALSection 5. REMOVALSection 5. REMOVAL

There are two methods for bringing the matter of removal of an Officer/Director before the general membership for a vote.

Method 1: The Board of Directors makes a majority decision to propose removal.

Method 2: A petition stating the reason for proposed removal is signed by ten (10) current members or twenty-five percent (25%) of the current membership, whichever is greater.

The membership must be notified of the proposed removal at least thirty (30) days prior to the meeting at which the matter will be voted on. Notification shall consist of a printed ballot sent by mail, stating the proposed removal and the reason therefore.

A two-thirds (2/3) majority approval of the membership, by printed ballot, shall be required for the issue to be adopted.

Section 6: VACANCIESSection 6: VACANCIESSection 6: VACANCIESSection 6: VACANCIES

When a vacancy occurs in the term of an Officer/Director, an election shall be held at the next general membership meeting to fill the unexpired term.

Nominations for candidates to fill the unexpired term will be accepted from the floor.

Members will be notified of the vacancy and election at least 30 days prior to the meeting at which the election will be held.

Notification shall consist of a printed ballot sent by mail. The printed ballots shall list the vacant Officer/Director position and the candidate(s) for that position, and shall also provide space for write-in candidate(s).

Section 7. AUTHORITY AND RESPONSIBILITIESSection 7. AUTHORITY AND RESPONSIBILITIESSection 7. AUTHORITY AND RESPONSIBILITIESSection 7. AUTHORITY AND RESPONSIBILITIES

A. PresidentPresidentPresidentPresident:

The President shall be the principal executive officer of the Corporation and subject to the control of the Board of Directors and general affairs of the Corporation.

The President shall call meetings of the Board of Directors and general membership when necessary.

The President shall, when present, preside at all meetings of the members and all meetings of the Board of Directors.

The President may sign legal documents and checks, pursuant to the approved operating procedures, as required to conduct business matters on behalf of the Corporation, except in cases where execution thereof shall be required by law to be otherwise signed or executed.

The President shall, in general, perform all duties incidental to the President and such other duties as may be prescribed by the Board of Directors from time to time.

The President will not cast a ballot on any matter except in the event of a tie vote.

The President is specifically responsible for ensuring that the annual tax declarations are prepared and will sign such declarations.

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B. ViceViceViceVice----PresidentPresidentPresidentPresident: The Vice-President shall, in the absence of the President, or in the event of the President's death, inability, or refusal to

act, perform the duties of the President and, when so acting, shall have all the powers of and be subject to all the restrictions placed upon the President.

The Vice-President may sign checks, pursuant to the approved operating procedures.

The Vice-President shall perform such other duties as may be assigned from time to time by the President or the Board of Directors.

C. SecretarySecretarySecretarySecretary:

The Secretary shall keep the minutes of the general, annual, and Board of Directors meetings.

The Secretary shall see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law.

The Secretary shall be custodian of the official copies of these By-Laws, the Operating Procedures, and all corporate records except the financial records.

The Secretary shall maintain a register of the mailing address and telephone number of each member of the corporation.

The Secretary shall, in general, perform all of the duties incidental to the office of Secretary and such other duties as may from time to time be assigned by the President or by the Board of Directors.

The Secretary may sign checks and certificates of membership, pursuant to the approved Operating Procedures.

The Secretary is specifically responsible for ensuring that the Operating Procedures are developed and approved by the general membership.

E. TreasurerTreasurerTreasurerTreasurer

The Treasurer shall have custody of and be responsible for all funds and securities of the Corporation.

The Treasurer shall receive moneys due, issue receipts, and deposit such moneys to the account of the Corporation in the financial institution selected by the Board of Directors.

The Treasurer shall maintain records of all financial transactions and have custody of all such records.

The Treasurer shall, in general, perform all of the duties incidental to the office of the Treasurer and such other duties as may from time to time be assigned by the President or by the Board of Directors.

The Treasurer may sign checks, pursuant to the approved Operating Procedures.

F. Board of DirectorsBoard of DirectorsBoard of DirectorsBoard of Directors

1. A majority of the Officers/Directors in office must be present at a meeting of the Board of Directors to constitute a quorum for the transaction of business. If a quorum is present the acts of the majority shall be the acts of the Board of Directors.

2. Special meetings of the Board of Directors may be called by any three (3) Officers/Directors on at least seventy-two (72) hours notice by telephone.

The presence of a Director at such a special meeting shall constitute a waiver of notice of such meeting, unless such appearance is solely for the purpose of contesting the notice of the special meeting.

3. The Officers/Directors shall be responsible for determining policy matters of the Corporation and for making recommendations with respect to issues brought before the membership for a vote.

4. The Board of Directors shall appoint Committees necessary to carry out the purpose of the Corporation.

The committee chairperson is responsible for developing a budget, if necessary, for that committee and for presenting the budget to the Board of Directors for their approval.

After Board approval of the committee's budget, that budget must be approved without modification by a majority of the membership at the next general meeting. If the committee's budget is not approved by a majority vote of the membership, the Directors shall submit a revised budget to the general membership for approval.

After membership approval of the committee's budget, the committee chairperson is responsible for ensuring that funds are expended according to that budget pursuant to the approved Operating Procedures.

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5. Individual members shall act as liaison between the Board and such committees as may be assigned by the President.

6. Individual Directors shall perform such duties as may from time to time be assigned by the President.

Section 8.Section 8.Section 8.Section 8. SALARIES AND REIMBURSEMENT SALARIES AND REIMBURSEMENT SALARIES AND REIMBURSEMENT SALARIES AND REIMBURSEMENT

No Officer/Director is an employee of the Corporation.

No compensation shall be paid to any Officer/Director of the Corporation for volunteer services as an Officer/Director of the Corporation.

The Board of Directors may, by a majority vote, reimburse any Officer/Director or any other member of the Corporation for reasonable expenses incurred in the performance of that Officer/Director’s or member’s services to the Corporation. Such reimbursement shall not constitute compensation for services rendered.

