thompson school district r2-j€¦ · [email protected] . director district e . 970-667-7625 ....

BOARD OF EDUCATION

MEETING AGENDA

January 21, 2009

800 S. Taft Ave. – Loveland, Colorado

“The Thompson School District will be a school district that empowers, challenges and inspires students, faculty, staff, parents, school leaders and community members to learn, achieve, and

excel.” Empower to Learn – Challenge to Achieve – Inspire to Excel

BOARD OF EDUCATION Don Abbott 3700 W. First Street Loveland, CO 80537 [email protected]

Director District D 970-667-2215

Term Expires 2011

Dennis Breitbarth 4109 Stoneham Circle Loveland, CO 80538 [email protected]

Director District B 970-667-6126

Term Expires 2009

Lola Johnson (Treasurer) 2473 Chama Ct. Loveland, CO 80538 [email protected]

Director District A 970-669-8838

Term Expires 2011

Bill McCreary (President) 1240 W. 6th St. Loveland, CO 80537 [email protected]

Director District E 970-667-7625

Term Expires 2009

Lucille Steiner (Secretary) 7401 Streamside Drive Fort Collins, CO 80525 [email protected]

Director District C 970-204-9008

Term Expires 2011

Karen Stockley 316 Bothun Road Berthoud, CO 80513 [email protected]

Director District G 970-532-7031

Term Expires 2011

Marcia Venzke (Vice President) 2043 Wimbleton Drive Loveland, CO 80538 [email protected]

Director District F 970-667-9743

Term Expires 2009

Ron Cabrera, Ph.D. [email protected]

Superintendent of Schools 970-613-5013

Jeannette Wilson (Assistant Secretary) [email protected]

Executive Assistant to Superintendent 970-613-5013

SUPERINTENDENT’S CABINET

Terry Schueler [email protected]

Assistant Superintendent 970-613-5050

Lynn Langton [email protected]

Executive Director of Student Achievement Services 970-613-5092

Steve Towne [email protected]

Executive Director of Business Services 970-613-5777

Luis Martinez [email protected]

Executive Director of Human Resources 970-613-5001

Wes Fothergill [email protected]

Director of Communications and Community Resources 970-613-6086

mailto:[email protected]�














*This time is reserved for the board to receive information and to discuss issues introduced by board members and the superintendent. No board action on substantive matters is taken at the dinner session. As is the case at the regular business meeting, the board may vote to go into executive session to discuss and/or receive information on particular matters as authorized by C.R.S. § 24-6-402(4). **The board president will ask if any members of the board or the audience wish to speak on any issues listed on the consent agenda. If so, these items will be removed from the consent grouping and considered immediately after consent grouping. For all items remaining on the consent agenda, adoption of the consent agenda will be considered as adoption of staff recommendations furnished.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting

January 21, 2009 0.0 *DINNER SESSION - 5:30 PM 0.1 Opening of Meeting/Warm-up 10 Minutes 0.2 Book Study – The Global Achievement Gap 15 Minutes 0.3 Systems Alignment 20 Minutes 0.4 Board Committee Reports 20 Minutes 0.5 Other 10 Minutes 1.0 OPENING OF BUSINESS MEETING - 7:00 PM 1.1 Call to Order / Roll Call / Pledge of Allegiance / Mission Statement 2.0 ADOPTION OF AGENDA 3.0 APPROVAL OF MINUTES

3.1 December 10, 2008 4.0 PUBLIC PARTICIPATION 4.1 Board and Superintendent Reports 4.2 Introductions / Recognitions 4.3 Public Comments 5.0 ACTION ITEMS 5.1 **Consent Agenda

5.1.1 Approval of Personnel Recommendations 5.1.2 Approval of Gifts and Donations 5.1.3 Approval of Early Graduation Waivers 5.1.4 Approval of Fundraising Activity

5.2 Policy Review (ADC and KFA) 5.3 Resolution – Meeting Notice Location 5.4 Resolution – Proposed Amendment to the 2008/2009 Budget 5.5 Monroe & Van Buren Elementary Education Center Projects 5.6 Technology Equipment Replacement Cycle Purchase 5.7 Audit Report for Fiscal Year 2007/2008 6.0 DISCUSSION ITEMS

6.1 Loveland Integrated School of the Arts (LISA) Update 10 Minutes 6.2 Master Plan Capacity Study Report 10 Minutes 6.3 Annual Enrollment Projections Report 10 Minutes 6.4 Kincaid Bond Project 20 Minutes 6.5 Policy Review (AC, GBA, KF-R, JICDA, JII, JF, and JS) Written Report 6.6 Overnight Out-of-State Activities Written Report 6.7 Social Studies Adoption Change Written Report 6.8 Surplus Sales Report 2007/2008 Written Report 6.9 Cost Savings Report 2007/2008 Written Report 6.10 Administration Building Roof Replacement Written Report 6.11 Financial Report for November 2008 Written Report

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION 8.0 ADJOURNMENT

ACTION ITEM 3.1

Approval of Meeting Minutes

Date: January 21, 2009 Submitted by: Jeannette Wilson, Assistant Board Secretary Recommendation: That the Board approve the meeting minutes as written or

amended.

The following minutes are attached for your review:

• December 10, 2008 These minutes are not a transcription of what was said by each individual board member rather they are recordings of what was done at the meeting [Robert’s Rules of Order, §47]. However, individual comments that were specifically requested to be included are noted under “For the Record.” For a full account of individual comments, a video recording of the meeting has been placed in the archive file and is available for board and public review.

December 10, 2008 Board Meeting Minutes

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THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting Minutes 800 S. Taft Ave., Loveland, Colorado

December 10, 2008 President .................................................................................................... Bill McCreary, District E Vice President .......................................................................................... Marcia Venzke, District F Treasurer .................................................................................................... Lola Johnson, District A Secretary ................................................................................................... Lucille Steiner, District C Director ......................................................................................................... Don Abbott, District D Director ............................................................................................... Dennis Breitbarth, District B Director .................................................................................................... Karen Stockley, District G Superintendent of Schools ................................................................................. Ron Cabrera, Ph.D. Assistant Secretary ................................................................................................ Jeannette Wilson Superintendent’s Cabinet Assistant Superintendent .......................................................................................... Terry Schueler Executive Director of Student Achievement Services ................................................. Lynn Langton Executive Director of Human Resources .................................................................... Luis Martinez Executive Director of Business Services ....................................................................... Steve Towne Director of Communications and Community Resources ......................................... Wes Fothergill

0.0 DINNER SESSION 5:30 PM The main topics of discussion were 21st Century Education – High Schools of the Future and Systems Alignment. Motion to convene in Executive Session to discuss Personnel as defined in C.R.S. § 24-6-402(4)(f) - Bill McCreary, seconded by Marcia Venzke. BOARD MEMBERS PRESENT: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, and Marcia Venzke. Also present was Dr. Ron Cabrera. The Executive Session began at 6:35 p.m. in room #132. Motion to adjourn – Lola Johnson, seconded by Dennis Breitbarth. Executive Session was adjourned at 6.44 p.m. 1.0 OPENING OF BUSINESS MEETING President, Bill McCreary called the meeting to order at 7 p.m. BOARD MEMBERS PRESENT: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, and Marcia Venzke. ABSENT: None Also present were Dr. Ron Cabrera, Jeannette Wilson, and members of the Superintendent’s Cabinet: Terry Schueler, Lynn Langton, Luis Martinez, Steve Towne, and Wes Fothergill. The Board led the Pledge of Allegiance – Marcia Venzke read the Mission Statement.


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2.0 ADOPTION OF AGENDA The following amendments were made to the agenda:

• Addendum to 5.1.1, Approval of Personnel Recommendations Motion to approve the agenda as presented – Marcia Venzke, seconded by Dennis Breitbarth. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 3.0 APPROVAL OF MINUTES The following changes were made to the November 19, 2008 minutes:

• 5.2: “Those Voting NO: Don Abbott Lucille Steiner, Karen Stockley, and Marcia Venzke.”

• 6.2: “Steve Towne told the board…He said that undesignated funds from the general fund would be used to cover the shortage.”

• 6.4: “The board discussed…both workforce and of the post secondary readiness…” Motion to approve the November 19, 2008 minutes as amended – Lucille Steiner, seconded by Karen Stockley. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 4.0 PUBLIC PARTICIPATION 4.1 Board and Superintendent Comments/Announcements

• Congratulations to Ms. Steiner who was elected as regional director of CASB. • Department holiday celebrations are taking place. • Dr. Cabrera told the board that Police Chief Luke Hecker expressed his

appreciation of the district’s partnership. • SRO comparison from last year to this year. • Community comments regarding special education are being dealt with. • Dennis Breitbarth commended the event at Bill Reed Middle School on LISA. • Congratulations to Toni Theisen who received the World Language Teacher of the

Year award. 4.2 Introduction of Administrators and Teachers

• Lynn Langton introduced Rocky Madden, the new Student Information Systems manager and the following administrators: Rick Logan, TVHS; Fred Dreier, LHS; Mary Boettcher, WCMS; Kathy Doht, MVHS; Wendy Fothergill, TES; Laurie Garcia-Sander, WES; Sheryl Weitzel, CMES; and Theresa Clements, early childhood. Ms. Langton also recognized the attending teachers.

4.3 Public Comments

• Jan Noble – 2775 Defina Dr. – Loveland spoke about special education. She urged the board to ensure that all parents of special needs children be invited to be a part of


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the SIAC. Ms. Noble also asked them to establish the correct format to bring cares and concerns without having to attend a board meeting.

• Laurie White – 948 N. Jefferson Ave. – Loveland gave a brief description of her son’s experience in this school district as a special needs student. She felt that all parents with special needs children as well as non-district professionals should have been invited to attend the SIAC meeting. Ms. White also emphasized that inclusion should be practiced on all levels.

5.0 ACTION ITEMS 5.1 Consent Agenda

5.1.1 Personnel/Coaching Recommendations 5.1.2 Approval of Overnight Out-of-State Activity

• Loveland High School Newspaper to attend workshops in Phoenix, AZ on

4/15/09 – 4/19/09. Students will investigate new publishing ideas, learn about new technology and explore careers in journalism. The cost is $600 per student.

5.1.3 Approval of Overnight In-State Activity

• Berthoud High School show choir to attend a competition in Winter Park, CO on 4/3/09 – 4/5/09. Students will compete against other show choirs from around the country as well as work with nationally known judges. There is no student fee.

• BHS, TVHS, LHS, MVHS choir to participate in the Colorado All State Choir

in Fort Collins, CO on 2/1/09 – 2/3/09. Students will participate in the Colorado All State Choir. They will be working with nationally known conductors and performing in two concerts at the Lincoln Center. There is no student fee.

• Van Buren Elementary gifted/talented enrichment, grades 4-5 to participate

in an enrichment activity related to the study of earth science at the Denver Museum of Nature and Science on 5/2/09 – 5/3/09. The cost is $53 per student with scholarships available.

5.1.4 Approval of Fundraising Activity

• Thompson Valley High School DECA to sell Denver Nuggets tickets on

12/11/08. The estimated revenue is $3,000 to be used for DECA membership dues and trip funding.

5.1.5 Approval of Early Graduation Waivers

• Ferguson High School: Jamie Gingery – effective January 15, 2009 • Loveland High School: Kathryn Counts and Ivy Elsen, effective January 15,

2009; Cameron Nichols, effective May 29, 2009 • Mountain View High School: Tonya Clark – effective January 15, 2008


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• Thompson Valley High School: Brook Dreher, Dakota Germer, Darla Gonzalez, Jesse Hartzog, Leena Hibbert, and Michael Ninefeldt – effective January 19, 2009; Brianna Bordenaro – effective May 29, 2009.

5.1.6 Approval of Irrigation Tap Easement for Centennial Elementary School

• Proposal for an easement at 1608 Avondale Drive to allow for raw water irrigation of the playground area at Centennial Elementary.

5.1.7 Approval of Gifts/Donations

• Bill Reed Middle School received $750 for integrity awards (PBS) from

Loveland Rotary Club Foundation. • Carrie Martin Elementary School received five-document cameras and

projectors valued at $5,260 from Carrie Martin PTO. • Conrad Ball Middle School received $750 for Kindness Awards (PBS) from

Loveland Rotary Club Foundation. • District Early Childhood and Elementary Schools received Halloween

decorations and supplies valued at $950 from Wal-Mart Supercenter. • Garfield Elementary School received a Sharp printer/scanner/copier/fax

valued at $5,000 from EagleSpan Steel Structures, LLC. • Garfield Elementary School received two-Lenovo personal computers and

two-monitors valued at $2,301.98 from Dee Bumgarner / IBM Corporation. • Lincoln Elementary School received $1,000 for the elementary reading

library program from Coldwater Creek store #285. • Loveland High School Automotive Program received a 1996 Ford Escort from

Joe Gebhardt / Davidson Gebhardt Chevrolet. • Lucile Erwin Middle School received $750 for Kindness Awards (PBS) from

the Loveland Rotary Club Foundation. • Mountain View High School received technology equipment valued at $2,166

from Jeff Beemer and Hewlett Packard. • Turner Middle School received $750 for student character awards (PBS) from

the Loveland Rotary Club Foundation. • Walt Clark Middle School received $750 for outstanding citizenship awards

(PBS) from the Loveland Rotary Club Foundation. Motion to approve the consent agenda as presented – Lola Johnson, seconded by Lucille Steiner.


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Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 5.2 Naming the Thompson Valley High School Football Practice Field – “Ron Denning Field” Thompson Valley High School requested the practice football field be dedicated in honor of long time teacher, coach, and mentor, Ron Denning. Motion to name the Thompson Valley High School practice football field the “Ron Denning Field” – Don Abbott, seconded by Dennis Breitbarth. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 5.3 Certification of the Mill Levy The board was asked to review and approve the certification of the 2009 mill levy. 2008 General Fund – School Finance Act 22.360 mills 2008 General Fund 1999 Voter-approved override 5.684 mills 2008 General Fund 2006 Voter-approved override 4.150 mills 2008 Abatements 0.112 mills 2008 Bond Redemption Fund 8.668 mills 40.974 mills Motion to certify the 2009 mill levy – Marcia Venzke, seconded by Lucille Steiner. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 5.4 Adoption of the 403(b) Plan Document The Internal Revenue Service (IRS) finalized new regulations regarding Internal Revenue Code §403(b) retirement plans (“403(b) plans”) which become effective January 1, 2009. As a result, governmental 403(b) plans, such as Thompson School District’s, which has been in operation for several years, were required to be formally adopted and operated pursuant to a written plan document. Motion to adopt the district’s 403(b) plan document– Lucille Steiner, seconded by Lola Johnson. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 5.5 Approval of the 2009/2010 School Calendar The 2009-2010 calendar committee made a recommendation to adopt option D, which attempted to address some of the concern raised by board members at the November 19 board meeting. In addition to the current members, there were three parents and representatives from CSAC that joined the committee.


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Winter break and the school year were shortened and the first semester was set to end before winter break. Motion to adopt option D for 2009/2010 – Lola Johnson, seconded by Lucille Steiner The graduation date was identified as May 22. Unfortunately, the committee just learned that May 22 is also the date of state championship sports. The committee suggested that the board amend the last motion to make the date of graduation “to be determined” at a later date. Motion to amend the motion to make the graduation date “to be determined” – Marcia Venzke, seconded by Dennis Breitbarth. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Marcia Venzke. Those voting NO: Karen Stockley. Motion carried: 6-1. 5.6 Approval of School Bus Purchase The board received a recommendation to purchase buses using funds from 2008-2009 capital reserve ($450,000.00) and funds from the surplus equipment sales capital reserve ($3,269.00): Three (3): 2009 Blue Bird All American RE 78 passenger

Route buses @ $119,963.00 ................................. $359,889.00

Two (2): 2009 Blue Bird Micro Bird 29 passenger On Chevrolet gas chassis @ $48,410.00 ................... 96,820.00

Total, F.O.B. Henderson, Colorado ............................................ 456,709.00 Less training fund balance ........................................................... (3,440.00) Total, F.O.B. Henderson, Available December 2008 ............... $453,269.00

Motion to award a contract to Colorado/West Equipment, Inc. in the total amount of $453,269.00 for the purchase of five new school buses – Marcia Venzke, seconded by Lola Johnson. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 5.7 Approval of High School Graduation Requirements Annette Overton, director of curriculum presented information and answered questions regarding proposed changes to graduation requirements. Based on feedback and input from the board study session, the math transition plan implementation was reconfigured to be expanded over four years instead of three. As a result, the task force recommended that when current fourth graders reach their eighth grade year those who are eligible and able should be placed in Algebra I.


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Ms. Overton told the board that Career and Technical Education (CTE) would be implemented at LHS and BHS by fall. She assured the board that the goal was to raise student expectations and not to set them up for failure. The summary of the recommended changes were as follows: Content area

Current Requirement

Proposed Credit

Language Arts

3.5 4.0 Add 12th elective

Math 2.0 3.0 Add 11th gr. course Science 2.0 3.0 Add 11th gr. lab course Social Studies

2.5 3.0 Civics .5 and econ .5, add 1 world history or geography

PE/Health 0.5/0.5 0.5/0.5 No proposed change Fine Arts 0.5 0.5 No proposed change Applied Arts 0.5 0.5 No proposed change World Languages

0 1.0 Choice of Spanish, French, German

General Elective

9.0 8.0 Expand options for students by removing interest pathway requirement and allow students to choose courses in which they have an interest.