All reimbursement requests for unbudgeted items in excess of the amounts authorized in the approved Operating Procedures, or for amounts exceeding $100.00, must be approved by the majority of the Board of Directors prior to the expense being incurred.

ARTICLE IVARTICLE IVARTICLE IVARTICLE IV Contracts, Loans, Checks, and DepositsContracts, Loans, Checks, and DepositsContracts, Loans, Checks, and DepositsContracts, Loans, Checks, and Deposits

Section 1. CONTRACTSSection 1. CONTRACTSSection 1. CONTRACTSSection 1. CONTRACTS

All contracts, deeds and other legal instruments entered into on behalf of the Corporation must be approved by a two-thirds (2/3) majority vote of the members voting at a general meeting and shall be executed by two Corporation Officers.

Section 2.Section 2.Section 2.Section 2. LOANS LOANS LOANS LOANS

No loans shall be consummated on behalf of the Corporation, and no evidences of indebtedness shall be issued in the name of the Corporation unless authorized by two-thirds (2/3) majority of the members voting at a general meeting and executed by two Corporate Officers. Such authority shall be confined to a specific instance.

SectSectSectSection 3.ion 3.ion 3.ion 3. CHECKS, DRAFTS, ETC. CHECKS, DRAFTS, ETC. CHECKS, DRAFTS, ETC. CHECKS, DRAFTS, ETC.

All checks, drafts or other orders for payment of money issued in the name of the Corporation shall be signed by the Treasurer and one other Officer of the Corporation, or in the absence of the Treasurer, the President and one other officer of the Corporation.

Checks, drafts or other orders for payment of money issued for unbudgeted items in excess of the amounts authorized in the approved Operating Procedures, shall require two-thirds (2/3) majority approval of the members voting at a general meeting before such instruments are issued.

Section 4. DEPOSITSSection 4. DEPOSITSSection 4. DEPOSITSSection 4. DEPOSITS

All funds of the Corporation not otherwise employed shall be promptly deposited to the credit of the Corporation in such bank, trust company, credit union or other financial depository as the Board of Directors may select.

ARTICLE VARTICLE VARTICLE VARTICLE V Dues, Fees, and AssessmentsDues, Fees, and AssessmentsDues, Fees, and AssessmentsDues, Fees, and Assessments

Section 1. AMOUNTSSection 1. AMOUNTSSection 1. AMOUNTSSection 1. AMOUNTS

The Board of Directors shall determine the dues, fees, and assessments required based on the needs of the Corporation. A two-third (2/3) majority vote of the membership at a general meeting shall be required for such dues, fees, or assessments to be adopted.

Section 2.Section 2.Section 2.Section 2. ANNUAL DUES ANNUAL DUES ANNUAL DUES ANNUAL DUES

Annual dues shall be due 30 days prior to the annual meeting, and shall be in default if not paid by the annual meeting, as specified in the approved Operating Procedures.

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ARTICLE VIARTICLE VIARTICLE VIARTICLE VI ByByByBy----LawsLawsLawsLaws

Section 1. AMENDMENTSSection 1. AMENDMENTSSection 1. AMENDMENTSSection 1. AMENDMENTS

Changes or amendments to these By-Laws may be initiated by the Board of Directors or by a petition submitted to the Secretary and signed by 10% or more of the membership.

Section 2.Section 2.Section 2.Section 2. NOTICE OF PROPOSED CHANGES NOTICE OF PROPOSED CHANGES NOTICE OF PROPOSED CHANGES NOTICE OF PROPOSED CHANGES

The membership shall be notified of the proposed changes and the date, place and time of the meeting during which the voting on the proposed changes will take place.

This notice shall be provided in writing to all members at least thirty (30) days prior to the meeting at which the voting will take place.

Section 3.Section 3.Section 3.Section 3. APPROVAL OF AMENDMENTS APPROVAL OF AMENDMENTS APPROVAL OF AMENDMENTS APPROVAL OF AMENDMENTS

Voting on proposed amendments to the Bylaws shall be done by printed ballot. The printed ballot shall be sent by mail to all members at least thirty (30) days prior to the meeting at which the voting will take place. A two-thirds (2/3) majority approval of the membership shall be necessary for the amendment to be adopted.

ARTARTARTARTICLE VIIICLE VIIICLE VIIICLE VII Official Notification of MembershipOfficial Notification of MembershipOfficial Notification of MembershipOfficial Notification of Membership

Section 1. NOTIFICATIONSection 1. NOTIFICATIONSection 1. NOTIFICATIONSection 1. NOTIFICATION

Official notification of the membership shall be deemed accomplished when written notice is mailed to each member’s address as listed with the Secretary.

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THOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHYTHOMPSON, KATHY (cont’d) (cont’d) (cont’d) (cont’d) BALLOBALLOBALLOBALLOON CLUB ROUNDTABLEON CLUB ROUNDTABLEON CLUB ROUNDTABLEON CLUB ROUNDTABLE

BALLOON SOCIETY OF KENTUCKY, INC. BYLAWSBALLOON SOCIETY OF KENTUCKY, INC. BYLAWSBALLOON SOCIETY OF KENTUCKY, INC. BYLAWSBALLOON SOCIETY OF KENTUCKY, INC. BYLAWS

As amended March 8, 2007

1. NAME:1. NAME:1. NAME:1. NAME: Balloon Society of Kentucky, Inc. 2. PURPOSE:2. PURPOSE:2. PURPOSE:2. PURPOSE: The purpose of the organization is to educate, to promote safety, to promote interest in aerostation, and fellowship. 3. MEMBERSHIP: 3. MEMBERSHIP: 3. MEMBERSHIP: 3. MEMBERSHIP: All first-time members shall be voted on for membership as approved by a simple majority of members present. Member applicants must be recommended by a member whose name and signature shall be on the application. A pilot member shall be defined as a lighter-than-air licensed certified pilot, either commercial or private. 4. VOTING PRIVILEGES: 4. VOTING PRIVILEGES: 4. VOTING PRIVILEGES: 4. VOTING PRIVILEGES: Voting shall be open to membership except in the matters specifically related to the operation of aircraft, which shall be voted on by pilot members only. These matters shall be determined by an Executive Committee quorum. Votes shall be taken at official meetings. Votes shall be decided by a simple majority of members present. 5. OFFICERS AND DUTIES:5. OFFICERS AND DUTIES:5. OFFICERS AND DUTIES:5. OFFICERS AND DUTIES: Officers shall serve two calendar years. The Officers shall consist of President, Vice President, Secretary, Treasurer, and Newsletter Editor. The offices of President and Vice President shall be held by pilot members. The offices of Secretary, Treasurer, and Newsletter Editor may be held by any member. President – shall be responsible to the membership for upholding the terms of the bylaws. The President shall preside over all meetings and shall insure that all officers and chairpersons discharge their duties. Vice President – shall serve in the absence of the President. The Vice President shall be responsible for the program at each meeting. Secretary – shall be responsible for keeping official minutes of the society and the official correspondence. The Secretary shall be accountable for all Balloon Society of Kentucky property. Treasurer – shall keep securely the funds of the society, render a report at every meeting, and prepare a financial statement for the annual meeting. Newsletter Editor – shall be responsible for publishing and distributing a newsletter. No net profits from the organization will inure to the benefit of any of the officers in the event of dissolution. All funds in the treasury will be distributed equally on a per member basis.

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6. ELECTION OF OFFICERS:6. ELECTION OF OFFICERS:6. ELECTION OF OFFICERS:6. ELECTION OF OFFICERS: Election of officers shall be held biennially. Voting shall be held in accordance with Section 4 of these bylaws except that votes may be cast for the election of officers either by members present at the November meeting or by absentee ballot received by the Secretary prior to the date and time of the November meeting of an election year. Absentee ballot shall be placed in a plain sealed envelope, placed in another envelope, addressed and delivered to the Secretary with the voting member’s name and return address on the outside envelope. 7. COMMITTEE DUTIES: 7. COMMITTEE DUTIES: 7. COMMITTEE DUTIES: 7. COMMITTEE DUTIES: Standing committees shall consist of Executive, Safety, Social, Public Relations, Landowner, Relations, Racing and Competition, and Historical. Executive Committee – shall consist of the President, Vice President, Secretary, Treasurer, and Newsletter Editor. An Executive Committee quorum shall consist of the President or Vice President and three other committee members. The Executive Committee shall hold an annual planning and budget meeting prior to the general membership meeting in March. They shall determine voting procedures, establish the yearly budget, and direct the activities of the society. Safety – shall be responsible for the investigating and reporting to the membership matters pertaining to safety during all phases of aerostation. Social – shall be responsible for the planning and execution of all social functions. Public Relations – shall be responsible for media relations and all press releases Historical – shall be responsible for keeping the history of ballooning, the Balloon Society of Kentucky, and the members of the society and to disseminate the information to the membership. Landowner Relations – shall be responsible for investigating and reporting to the society all matters relating to landowner relationships. Racing and Competition – shall be responsible for organizing and running the Balloon Society of Kentucky races and competition activities. Other committees and their functions shall be determined by the Executive Committee. Committee chairperson(s) can be elected by a simple majority of members present or can be appointed by the Executive Committee. Committees shall submit their budgets to the Executive Committee prior to February 1. Committees may spend up to their budget approved by the Executive Committee. Beyond that, spending must be approved by an Executive quorum. 8. MEETINGS:8. MEETINGS:8. MEETINGS:8. MEETINGS: Meetings and dates shall be fixed by the membership, with a minimum of four meetings annually. The first yearly meeting shall be in January. The Annual meeting shall be in November. Official meetings shall consist of the four regularly scheduled meetings. Additional official meetings may be called only with an attempt at prior notification to all members.

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9. DUES:9. DUES:9. DUES:9. DUES: Dues and initiation fees shall be set by the Executive Committee. Dues are payable on or before January 31 to be included in the printed roster. Dues must be current for privileges of membership to be extended. Dues run for one calendar year. There are no prorated dues. 10. PROCEDURE TO AMEND THE BYLAWS:10. PROCEDURE TO AMEND THE BYLAWS:10. PROCEDURE TO AMEND THE BYLAWS:10. PROCEDURE TO AMEND THE BYLAWS: A motion may be made at any meeting to amend the bylaws. This will be considered a first reading. Notification of the proposed amendment must be given to all members The amendment is to be voted on at an official meeting following the first reading. A simple majority of the members voting is required to pass an amendment. Voting shall be held in accordance with Section 4 of these bylaws, except that votes may be cast for or against the amendment to the bylaws either by members present at the meeting or by absentee ballot received by the Secretary prior to the date and time of the meeting. Absentee ballot shall be placed in a plain sealed envelope, placed in another envelope, addressed and delivered to the Secretary with the voting member’s name and return address on the outside envelope.

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WALLACE, RICKWALLACE, RICKWALLACE, RICKWALLACE, RICK HOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPS

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WAWAWAWALLACE, RICKLLACE, RICKLLACE, RICKLLACE, RICK HHHHOT AIR AIRSHIPSOT AIR AIRSHIPSOT AIR AIRSHIPSOT AIR AIRSHIPS

Airship

Defined Thermal Blimp History Many projects Cameron first public flight Thunder and Colt first type certified Cameron’s first production un-pressurized D series Cameron’s DP Series Evolution Shape Steering Merge of T&C into Cameron What do you want to do? Fun fly Advertising Competition Passenger rides Crew involvement vs. balloons Much more involved Ground handling Wind Direction Radio information Refueling interim landing Packing up Early models like special shape Adding deflation panel Adding deflation ports in fins Crew friendly Construction Fabric Design Steering Over pressure control Fin Pressure Internal pressure Finness ratio

Gondola Single Side by side Tandem Flight characteristics Why not more in USA?