Motion to approve the high school graduation requirement changes as submitted – Dennis Breitbarth, seconded by Marcia Venzke. Those voting AYE: Don Abbott, Dennis Breitbarth, Bill McCreary, Lucille Steiner, Marcia Venzke. Those voting NO: Lola Johnson and Karen Stockley. Motion carried: 5-2. 5.8 Approval of School Fees The board was asked to consider one of four options for school fees:

• Option 1 – No change at this time. • Option 2 – Eliminates general fund fees only (09/10). • Option 3 – Eliminates GF fees completely and reduces Fund 29 fees by approximately

$107,000. • Option 4 – Eliminates GF fees and restructures the assessment of Fund 29 fees.

In an effort to lower the cost of fees charged to students each year, significant changes were made to the 2009-2010 school year recommendation for fees that will be collected. The administration recommended that the board consider eliminating the instructional fee that each student pays at each level and approve Option 3. This option would eliminate all fees for middle school and high school for student agendas and for any class that satisfies a core class requirement. This recommendation changed past practice, but aligned fee assessment with school districts in the region and state. Many courses at the secondary level dropped their “across-the-board” course fees as well. Under this scenario, fees collected would be exclusively for books or for elective classes where fees are assessed in relation to the materials consumed as a part of that class.


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Motion to adopt 2009/2010 school fees (Option 1) – Marcia Venzke, there was no second (motion failed). Motion to adopt 2009/2010 school fees (Option 4) – Marcia Venzke, there was no second (motion failed). Motion to adopt 2009/2010 school fees (Option 3) – Dennis Breitbarth, seconded by Bill McCreary. Laurie Shearer, TEA President spoke to the board about teachers’ concerns regarding cutting fees. Instructional materials, consumables, calculators, etc… Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Karen Stockley. Those voting NO: Lucille Steiner and Marcia Venzke. Motion carried: 5-2. 5.9 Approval of Waterline Easement at the New Transportation Center In order for the City to maintain a water line at the district’s new Transportation Center property, the board was asked to grant an easement to the City from 11th to 13th Street. Motion to approve the waterline easement at the new transportation center – Karen Stockley, seconded by Don Abbott. Those voting AYE: Don Abbott, Dennis Breitbarth, Lola Johnson, Bill McCreary, Lucille Steiner, Karen Stockley, Marcia Venzke. Those voting NO: None. Motion carried: 7-0. 6.0 DISCUSSION ITEMS 6.1 Monroe and Van Buren Elementary Education Center Projects Rick Hazel of Houser Architects gave an overview of the early childhood project at Monroe Elementary School – a three classroom building to accommodate the program needs of the district. The building includes mixed use areas, restroom facilities, and storage and office workroom areas. Jeff Krueger of Krueger Architects gave an overview of the special education center project at Van Buren elementary school – a four classroom building to accommodate the program needs at the school. The building includes restroom facilities, storage and office areas. Both projects are part of the $90 million bond program approved by the voters in November 2005. 6.2 Instructional Coaches Update Diane Lauer, director of instructional coaches presented an overview/update on the program implementation and evaluation frameworks for instructional coaches. Ms. Lauer’s presentation was based on the theoretical change process, logic model, evaluation framework, and growth results to date. 6.3 School Based Health Clinic Study


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The board was asked to review a proposal for a School Based Health Center (SBHC) to be located at one of the schools in the Thompson R2-J School District. Renee Neuhalfen, a school nurse for Thompson School District and the SBHC grant coordinator gave an overview of the proposal. Mitzi Moran, President/CEO of Sunrise Community Health, Inc. presented additional information and answered board questions regarding the SBHC study. In collaboration with Thompson School District, Sunrise Community Health, Inc. obtained a planning grant in the amount of $20,000 to be used for the purpose of evaluating the need for and planning the SBHC. The program would be operated with funds from grants and “in-kind” donations from the school district and Sunrise Community Health. Dr. Mark Wallace spoke about the success of the program in Greeley and asked the board to give it serious consideration. Dr. Wallace assured the board that it would make a difference in student achievement. 6.4 Change Leadership Status Roger Boettcher, director of instructional delivery presented information on the status of the district’s change leadership group that was started almost a year ago. Over the course of the past 18 months, two groups from the Thompson School District completed a review of how high performing districts reinvented their schools. The purpose for these groups was to help design a comprehensive plan to create a shared vision of a culture of learning that would lead to success for all students that our district community could rally around. The book entitled Change Leadership: A Practical Guide to Transforming Our Schools, by Tony Wagner and Bob Kegan (Jossey-Bass) 2006 was used as a tool to examine how improving instruction would improve student achievement in the Thompson School District. Marylou Rodgers, a member of the change leadership group talked about trust, strategies, collaboration, and modeling and how the group learned to answer important questions together. 6.5 Head Start Update Theresa Clements, principal of early childhood talked about the purpose of Head Start which is one component of the early childhood program and presented a report on the highlights for 2007/2008. The Head Start program is in the third year of a three year grant cycle. Throughout this year they will be determining their focus and goals for the next three to five years. (The current cycle is three years and the new Head Start Act calls for a five year cycle). Ms. Clements also talked about the current three year goals and yearly objectives for 2008-2009:

• Goal #1: Strengthen relationships and communication between home and school in order to support all mothers, fathers, and other primary caregivers in their role as their child’s first teacher.

• Goal #2: Promote the importance of and provide resources and supports to strengthen family literacy.


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• Goal #3: Explore ways to improve transition into kindergarten.

• Goal #4: Continue to identify and refine community partnerships which could support and enhance services to children and families.

6.6 Audit Report Update Steve Towne informed the board that he expected Wendy Swanhorst of Swanhorst & Company, LLC (the district’s independent audit firm) to present the 2007/2008 Comprehensive Annual Financial Report (CAFR) at the December 15 study session. 6.7 Administration Building Roof Replacement The board was asked to consider a proposed contract for a partial (10%) roof replacement project at the district administration building. Funding for the project was committed from the capital reserve budget. Completion of the project is anticipated by February 27, 2009. 6.8 Financial Report – October 2008 The October 2008 financial report was presented for the board’s review: Overall, revenues for 08-09 appeared to be tracking as expected in comparison to prior year data and budget except for a year-to date 2008 interest earnings which included a write-down of $280,000 due to Lehman Brothers bankruptcy filing and subsequent purchase of Colorado Diversified Trust by ColoTrust. Steve Towne expected that interest earnings would fall short of budget by this amount at year-end. Expenditures for 08-09, after certain detail explained more fully below, appeared to be tracking as expected in comparison to prior year data and budget:

• Prior year included purchase of Infinite Campus student data software system ($750k).

• Deviation in expenditures, this year versus last, are explained by late arriving

transportation billings for April & May of 2008 totaling approximately $220k which will be accrued into fiscal 0708 during the audit process.

• Budgeted annual transfers of financial support from the General Fund (10) to

Athletics & Activities (23), Cap Reserve (21) and Severance (26) will not be executed until November 2008. Those same transfers were made in July of 2007 last year.

• Expenditures for fiscal 07-08 in this area are relatively smaller than 08-09 due to 07-

08’s slow ramp-up of expenditures even though budgeted FTE totals for both years were fairly similar.

Cash & cash equivalent balances in some funds are skewed when compared against last year because of the disparate timing within each year of the actual transfers.


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6.9 Assessment Addendum for Summer Jump Start & SLIRP The board received information regarding the assessment addendum for summer Jump Start. The data indicated that 65% of students who took the fall DRA2 increased or maintained their reading level. MAP data only for 3rd through 5th grade showed that 76% of the students who completed the fall tests maintained or increased their reading levels. Comparative data (DRA2 and MAP) for 3rd through 5th graders showed that 70% of students maintained or increased their reading levels. Mixed results were reported for 13% of students. 6.10 Policy Review The board reviewed a proposed new policy on nutrition and the proposed revisions regarding tobacco use on school property. Colorado school districts are required by law to adopt a policy on the subject of nutritious

food choices. The law contains specific direction to the content or language (1 CCR 301-79/attached). The new policy, EFEA*, Nutritious Food Choices policy contained the content/language that CASB believed best meets the intent of the law.

All schools participating in the School Breakfast and/or National School Lunch program

must also comply with any federal rules or regulations regarding competitive food service or the service of Foods of Minimal Nutritional Value, as defined by USDA. Schools that participate in these federal programs must prohibit the sale of foods in the categories of minimal nutritional value in food service areas during designated meal periods.

The requirement for healthy beverages applies to contracts with vendors entered into or

renewed by the school district on or after July 1, 2009. The General Assembly expanded the prohibitions regarding the use of tobacco on school

property. (SB 08-88). The bill expands the definition of “tobacco product” to include any product that contains or is derived from tobacco and is intended to be ingested, inhaled by or applied to the skin of an individual, unless the product has been approved as a tobacco cessation product. The bill also expands the definition of tobacco “use” to include not only lighting, chewing, and smoking, but also the ingestion or application of any tobacco product. ADC, Tobacco-Free Schools was revised to reflect the expanded definitions of “Tobacco product” and “use.” The language in KFA, Public Conduct on School Property was expanded to prohibit the use of any “tobacco product.”

Suggested changes will be made and presented to the board for approval at the January 21, 2009 meeting. 7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION 8.0 ADJOURNMENT Meeting was adjourned at 10 p.m. – Bill McCreary.


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Signed: ______________________________ Jeannette Wilson, Assistant Secretary Board of Education Read and approved or corrected and approved on January 21, 2009. Signed: ______________________________ _____________________________ Bill McCreary, President Lucille Steiner, Secretary Board of Education Board of Education

ACTION ITEM 5.1

Consent Agenda Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board approve the consent agenda as outlined below.

5.1.1 Approval of Personnel Recommendations 5.1.2 Approval of Gifts/Donations 5.1.3 Approval of Early Graduation Waivers 5.1.4 Approval of Fundraising Activities

ACTION ITEM 5.1.1

Personnel Recommendations Date: January 21, 2009 Submitted by: Ron Cabrera, Ph.D., Superintendent of Schools Luis Martinez, Human Resources Recommendation: That the Board approve the attached personnel recommendations:

The personnel, coaching, and sponsor recommendations have been processed by the Human Resources Department following recommendations from the supervisors of the various schools and departments.

222.c

LICENSED PERSONNEL RECOMMENDATIONS January 21, 2009

Separation Name Monica Engle Assignment: Mathematics Teacher – Thompson Valley High School Type Appointment: Temporary Reason: Resignation Effective Date: January 21, 2009 Increased/Decreased Appointments Name: Beverly Baulesh Assignment: Music Teacher - 80% - Big Thompson/Van Buren Elementaries

Currently – Music Teacher - 75% - Big Thompson/Van Buren Elementaries Type Appointment: Non-Probationary Reason: Additional Position Effective Date: January 19, 2009 Name: Mary Davies Assignment: Occupational Therapist - 30% - Van Buren Elementary

Currently – Occupational Therapist - 50% - Van Buren Elementary Type Appointment: Non-Probationary Reason: Requested Reduction Effective Dates: January 20, 2009 – May 29, 2009 Name Martha Hill Assignment: Early Childhood - Special Education Teacher – 45% - Lincoln - ECH Currently – Early Childhood – Special Education Teacher – 20% - Lincoln – ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: December 08, 2008 – May 29, 2009 Name Sarah Perkins Assignment: ELA Teacher – 63% - Truscott/Coyote Ridge Elementaries Currently – ELA Teacher – 50% - Truscott Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: December 18, 2008 – May 29, 2009 Other Assignment Change Name: Sandra Haire Assignment: Mathematics Teacher - 100% - Thompson Valley High School Currently – Resource Teacher – 100% - Thompson Valley High School Type Appointment: Non- Probationary Reason: Replacing – Angela Vaughan – LOA Effective Date: December 15, 2008 New Appointments Name: Jessica Danowski Assignment: English Teacher – 100% - Loveland High School Type Appointment: Temporary Reason: Replacing – Krista Grasmick Effective Dates: January 16, 2009 – May 29, 2009 Name: Rachel Ladasky Assignment: Foreign Language Teacher – 55% – Loveland High School Type Appointment: Temporary Reason: Additional Position Effective Dates: January 19, 2009 – May 29, 2009

222.c

LICENSED PERSONNEL RECOMMENDATIONS (continued) January 21, 2009

New Appointments (continued) Name: Carlotta Striffler Assignment: Occupational Therapist – 12% – Madison ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: January 15, 2009 – May 29, 2009 Name: Tracy Truscott Assignment: 4th Grade Teacher – Coyote Ridge Elementary Type Appointment: Temporary Reason: Replacing – April Olson Effective Dates: January 5, 2009 – May 29, 2009 Name: Sarah Waible Assignment: Occupational Therapist – 12% - Lincoln ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: January 12, 2009 – May 29, 2009

222.c

LICENSED PERSONNEL RECOMMENDATIONS (continued) January 21, 2009

New Appointments (continued)

Licensed Substitutes

Diane Behm Jessica Blalock-Konopczynski Nangnoy Boungang Donna Cullon Allan Evett Carrie Glidden Shelley Hines Aaron Hollingshead Barbara Ireland Dawn Larsen Mark Paitsel Elizabeth Polansky Leonard Polansky Traci Wilson

222.c

CLASSIFIED PERSONNEL RECOMMENDATIONS January 21, 2009

Separations Name: Sally Aitchison Assignment: Early Childhood Lunch Aide – 31% - Monroe Early Childhood Type Appointment: Regular Effective Date: January 5, 2009 Name: Janet Frame Assignment: Classroom Aide – 50% - Monroe Elementary Type Appointment: Temporary Effective Date: December 19, 2008 Name: Lindsay Fullerton Assignment: Prevention Specialist – Truancy – 50% - Student Achievement Services Type Appointment: Temporary Effective Date: January 19, 2009 Name: Sandra Pierce Assignment: Paraprofessional – School Bus - Transportation Type Appointment: Regular Effective Date: December 18, 2008 Name: Kathaleen Poole Assignment: NS Aide – Lucile Erwin Middle School Type Appointment: Regular Effective Date: December 17, 2008 Name: Fritz Schockey Assignment: Lead Custodian – Middle School – Administration Building Type Appointment: Regular Effective Date: January 12, 2009 Name: Brooke Svendsen Assignment: Faculty Assistant – Walt Clark Middle School Type Appointment: Regular Effective Date: December 19, 2008 Name: Cindy Thomas Assignment: School Bus Driver - Transportation Type Appointment: Regular Effective Date: January 12, 2009 Name: Melvin Young Assignment: School Bus Driver - Transportation Type Appointment: Regular Effective Date: December 19, 2008 Increased/Decreased Appointments Name: Zitlalt Maldonado-Rosales Assignment: Paraprofessional – ELA – 19% - Cottonwood Plains Elementary

Currently – Paraprofessional – ELA – 16% - Cottonwood Plains Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: October 2, 2008 – May 29, 2009 Name: Barbara Murphy Assignment: Paraprofessional – ELA – 19% - Cottonwood Plains Elementary

Currently – Paraprofessional – ELA – 16% - Cottonwood Plains Elementary

222.c

Type Appointment: Temporary Reason: Additional Position Effective Dates: October 2, 2008 – May 29, 2009

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued)

January 21, 2009 Increased/Decreased Appointments (continued) Name: Deborah Schneller Assignment: Classroom Aide – Resource – 76% - Laurene Edmondson Elementary

Currently – Classroom Aide – Resource – 50% - Laurene Edmondson Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: January 5, 2009 – May 29, 2009 Transfers Name: Charles Littrel Assignment: Custodian – Lucile Erwin Middle School

Currently – Lead Custodian – Night – Turner Middle School Type Appointment: Regular Reason: Replacing – Stephanie Thilges Effective Date: December 12, 2008 Name: William Malloy Assignment: Custodian – Truscott Elementary

Currently – Lead Custodian – Middle School – Turner Middle School Type Appointment: Regular Reason: Replacing – Harry Merritt Effective Date: January 6, 2009 New Appointments Name: Stephanie Cruz Assignment: Paraprofessional – Special Needs – HOPE Program Type Appointment: Regular Reason: Additional Position Effective Date: January 5, 2009 Name: Alisa English Assignment: Paraprofessional – Special Needs – 50% - Berthoud Elementary Type Appointment: Regular Reason: Additional Position Effective Date: December 18, 2008 Name: Paul Green Assignment: Custodian – Facilities Services Type Appointment: Regular Reason: Replacing – Eugene Brown Effective Date: December 15, 2008 Name: Mary Hiatt Assignment: Secretary - High School Athletics – Loveland High School Type Appointment: Regular Reason: Replacing – Lisa Foxworth Effective Date: December 16, 2008 Name: Dorothy Johnson Assignment: NS Manager Trainee – Nutrition Services Type Appointment: Regular Reason: Replacing – Alyssa Templeton

222.c

Effective Date: January 5, 2009 Name: Timothy Miller Assignment: Paraprofessional – Special Needs – Walt Clark Middle School Type Appointment: Regular Reason: Additional Position Effective Date: January 12, 2009

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued) January 21, 2009

New Appointments (continued) Name: Jerry Morello Assignment: School Bus Driver - Transportation Type Appointment: Regular Reason: Replacing – Melvin Young Effective Date: January 5, 2009 Name: Jerry Palmer Assignment: School Year Custodian – Berthoud High School Type Appointment: Regular Reason: Replacing – Jacob Hill Effective Date: December 15, 2008 Name: Melissa Rojas Assignment: NS Aide – Mountain View High School Type Appointment: Regular Reason: Replacing – Janet Hopkins Effective Date: December 15, 2008 Name: Kevin Winklepleck Assignment: School Technology Facilitator – 50% - Coyote Ridge Elementary Type Appointment: Regular Reason: Replacing – Felecia Daehling Effective Date: January 5, 2009

222.c

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued) January 21, 2009

New Appointments (continued)

Nutrition Services Substitute Cathy Moore

Classified Substitutes Kimberly Bollar Jennifer Ray Jill Salvaggio

Thompson School District R2J

BOARD AGENDA ADDENDUM January 21, 2009

5.1.1 Personnel Recommendations: It is recommended that the Board approve the following additional personnel recommendations:

Licensed

Increased/Decreased Appointments Name: Sheryl Daneman Assignment: Occupational Therapist – 60% - Coyote Ridge/Truscott Elementaries

Currently – Occupational Therapist – 80% - Coyote Ridge/Truscott/Van Buren Elementaries

Type Appointment: Non-Probationary Reason: LOA Return – Mary Davies Effective Date: January 20, 2009 Name: Daine Erhart Assignment: Speech Language Specialist – 90% - Mary Blair Elementary

Currently – Speech Language Specialist – 80% - Mary Blair Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: January 20, 2009 – May 29, 2009 Name Martha Hill Assignment: Early Childhood - Special Education Teacher – 70% - Lincoln - ECH Currently – Early Childhood – Special Education Teacher – 45% - Lincoln – ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: February 16, 2009 – May 29, 2009 Name: Barbara Hultgren Assignment: Occupational Therapist – 95% - Stansberry/Edmondson/Van Buren Elementaries/Travel

Currently – Occupational Therapist – 85% - Stansberry/Edmondson/Van Buren Elementaries/Travel

Type Appointment: Temporary Reason: Replacing – Mary Davies’ reduction Effective Dates: January 20, 2009 – May 29, 2009 Name: R. Marlene Julian Assignment: Speech Language Specialist – 30% - Mary Blair Elementary

Currently – Speech Language Specialist – 20% - Mary Blair Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: January 20, 2009 – May 29, 2009 Name: Dawn Kropatch Assignment: Speech Language Specialist – 37% - Lincoln ECH

Currently – Speech Language Specialist – 25% - Lincoln ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: February 16, 2009 – May 29, 2009 Name: Sarah Waible Assignment: Occupational Therapist – 25% - Lincoln ECH

Currently – Occupational Therapist – 12% - Lincoln ECH Type Appointment: Temporary Reason: Additional Position Effective Dates: February 16, 2009 = May 29, 2009 Name: Katherine Weaver Assignment: Occupational Therapist – 65% - Berthoud Elementary

Currently – Occupational Therapist – 75% - Berthoud/Van Buren/ Elementaries Type Appointment: Non-Probationary Reason: LOA Return – Mary Davies Effective Date: January 20, 2009

New Appointments Name Leo Michael Edwards Assignment: Mathematics Teacher – Thompson Valley High School Type Appointment: Temporary Reason: Replacing – Monica Engle Effective Dates: January 19, 2009 – May 29, 2009 Name Deborah Light Assignment: Consumer and Family Studies Teacher - Mountain View High School Type Appointment: Temporary Reason: Replacing – Marilyn Whiting Effective Dates: January 19, 2009 – May 29, 2009 Name Jana O’Neill Assignment: Resource Teacher – Thompson Valley High School Type Appointment: Temporary Reason: Replacing – Sandra Haire Effective Dates: January 19, 2009 – May 29, 2009

Classified Separation Name: Kathryn Stevens Assignment: NS Aide – Mountain View High School Type Appointment: Regular Effective Date: January 15, 2009 Transfer Name: Deborah Neubert Assignment: NS Satellite Kitchen Manager – Secondary – Ferguson High School

Currently – NS Manager Trainee – Nutrition Services Type Appointment: Regular Reason: Additional Position Effective Date: January 20, 2009 New Appointments Name: Clare Grindy Assignment: Faculty Assistant – Walt Clark Middle School Type Appointment: Regular Reason: Replacing – Brooke Svendson Effective Date: January 19, 2009 Name: Juanita Mares Assignment: NS Aide – Winona Elementary Type Appointment: Regular Reason: Replacing – Katherine Tumbleson Effective Date: January 12, 2009 Name: Seth Wooldridge Assignment: Heavy Equipment Operator – Facilities Services Type Appointment: Regular Reason: Replacing – Justin Korbe Effective Date: January 19, 2009

Coaching Contracts January 21, 2009 The individuals listed below have been recommended by their principal/administrator to assume duties and responsibilities as indicated.

School/Name

Position

Level

Step Bill Reed Middle School Schubert, Matthew Hessler, Beau

G. Basketball Assistant Wrestling Aide

8 10

2 1

Thompson Valley High School Sides, Trevor

G. Basketball Assistant

4

3

Loveland High School Caine, Joden Vogel, Tom

Head Girls Tennis Track Assistant

4 4

2 3

BACKGROUND: * Paid from fund-raising money. ** Indicates a noncertified coach/sponsor who will always work under the supervision of a

certified teacher. *** Indicates a noncertified coach/sponsor for whom special CHSAA certification by Letter

of Authorization is requested.

ACTION ITEM 5.1.2

Public Gifts/Donations

Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the board approve the following gifts and authorize letters of

thanks be sent to the donor.

RECIPIENT DONATION DONATOR Mountain View High School $800 for the art program Loveland Sculpture Group

Ivy Stockwell Elementary School

Commitment of $24,465 to fund seven promethean boards with projectors.

Morgridge Family Foundation through the 21st Century Classroom Collaboration Grant.

Cottonwood Plains Elementary School

Commitment of $5,090 to fund one promethean board with projector and one set of active votes.


Thompson Valley High School

Commitment of $41,930 to the math department to fund an ActiveBoard+2 and Active Expression for seven team members.


Thompson School District Special Education Department

$2800 to replace the Visagraph.

The Noon Loveland Lions Club

Mountain View High School Steel pipe valued at $1709.70 to be used in the industrial technology classes.

Bruce Gachne - Reliable Automatic Sprinkler Co., Inc.

Van Buren Elementary School

All-in-one printer, HP 950 Desktop, IBM Think Centre, monitor, and Compaq FC7600.

Mary Duncan

ACTION ITEM 5.1.3

Early Graduation Requests

Date: January 21, 2009

Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services

Recommendation: It is the administration’s recommendation that the Board of Education approve the following early graduation request:

School Effective 10/23/08

Effective 1/15/09

Effective 4/2/09

Effective 5/29/09

Berthoud High School

Amber Wellmann

Ferguson High School

Loveland High School

Daniel Varela

Mountain View High School

Kyle Cribbs Alex DeMarie Matthew Kincaid Cheleste Montez Fanny Ramos Alex Scott Kristian Valdivia Candice Webster Elizabeth Wright

Brittney Szekely

Thompson Valley High School

Jessica Reimer Jacob Sanger Whitney Sarbaugh Brittany Sievers Danielle Smith Kalyn Taylor Ariel Ververs

Background: Please find attached correspondence from Leonard Sherman (Berthoud High School), Fred Dreier (Loveland High School), Kevin Aten (Mountain View High School) and Mark Johnson (Thompson Valley High School) validating the completion of all graduation requirements as outlined in Policy IKFA. The students listed will have completed all requirements by the dates shown above and will graduate in January and May 2009.

ACTION ITEM 5.1.4

Approval of Fundraising Activity Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Recommended action: That the board approve the proposed fundraising activity.

Group: LHS Drumline Sponsor(s): Matthew Arau Start Date: March 14, 2009 Product: Silent Auction/Games/Dinner Estimated Revenue: $1000 Use: Purchase percussion equipment for competitions. Description of Product: Spaghetti dinner, music entertainment, games and silent auction

ACTION ITEM 5.2

Policy Review

Date: December 10, 2008 Submitted by: Jeannette Wilson, Assistant Board Secretary Recommendation: That the board approve the proposed revisions regarding tobacco use on school property.

The General Assembly expanded the prohibitions regarding the use of tobacco on school property. (SB 08-88). The bill expands the definition of “tobacco product” to include any product that contains or is derived from tobacco and is intended to be ingested, inhaled by or applied to the skin of an individual, unless the product has been approved as a tobacco cessation product. The bill also expands the definition of tobacco “use” to include not only lighting, chewing, and smoking, but also the ingestion or application of any tobacco product. ADC, Tobacco-Free Schools was revised to reflect the expanded definitions of “Tobacco product” and “use.” The language in KFA, Public Conduct on School Property was expanded to prohibit the use of any “tobacco product.”

File: ADC

Thompson School District R2-J, Loveland, Colorado Page 1 of 2

TOBACCO-FREE SCHOOLS/WORK PLACE In order to promote a safe and healthy environment for students and staff, the Board of Education prohibits the use of tobacco products on district property. This prohibition applies to staff, students and members of the general public. As an educational organization, the Thompson School District will discourage students from using tobacco by providing positive adult examples and effective anti-tobacco educational programs. For purposes of this policy, the following definitions shall apply; fuller definitions may be found in state law. 1. "District property" shall mean all property owned, leased, rented or otherwise

used by the district, including but not limited to the following: a. The interior portions of any building or other structure; b. All grounds over which the district exercises control, including areas around

any buildings, playgrounds, athletic fields, recreation areas and parking areas;

c. All vehicles used by the district. 2. "Tobacco product" includes cigarettes, cigars, pipe tobacco, snuff, chewing

tobacco and any other product that contains or is derived from tobacco and is intended to be ingested or inhaled by or applied to the skin of an individual. “Tobacco product” does not include any product that has been approved by the appropriate federal agency as a tobacco use cessation product.

3. "Use" shall mean lighting, chewing, smoking, ingesting, or application of any

tobacco product. Signs shall be posted in prominent places on all school property to notify the public that smoking or other use of tobacco products is prohibited in accordance with state law and this policy. Any member of the general public considered by the superintendent or his designee to be in violation of this policy shall be instructed to leave school district property. This policy shall be published in employee handbooks, posted on bulletin boards and announced at staff meetings. Employees found to be in violation of this policy shall be subject to appropriate disciplinary action. Adopted August 3, 1994 Revised July 8, 1998; January 21, 2009 Legal ref: 20 U.S.C. 7181 et seq. C.R.S. 18-13-121 C.R.S. 22-32-109(1)(bb) C.R.S. 22-32-109.1(2)(a)(VII)

File: ADC


C.R.S. 25-14-103.5 C.R.S. 25-14-301 6CCR 1010-6, Rule 5-306 Cross ref: GCQF, Suspension and Dismissal of Professional Staff GDQD, Suspension and Dismissal of Classified Staff IHAMA, Teaching About Drugs, Alcohol and Tobacco JICG, Tobacco Use by Students KF, Community Use of School and District Facilities

File: KFA


PUBLIC CONDUCT ON SCHOOL DISTRICT PROPERTY OR AT SCHOOL ACTIVITIES

All property owned by the school district or locations or property (such as school vehicles) leased or licensed to the school district for a particular purpose is referred to herein as “school district owned or controlled property.” All persons on, in or using school district owned or controlled property or appearing at events conducted upon such school district owned or controlled property will observe, at a minimum, those standards of behavior and conduct expected of district staff and students. Specifically, such persons shall not:

1. Obstruct, disrupt or interfere with teaching, research, service, administration, control, discipline, coaching, officiating or progress of or at an event.

2. Physically abuse or threaten any persons with physical harm on school district owned or

controlled property.

3. Damage or threaten to damage property of the school district or property leased or licensed in connection with an event.

4. Force or make unauthorized entry to school district owned or controlled property.

5. Use, possess, distribute or sell drugs, other controlled substances, alcohol or other

contraband on school district owned or controlled property or distribute or sell drugs, other controlled substances, other contraband or alcohol within 1,000 feet of the perimeter of school district owned or controlled propertya school site. (Persons known to be under the influence of liquor shall not be permitted to enter school district owned or controlled property.)

6. Use of any tobacco product. 6.7. Possess a concealed or dangerous weapon, as defined in state law or Board policy, on

school district owned or controlled property unless one of the following conditions exist:

a) The person is a law enforcement officer authorized to carry or possess a weapon at such time and place.

b) The person is presenting an authorized public demonstration for a school or an organized class.

c) The person is carrying out duties for the school district, which require the use of a weapon.

d) The person is participating in an authorized extracurricular activity or team involving the use of firearms.

7.8.Use profanity or verbally abusive language. 8.9. Engage in any conduct constituting a breach of any federal, state or city law or duly

adopted policy and/or regulation of the board. The superintendent, his/her designee(s) and the principal of a host school are authorized to determine that persons are in violation of this policy and to instruct them to leave a school district owned or controlled property. Where repeated violations occur or where a person threatens or appears likely to violate this policy in the future, the superintendent, designee or

File: KFA


host principal may ban or restrict that person’s access to events and to the use of school district owned or controlled property. A host principal’s authority, however, shall extend only to events and owned or controlled property of his/her school. Conduct at School Activities The school district hosts or participates in many curricular and extracurricular activities attended by parents and the general public. These include, but are not limited to, interscholastic athletic contests, proms and other social events, dramatic or musical performances, field trips, fund raisers and meetings for parents, patrons and the public and are referred to herein as “events.” The standards of behavior described above apply to all users, participants or observers of an event. State and league rules require the principal or his/her designee to enforce this policy at any venue where the school’s athletic teams are participating. This would include other school sites or events sponsored by CHSAA at public facilities. Adopted July 12, 2000; Revised September 5, 2001; Revised Cross ref: GBCB, Staff Conduct JICI, Weapons in the Schools

KF, Community Use of School and District Facilities KI, Visitors to the Schools

Legal ref: C.R.S. 18-1-901 (3) (e)

C.R.S. 18-9-106 C.R.S. 18-9-108 through 110 C.R.S. 18-9-117 C.R.S. 18-12-105.5 C.R.S. 18-12-214 (3) (a) C.R.S. 18-18-4207 (2) C.R.S. 25-14-103.5 C.R.S. 25-14-301

ACTION ITEM 5.3

Resolution – Meeting Notice Location

Date: January 21, 2009 From: Jeannette Wilson, Assistant Secretary Recommendation: That the board adopt the resolution designating board

meeting posting places for 2009.

C.R.S. § 24-6-402(2)(C) requires that the public place or places for posting notices of the meetings of this district’s board of education be designated annually at the board’s first regular meeting of each calendar year.

Board of Education 800 South Taft Avenue ● Loveland, CO 80537 ● Office (970) 613-5013 ● Fax (970) 613-5088

RESOLUTION

WHEREAS, Section C.R.S. § 24-6-402(2)(c) requires that the public place or places for posting notices of the meetings of this district’s board of education shall be designated annually at the board’s first regular meeting of each calendar year; NOW THEREFORE, BE IT RESOLVED that the regular semi-monthly meetings of the board of education of Thompson School District shall be held on the first and third Wednesday of each month at 7 p.m. unless otherwise designated at the Thompson School District Office, 800 S. Taft Ave., Loveland, Colorado 80537 unless otherwise designated; and that the public place for posting such notice shall be in the reception area of the district office at 800 S. Taft Ave., in Loveland, Colorado and on the district’s website www.thompson.k12.co.us. INTRODUCED, READ, APPROVED, AND ADOPTED THIS 21st day of January, 2009. ____________________ Bill McCreary, President Board of Education __________________ Lucille Steiner, Secretary Board of Education

[email protected]

http://www.thompson.k12.co.us/�

ACTION ITEM 5.4

Proposed Amendment to the 0809 District Budget Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Steve Towne, Business Services Consideration: That the board adopt the proposed budget amendment and

associated resolution.

The Thompson School District Board of Education adopted the 0809 District Budget on June 18, 2008 and provided certain amendments to that budget on October 15, 2008. Since that time the following clerical corrections have been identified for restatement and are therefore presented for consideration as a proposed amendment to the budget.

1. General Fund Budget – Transfers out should be reduced by $2,697,368 with budgeted expenditures increased by that same amount.

Explanation: This amount, representing the total revenues the Charter School should receive from the district for its funded pupil count, is more appropriately presented as an expenditure of the district rather than a transfer of funds.

2. Designated Purposes Grant Fund Budget - Transfers in should be reduced by $560,451

(ELPA) and $508,221 (Gifted & Talented), and associated expenditures should be reduced by the same amounts.

Explanation: In budget years prior to 0809 these expenditures were made from Grants funds as subsidized by transfers were made from the General Fund. For simplicity, beginning in 0809, these expenditures will be made directly from the General Fund. The transfers and expenditures are already properly presented within the General Fund. The proposed amendment will align the Grants fund in a like manner.

Resolution of Amendment to the 2008-09 Budget Be it resolved that the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, hereby amends the 2008-09 district budget as detailed below.