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WALLACE, RICK (cont’d)WALLACE, RICK (cont’d)WALLACE, RICK (cont’d)WALLACE, RICK (cont’d) HOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPS

Competition tasks Commercial contracts How used in Europe Static displays Audience Questions What subjects would you like to learn more about?

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WALLWALLWALLWALLACE, RICK (cont’d)ACE, RICK (cont’d)ACE, RICK (cont’d)ACE, RICK (cont’d) HOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPS

FEDERATION AERONAUTIQUE INTERNATIONALE

COMMISSION D’AEROSTATION DE LA FAI

FAI BALLOONING COMMISSION CIA

BX MODEL EVENT RULES BX MODEL EVENT RULES BX MODEL EVENT RULES BX MODEL EVENT RULES FORFORFORFOR

HOTHOTHOTHOT AIRAIRAIRAIR AIR AIR AIR AIRSHIPSSHIPSSHIPSSHIPS

Version 14

April 2001

See Appendix C for record of changes

Secretariat of FAI Avenue Mon-Repos 24, CH-1005 Lausanne, Switzerland

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14.114.114.114.1 PUBLICATION OF SCORES (S1: 5.9.4) PartPUBLICATION OF SCORES (S1: 5.9.4) PartPUBLICATION OF SCORES (S1: 5.9.4) PartPUBLICATION OF SCORES (S1: 5.9.4) Part 14.1.1 THE RESULTS OF EACH TASK SHALL BE PUBLISHED WITH THE MINIMUM OF DELAY on the Official Notice

Board. 14.1.2 ALL RESULT SHEETS SHALL BE MARKED WITH AT LEAST THE FOLLOWING INFORMATION: EVENT NAME, TASK

DATE, TASK SEQUENCE NUMBER, TASK NAME AND RULES AND OFFICIAL PUBLICATION TIME. 14.1.3 IF MORE THAN ONE RESULT SHEET VERSION IS PUBLISHED FOR A PARTICULAR TASK, THE CHANGES FROM

THE PREVIOUS ISSUE SHALL BE MARKED AND THE DIFFERENT VERSIONS SHALL BE NUMBERED IN SEQUENCE. 14.1.4 PENALTIES GIVEN SHOULD BE FOLLOWED BY A RULE REFERENCE AND A BRIEF DESCRIPTION. 14.214.214.214.2 POINTS FORMULPOINTS FORMULPOINTS FORMULPOINTS FORMULASASASAS 14.2.1 VARIABLE SCORING OPTIONS The best result will be awarded 1000 or 500 points (as defined in Chapter 16). The remaining results will be

awarded points according to the following table: Position 1 1000 500 Maximum points 2 750 375 3 600 300 4 500 250 5 450 225 6 400 200 7 350 175 8 300 150 9 250 125 10 200 100 11 150 75 12 100 50 13 75 35 Points for all others 14.2.2 ALL OTHER SCORING OPTIONS Points will be awarded as defined in Chapter 16. 14.314.314.314.3 deleteddeleteddeleteddeleted 14.414.414.414.4 TIED TOTAL SCORESTIED TOTAL SCORESTIED TOTAL SCORESTIED TOTAL SCORES Where two competitors have equal total scores in the Event, the competitor with the smaller difference

between his best and worst scores will be ranked higher. CHAPTER 15. COMPETITION FLIGHTSCHAPTER 15. COMPETITION FLIGHTSCHAPTER 15. COMPETITION FLIGHTSCHAPTER 15. COMPETITION FLIGHTS 15.1 15.1 15.1 15.1 COMPETITION FLIGHTCOMPETITION FLIGHTCOMPETITION FLIGHTCOMPETITION FLIGHT For each competition flight competitors will be set a number of tasks to complete which will be chosen

from the options set out in 15.4 below. The tasks may be set in any order and in any combination as is deemed appropriate by the Director. During any competition flight the minimum points available to competitors is 1000.

15.215.215.215.2 COMPETITION FLIGHT SCORECOMPETITION FLIGHT SCORECOMPETITION FLIGHT SCORECOMPETITION FLIGHT SCORE Competition Flight score - 100 points for clearing the boundary of the launch field in powered flight.

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15.3 15.3 15.3 15.3 BRIEFING INFORMATIONBRIEFING INFORMATIONBRIEFING INFORMATIONBRIEFING INFORMATION At flight briefings competitors will receive - 1. A map or diagram showing location of start, scoring options and finish, with, if required, an indication of

the direction and sequence in which they are to be flown. Refueling areas and other relevant information will also be shown.

2. Details of - a) Type of Task b) Type of start, location and timing arrangements c) Type and number of scoring options (except for secret options) d) Task timing arrangements e) Altitude requirements f) Right of way when overtaking g) Finish location, timing arrangements and scoring period h) The scoring option points available for the task i) Refueling arrangements j) Details of markers k) Specific task penalties if any all as required for the specific task being briefed l) Time of next briefing 15.415.415.415.4 COMPETITION TASKSCOMPETITION TASKSCOMPETITION TASKSCOMPETITION TASKS

15.4.1 CROSS COUNTRY NAVIGATION A long distance flight usually of more than 10km over a designated course with 2 or more scoring options

(known or secret). Scoring options must be flown in sequence. Scoring as defined in Chapter 16 for the scoring options specified in the Flight Briefing A scoring period may be defined. No scores can be achieved outside the Scoring Period 15.4.2 PYLON RACE Speed event of one or more laps over a short course consisting of a start gate, two or more turning pylons

and a finish gate. Course must be flown in designated sequence. Scoring as defined in Chapter 16 for the scoring options specified in the Flight Briefing A scoring period may be defined. No scores can be achieved outside the Scoring Period Overtaking will normally be as defined in Rule 10.2.5 and the task briefing except that where an airship is

more than 100m off the ideal minimum track overtaking can be between that airship and the pylon or ideal track.