1. General Fund: Transfers out should be reduced by $2,697,368 with budgeted expenditures increased by that same amount.

2. Designated Purposes Grant Fund - Transfers in should be reduced by $560,451

(ELPA) and $508,221 (Gifted & Talented), and associated expenditures should be reduced by the same amounts.

Dated: January 21, 2009 Thompson School District R2-J _________________________ _________________________ Bill McCreary, President Lucille Steiner, Secretary

ACTION ITEM 5.5

Construction Services - Van Buren & Monroe Education Center Projects

Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D, Superintendent of Schools Terry Schueler, Assistant Superintendent Steve Towne, Business Services Recommendation: That the board approve contract to Dohn Construction in the

total amount of $595,000.00 to complete construction of the proposed special education project at Van Buren Elementary School and to Clark Construction in the total amount of $822,000.00 to complete construction of the proposed early childhood center project at Monroe Elementary School.

The Bond Construction Management staff worked with Materials & Procurement staff to release an Invitation to Bid package to select a general contractor(s) from the district’s pre-qualified list to construct the special education classroom project at Van Buren Elementary School and the early childhood classroom project at Monroe Elementary School. The selected general contractor(s) will be required to provide general construction services during the construction phase of the projects. The district released and distributed Invitation to Bid packages to seven general contractors from the district’s pre-qualified list to competitively bid on the construction of the projects. Representatives of the seven pre-qualified general contractors attended the mandatory pre-bid conference and site walk through for both projects scheduled on Tuesday, December 16, 2008. Sealed competitive bids were accepted until 2:00 p.m. for the Van Buren project and until 3:00 p.m. for the Monroe project on Tuesday, January 13, 2009. The district received six bids for the Van Buren project and seven bids for the Monroe project. Bid tabulation results are as follows: Van Buren Project Monroe Project Alliance Construction $668,000.00 $844,000.00 Clark Construction $603,900.00 $822,000.00 Dohn Construction $595,000.00 $841,950.00 Sinnett Builders $620,000.00 $880,000.00 Sun Construction $695,902.00 $1,049,411.00 Mark Young Construction $617,395.00 $864,700.00 GL Hoff Construction $1,064,840.00 The Van Buren special education center is described as a four classroom building to accommodate the program needs at the school. The building includes restroom facilities, storage and office areas. The Monroe early childhood center is described as a three classroom building to accommodate the program needs of the district. The building includes mixed use areas, restroom facilities, and storage and office workroom areas. Funding for these projects is part of the $90 million bond program approved by the voters in November 2005. Completion of both projects is anticipated by August 2009.

ACTION ITEM 5.6

Technology Equipment Replacement Cycle Purchase Update Date: January 21, 2009 Submitted by: Dr. Ron Cabrera, Superintendent of Schools Terry Schueler, Assistant Superintendent Recommendation: That the Board approve the revised contract to Hewlett Packard

Corporation from $51,732 to the amount of $127,918 for 142 desktop computers.

The Information Services and Technology Support (IS/TS) Department worked with the Materials and Procurement staff to access educational pricing contracts to secure pricing proposals from computer suppliers to replace school computer equipment through the district technology equipment replacement schedule. The contract educational pricing discount structure is available exclusively to K-12 education entities. The board approved the initial ERC purchase contracts including a contract to MPC Computer Corporation at the November 5, 2008 meeting in the total amount of $136,952 for 140 desktop computers. The district learned MPC had filed for bankruptcy protection, but now has gone out of business. All orders placed with MPC had to be cancelled. Updated pricing was obtained from Hewlett Packard Corporation under the same contract terms and at an additional cost savings to satisfy the cancelled orders with MPC. We are recommending the Board approve award of this revised contract to meet the technology equipment replacement needs of the schools affected. Funding for this project will come from the budget allocation provided for the technology equipment replacement cycle.

ACTION ITEM 5.7 Audit Report for FY 07/08 Date: January 21, 2009 Submitted by: Dr. Ron Cabrera, Superintendent of Schools Steve Towne, Business Services Recommendation: That the board review the completed audited financial report for

FY2008.

The board of education received a draft copy of the FY2008 Comprehensive Annual Financial Report (CAFR) on December 15, 2008. The report was presented by district financial services staff for the board’s consideration, review and discussion. Also present for discussion, analysis and commentary was Wendy Swanhorst, independent auditor for the district. Since that date, the electronic submission of corresponding data to CDE has been completed. The resulting Auditor’s Integrity Report can be found on the last page of the CAFR. All final recommendations from the audit firm have been incorporated into this final version as well and resulting auditor’s opinion pages included. The final bound document presented this evening is the same report in all material aspects as the document discussed on December 15. The board, at this time, is free to simply receive the report as presented or to make a formal motion and vote to accept the report. Statue requires only the former, though consultation with the State Auditor’s Office suggests best practice might be to perform the latter. Upon acceptance by the board district financial services staff will submit the CAFR to both the Colorado Department of Education and State Auditor’s Office in compliance with the statutory deadline as extended. Staff will also present the document to both the Governmental Finance Officials Association (GFOA) and Association of School Business Officials (ASBO) for their review and for consideration of their respective awards for excellence in financial reporting.

DISCUSSION ITEM 6.1

Loveland Area Integrated School of the Arts (LISA) Report Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Consideration: Does the board have questions or require additional information

regarding the Loveland Area Integrated School of the Arts?

HISTORY In the fall of 2006 planning for the Loveland Area Integrated School of the Arts (LISA) began. A LISA Vision Committee comprised of community members and Thompson School District R2-J personnel began designing the concept to bring a dream to reality. LISA is committed to fostering integrated arts learning opportunities in a diverse environment to promote student growth through their individual passion for the arts. This mission is supported by three strategic goals:

1. By the 2012 – 2013 school year, K-12 LISA students will experience core content areas taught with and through the arts.

2. By the 2012 – 2013 school year, there will be an extensive set of robust arts elective courses available to LISA high school students (grades 9-12), and a variety of before/after school and summer arts programs for all LISA students.

3. By the 2012 – 2013 school year, there will be extensive learning interactions between LISA students and staff with local and regional artists and arts programs. These connections will include, but not be limited to, artist-in-residency experiences, assemblies, field trips, and student internships.

This concept became reality as teachers at Garfield Elementary, Bill Reed Middle School, and Mountain View High School implemented the program in the fall of 2007. Garfield implemented the program whole-school, Bill Reed implemented a school-within-a-school program with 6th grade enrollment, and Mountain View implemented a school-within-a-school program with 9th grade enrollment. Please see the attached five-year plan which identifies specific tasks along with expected results and key indicators to monitor progress. CURRENT STATUS The 2008-2009 school year finds LISA continuing to grow and flourish at each school.

• Garfield has all of its students participating in LISA with in classrooms where instruction is infused and integrated with the arts as well as after school arts participation.

• Bill Reed has enrolled 53 students in the LISA program (23 - 6th graders and 30 7th graders). This year saw the addition of a new LISA arts class and a continuation of the arts after school programs.

• Mountain View has enrolled 48 students (28 - 9th graders and 20 10th graders). This year saw the addition of 10th grade LISA classes in English, world history, science, as well as

new arts and culture, and music theater classes. Mountain View is continuing to offer a wide variety of arts classes as well as their after school arts programs while adding definition to course pathways and a LISA diploma. Looking at next year Mountain View has enrolled 45 freshmen for the 2009-2010 school year.

The LISA program is supported through a number of avenues: district FTE, district general fund budget dollars, building level budget dollars, grants, workshop fees, and community donations. Dollars will be spent on:

• Professional Development for teachers on infusion/integration. • Substitutes for teacher release. • Payment to teachers for curriculum work. • Before and after school activities for students. • Marketing and advertising. • Classroom materials. • Artist in residency programs. • Adult workshops.

Please see the attached concept maps for each of the schools. These maps identify the 2008-2009 specific actions and activities for each school as driven by the five-year plan. NEXT STEPS Continue and expand teacher professional development around arts infusion/integration.

• Expanded training for those teachers already trained to include a peer observation system as well as PEBC-like classroom labs.

• Recruit new LISA teachers into the program and provide them initial training as well as building level support.

Expand community connections. Strengthen parent connections. As implementation continues constant clarification and refinement of the original vision will not only make the original dream a reality but will establish Thompson School District R2-J and LISA a tremendous educational option for our students. Future issues needing future attention include but are not limited to: Enrollment of students. Teacher FTE. Transportation of students. Magnet schools vs. individual K-12 school.

Loveland Integrated School of the Arts (LISA) Five year plan; 2008 – 2013

MISSON STATEMENT: LISA is committed to fostering integrated arts learning opportunities in a diverse environment to promote student growth through their individual passion for the arts. PHILOSOPHY: We believe:

- A model arts education school provides unique learning experiences while stimulating and expanding arts learning for all students.

- Educational options and diverse learning communities within a school meet the cognitive and affective needs of diverse learners.

- Focus on a relevant and rigorous curriculum develops critical and creative thinking. - Students with a “passion” for the arts need a venue to produce their art, thus providing

additional means for cognitive and affective development. - Collaboration between school, family and community is essential to provide diverse

learning opportunities with in our “arts community.” - Arts integration with in the core curriculum provides students with unique and exciting

arts education as well as making connections between the arts and core content, thus capitalizing on the student’s learning style. Visual and Performing Arts enhance and build academics.

- Integrated Arts Education helps families recognize the potential in their children and in their families.

- Arts students and their parents are interested in promoting and supporting a school where their talents and skills are embraced.

- LISA affords students the opportunity to enhance their learning in a way that gives them more exposure to the Arts.

- LISA students need opportunities to perform, appreciate and understand the arts in a variety of cultures.

- LISA develops student talent and encourages the pursuit of excellence in the fields of visual and performing arts. LISA allows students to take steps towards their future with confidence.

STRATEGIC GOALS: The goals for LISA fall into three general categories including: 1) Integrated/Infused Arts Curriculum, 2) Arts Enrichment Experiences and 3) Arts Community Connections. * Loveland Integrated School of the Arts is housed in three different schools within the Thompson School District. K-5 LISA is housed at Garfield Elementary School, 6-8 LISA is housed at Bill Reed Middle School and 9-12 LISA is housed at Mountain View High School. This information is important in interpreting the specific information for each goal, as there are activities with a K-12 focus as well as activities that meet the needs of each individual school.

STRATEGIC GOAL #1. By the 2012-2013 school year, K-12 LISA students will experience core content areas taught with and through the arts. (Core content areas include: Literacy, Math, Science, and Social Studies.)

Expected Results:

• Increased student engagement.

• Increased student daily attendance.

• Increased student achievement (CSAP and other standardized measures)

• Increased student perception of course interconnectedness.

• Increased graduation rate.

Level Strategic Activities

Person Responsible

Key Indicators

Timeline Current Status

K-1

2

Professional Development for Integrated/Infused Arts Curriculums and Teaching models. This includes whole school in-service and content focus arts infused workshops. University of Northern Colorado Summer Institute Focusing on integration, implementation, collaboration, critical thinking and creativity. Collaborative planning between all LISA schools to facilitate an articulated arts integration curriculum model.

LISA Teams from all LISA schools, District LISA facilitators, DaVinci Academy (Colorado Springs). Teacher Presenters. Connie Stewart of the UNC Center for Integrated Arts Education. LISA Principals, School LISA Coordinators, K-12 LISA Coordinator, Director of Curriculum & Standards Alignment.

Number of workshops along with teacher participation. Teacher and administrator participation. Coordinated and articulated K-12 LISA program.

2008-2013 Summer 2009, with the hope of continued partnership. 2008-2013

Completed one year of workshops. Start this year with lab classroom concept. Groups of teachers attended 2007 & 2008 summer institute. June 2009 institute will include day for admin. Groups meet monthly. Alternating – Coordinators/Steering.


Person Responsible

Key Indicators


K-5

Exploration of arts programs in content areas and collaborative planning. Using technology to assist arts integration in the classrooms (i.e. document cameras, interactive boards, projectors, digital cameras, wireless lab). Arts used for instructional delivery and assessment. (Teaching in and through the Arts).

Garfield LISA Committee, staff, arts teachers and principal. Garfield Staff, technology committee, LISA committee, technology coach, arts teachers and principal. Garfield Staff and consultants.

Teacher participation in collaboration and professional development with trainers and district art specialists. Teacher use of technology. Teacher development of lessons/units and then implement those lesson/units.

2008-2009 2008-2013 2010-2013

Dedicated collaboration time for all teachers with art specialist once/week (Wednesdays). Gillian McNally (UNC) and Jenni Leinweber (Loveland Dance Works) presented. Four half-day trainings for all Garfield teachers. All classroom teachers taught at least one integrated lesson. Title I focused on literacy.


Person Responsible

Key Indicators


6-8

Schedule LISA students together in elective and core classes. Arts integration professional development for BRMS staff. Explore thematic units to facilitate arts integration into content area curriculums. Identify and encourage natural integration. Implement arts integration into the core and electives curriculums.

BRMS LISA Leadership Team, staff, arts teachers and principals. Bill Reed LISA Committee, Staff, and consultants. District Specialists, Outside Consultants and Arts Edge. District Specialists, Outside Consultants and Arts Edge.

Ability to fill individual classes with LISA students Teacher participation in professional development activities. Development and implementation of thematic units. Development and implementation of lessons/units.

2008-2013 2008-2010 2008-2009 2010-2012

LISA students are scheduled in core & elective classes. New LISA arts class offered. 5 staff and 1 parent attended the UNC institute in 2008. 23 staff enrolled in the Arts Academy. Currently a variety of thematic units that explore the arts. Applied for a grant of art works and books to be used for arts integration.


Person Responsible

Key Indicators


9-1

2

Content Infused Workshops. One In-service day per semester for each core content area. Language Arts & Science-Focus: arts instructional delivery practices/methods. Social Studies & Math-Focus: arts instructional delivery practices/methods. Language Arts & Science- Focus: infusing arts into core curriculum. Social Studies & Math- Focus: infusing arts into core curriculum. Pulling it all together: Connecting core curriculums and infusing arts into curriculum.

Facilitated by UNC teacher presenters. PEBC(Public Education Business Coalition) facilitators. Thompson School District Arts teacher presenters and District Content TOSAs. MVHS LISA Team, District Content TOSAs. MVHS LISA Committee MVHS LISA Committee. MVHS LISA Committee.

Teacher participation in professional development activities. Teacher participation in professional development activities. Teacher development/ implementation of lessons/units. Teacher development/ implementation of lessons/units. Teacher development/ implementation of lessons/units. Teacher development/ implementation of lessons/units. Teacher development/ implementation of lessons/units.

2008-2009 2009-2010 2010-2011 2011-12 2012-13 2012-13 2012-13

Teachers have attended the last two summer institutes. Planning in-service days with UNC and PEBC. Teachers will be observed by UNC professors and in-service will be planned after observations. Content teachers have common plan with arts teachers to have time to meet/plan/coach. Core teachers continue to increase the number of integrated lessons into their curriculum. Arts teachers have also team-taught with core teachers during particular lessons.

STRATEGIC GOAL #2. By the 2012-2013 school year, there will be an extensive set of robust arts elective courses available to LISA high school students (grades 9-12), and a variety of before/after school and summer arts programs for all LISA students.

Expected Results: • Increased fine arts course

enrollments. • Increased student

participation in fine arts activities.

• Increased student satisfaction in school.


Person Responsible

Key Indicators


K-1

2

Collaborative planning between all LISA schools to establish arts enrichment programs.

Brad Nye, Todd Ball, Celeste Hyland, LISA teams from each school and District LISA facilitators.

Building administration meets every other month while building coordinators & district coordinator attend monthly.

2008-2013 Monthly meetings ongoing.


Person Responsible

Key Indicators


K-5

Enrichment activities for students

• Arts Clubs before and after school (Choir, art club, dance club, and others.

• Instru-mental music options for students.

• Student perfor-mance venues.

Garfield principal, staff, arts teachers, PTO, district resources, community resources

Student participation in clubs, options, and venues.

2008-2013 Choir Club and art club – 30-40 students. Performances at varied community locations. Music integration showcase evening performances for all grade levels. CONNECT night for families – create bowls for Empty Bowls project with MVHS students. CONNECT night for families integrating literacy and math with arts. 4th/5th grade literacy integration musical (5/08). 1st grade science integration music showcase Art show – k-5th evening 2008.


Person Responsible

Key Indicators


6-8

Yearly LISA Orientation. Establish after school learning environments based on student interest in Visual and Performing Arts (8 offerings per year). Quarterly meetings with LISA students and parents for ideas, input, and evaluation. Student recognition in Pep Assemblies and Performance/Show venues (quarterly showcases).

BRMS principals, staff, and arts teachers. BRMS principals, staff, arts teachers, LISA parents, and community artists. BRMS principals, staff, arts teachers, and LISA parents. BRMS principals, staff, arts teachers, LISA parents, and community artists.

Student and teacher participa-tion in the orientation. Student participa-tion in the after-school activities. Student, parent, and staff participa-tion in the meetings and usable feedback provided by the evaluation. Assemblies held and student participation in the quarterly showcases.

2008-2013 2008-2013 2009-2013 2009-2013

Orientation occurred August 24, 2008 with 50 students, and 12 staff participating. Offering 2-3 LISA after school classes per quarter in both Visual and Performing Arts. Parents and students are given a written evaluation opportunity to provide input for LISA each quarter. A bi-weekly LISA lunch is held for students. Students recognized and perform at pep assemblies, show cases, in press releases and articles, and community venues.


Person Responsible

Key Indicators


6-8

Artitude creativity day each semester. Explore summer opportunities for LISA students and BRMS Staff

BRMS principals, staff, arts teachers, LISA parents, district staff and community artists. BRMS principals, staff, arts teachers, LISA parents, district staff and community artists.

Student participa-tion in each activity. Providing summer opportuni-ties for students.

2009-2013 2008-2010

30 Students participated Spring 2008. 2008 - 5 students and 5 staff participated in a variety of summer arts programs.

9-1

2

19 Visual Arts Courses; 14 Performing Arts Courses; 5 Theatre Courses Arts & Cultures I & II Course Musical Theatre Music History

MVHS Arts Team MVHS Arts Team MVHS Arts Team MVHS Arts Team

Large variety of arts courses offered. Courses offered for all LISA students. New magnet course offered to support LISA students. New magnet course offered to support LISA students.

Current offerings 2008-2013 2008-2013 2008-2013

Currently offer 19 Visual Arts Courses; 13 Performing Arts Courses; 4 Theatre Courses 41 LISA students currently enrolled in Arts & Culture I and will be adding Arts & Culture II next fall Currently have 63 students enrolled in this class at MVHS. Currently have 17 students enrolled in this class at MVHS.


Person Responsible

Key Indicators

Timeline Current Status 9

-12

Artitude: A Day of Creativity 1 offering each semester LISA Music Academy-after school LISA Integration Showcase 1 each semester MVHS Fall and Spring Arts Gala

MVHS Performing Arts Team MVHS LISA Team MVHS Arts Team MVHS Arts Team

Student participation in Artitude experience Student participation in after school music program. Student participation in showcase opportunity Student participation in arts gala school-wide.

2008-2013 2008-2013 2008-2013 Current and Ongoing

Exploring concept. Currently have 123 choir students and 110 band/orchestra students participating Exploring concept. Arts teachers are in the planning stages for 2008-2009 shows.

STRATEGIC GOAL #3. By the 2012-2013 school year, there will be extensive learning interactions between LISA students and staff with local and regional artists and arts programs. These connections will include, but not be limited to, artist-in-residence experiences, assemblies, field trips, and student internships.

Expected Results:

• Increased student understanding of fine arts careers.

• Increased student exposure to fine arts.

• Increased community support and partnership in school activities.


Person Responsible

Key Indicators


K-1

2

Offer four Artist-in-Residence workshops per year using local artists.

Brad Nye, Todd Ball, Celeste Hyland, LISA teams from each school and District LISA facilitators and community artists. Artists may include: Vicky Russell, Bob Campagna, Djems Dommerson, Nancy Zoeller, Jenni Burns Leinweber, and others.

Completion of artist-in- residence programs.

2008-2013

Bill Bowers – actor/ mime from New York – courtesy of UNC work with 5th grade on drama techniques and Jenni Leinweber from Loveland Dance work with 1st and 4th grade on math and movement.


Person Responsible

Key Indicators


K-1

2

One Assembly/Workshop per year with regional/national artists. One Artist-in Residence Workshop per year using Think 360 Residency Teaching Artists.

Rialto Theater (Kim Akeley-Charron) Alpin Hong – artist for 2008-2009 Brad Nye, Todd Ball, Celeste Hyland, LISA teams from each school and District LISA facilitators. Possibly DCPA. Think 360, Sheila Sears, Brad Nye, Todd Ball, Celeste Hyland, LISA teams from each school, and District LISA facilitators.

Completion of assembly/ workshops. Utilization of one Think 360 workshop.

2008-2013 2008-2013

Gillian McNally – UNC theater professor to do artist-in-residency for 5th grade students


Person Responsible

Key Indicators


K-5

School arts assemblies including: Rialto Fundraiser Performance, CSO performance, Thompson Valley H.S. performance of choir group, Musical ensembles, Rialto performers, and other local performers.

PTO, local vocal artists, choir, CSO scholarship, TVHS choir, Local musicians, Rialto theatre, Principal, staff, performers, and families.

Completion of assemblies.

2008-2013

Assemblies • CSO music/science

assembly– k-3rd • Ballet of Peter and

the Wolf assembly by Loveland Dance Company – 10/27/08

• Soul Street from Rialto– all school

• BRMS band to perform for 5th grade

• Nutcracker dance performance at Rialto for k-5

• CSO Mathnotes assembly for k-3rd.

• Peter and the Wolf – orchestra – k-5

• k-5th family arts night with African drumming/dance group Fala


Person Responsible

Key Indicators


K-5

Student arts field trips to various museums and performance venues. Family evening event (CONNECT Night) to support LISA program and integrated arts events during the year (Family programs initiated to support LISA)

Garfield LISA staff and LISA Parents. Garfield LISA staff and LISA Parents.

Completion of field trips. Parent attendance at CONNECT Night.

2008-2013 2008-2013

Field Trips • CSO

concert for 3rd-5th at Boettcher Concert Hall – Denver

• 3r-5th attended dress rehearsal of TVHS musical “Annie”

• k-2nd attended dress rehearsal of MVHS musical “Suessical”

6-8

One LISA field trip per quarter, designed to enhance student exposure to visual and performing arts. Local Artists-in-Residence as LISA team members and instructors. Minnesota Children’s Theater – Bridges Workshop.

BRMS principals, staff, arts teachers, LISA parents, museums, galleries, performance venues BRMS principals, staff, arts teachers, LISA parents, community artists. UNC, Minnesota Staff, BRMS Staff

Student participation in field trips. Participation in residency programs. Workshop held.

2008-2013 2008-2013 2008-2013

Held four per year in 2007-2008. Two done thus far for 2008-2009. Residencies have been offered during and after school. Students & staff participated 2007-2008. Staff member attended conference.


Person Responsible

Key Indicators


6-8

School Wide Rialto Performance Assemblies Parent/Community Informational meetings, newsletters and flyers. LISA Parent Committees and Volunteers. Student/Staff Exhibits at public venues. Barnes and Nobel LISA nights. Loveland’s Friday Art Walk LISA family event.

BRMS Dean of Students, Staff BRMS Principals, staff and parents. LISA Parents Sage Moon Gallery, Loveland Museum and Gallery, BRMS Staff Barnes and Nobel, LISA Parent group, BRMS staff. Local Artists and Loveland Downtown Businesses, BRMS Staff and LISA families.

Assemblies held. Multiple forms of communication used for parents & community. Parent and volunteer participation in LISA planning/events. Student and staff participation in multiple venues. Barnes and Nobel night occurred. Artwalks occurred.

2008-2013 2008-2013 2008-2013 2008-2013 2008-2013 2009-2013

6 assemblies with arts emphasis to all BRMS Pride Tribe students. Weekly email updates. Use of “Scoople” & Loveland Connection. Parent meeting 12/308. Established LISA parent volunteers and Parent Volunteer coordinator. Students have participated in a variety of exhibits. Held on 5/08 with Visual Arts displays and Performances. 2 Artwalks completed .


Person Responsible

Key Indicators


6-8

LISA family community service day. (LISA giving back to our community through the Arts ex: Community Quilts Project, Installation Art, Performances.

Community Agencies, LISA families, BRMS Staff, Local Artists

Participation in the community service day by LISA students, parents, and staff.

2009-2013

Empty Bowls project, Feed & Grain fundraiser, Creating Murals for Down Town Assoc., & food dr.

9-1

2

Empty Bowls Night for Larimer County Food Bank Soup Bowl Supper with pottery artist in residence Larimer County Food Bank Soup Bowl Supper Dinner and Auction LISA Summer Musical Artist in Residence Dance, Theater, Visual Arts LISA Professional Development Arts Workshops

MVHS LISA Coordinator & Students MVHS LISA Coordinator & Students MVHS Performing Arts Team & Thompson School District Performing Arts Instructors MVHS LISA Coordinator, local artists MVHS LISA Coordinator

Student participation in community service project for Larimer County Food Bank. Student participation in community service project for Larimer County Food Bank. Student participation district wide for a summer theater program to act as a fundraiser for LISA program Completion of artist-in-residence programs. Staff participation across the district in art workshops.

2008-2013 2008-2013 2009-2013 2008-2013 2008-2013

LISA students district wide participated in creating bowls for the soup bowl dinner/auction. MVHS LISA students helped set up for the evening and a Jazz Ensemble from MVHS performed throughout the evening. Plans were in place, but funding fell through. Currently exploring options. Currently exploring options. District LISA Coordinator is exploring options.

DISCUSSION ITEM 6.2

Master Plan Capacity Study Report Date: February 20, 2008 Submitted by: Ronald G. Cabrera, Ph. D., Superintendent of Schools Terry Schueler, Assistant Superintendent Consideration: Does the Board have any questions for Master Plan Committee

regarding their update?

In 2002, the Master Plan Committee (MPC) amended their by-laws to follow a January-to-December calendar. This was to allow their input to be more “timely” (meaning before the budget process) with a January release of the annual master plan. The MPC has decided that they need to be aligned with other district advisory groups and have voted to change their calendar back so it to matches the school year. The purpose of this mid-year update is to continue a timely sharing of their findings and concerns regarding the district’s facilities. The new master plan will be produced and released to coincide with the beginning of the 2009/2010 school year. The MPC has been conducting an extensive review of school capacity as it is currently defined. Janice Marchman, MPC Vice-Chairman, will present their initial findings, a proposed revised definition, a cursory audit of four schools, and the MPC concerns. Other MPC members will be in the audience.

6.2 School Capacities Capacity is an elastic concept representing the number of students a permanent structure can accommodate while providing all of the spaces required to support district adopted instructional programs without overloading the structure’s core spaces. Previously, the district has defined capacity primarily in architectural terms as a building design capacity based on square footage of all classroom-sized spaces. Because of the increasing need for additional instructional spaces that supplement standard classroom spaces, a more accurate expression should be building program capacity. Building program capacity considers parameters beyond the basic classroom square footage of 35 square feet per elementary student and 32 square feet per secondary student as stated in the Facilities Construction Guideline from the Colorado Department of Education (CDE). Under this definition, capacity also considers the availability and size of instructional spaces used for special programs, pull-out programs and elective programs, along with the support spaces, administration spaces, storage spaces and common areas. The district’s building educational specifications were written with the intention of providing measurable benchmarks supporting current instructional best practices of the district’s adopted programs. Spaces excluded when calculating a building’s program capacity include but are not limited to: • Any modular or ancillary buildings

(because they are considered temporary);

• Any classroom space in a school that is dedicated for use by a district program serving multiple school attendance areas (such as some special education programs or special academic programs);

• Any flexible spaces needed to host a variety of pull-out or intervention instructional programs;

• Any planning, work or administrative areas needed to support the instructional programs;

• Cafeterias, media centers, auditoriums, common areas, and locker rooms at all schools;

• All art rooms, music rooms, multi-purpose rooms at the elementary level;

• All spaces needed for food service, egress, maintenance, storage or operation of the physical building and site;

• Any space under 600 square feet, per the Facilities Construction Guideline from CDE.

In order to acknowledge differences in program delivery and scheduling efficiencies, building program capacity must incorporate unique considerations for early childhood, elementary, middle and high schools. Some of these parameters include, but are not limited to: • Whether the students stay in the

same classroom space all day; • Whether the teacher has a

planning/work area outside or inside a specific classroom;

• Whether electives are treated the same as core classes;

• What is agreed to be the minimum and the maximum student load per teacher;

• What is the minimum square footage acceptable for a classroom to host a class with a student-to-teacher equivalent of 1 FTE.

It is recommended these capacity standards be reviewed on a routine basis as district instructional programs change.

DISCUSSION ITEM 6.3

Annual Enrollment Projections Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph. D., Superintendent of Schools Terry Schueler, Assistant Superintendent Consideration: Does the Board have any questions for Kate Browne regarding the

Enrollment Projections Report?

Each January the District’s Planning Specialist releases enrollment projections. For the first time this year, two projection models were built. Kate Browne will provide a brief presentation reviewing the basis, the variables, and the key distinctions between the two models before answering any questions from the Board.

DISCUSSION ITEM 6.4

Kincaid Bond Project Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommended action: Public Discussion __________________________________________________________________ The purpose of this discussion is to publicly and jointly address potential concerns and/or additional requests for information that will lead into a formal consideration for a construction date.

DISCUSSION ITEM 6.5

Proposed Policy Revisions (Anti-Discrimination)

Date: December 10, 2008 Submitted by: Jeannette Wilson, Assistant Secretary Consideration: That the board review the proposed policy revisions listed below.

In 2007, the General Assembly added “sexual orientation” to the list of protected areas for employees. With the passage of SB 08-200, the “protected areas” for unlawful discrimination in state and federal law are now identical for employees, students, and the general public. However, age discrimination applies only to employees and applicants for employment. The following policies were revised to address the nondiscrimination and public accommodation provisions of SB 08-200: AC, Nondiscrimination/Equal Opportunity AC-R, Open Hiring/Equal Employment Opportunity GBA, Open Hiring/Equal Employment Opportunity JF, Admission and Denial of Admission JICDA, Code of conduct JII, Student Concerns, Complaints and Grievances JS*, Student Use of the Internet and Electronic Communications KF-R, Community Use of School Facilities

File: AC

Thompson School District R2J, Loveland, Colorado Page 1 of 3

NONDISCRIMINATION/EQUAL OPPORTUNITY The Board is committed to providing a safe learning and work environment where all members of the school community are treated with dignity and respect. The schools in the district are subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry or need for special education services. Accordingly, Nno otherwise qualified student or employee, applicant for employment or member of the public shall be excluded from participation in, be denied the benefits of, or be subjected to unlawful discrimination under any district program or activity on the basis of race, color, national origin, ancestry, creed, religion, sex (which includes marital status), sexual orientation, age or disability, or need for special education services. Discrimination against employees and applicants for employment based on age ancestry, creed, or sexual orientation is also prohibited in accordance with state and federal law.

The district shall communicate this policy directly to students, staff and parents and include in its publications and electronic communications intended for external distribution a written statement that the district is an equal opportunity educational institution and will not unlawfully discriminate on the basis of race, color, religion, national origin, ancestry, creed, gender/sexual orientation, age or disability in its activities, programs, or employment practices, as required by Title VI, Title IX, and Section 504. Harassment is prohibited Harassment based on a person’s race, color, national origin, ancestry, creed, religion, sex (which includes marital status), or sexual orientation, age, or disability or need for special education services is a form of discrimination prohibited by state and federal law. Preventing and remedying such harassment in schools is essential to ensure a nondiscriminatory, safe environment in which students can learn, and employees can work, and members of the public can access and receive the benefit of district facilities and programs. All such harassment, by district employees, students and third parties, is strictly prohibited. All district employees and students share the responsibility to ensure that harassment does not occur at any district school, on any district property, at any district or school-sanctioned activity or event, or off school property when such conduct has a nexus to the school, or any district curricular or non-curricular activity or event. For purposes of this policy, harassment is any unwelcome, hostile and offensive verbal, written or physical conduct based on or directed at a person’s race, color, national origin, ancestry, creed, religion, sex, sexual orientation, age, or disability or need for special education services that: (1) results in physical, emotional or mental harm, or damage to property; (2) is so severe, persistent, or pervasive that it creates an intimidating, hostile or threatening environment; or (3) substantially disrupts the orderly operation of the school. Board policy on sexual harassment (GBAA for employees and JBB* for students) will apply to complaints alleging sexual harassment. Reporting harassment Any student who believes he or she has been a victim of unlawful discrimination or harassment as defined in this policy shall immediately report it to an administrator, counselor, teacher or compliance officer and file a formal complaint as set forth in the regulation which accompanies

File: AC


this policy. Any employee, applicant for employment or member of the public who believes he or she has been a victim of unlawful discrimination or harassment shall file a complaint with the compliance officer. All students who witness such harassment shall immediately report it to an administrator or teacher. All employees who have such harassment reported to them shall promptly forward the report to an immediate supervisor or to the compliance officer. All district employees who witness such harassment shall take prompt and effective action to stop it, as prescribed by the district. Under certain circumstances, harassment may constitute child abuse that must be reported to proper authorities. Interim district action When appropriate, the district shall take interim measures during the investigation of a harassment report to protect the alleged subject of the harassment from further harassment or retaliation. In cases involving potential criminal conduct, the compliance officer shall determine whether appropriate law enforcement officials should be notified. District action following investigation The district shall take appropriate action to end the unlawful harassment, to prevent its recurrence, to prevent retaliation against the individual making the report and anyone participating in the investigation and to restore lost educational opportunities to the harassed student or employment opportunities to staff. In addition, any student or employee who engages in harassment of another student or employee shall be disciplined according to applicable district policies. Steps shall also be taken to ensure that victims of, and witnesses to, harassment are protected from retaliation. Further, students or employees who knowingly file false harassment complaints or give false statements in an investigation shall be subject to discipline, up to and including suspension/expulsion for students and termination of employment. No student, or employee or member of the public shall be subject to adverse treatment in retaliation for any good faith report of harassment under this policy. To the extent possible, all reports of harassment will be kept confidential. Upon determining that incidents of harassment are occurring in particular district settings or activities, the district shall implement measures designed to remedy the problem in those areas or activities. Notice and training To reduce harassment and ensure a respectful school environment, the administration is responsible for providing notice of this policy to all district schools and departments. The policy and compliance process shall be incorporated into student and employee handbooks. Students and district employees shall receive periodic training related to recognizing and preventing unlawful harassment. District employees shall receive additional training related to handling reports of harassment. The training will include, but not be limited to:

File: AC


• awareness of groups protected under state and federal law and/or targeted groups, whether real or perceived;

• how to recognize and react to harassment; and • proven harassment prevention strategies.