15.4.3 SLALOM A combined precision and speed event over a slalom course consisting of start gate, 6 - 10 slalom poles and

finish gate spaced between 50 and 100m apart. Gates 7m wide, course 10m wide. Airships must pass between gate poles and outside each slalom pole in sequence.

Two attempts only may be made to pass through the start gate, but airships may continue the course in

sequence after a second failed attempt in order to score course points. Scoring as defined in Chapter 16 for the scoring options specified in the Flight Briefing. SIGNALS - Red flag - course closed - Green flag - permission to enter course - Green flag - successful pass through gate or rounding of pole

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15.4.4 PRECISION TASK A medium distance task requiring precision flying in direction and/or altitude and/or object handling and

maneuvering to one or more targets set by the director. Task to be flown in sequence designated in Flight Briefing No penalty for missing target. Scoring as defined in Chapter 16 for the scoring options specified in the Flight Briefing 15.4.5 POINT TO POINT RACE A distance speed event consisting of a Start Gate, one or more Turning Pylon(s) and/or Turning Gate(s) (no other en-

route scoring options permitted) and a Finish Gate in a different location to the Start Gate. Scoring as defined in Chapter 16 for the scoring options specified in the Flight Briefing.

A scoring period may be defined, penalty for not observing scoring period – NO SCORE. Overtaking will normally be as defined in Rule 10.2.5 and the task briefing except that where an airship is more than

100 meters off the ideal minimum track overtaking can be between that airship and a pylon or ideal track. 15.4.6 THE TOMO-HAWK TASK

A short precision/timed task within a defined area. Airships shall be individually timed though a start/finish gate/gates and shall attempt to aggregate a score within a

defined area during a set time scoring period. The defined area shall contain a number of scoring options of various merit that can be scored upon once or a specified number of times.

Ground contact penalties shall apply during the Task.

All competitors who have scored on all the scoring options exiting the scoring area through the Finish Gate within the set time scoring period will score 500 points.

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CHAPTER 16. COMPETITION DETAIL DEFINITIONSCHAPTER 16. COMPETITION DETAIL DEFINITIONSCHAPTER 16. COMPETITION DETAIL DEFINITIONSCHAPTER 16. COMPETITION DETAIL DEFINITIONS

16.1 16.1 16.1 16.1 TYPES OF STARTTYPES OF STARTTYPES OF STARTTYPES OF START 16.1.1 (a) INDIVIDUAL Each competitor starts flight at their individual time of crossing start line. 16.1.2 (b) RACING START All competitors attempt to cross start line as near as possible to its opening time. 16.1.3 (c) LE MANS Inflated airships ready to fly lined up on flags. On start signal competitors run forward 20m, collect token,

return to airship and take off. 16.216.216.216.2 SCORING OPTIONS AND POINTS AVAILABLESCORING OPTIONS AND POINTS AVAILABLESCORING OPTIONS AND POINTS AVAILABLESCORING OPTIONS AND POINTS AVAILABLE 16.2.1 START GATE Two 3m poles placed at least 50m apart in designated position between which the airship car must pass in

the designated direction. Flashing yellow beacon indicates gate OPEN. Score = 100 points. 16.2.2 TURNING PYLON A single 3m pole with flashing yellow beacon or other designated marker. The airship car must pass to the

left of the pylon on a clockwise circuit or the right of the pylon on an anticlockwise circuit in order to score. Score = 20 points 16.2.3 TURNING GATE Two 3m poles placed 50m apart between which the airship car must pass in the designated direction to

score. Score = 20 points 16.2.4 TURNING BOX, CIRCLE, STRUCTURE OR OTHER DESIGNATED AREA A box, circle, structure or other area in which a competitor must drop a marker to score. Score = 100 points. Where a task consists of multiple Turning Boxes and has a scoring period set, an incremental scoring system

may be applied as follows: Number of scores Within Scoring Period Points 1 100 2 250 3 450 4 700 5 1000 6 1350 7 1750 8 2200 9 2700 10 3250 16.2.5 CROSS (X) TARGET A white or orange cross with arms 2m long x 50cm wide. Scoring by dropping marker - closest to centre

wins. No score for markers more than 2m from centre of cross. Scoring as per Rule 14.2.1, maximum for best result = 500 points. 16.2.6 BULLS EYE TARGET A 2.8m diameter circle with 4 graduated scoring rings. Scoring by dropping marker on target and its final

position on rings. No score for markers outside target. Score - Red = 300 points, Yellow = 270 points, Blue = 180 points, White = 90 points

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HOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPS 16.2.7 TOUCH AND GO A 5m square into which competitor must touch ground with his airship car. Touching in square and

dragging through far side is a valid score. Touching more than 25m from centre of box - ground contact, Rule 11.2 applies. Engines must not be switched off whilst airship car is in the 25m circle.

Score = 400 points; touching outside box but within 25m of its centre, 100 points 16.2.8 OBJECT COLLECTION Competitor required to collect an object from an official or crew member in a designated position without

ground contact by airship. Successful pickup to score. Score = 100 points 16.2.9 OBJECT DELIVERY Competitor required to deliver an object without ground contact by object or airship. Successful delivery of

intact object to score. Score = 100 points 16.2.10 PIT STOP All competitors must land in a designated and marked area (150 m square) and come to a complete stop

with propulsion engines switched off. A supplementary task briefing in writing covering additional tasks may be handed over to the competitor by an official.

Score = 100 points 16.2.11 FLIGHT TIMES (a) Fastest Time Fastest Time points can only be applied to the PYLON RACE (15.4.2), SLALOM (15.4.3) and the POINT TO

POINT RACE (15.4.5). In these tasks the competitor who completes the flight in the fastest time is the winner.

(b) Declared Time Declared Time points can only be applied to PYLON RACE (15.4.2) and POINT TO POINT RACE (15.4.5) in

addition to Fastest Time Points. In these tasks the competitor who completes the flight in continuous forward motion closest to his declared time is the winner. Declaration details to be included with task data at briefing.