Adopted June 20, 2001 Revised April 21, 2004; June 18, 2008 (CASB-Jul) Legal ref: 20 U.S.C. §1681 (Title IX of the Education Amendments of 1972) 20 U.S.C. § 1701-1758 (Equal Employment Opportunity Act of 1972)

29 U.S.C. §621 et seq. (Age Discrimination in Employment Act of 1967) 29 U.S.C. §701 et seq. (Section 504 of the Rehabilitation Act of 1973) 42 U.S.C. §12101 et seq. (Title II of the Americans with Disabilities Act) 42 U.S.C. §2000d (Title VI of the Civil Rights Act of 1964, as amended in 1972) 42 U.S.C. §2000e (Title VII of the Civil Rights Act of 1964 as amended) 34 C.F.R. Part 100 C.R.S. 2-4-401 (13.5) (definition of sexual orientation) C.R.S. 18-9-121 (bias-motivated crimes) C.R.S. 22-32-109 (1)(ll) (Board duty to adopt written policies prohibiting discrimination) C.R.S. 24-34-301 (7) (definition of sexual orientation) C.R.S. 24-34-301 through 24-34-308 C.R.S. 24-34 402 C.R.S. 24-34-601 (unlawful discrimination in places of public accommodation) C.R.S. 24-34-602 (penalty and civil liability for unlawful discrimination)

Cross ref: ACA, Nondiscrimination on the Basis of Gender

ACE, Nondiscrimination on the Basis of /Disability GBA, Open Hiring/Equal Employment Opportunity GBAA, Sexual Discrimination and Harassment JB/JBB, Equal Educational Opportunities JBA, Nondiscrimination on the Basis of Sex JBB*, Sexual Harassment KDCB, Educational Cable Television Channel

Contract ref: TEA Agreement, Article 20, Professional Staff Assignments and Transfers,

Section 20-4-5

File: AC-R


Nondiscrimination/Equal Opportunity (Complaint and Compliance Process)

The district shall respond to complaints of discrimination and/or harassment reported; take action in response when discrimination and/or harassment is discovered; impose appropriate sanctions on offenders in a case-by-case manner; and protect the privacy of all those involved in discrimination and/or harassment complaints to the extent practical and appropriate under the circumstances. These actions shall apply to the extent permitted by law or where personal safety is not an issue. Under certain circumstances, the complaint may be referred to law enforcement for investigation.

The district has adopted the following procedures to promptly and fairly address concerns and complaints about discrimination and/or harassment. Complaints may be submitted informally or formally. Definitions

The term “compliance officer” means an employee designated to act as such by the Board of Education. That individual shall be identified by name, address and telephone number. See exhibits ACE-E-1 and JBA-E. If the designated individual is not qualified or is unable to act as such the superintendent shall designate an administrator who shall serve until a successor is appointed by the Board.

The term “aggrieved individual” shall mean a student, the parents or guardians of a student under the age of 18 acting on behalf of a student, a student over the age of 18, or an employee of the district, or member of the public who is directly affected by an alleged violation of district policies prohibiting discrimination or harassment. Compliance officer’s duties The compliance officer shall be responsible for conducting a confidential investigation and coordinating all complaint procedures and processes, whether the violation is alleged under Title II (discrimination based on disability), Title VI (discrimination based on race, color or national origin), Title IX (discrimination based on sex or marital status), Section 504 (discrimination based on disability) or under district policies prohibiting discrimination or harassment. The compliance officer’s duties shall include providing notice to students, parents/guardians of students and, employees, and the general public concerning the compliance process available, dissemination upon request of information concerning the forms and procedures for the filing of complaints, investigation of all complaints and coordination of the hearing procedures. Complaint procedure An aggrieved individual who believes he or she has been subject to harassment or discrimination in violation of law and district policy is encouraged to report the incident as provided in board policy. All reports received by teachers, counselors, principals or other district employees shall be forwarded to the compliance officer. Any aggrieved individual may file, with the compliance officer, a complaint charging the district, another student or any school employee with a violation of Title II, Title VI, Title IX or Section 504 or with a violation of district policies prohibiting discrimination or harassment. The

File: AC-R


complaint shall be in writing and shall describe with reasonable specificity the nature of the complaint. Upon receiving a complaint, the compliance officer shall confer with the aggrieved individual as soon as is reasonably possible in order to obtain a clear understanding of the basis of the complaint and to discuss what action the aggrieved individual is seeking.

At the initial meeting, the compliance officer shall explain the avenues for informal and formal action and provide a description of the complaint process. The compliance officer shall also explain that whether or not the individual files a formal complaint or otherwise requests action, the district is required by law to take steps to correct the harassment and to prevent recurring harassment or retaliation against anyone who makes a harassment report or participates in an investigation. The compliance officer shall also explain that any request for confidentiality shall be honored so long as doing so does not preclude the district from responding effectively to the harassment and preventing future harassment. Following the initial meeting with the aggrieved individual, the compliance officer shall attempt to meet with the alleged harasser and his or her parents/guardians, if the alleged harasser is a student, in order to obtain a response to the reported harassment. Such person(s) shall be informed only of those facts which, in the compliance officer’s judgment, are necessary to achieve a full and accurate disclosure of material facts or to obtain an informal resolution. The compliance officer may consider the following types of information in determining whether unlawful harassment occurred:

a. statements by any witness to the alleged incident. b. evidence about the relative credibility of the parties involved. c. evidence relative to whether the alleged harasser has been found to have harassed

others. d. evidence of the aggrieved individual’s reaction or change in behavior following the

alleged harassment. e. evidence about whether the individual claiming harassment took action to protest the

conduct.

f. evidence and witness statements or testimony presented by the parties involved. g. other contemporaneous evidence. h. any other evidence deemed relevant by the compliance officer.

In deciding whether conduct is sufficiently severe, persistent or pervasive to be a violation of law or policy, all relevant circumstances shall be considered by the compliance officer, including:

a. the degree to which the conduct affected one or more students’ education or one or more employee’s work environment.

File: AC-R


b. the type, frequency and duration of the conduct. c. the identity of and relationship between the alleged harasser and the aggrieved

individual. d. the number of individuals involved as alleged harassers and as subjects of the

harassment. e. the age of the alleged harasser and the aggrieved individual. f. the size of the school, location of the incident and context in which it occurred. g. other incidents at the school.

The compliance officer shall determine whether the matter should proceed formally or informally. At any time, the aggrieved individual may request an end to an informal process and begin the formal compliance process. On the basis of the compliance officer's investigation and if the aggrieved individual requests that the matter be resolved in an informal manner and the compliance officer agrees that the matter is suitable for such resolution, the compliance officer may attempt to resolve the matter informally. The compliance officer shall prepare a written report containing findings and recommendations, as appropriate, to the superintendent. The compliance officer’s report shall be advisory and shall not bind the superintendent or the district to any particular course of action or remedial measure. However, the report may be used by the superintendent or other district administration officials as a basis for disciplinary or other appropriate action. Formal complaint process If the aggrieved individual requests a formal complaint process, the compliance officer shall transfer the record within five school days to the superintendent or designee for formal resolution and so notify the parties by certified mail. After reviewing the record made by the compliance officer, the superintendent or designee may gather additional evidence necessary to decide the case and/or determine that a hearing is necessary. At such time the matter should be referred to an administrative hearing officer for further fact-finding. The hearing officer will be an administrative employee of the district designated by the superintendent. The hearing shall be informal. The hearing officer shall provide the affected person a written statement of charges, evidence and reasons supporting the proposed adverse action. A student shall be entitled to be represented by his/her parent or by an attorney. An employee shall be entitled to be represented by an attorney or other representative of his/her choice. The complainant shall appear at the hearing and shall be entitled to present testimony and other evidence. Formal rules of evidence shall not apply. The compliance officer or designee may represent the district at the hearing and shall likewise be entitled to present testimony and other evidence. The hearing shall be closed to the public. The hearing officer shall make a recommendation to the superintendent based upon evidence presented at the administrative hearing.

File: AC-R


Within 10 school days of receiving the record from the hearing, the superintendent or designee shall determine any sanctions or other action deemed appropriate, including recommendations to the Board for disciplinary or other action. District action Whether or not a formal complaint is filed, the district shall take appropriate action to end the harassment, to make the victim whole by restoring lost educational or employment opportunities, to prevent harassment from recurring and to prevent retaliation against anyone that reports harassment or participates in a harassment investigation. All parties, including the parents/guardians of all students involved, shall be notified by the superintendent of the final outcome of the investigation and all steps taken by the district. If disciplinary action is recommended for a student or employee, that action shall proceed in accordance with applicable district policy. Remedial and/or disciplinary actions shall include measures designed to stop the harassment, correct its negative impact on the affected individual, and ensure that the harassment does not recur.

Nothing contained herein shall be interpreted to confer upon any person the right to a hearing independent of a Board policy, administrative procedure, statute, rule, regulation or agreement expressly conferring such right. This process shall apply, unless the context otherwise requires and unless the requirements of another policy, procedure, statute, rule, regulation or agreement expressly contradicts with this process, in which event the terms of the contrary policy, procedure, law, rule, regulation or agreement shall govern. Adopted June 18, 2008 (CASB-Jul)

File: GBA


EQUAL OPPORTUNITY EMPLOYMENT The Board subscribes to the fullest extent to the principles of the dignity of all people and of their labors. It also recognizes that it is both culturally and educationally sound to have persons of diverse backgrounds on the school district's staff. Therefore, the district shall promote and provide for equal opportunity in recruitment, selection, promotion and dismissal of all personnel. Total commitment on the part of the district towards equal employment opportunity shall apply to all people without regard to race, color, creed, sexual orientation, religion, national origin, marital status, gender, age or disability. Every available opportunity shall be taken to insure that the district does not discriminate in any area of employment including job advertising, pre-employment requirements, recruitment, compensation, fringe benefits, job classifications, promotion and termination. Adopted prior to 1985 Revised to conform with practice: date of manual adoption Revised January, 1994; June 18, 2008 (CASB-Jul) Legal ref: 20 USC 1681 (Title IX of the Education Amendments of 1972) 29 USC 201 et. seq. (Fair Labor Standards Act) 29 USC 621 et. seq. (Age Discrimination in Employment Act of 1967, as amended) 29 USC 701 et. seq. (Section 504 of Rehabilitation Act of 1973) 42 USC 12101 et. seq (Title II of the Americans with Disabilities Act of 1990) 42 USC 2000d (Title VI of the Civil Rights Act of 1964) 42 USC 2000e (Title VII of the Civil Rights Act of 1964, as amended) CRS 22-32-110(1) (k) CRS 22-61-101 CRS 24-34-301 through 24-34-308 CRS 24-34-402 Cross ref: AC, Nondiscrimination/Equal Opportunity ACE, Nondiscrimination on the Basis of Disability GBAA, Sexual Discrimination and Harassment GCU, Professional Staff Membership in Professional and Union Organizations Contract ref: TEA Agreement - Article 3 and Article 20

File: JF


STUDENT ADMISSIONS TO SCHOOL All persons age 6 through 21 who reside within the boundaries of this school district are entitled to attend public schools without payment of tuition. In addition, persons who do not reside in the district may be admitted subject to the conditions described in the district open enrollment policy (JFAB and JFAB-R). A birth certificate or other proof of legal age, as well as proof of residence, shall be required by the school administration. Homeless children, as defined by state law, shall be permitted to attend district schools without payment of tuition if the student presently seeks shelter or is located in the school district, or if the student attended a district school at the time the student became homeless and the student wishes to continue at the school for the remainder of the school year. Except as otherwise provided by state law concerning enrollment of students in out-of-home placement, All students new to the district shall be enrolled conditionally until the district has received records, including discipline records, from the schools they have previously attended. If such records indicate a reason to deny a student’s admission, his/her conditional enrollment shall be revoked. New student enrollment forms shall clearly indicate this conditional status of new students. Placement Process Students enrolling from outside the district may be required to wait up to 48 hours before being admitted to a school or program to assure that their placement is appropriate. This waiting period will allow the school or program an opportunity to gather student records, conduct appropriate placement testing and complete background checks with the student’s previous educational provider(s). Physical Examinations All students new to the district including kindergarten students and first graders shall be urged to have a physical examination and to submit a report from the examining physician on a form provided by the district. Fees for Admission The Board of Education may establish fees for evening high school, summer school, adult education or community education. Denial of Admission The Board of Education, the superintendent or designee may deny admission to the schools of the district for cause. Grounds for denial of admission shall be those established by law. (See Exhibit JHD-E.) These include students who were expelled from any school district during the preceding 12 months or whose behavior during the preceding 12 months in another school district was detrimental to the welfare or safety of other students or school personnel. Adopted prior to 1985 Revised to conform with practice: date of manual adoption; September 4, 1991; May 3, 2000;

File: JF


July 2008 Legal ref: 42 U.S.C. §11431 (McKinney Homeless Assistance Act, as amended) C.R.S. 22-1-102 (section (2) defines who may be considered a “resident”)

C.R.S. 22-1-102.5 (definition of homeless child) C.R.S. 22-1-115 (definition of school age) C.R.S. 22-32-109(1) (dd) (remove barriers to success for homeless students) C.R.S. 22-32-115 (tuition to another school district) C.R.S. 22-32-116 (non-resident students) C.R.S. 22-32-138 (enrollment of students in out-of-home placements) C.R.S. 22-33-103 through 22-33-106 (school attendance law) C.R.S. 22-36-101 (public schools of choice)

Cross ref: EEAA, Walkers and Riders JFAB, Admission of Nonresident Students

JHD, Exclusions and Exemptions from School Attendance JKD/JKE, Classroom Removal, Suspension/Expulsion/Denial of Admission

JLCB, Immunization of Students KLE, Relations with Health/Welfare Authorities LBD-R, Home-Based Education

File: JICDA


CODE OF CONDUCT The principal may suspend and/or recommend expulsion of a student who engages in one or more of the following specific activities while in school buildings, on school grounds, in school vehicles, or during a school-sponsored activity or while off school property, as indicated. Suspension or expulsion shall be mandatory for serious violations in a school building or on school property. 1. Causing or attempting to cause damage to school property or stealing or attempting to steal

school property of value. 2. Causing or attempting to cause damage to private property or stealing or attempting to steal

private property. 3. Causing or attempting to cause physical injury to another person except in self-defense. 4. Commission of any act which if committed by an adult would be robbery or first-or

second-degree assault as defined by state law. Expulsion shall be mandatory in accordance with state law.

5. Violation of criminal law. 6. Violation of district or building regulations. 7. Violation of the district's policy on dangerous weapons in the schools. Expulsion shall be

mandatory for carrying, bringing, using, or possessing a dangerous weapon without the authorization of the school or district, unless the student accidentally brings such a weapon and reports its presence to a teacher, administrator or other authorized person in the district as soon as it is discovered. This is in accordance with state law and policy JICI, Weapons in the Schools.

8. Violation of the district's alcohol use/drug abuse policy. Expulsion shall be mandatory for the distribution, trade, exchange, or sale of drugs or controlled substances, in accordance with state law.

9. Violation of the district's smoking and use of tobacco policy. 10. Violation of the district's policy on sexual harassment. 11. Throwing objects, except as part of a supervised school activity, that can cause bodily injury

or damage property. 12. Directing profanity, vulgar language, or obscene gestures toward other students, school

personnel or visitors to the school. 13. Engaging in verbal abuse, i.e., name calling, gender, ethnic or racial slurs, or derogatory

statements addressed publicly to others that precipitate disruption of the school program or incite violence.

14. Committing extortion, coercion, or blackmail, i.e., obtaining money or other objects of value from an unwilling person or forcing an individual to act through the use of force or threat of force.

15. Lying or giving false information, either verbally or in writing, to a school employee. 16. Scholastic dishonesty, which includes but is not limited to cheating on a test, altering

student records, plagiarism, or unauthorized collaboration with another person in preparing written work.

17. Continued willful disobedience or open and persistent defiance of proper authority. 18. Behavior on or off school property that is detrimental to the welfare, safety, or morals of

other students or school personnel. 19. Repeated interference with the school's ability to provide educational opportunities to other

students. 20. Non-compliance with the school or district Student Dress Code, which states that all

students shall attend school dressed in a manner that is clean, not hazardous to the student’s safety or the safety of others, and that does not disrupt the classroom environment

File: JICDA


or the maintenance of a safe and orderly school. 21 Use and/or possession of fireworks or ammunition. 22. Bringing or possessing items that are disruptive to the educational process or a positive

school climate. 23. Engaging in "hazing” activities such as forcing prolonged physical activity, forcing excessive

consumption of any substance, forcing prolonged deprivation of sleep, food or drink, or any other behavior, which recklessly endangers the health, or safety of an individual for purposes of initiation into any student group.