(c) Timing All times taken when airship propeller guard crosses appropriate line. Scores – When (a) is used alone - maximum for best result - 1000 points as per rule 14.2.1.

When (a) and (b) are used in combination – maximum for best result in each part – 500 points as per Rule 14.2.1.

16.2.11.1 TIME SCORE PENALTIES In time tasks the penalty for missing a gate, a pylon in the Slalom, or a pylon in the Pylon Race or Point to

Point Race = NO SCORE. A competitor will be deemed to have: • passed a PYLON if the airship car rounds the pylon in the defined manner, • passed a GATE if the airship car passes between the poles in the defined manner, 16.2.12 ALTITUDE HURDLES A 2 meter long bar suspended approximately 1 meter above the ground which competitors must touch

with their airship car to score. Altitude hurdles may be used singly or several in sequence. When used in sequence competitors do not have the option of a second try once a hurdle has been knocked to the ground. Score for EACH hurdle - 300 points

16.2.13 FINISH GATE Two 3m poles set at least 50m apart in designated position between which airship car must pass in the

designated direction. Flashing yellow beacon indicates gate open. Score = 100 points

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WALLACE, RICK (cont’d)WALLACE, RICK (cont’d)WALLACE, RICK (cont’d)WALLACE, RICK (cont’d)

HOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPSHOT AIR AIRSHIPS 16.316.316.316.3 REFUELLINGREFUELLINGREFUELLINGREFUELLING a) Voluntary - designated areas for refueling during task as required. Refueling is not permitted within

200m of a scoring option or other designated competition area. Penalty: 200 points for each infringement. b) Prohibited - refueling not permitted during task and/or flight.

END

15.2 Competition Flight Score 100 points 16.2.1 Start Gate 100 16.2.2 Turning Pylon 20 16.2.3 Turning Gate 20 16.2.4 Turning Box 100 16.2.5 X Target 500 maximum, as 14.2.1 16.2.6 Bulls Eye Red 300 Yellow 270 Blue 180 White 90 16.2.7 Touch and Go 400 100 within 25 meters of centre of box 16.2.8 Object Collection 100 16.2.9 Object Delivery 100 16.2.10 Pit Stop 100 16.2.11 Time Tasks 1000 maximum for single time task, as per 14.2.1 16.2.12 Altitude Hurdle 300 16.2.13 Finish Gate 100 FIXED PENALTIESFIXED PENALTIESFIXED PENALTIESFIXED PENALTIES 11.2 Ground Contact 200 11.3 Assistance 200 16.3 Refueling 200

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AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008

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WEST, MARKWEST, MARKWEST, MARKWEST, MARK AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008

ACAI

Part I

Maintenance

Seminar

2008

ACAIACAIACAIACAI Part IPart IPart IPart I Introduction February 1, 1986, Raven Industries subdivided the Hot Air Balloon manufacturing of the Applied Technology Division. Aerostar International, Inc. was formed at that time and performs all balloon manufacturing. This manual (Part I) provides approved procedures for preventative maintenance, airworthiness limitations and inspection after a hard landing for Aerostar and Raven Hot Air Balloon Systems. In accordance with FAR 43.13a, and as specified in the “Maintenance and Inspection” section of Aerostar (Raven) Type Certificate Data Sheet TC A15CE, paragraph F, it is required that all persons performing maintenance, alteration, inspection, or preventive maintenance use the most current instructions from Aerostar for the performance of those actions. Regardless of the utilization of Aerostar or Raven Hot Air Balloon systems it is mandatory that the aircraft receive an annual inspection and a 100 hour inspection if it has not had an annual inspection during the most current 100 hours of operation. Both owner and repairman should have a full understanding of proper repair and test procedures approved by Aerostar. This manual is a complete reissue of all previous RIFCA and ACAI manuals issued by Raven/Aerostar. ACAI Part II deals with maintenance, repairs, inspections and endorsements required by FAA authorized personnel. When an Aerostar envelope is mated with a Balloon Works, Cameron or Thunder/Colt basket-burner-fuel system under one of the applicable STC's held by Aerostar, the various components must be serviced, maintained and inspected in accordance with EACH manufacturer's most current instructions for continued airworthiness, as appropriate. This includes preventative maintenance, airworthiness limitations, maintenance, alterations, inspections, and repairs. Introduction Introduction Part 1.0 2.0 Preventive Mai2.0 Preventive Mai2.0 Preventive Mai2.0 Preventive Maintenancentenancentenancentenance 3.0 Airworthiness Limitations3.0 Airworthiness Limitations3.0 Airworthiness Limitations3.0 Airworthiness Limitations 3.0 Airworthiness Limitations3.0 Airworthiness Limitations3.0 Airworthiness Limitations3.0 Airworthiness Limitations 4.0 Inspection After Abnormal Stresses4.0 Inspection After Abnormal Stresses4.0 Inspection After Abnormal Stresses4.0 Inspection After Abnormal Stresses Sample Logbook EntriesSample Logbook EntriesSample Logbook EntriesSample Logbook Entries Service BulletinsService BulletinsService BulletinsService Bulletins Airworthiness DirectivesAirworthiness DirectivesAirworthiness DirectivesAirworthiness Directives Service LettersService LettersService LettersService Letters WEST, MARKWEST, MARKWEST, MARKWEST, MARK (cont’d) (cont’d) (cont’d) (cont’d)

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AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008AEROSTAR MAINTENANCE SEMINAR 2008

Aerostar International is highly concerned about balloon safety. We are constantly striving to identify areas for design improvement, and we take corrective action as soon as problems arise. We work closely with the FAA in alerting Aerostar (Raven) owners to potential problems, safety precautions, and upcoming airworthiness directives. The need to distribute information in a timely manner to owners of record has given rise to what we call "Service Bulletins". In the interest of safety and to insure that all owners are informed of past safety problems, concerns, and their corrective actions, the following is a summary of 37 Service Bulletins issued over the past years. Part II Introduction All persons performing maintenance, alteration, inspection or preventive maintenance must use the most current instructions from Aerostar for the performance of those actions Regardless of the utilization of Aerostar or Raven hot air balloon systems, it is mandatory that the aircraft receive and annual or 100-hour inspection Both the owner and the repairman should have full understanding of proper repair and test procedures approved by Aerostar This current revision replaces all previous ACAI manuals issued by Aerostar Intl., Inc. and Raven Industries Part II IntroductionPart II IntroductionPart II IntroductionPart II Introduction When an Aerostar envelope is mated with a Balloon Works (Firefly) Cameron or thunder/Colt basket-burner-fuel system under one of the applicable STC’s held by Aerostar Intl., the various components must be serviced, maintained and inspected in accordance with each manufactures most current instructions for continued airworthiness as appropriate Part II Introduction WARNING Improper Test methods and repair methods may cause the balloon to become unairworthy. The person performing the tests and repairs is then responsible in the event of any investigation. Make sure the repairs are done properly! Fabric TestingFabric TestingFabric TestingFabric Testing Fabric NoteFabric NoteFabric NoteFabric Note Fabric Testing NoteFabric Testing NoteFabric Testing NoteFabric Testing Note Fabric TestingFabric TestingFabric TestingFabric Testing Fabric Testing NoteFabric Testing NoteFabric Testing NoteFabric Testing Note Fabric TestingFabric TestingFabric TestingFabric Testing Required Burner MaintenanceRequired Burner MaintenanceRequired Burner MaintenanceRequired Burner Maintenance Required Burner MaintenanceRequired Burner MaintenanceRequired Burner MaintenanceRequired Burner Maintenance Proper Proper Proper Proper Burner OperationBurner OperationBurner OperationBurner Operation Fuel System InspectionsFuel System InspectionsFuel System InspectionsFuel System Inspections Fuel Hose InspectionFuel Hose InspectionFuel Hose InspectionFuel Hose Inspection Gondola InspectionGondola InspectionGondola InspectionGondola Inspection Gondola Tubing InspectionGondola Tubing InspectionGondola Tubing InspectionGondola Tubing Inspection There are three types of bends that may be present on the tubing 1) controlled designed bendscontrolled designed bendscontrolled designed bendscontrolled designed bends----usedusedusedused to form the shape of the basket components 2) UncoUncoUncoUncontrolled localized bends ntrolled localized bends ntrolled localized bends ntrolled localized bends ---- abrupt bends occurring during use due to impact or excessive stress where the bend occurs at a distinct location 3) Uncontrolled gradual bends Uncontrolled gradual bends Uncontrolled gradual bends Uncontrolled gradual bends – a bend that occurs over a length of tube due to the application of excessive force IIIInstrumentsnstrumentsnstrumentsnstruments The altimeter, rate of climb and pyrometer or envelope temperature indicators must be in operating condition If any of the instruments are malfunctioning, see section 6.5 for further information Batteries (if equipped) should be replaced or recharged as appropriate, if 20% or more of the rated voltage has been lost ( 20% of 9-volts = 7.2 volts) Altimeters are to be accurate to within plus or minus 200 ft, and pyrometers to within plus or minus 5ºF

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WEST, MARK (cont’d)WEST, MARK (cont’d)WEST, MARK (cont’d)WEST, MARK (cont’d) AEROSTAR MAINTENANCE SEMAEROSTAR MAINTENANCE SEMAEROSTAR MAINTENANCE SEMAEROSTAR MAINTENANCE SEMINAR 2008INAR 2008INAR 2008INAR 2008