24. Engaging in bullying behavior. 25. Making a false accusation of criminal activity against a district employee to law

enforcement or to the district. Each principal shall post a copy of these rules in a prominent place in each school and shall distribute a copy to each student. Copies also shall be available to any patron of the district upon request. Revised: October 6, 1993; August 7, 1996; December 4, 1996; July 8, 1998

October 6, 1999; July 11, 2001; March 3, 2004 Legal ref: C.R.S. 12-22-303 (7) (Definition of Controlled Substance)

C.R.S. 18-1-9011 (3)(e); C.R.S. 18-3-202 et seq. (Offenses Against Persons) C.R.S. 18-4-301 et seq. (Offenses Against Property) C.R.S. 18-9-124 (2)(a) (Prohibition of Hazing) C.R.S. 22-12-105 (3) (authority to suspend or expel for false accusations) C.R.S. 22-32-109.1(2)(I) and (II) C.R.S. 22-32-109.1(9) (immunity provisions) C.R.S. 22-33-106 (1)(a-e) (Grounds for Suspension and Expulsion)

Cross ref: ADC/GBED, Tobacco-Free Schools

ECAC, Vandalism GBGB, Staff Personal Security and Safety JBBA*, Sexual Harassment of a Student by Students or School Personnel

JIC, Student Conduct and Sub codes

File: JII


STUDENT CONCERNS, COMPLAINTS AND GRIEVANCES Decisions made by school personnel, which students believe are unfair or in violation of pertinent Board policies or individual school rules may be appealed to the principal or a designated representative. Students shall receive prompt and equitable resolution of allegations of discriminatory actions on the basis of race, color, national origin, ancestry, creed, gender, sexual orientation, marital status, religion, and disability or need for special education services. Adopted May 5, 1993 Cross ref: ACA, Nondiscrimination on the Basis of Gender (Compliance with Title IX)

ACE, Nondiscrimination on the Basis of Handicap (Section 504) IHCDA, Postsecondary Options/Concurrent Enrollment JB, Equal Educational Opportunities JBBA*, Sexual Harassment JICEA, School-Related Student Publications

File: JS*


STUDENT USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS

The Board of Education believes that the Internet and electronic communications (e-mail, chat rooms, and other forms of electronic communication) haveis a potentially valuable learning resource for students. They should be available in our schools to support and enhance the district curriculum and to provide students with opportunities to learn and practice information handling skills. The district will make every effort shall take reasonable steps to see that this educational resource is used responsibly by students. Administrators, teachers and other staff members have a professional responsibility to work together to help students develop the skills needed to discriminate among information sources, to identify information appropriate to their age and developmental levels and to find, evaluate and use information to meet their educational goals. The Board authorizes the directors of media and technology services to develop procedures for student exploration and use of electronic information resources. Such procedures should address issues of privacy, plagiarism, appropriate materials, ethical use of information, illegal and/or unauthorized uses of the networks, and conditions of usage. In order to protect students from Internet materials that are inappropriate, an educator-developed filter shall normally be employed during student use. Open (non-filtered) access may sometimes be granted to mature high school students who request it through a formal application process and meet specific, staff-developed criteria, including a defined purpose. It is not possible to predict with certainty what information students might locate on the Internet. Availability of information does not imply district endorsement of its content, nor does the district make any guarantee as to its accuracy. Students are responsible for verifying the validity and accuracy of material they find on the Internet. Student use of the Internet is a privilege. Students and their parents/guardians will be required to sign Internet usage agreements indicating their understanding of appropriate behavior before they can gain access to the district network. Failure to follow acceptable use procedures will result in loss of the Internet use privilege and may also result in disciplinary action. Adopted September 2, 1998 Revised June 18, 2008 (CASB-July 07) Legal ref: 47 USC 201 et. seq. (Communications Decency Act of 1995) 47 USC 254(h) 47 USC 231 20 USC 6801 et seq. C.R.S. § 22-87-101 et seq. C.R.S. 22-32-109.1 (2)(c) Cross ref: EGAD, Copyright Compliance EGAEA, Electronic Mail EHAA, Computer/Data Security IIA, Test/Assessment Selection IMB, Teaching About Controversial Issues JG, Student Discipline, and sub codes JICDA, Student Code of Conduct

File: KF-R


COMMUNITY USE OF SCHOOL FACILITIES FACILITY USE POLICY AND REGULATIONS ADMINISTRATION District facilities are made available by the board of education for community use after regular school day hours, when they are not required for after-hour instructional or other school purposes, and when they are not reserved in anticipation of such purposes. The operational services office provides technical assistance and works with building principals and staff to facilitate the administration of these policies and regulations. The building principals are responsible for the administration of this policy and regulations as they relate to facility use at their respective sites. Thompson School District is an equal opportunity educational institution and will not discriminate on the basis of age, sex, sexual orientation, race, color, ancestry, creed, religion, marital status, disability or need for special education services, national origin, gender and disability in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504. For information regarding civil rights or grievance procedures, contact the Director of Human Resources, 800 S. Taft Avenue, Loveland, Colorado 80537, (970) 613-5000, or to the Office for Civil Rights, U.S. Department of Education, Region VIII, Federal Office Building, 1244 North Speer Blvd., Suite 310, Denver, Colorado 80204 (303) 944-2991. GENERAL CONDITIONS AND PROCEDURES OF FACILITY USE Procedure Overview District facilities are available for community use within the above-stated parameters. Individuals, organizations, and/or groups wishing to use district facilities shall complete a Permit for Building and Facility Use. The permit and the Guide to Community School Rental may be secured at any school office or in the district Administration Building (800 S. Taft Avenue, Loveland, Colorado). The Permit for Building and Facility Use must be completed at least two weeks prior to the use date required. All fees for single day usage and multiple-day usage must be paid when the Permit for Building and Facility Use form is submitted. When a permit is approved, the activity will be added to the building master calendar and copies of the Permit for Building and Facility Use will be distributed. Use During District Break Periods All individuals and/or groups applying for the use of a school or facility during the summer break may obtain permit forms from the operational services office. Summer use will be limited to schools where summer programs are already being held. Principals will be responsible for informing the operational services office of the date and time of all building activities and the rooms reserved prior to leaving for the summer. Special circumstances for summer use may arise and be approved by the building principal or the executive director of operational services. Any of the above individuals will contact the appropriate staff and arrange for building coverage. No schools will be rented during the month of July. Events during winter break, spring break and other district-designated down time will be booked at the discretion of the building principal, designee or appropriate director. Special Facility Arrangements Gymnasiums/Auditoriums (other than Thompson Valley High School)/Athletic Fields

File: KF-R


Applications for use of these facilities should be made at the office of the Assistant Principal (Athletic Director) or designee at the desired school. NOTE: Patterson Field has special rental costs associated with its use. Any Patterson Field rental should be handled through the Athletic Director's office at Thompson Valley High School. Pools/Thompson Valley High School Auditorium Applications for the use of these facilities should be made with the respective managers at Loveland High, Thompson Valley High and Mountain View High Schools. Kitchens Applications for the use of any district kitchen should be made at the school with the respective kitchen manager. Kitchen areas shall be used under the supervision of a Nutritional Services employee. APPLICANT OBLIGATIONS/RESPONSIBILITIES Legal Considerations The applicant shall be considered the legal agent of the organization and/or group and, as such, shall be responsible for compliance with all conditions identified in the permit. The applicant may not assign or transfer the permit to another individual or group. The applicant agrees to indemnify the district for any damages occurring to the building, classroom furnishings and adjacent grounds during the periods such property is rented by the applicant. The applicant agrees to hold the district harmless from liability for any injury or accident arising during the course of the rental. The applicant shall also hold the district harmless for any damage or loss to the property of any person attending the sponsored rental activity. School Site Expectations, Rules, Supervision, Security Concerns For use of a facility at any district school or site, the applicant shall meet with the principal, designee or director at the location of intended use at least two weeks prior to the date of use. This meeting will allow the applicant and district administrator to review all rules, protocols or practices unique to the school or site to be used. It also allows the site administrator to meet the person(s) who will be using the building. Another important issue to be discussed at this meeting is the level of adult supervision to be provided by the applicant (where youth activities are involved). Finally, the expectations with respect to facility security will be discussed at this time. Equipment Needs Microphones, rostrums, chairs, stage lights and other equipment may be available upon request. It is the applicant's responsibility to note these needs at the time the permit is completed. Such equipment may need to be set up and operated by district staff. Charges for this equipment are determined at each school based on the suggested fees list. Approved User Identification Upon approval by the principal, designee or director and receipt of payment, the applicant's copy of the Permit for Building and Facility Use will be given directly to the applicant. The applicant's copy will serve as a receipt and will identify him/her as a valid user. This copy will be presented to the designated staff member working the event upon arrival at the time of use. District staff is required to deny use to any party without a valid Permit for Building and Facility Use. SPECIFIC CONDITIONS AND PROCEDURES FOR FACILITY USE

File: KF-R


Individuals, groups or organizations applying for the use of school district facilities are subject to the following conditions and procedures: Permit No individual and/or group will use district facilities without having a completed and approved Permit for Building and Facility Use. The building principal, designee or appropriate director has the responsibility and authority to accept, deny or cancel requests for permits. Reservations A rental may be reserved up to one year in advance but be paid for no less than two weeks prior to the event or it will be canceled. A charge will be assessed for each individual room(s) that is used. Supervision Adequate adult leadership and supervision shall be required at all times for activities in which minors are participating. This also includes the time before and after the event during which the youth are on school district property. Neither the applicant nor members of his/her group will be admitted to any district building without showing the Permit. Children will not be permitted in the building without a supervising adult. Insurance School district insurance coverage does not extend to the conduct of community or other groups utilizing school facilities. The district may require a certificate of insurance from the user. Religious Organizations School facilities shall be available for religious purposes. The continuous use of a facility by a religious organization shall not exceed one district fiscal year unless special contract negotiations have been made. In an emergency, an extension may be approved by the Executive Director of Operational Services. Facility Use of Specialty Areas Rental requests for specialty areas including science rooms, industrial education shops, computer rooms, home economics rooms or other spaces with specialized equipment will be evaluated by the principal or designee and, if determined to be acceptable, rental arrangements may be made. Additional fees may be charged for specific equipment used during the rental. NOTE: A licensed staff member or technician is required to be present during the rental of these areas to protect the district's investments and the occupants. The hourly fees for additional personnel (see KF-E for applicable fees) apply unless a qualified staff member elects to volunteer his/her time to supervise a particular rental. Facility Use Outside Normal District Hours of Operation Facilities may be rented Mondays through Fridays as space is available and as such rental does not interrupt or disturb regular school activities. Saturday and Sunday use of school facilities may be permitted and will be subject to staff availability. All facilities should be vacated no later than 10:00 p.m. unless special arrangements have been made. Any individual, group or organization using school facilities on weekends, holidays, summer break or after 10:00 p.m. must make special arrangements for a designated staff person to be on site for the entire length of rental use. Applicant will pay the hourly personnel fee(s) for the entire period of use (see KF-E for applicable fees).

File: KF-R


Safety All applicable fire and safety laws/regulations governing use of school facilities must be observed at all times including:

1. Auditorium exit lights must be used. 2. Open flame (including candles) is prohibited. 3. Room capacity is not to be exceeded. 4. Temporary electrical or mechanical modifications are prohibited. 5. Stairways, corridors and entrance/exits must be kept free of obstruction at all times. 6. No equipment, scenery or decorations of any type shall be used within the building or on

the premises except as specifically provided in the permit. Such equipment, scenery or decorations shall be of a slow burning nature and shall conform to all local and state regulations governing such equipment, and shall not be attached to the walls floors or ceilings (except to anchors presently provided).

Illegal and Prohibited Activities Alcohol and Drugs: Use or possession of alcoholic beverages and illegal drugs is prohibited. Failure to comply will be dealt with by local law enforcement agencies. Tobacco Use: Tobacco use is strictly prohibited in or on all school district property. Weapons: No weapons of any kind shall be allowed on school district property. Unlawful possession of a deadly weapon, as defined by state law, shall not be allowed on school property or in school buildings unless an individual:

a. Is an officer of the law, or b. is presenting an authorized public demonstration for the school or organized class, or c. has possession of the weapon for use in an approved educational program which

includes, but is not limited to, any course designed for the repair and maintenance of weapons.

Gambling: Games of chance and activities defined as gambling by state statutes are prohibited on district property. Other: Behaviors including obscene language, quarreling, fighting or noncompliance with school district regulations are prohibited and may result in revocation of the Permit for Building and Facility Use. Locations All permits will be issued for specific rooms or fields. It shall be the responsibility of the permit holder to restrict the activities of the group to that specific area except for necessary hallways and restrooms. Failure to do so may result in revocation of facility use privileges. Furnishings, Equipment and Supplies District furnishings, equipment and supplies in areas to be used are not to be disturbed, consumed or moved. Users must make arrangements with the building principal, designee or director to temporarily store their equipment and supplies on site, if space is available, and may be charged on a monthly basis. The school district assumes no liability for damage or theft of

File: KF-R


such merchandise. Advertisement Materials Posters, flyers or other advertising materials to be used to promote activities at district facilities are subject to review by the building principal, manager, designee and/or the Director of Operational Services. RENTAL CATEGORIES (SEE KF-E FOR APPLICABLE FEES) Category 1 - Thompson School District Includes facility use for groups or individuals that are: 1. Comprised of district staff doing routine district business, or 2. School or district-sponsored events as approved by the building principal, designee or

director, or 3. District-affiliated. Should these facility uses require district-designated staff, users will be charged the approved personnel fee(s). Category 2 - Youth Includes facility use for groups or individuals that are: 1. Exclusively for youth (K-12 in the Thompson School District), and 2. Non-profit (must produce tax-exempt certificate). The Thompson School District extends use of its space to all groups and functions that provide a service to children in our communities free of charge. However, should these facility uses require district-designated staff, users will be charged the approved personnel fee(s). Category 3 - Personal/Community and Service Clubs Includes facility use for groups or individuals that are: 1. Intended for general population, or 2. State or national youth organizations, and 3. Non-profit (must produce tax-exempt certificate) Category 4 - Business Includes facility use for groups or individuals that are: 1. Intended for general population, and 2. For-profit In addition to facility fees in this category, the renter must pay the district an additional amount equal to ten percent of all ticket sales of the event, if admission tickets are sold, within thirty days after the event. Category 5 - Contract, Lease and Intergovernmental This category includes businesses, governmental or educational entities, churches and other users who have negotiated a contract or intergovernmental agreement for long-term, multiple use of district facilities.

File: KF-R


TERMS Single Bookings/Payments Payments must be made in full with the submission of the Permit for Building and Facility Use. Checks should be payable to Thompson School District R2-J and sent to the Operational Services Office along with the original of the permit. Multiple Bookings/Payments Payments must be made in full with the submission of the Permit for Building and Facility Use unless other arrangements are made by the Executive Director of Operational Services for monthly payments. Checks should be payable to the Thompson School District R2-J and sent to the Operational Services Office along with the original of the permit. Supplemental Staffing Any organization or individual, regardless of classification, will be required to pay the cost of a designated staff member if its use of the facility would result in direct costs to the school district. For those facilities where a custodian is regularly on duty during the rental, there will be no additional charge unless substantial additional work is required related to the use. In such situations, an additional fee will be charged or additional district staff may be assigned at the discretion of the principal, designee or Executive Director of Operational Services, and the user will be charged appropriately. Additional Costs Any additional costs incurred by the school district due to facility use will be billed to the applicant. This will include any unforeseen additional custodial time, repair to any structural damages incurred or any missing/stolen equipment or supplies, or trash removal. It is the applicant's responsibility to be sure there are no substantial damages to school property prior to the actual use. If such damage is noted prior to facility use by the applicant, it should be brought to the attention of the designated supervisory staff in the building. Cancellation Retainers Cancellation notice received at least 7 days prior to scheduled use: 15% of the total fee will be retained by the district for processing fees up to a maximum of $100.00. (If the total Facility Use fee is less than $100.00, the cancellation will be processed without charge to the applicant.) Cancellation notice received 3 to 6 days prior to scheduled use: 25% of the total fee will be retained by the district for processing fees. (If the total Facility Use fee is less than $50.00, the cancellation will be processed with no charge to the applicant.) Cancellations not received within 2 days prior to scheduled event will result in 100% loss of fee by applicant. If a scheduled facility rental is canceled because of school district use or school closing, the rental fee for that day shall be refunded in full to the rental party. Fee Schedule Revision Fees are listed in KF-E. These fees are subject to review and revision by the superintendent and approval of the Board of Education.

File: KF-R


FACILITY USE FEE DISTRIBUTION All fees associated with renting a district facility (except for personnel and equipment fees) are divided among several departments to offset the costs associated with the rental. The distribution percentages of the revenue are as follows: 1. The school where the rental event occurs normally receives 50% of the facility use fees

collected and 100% of any equipment fees collected. Funds to pay for designated personnel may be deducted from an individual school's share of those fees if the Permit issues and approved by the school did not charge for the required staff.