Part II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 Introduction When maintenance is performed to return a balloon or component to service, the methods and materials must conform to the When maintenance is performed to return a balloon or component to service, the methods and materials must conform to the When maintenance is performed to return a balloon or component to service, the methods and materials must conform to the When maintenance is performed to return a balloon or component to service, the methods and materials must conform to the Aerostar standards as set forth in this manual. While it is not possible to document in detail eveAerostar standards as set forth in this manual. While it is not possible to document in detail eveAerostar standards as set forth in this manual. While it is not possible to document in detail eveAerostar standards as set forth in this manual. While it is not possible to document in detail every aspect of balloon construction, ry aspect of balloon construction, ry aspect of balloon construction, ry aspect of balloon construction, enough information is included to allow the repairman to perform the repair and return the item to an airworthy condition. In the enough information is included to allow the repairman to perform the repair and return the item to an airworthy condition. In the enough information is included to allow the repairman to perform the repair and return the item to an airworthy condition. In the enough information is included to allow the repairman to perform the repair and return the item to an airworthy condition. In the event that insufficient information is available, please contact Aerostar Customer Serviceevent that insufficient information is available, please contact Aerostar Customer Serviceevent that insufficient information is available, please contact Aerostar Customer Serviceevent that insufficient information is available, please contact Aerostar Customer Service for assistance. for assistance. for assistance. for assistance. Part II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 Introduction Part II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 IntroductionPart II 6.0 Introduction 6.1 Envelope Repairs6.1 Envelope Repairs6.1 Envelope Repairs6.1 Envelope Repairs 6.1 Envelope Repairs6.1 Envelope Repairs6.1 Envelope Repairs6.1 Envelope Repairs Other FAA approved Nylon hot air balloon fabrics may be used to make temporary repairs Nylon and Polyester fabrics yarns posses different characteristics and will stretch or elongate in different manners, therefore polyester fabric MUST NOT be used for any type of repair Silicone coated fabrics (AeroMax and Aerolite) MUST NOT be used for envelope repairs within 18 ft. of the base of the envelope EnEnEnEnvelope Suspension Cablesvelope Suspension Cablesvelope Suspension Cablesvelope Suspension Cables Any damage to steel or Kevlar suspension cables requires the cable be replaced, NO REPAIR METHODS ARE AUTHORIZEDAny damage to steel or Kevlar suspension cables requires the cable be replaced, NO REPAIR METHODS ARE AUTHORIZEDAny damage to steel or Kevlar suspension cables requires the cable be replaced, NO REPAIR METHODS ARE AUTHORIZEDAny damage to steel or Kevlar suspension cables requires the cable be replaced, NO REPAIR METHODS ARE AUTHORIZED Replace using factory preReplace using factory preReplace using factory preReplace using factory pre----fabricated cables. This is only possible where removable cables are installed on the ballofabricated cables. This is only possible where removable cables are installed on the ballofabricated cables. This is only possible where removable cables are installed on the ballofabricated cables. This is only possible where removable cables are installed on the balloonononon Field fabricated cables may be used if the field facility has the necessary calibrated nicopress equipmentField fabricated cables may be used if the field facility has the necessary calibrated nicopress equipmentField fabricated cables may be used if the field facility has the necessary calibrated nicopress equipmentField fabricated cables may be used if the field facility has the necessary calibrated nicopress equipment Burner RepairsBurner RepairsBurner RepairsBurner Repairs HPII & HPII update breakdown and repair procedures HPIII Procedures Pilot Light (HPII update & HPIII) Burner gimbals Piezo Ignitors Fuel System RepairsFuel System RepairsFuel System RepairsFuel System Repairs If components are disassembled for repair, fittings can be considered re-useable if undamaged. Fuel hose end fittings must not be removed from the raw hose. Fuel hoses should be replaced as complete units CAUTION Only Aerostar rCAUTION Only Aerostar rCAUTION Only Aerostar rCAUTION Only Aerostar replacement hoses are to be used in Aerostar/Raven equipmenteplacement hoses are to be used in Aerostar/Raven equipmenteplacement hoses are to be used in Aerostar/Raven equipmenteplacement hoses are to be used in Aerostar/Raven equipment CAUTION Foreign particles such as thread sealant and tephlon tape in the fuel system can cause improper valve operation / shut off CAUTION Foreign particles such as thread sealant and tephlon tape in the fuel system can cause improper valve operation / shut off CAUTION Foreign particles such as thread sealant and tephlon tape in the fuel system can cause improper valve operation / shut off CAUTION Foreign particles such as thread sealant and tephlon tape in the fuel system can cause improper valve operation / shut off or pilot light failureor pilot light failureor pilot light failureor pilot light failure Fuel Cylinder Repairs Repairs GondolaRepairs GondolaRepairs GondolaRepairs Gondola RRRRepairs Gondolaepairs Gondolaepairs Gondolaepairs Gondola Instrument RepairsInstrument RepairsInstrument RepairsInstrument Repairs Instrument RepairsInstrument RepairsInstrument RepairsInstrument Repairs Part II AppendixesPart II AppendixesPart II AppendixesPart II Appendixes Appendix A: Fabric Testing Procedures Appendix B: Replacement Rigging Lines Appendix C: Envelope Gore Patterns Appendix D: Envelope Suspension Cables Appendix E: Fuel Cylinder Inspection Appendix F: Instrument Repair Procedures Appendix SS: Special Shape Information Appendix ZZ: Annual 100-hour Inspection Checklist

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ANATOMY OF AN ACCIDENT AND THEN…ANATOMY OF AN ACCIDENT AND THEN…ANATOMY OF AN ACCIDENT AND THEN…ANATOMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAINBREAKING THE ACCIDENT CHAINBREAKING THE ACCIDENT CHAINBREAKING THE ACCIDENT CHAIN

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WEST, MARK ANATOMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAIN

By Mark L. West, President & Chief Engineer, Aerostar

This presentation is a NO FAULT look at an actual accident where people lost their lives in a tragic balloon accident. The information is presented in such a manor as to place the audience in the basket and force them to make choices. We are all victims of corrupt decision making. Confusing the decision making process with an understanding of what appears to be important now without stopping to analyze the potential of a yet worsening situation. Again, the most important point to remember is how can we learn to use critical thinking in the decision making process. Overview of Decision Making Processing All Available Information

Past Experience and Knowledge Present Situation and Perception of the Facts Ability to Anticipate Future Events

Prioritizing Desirable and Undesirable Outcomes

A . DE S I R ABL E OUTCOMES 1. Nice duration flight 2. Easy recovery sight 3. Balloon is undamaged 4. Everyone safe and sound

B . UNDE S I RABL E OU TCOMES 1. Difficult recovery 2. Unhappy landowner 3. Land in crops 4. Scare/injure livestock 5. Damage balloon 6. Injure people

Human Factors and Their Effect

A. Rational---Confidence, intelligence, attitude, wellbeing B. Irrational---Fear, terror, anxiety, tension

Circumstances Out of Our Control How Can We Prepare for the Unknown Matrix of Contributing Factors

Low High Contributing Factors 1 2 3 4 Routine Money Weather Assumptions Weather Briefing Conditions Beyond the Pilots Skill Conditions Beyond the Balloon Design Judgement Under Duress Equipment Condition Fuel Management Practices Overcrowding Confusion Panic Wrong Place at Wrong Time

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WEST, MARK (cont’d)WEST, MARK (cont’d)WEST, MARK (cont’d)WEST, MARK (cont’d) ANATOANATOANATOANATOMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAINMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAINMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAINMY OF AN ACCIDENT AND THEN… BREAKING THE ACCIDENT CHAIN

VIII. Are You Dangerous?

A. Experience – when are you the most dangerous? B. Safety Consciousness – the peaks and valleys. C. Priorities – what is motivating you toward being dangerous? D. Where is Your Head – the affect of events in your personal life. E. Drive Defensively – but its not the other guy you have to watch.

IX. Hierarchy of Priorities

A. Safety of Passengers ------------- Priority 1 B. Safety of Others ------------------ Priority 2 C. Safety of Others Property ------ Priority 3 D. Safety of the Balloon ------------ Priority 4 E. Ease of Recovery ----------------- Priority 5

X. Corrupt Decision Making XI. Breaking the Chain of Events

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