2. The general fund account from which public utilities are paid (i.e., electricity, water and

natural gas) will be credited with 25% of all facility use fees collected district-wide. 3. The general fund account which funds facility maintenance services and energy management

activities will be credited with 10% of the facility use fees collected district-wide. 4. The capital reserve fund account which funds replacement of capital equipment in schools

will be credited with 10% of the facility use funds collected district-wide. 5. The general fund account which funds custodial disposal materials (such as paper, plastic and

cleaning chemicals) will be credited with 4% of the facility use collected district-wide. 6. The general fund account which funds the programmatic costs necessary to sustain the

facility use system at the district level (i.e., forms, guides, mailing, etc.) will receive 1% of the total facility use funds collected district-wide.

7. Fees for designated personnel who work rental events will be accrued centrally to be

dispersed to staff members who submit time sheets for special event work and to cover payroll-related costs such as benefits and workers' compensation.

DISCUSSION ITEM 6.6

Overnight Out-of-State Activity Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Consideration: Does the board have questions or require additional information

on the proposed out-of-state overnight activity?

School/Program: Truscott Elementary 5th grade Activity: Western Expansion trip Date: 5/7/09 – 5/8/09 Location: Casper, WY Number of Students: 33 Sponsor(s): Catherine Watkins Financing: $60/student, PTO funds and fundraisers Description: Students complete their study of Westward expansion by

visiting the places where it took place. This gives the students a “hands on” experience.

School/Program: Odyssey of the Mind Activity: World Finals Date: 5/26/09 – 5/26/09 Location: Ames, IA Number of Students: 15 Sponsor(s): Danel Lins Financing: $500/student, fundraising Description: Students competed at state to be able to attend this

competition. There will be students from 25 countries in attendance competing.

DISCUSSION ITEM 6.7

Recommendation for Changes to Social Studies Adoption Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Lynn Langton, Student Achievement Services Consideration: Information provided to the Board that proposes social studies adoption changes.

Through conversations with several groups this fall, we understand the urgency and importance of having an entire K-12 social studies curriculum revised and redesigned. With Colorado Department of Education 21st century learning skills now being integrated into state standards and the district strategic plan including critical thinking, the social studies task force needs additional time to integrate these new items into our curriculum. We are proposing a one year extension on the social studies timeline for curriculum writing and materials adoption. The social studies task force recommended new timeline is outlined below. Month/Year Task September 08- February 09

Research: 21st century learning, critical thinking, Socratic seminar

March-December 09 Review curriculum documents and present practice K-12, identify

assessments and data from common assessments January-March 2010

Review materials as they relate to our new curriculum framework

March-June 2010 Establish pilot program in schools and timeline August-Nov. 2010 Pilot in buildings, communicate with department chairs, task force and

elementary liaisons December-Jan. 2011 Discussion and decision from task force, CIC presentation, BOE

recommendation February-March 2011

Order materials for schools

March-August 2011 Professional Development/training August 2011 Implementation of new curriculum and materials All other content areas would move back one year to follow social studies. We would propose no curriculum content area adoption next year.

DISCUSSION ITEM 6.8

Surplus Sales Report (written) Date: December 10, 2008 Submitted By: Ronald G. Cabrera, Ph.D, Superintendent of Schools Terry Schueler, Assistant Superintendent Steve Towne, Business Services Consideration: Does the Board have any questions on the surplus sales report?

The following report of liquidated surplus assets is being provided for information purposes per Board Policy DN. It is the Materials and Procurement Department’s responsibility to oversee the declaration and disposal of the District’s surplus furniture and equipment. The sales of these items are to be reported to the Board on an annual basis. The proceeds from the sales of these assets are from July 2007 through June 2008 as summarized here. The disposal of District surplus is fundamentally an issue of demonstrating proper stewardship of public resources. Materials and Procurement maintains a warehouse with excess equipment and furniture to assist departments and schools. Items not needed in the system are sold or gifted as per Board policy. Surplus sale proceeds are used to supplement District capital purchases.

ACTION DATE ITEMS SOLD NET AMOUNT Uniform Sale Jul 07 $ 250.00

Auction Sep 07 4 buses $ 2,930.51 Online Auction Nov 07 miscellaneous $ 1,491.00 Online Auction Jan 08 miscellaneous $13,874.01 Online Auction Feb 08 miscellaneous $ 405.00 Online Auction Mar 08 miscellaneous $ 680.00 Online Auction Apr 08 miscellaneous $ 1,637.00 Online Auction May 08 miscellaneous $ 2,025.00 Online Auction Jun 08 miscellaneous $ 2,012.01

Warehouse Sales Jul 08 miscellaneous $ 963.81 Pallet Recycle Jul 08 $ 1,978.00 Toner Recycle Jul 08 $ 12.65 7/07 – 6/08 TOTAL SURPLUS

REVENUE: $28,258.99

In addition to the revenue reflected in this report, the surplus warehouse distribution program accepted multiple corporate donations of usable furnishings and equipment. In 2007-08 the surplus warehouse accepted donated items including desks and conference chairs, filing cabinets, printer paper, classroom tables, shelving units and bookcases, storage cabinets and miscellaneous instructional materials that were put to good use in many District buildings. Though this equipment is used, but in good condition, continued acceptance of these donations off-set the additional budget dollars the District would have to allocate to purchase similar items as new. We estimate the new purchase value for items as they are accepted and distributed throughout the District. Estimated values are calculated at 20% of the Districts average bid price for new items of similar specification. The total estimated value for donated surplus property for 2007-08 was approximately $5,740.00.

The Surplus Warehouse Coordinator incorporated the use of the SchoolDude.com work order system to track surplus items retrieval, delivery and donation requests. Since we are currently utilizing the work order system we have hard data with which to support the value of the surplus program and achieve the goal to increase viability and visibility of the surplus program. During 2007-08 260 work orders were assigned to and completed by the Surplus Warehouse Coordinator.

DISCUSSION ITEM 6.9

Purchasing Cost Savings Report 2007-08 Date: January 21, 2009 Submitted By: Ronald G. Cabrera, Ph.D, Superintendent of Schools Steve Towne, Business Services Consideration: Update the board of Purchasing Services Cost Savings for 2007-08.

The attached Cost Savings Report (Attachment A) is a summary of the competitive bid activity completed by the Purchasing staff during fiscal year 2007-08. The spreadsheet details purchases of $6,378,074 reflecting total cost savings of $676,034. This is an 11% savings rate over all purchases. The Cost Savings Rationale (Attachment B) explains the processes used to complete the report. Purchasing is a component of the Materials & Procurement Department, which also includes the district copy center, central mailroom, warehousing and distribution of surplus property, delivery services and white fleet vehicle maintenance. Purchasing manages the agreement with Poudre School District for a shared expendable supplies warehouse. This arrangement is a vendor/customer relationship to address many of our expendable supply needs without a direct responsibility for warehouse labor and overhead costs. Total FTE in the department is 8.5, including a temporary buyer position to support the 2005 bond projects. Purchasing reviews and processes all district purchase orders. For fiscal year 2007-08, 4,838 purchase orders were processed. 960 less orders were processed, reflecting a 16.5% decrease from the 5,798 purchase orders processed the previous year. The summary below reflects historical cost savings data, PO and budget history from our annual reports:

Fiscal Yr. 01-02 02-03 03-04 04-05 05-06 06-07 07-08 # PO’s Processed

7,461 6,545 6,907 6,530 6,084 5,798 4,838

PO Value (Millions)

$4.39 $3.05 $2.72 $2.90 $4.64 $15.9 $6.37

Cost Saving Generated

$692,624 $394,114 $480,214 $361,109 $493,900 $939,415 $676,034

Savings Rate Overall

16% 13% 18% 12% 11% 6% 11%

Total Dept FTE 9 7.5 7.5 7.5 7.5 8.5 8.5 Total Dept Budget

$309,904 $295,080 $305,817 $319,146 $325,494 $368,971 $394,599

Net Savings to District

$382,720 $99,034 $174,397 $41,963 $168,406 $570,444 $281,435

The notable fluctuation in purchase orders processed can be contributed to the significant increase in spend of $358,991 or 26% by district-wide procurement card users over last year. M&P shares administration of the p-card program with Business Services. Materials & Procurement provides district staff training on p-card use procedures. The p-card program began as a pilot in 2001 with 14 card holders. The program has expanded to 183 district-wide staff including the purchasing buyers, assistant buyer and administrative assistant, using the p-card to purchase supplies and materials instead of generating small dollar or blanket orders.

Fiscal Yr. 01-02 02-03 03-04 04-05 05-06 06-07 07-08 # P-Card Users

58 88 120 122 122 139 183

Purchasing Staff Purchases

$114,226 $100,704 $52,471 $59,981 $83,075 $118,162

$189,503

Purchasing Staff Purchases District-wide Total Purchases

$466,854 $653,371 $773,110

$831,622 $891,211 $1,009,831 $1,368,822

The Materials & Procurement Services total cost (regular & temporary salary, benefits and department budget) to the district for the fiscal year 2007-08 was $394,599. The net savings to the district by providing Purchasing Services were $281,435. The bottom line is that Purchasing continues to generate significant savings and is a value-added service that pays. Cost Savings of Graphics & Publishing Services – The District’s Central Copy Center has been part of Materials and Procurement Services department since 2000. The copy center operates as an internal service fund, self-supporting function. The general fund had historically subsidized the operating budget allocated to the District Copy Center. Color printing capability was added to the Copy Center services in July 2002 with equipment features upgraded in 2008. The copy center is able to provide color copies at a reasonable rate of .35 per page, which is less than half the cost of any local provider. Approximately 6% of the copy jobs sent to the copy center request full-color printing. The Copy Center is now operating without any general fund budget for supplies, materials or equipment maintenance and acquisition. Per copy pricing of .025 remained unchanged until this year where a minor increase to .030 was made to adjust for increased paper costs. The total billed revenue and operating expenses for the in-house Copy Center for each fiscal year are reflected as follows: Fiscal Yr. 01-02 02-03 03-04 04-05 05-06 06-07 07-08 Total Billed Revenue

$117,675 $110,852 $105,203 $89,226 $93,743 $98,783 $86,898

Printing Jobs Requested

948 796 677 808 851 711 977

Total Equipment Costs

$40,260 $45,296

$66,648

$64,649 $68,049 $63,229 $63,288

Net Value to the District

$77,415 $65,556 $65,556 $25,577 $25,694 $35,554 $23,610

The District Copy Center is a full-service copy center providing graphics and publishing services, color printing, desktop publishing and design assistance, binding and collating, NCR forms, and laminating using equipment that incorporates the latest in copying technology. Customers outside the district including Loveland Swim Club, Loveland Public Library, and Meals on Wheels regularly request services of the copy center, some with color printing, which are completed by the

publishing services technician. The Copy Center has completed work requests for many other organizations outside the district, including Adolphson & Peterson Construction, Colorado Music Association, Mariana Glen Homeowners Association, Loveland Fire Department, the Rocky Mountain Governmental Purchasing Association and local small businesses. The Copy Center functions as a one-person operation that continues to be self-supporting without budget impact to the district. District users and outside customers find the copy center provides them quality publishing services at very reasonable rates, where the staff strives for total customer satisfaction. Attachment B – Cost Savings Rationale The attached Cost Savings Report is a summary by category of a spreadsheet detailing every purchase order that Purchasing staff managed in fiscal year 2007-08. The spreadsheet, as well as purchase orders, bid documents and quote sheets are public record. The National Institute of Governmental Purchasing (NIGP) provides standardized guidelines for Cost Savings reports that the District follows. Capital Equipment & Expendable Supplies: The majority of equipment purchase cost savings are a result of formal bids and faxed quote solicitations obtained for equipment above $500 unit cost. Three telephone or written quotes are obtained for expendable supplies orders at a cumulative total above $1,500. Vendors from our approved bidder’s list are solicited for pricing and the vendor with the lowest cost to the District meeting specifications is awarded the contract. The cost savings on these transactions are computed as the difference between the high bid and the low bid. Formal Bids/Request for Proposals: The request for proposals and formal request for bid solicitations cost savings are computed differently. This category reports savings from formal bids and proposals or negotiated contract purchases. In these cases, the cost savings are reported as the difference between the average price of all the submitted proposals and the accepted proposal contract. Formal invitations to bid and requests for proposals completed during the 2007-08 fiscal year included an addition to Berthoud High School, sports track improvements at Turner Middle School and media center furnishings at Coyote Ridge Elementary School funded from the bond construction. Other formally bid projects funded through other sources included professional auditing services, irrigation system projects for Thompson Valley and Loveland High Schools, the modular classroom unit at Mary Blair Elementary and play field improvements at Centennial Elementary School. Term and Cooperative Contracts: Purchasing staff processed 4,838 purchase orders during the fiscal year. The vast majority of these purchase orders are not subject to bidding requirements and have no savings reported. In the capital equipment section of the report, 351 purchase orders are reported and only 196 purchase orders reflect cost savings. In the expendable supplies category of the report, 236 purchase orders are listed with savings reported on 122 purchase orders. Purchases made with procurement cards, under educational pricing contracts, state bids and cooperative purchasing agreements are reported as no cost savings when these agreements can be accessed without purchasing staff’s direct involvement. These purchases are reported without cost savings so our savings report is not inflated and truly represents only savings generated through the efforts of the purchasing staff. The report does not reflect formal term-contract services completed by the purchasing staff during fiscal year 2007-08. Term-contract services include agreements with ranked standing order contractors providing construction services in the areas of asphalt replacement and repair,

concrete, plumbing, electrical, fencing materials and installation, fire suppression and extinguishers, custodial laundry, glass replacement and repair, paint supply products, and HVAC filters. The purpose of these contracts is for small remodel, construction and repair projects estimated to total under $50,000 each and in support of the district’s Project Proposal process. Cost savings are not reflected as the District’s objectives are to establish a list of pre-qualified contractors for small project construction services, thereby reducing costs of construction by eliminating a portion of bidding requirement for each project. Our success is reflected by establishing cooperative relationships with contractors that leads to reduced project cost and improving the flow of information between the contractor and the District. Several request for proposal (RFP) solicitations have been created and released where no cost savings can be measured. The value Purchasing brings is ensuring the integrity of the process that all interested suppliers are treated fairly and encouraged to compete. RFP solicitations were generated to select a data cabling and voice & video service provider, salary compensation study, superintendent search, district-wide clock standard, library collection for the opening or Coyote Ridge, asbestos & mold abatement, video surveillance and security equipment, physician services and community news publishing services. Purchasing staff facilitated the process to select qualified contractors in support of the 2005 bond projects. We established a continuing pre-qualification program to form collaboration with Architectural Design Teams and General Contractors. Shared goals include improving quality, reducing costs and shortening delivery times for the design and construction of district-wide bond projects. We continue to analyze the labor and operating costs of the entire Materials & Procurement operation to ensure we are, at a minimum, a cost-effective use of district resources. At the request of the Board, the department released a customer satisfaction survey in 2008 that provided valuable feedback. Some highlights and results comparisons are outlined below. Quality of Products: Rate the quality of goods and services procured for your department: 2008 2007 Very High Quality 10% 14% Good Quality 66.7% 66% Neutral 15.4% 17.2% Poor Quality 7.7% 0% Very Poor Quality 0% 3% Responsiveness: Rate our timely response to your request and needs: 2008 2007 Very Responsive 38.5% 34.5% Responsive 51.3% 41.4% Neutral 5.1% 6.9% Occasionally Responsive 5.1% 13.8% Not At All Responsive 0% 3.4% Overall Satisfaction: Rate your overall satisfaction with the quality of our service 2008 2007 Extremely Satisfied 38.5% 20.7% Satisfied 46.2% 51.7% Neutral 5.1% 13.8% Dissatisfied 7.7% 10.3% Extremely Dissatisfied 2.6% 3.4%

Describe a project in the last year which the Purchasing function was instrumental to meet your goal/mission: Purchasing microscopes for science classes. Purchase of used vending machines and a commercial microwave for the first floor break area.

Mandy Z. assisted with this project. She did all the research and then contacted me with options. It all worked out great. She saved me a lot of time.

Acquiring complete furnishings for a new addition to our school. Mary Jablonski, Kim Meyers, Cindy Pagel and Traci Burtnett were instrumental in the success of all of those purchases. They, and probably the rest of the department, did an excellent job!

We implemented a new "Special Interest Group" activity for our students and it required the purchasing of materials to start it up. Everything went smoothly with purchasing.

EVERY REQUEST WE HAVE GIVEN THEM HAS BEEN HANDLED QUICKLY AND EFFICIENTLY.

Ordered uniforms for sports Kim is Jonny-on-the-spot responsive and we better have our act together because she will

complete paperwork so fast we have little time to change our minds. :) purchasing materials for a crisis training RFP process for new software purchase Most of my intereaction is for information, questions, etc., and working with mailroom and

they are always helpful. I am new to the district and had to get a whole new office set up. I recieved the items needed

fairly quickly and had most everything by the 2nd week. We ordered all our new curriculum for language arts and were very pleased with the whole

process. Signage for the administrative building. Kim was excellent with her follow up and her

communications. I asked for her help and basically let go of the project. The best piece of new information you learned about Purchasing this past year: That the malfunctioning tables we were given for our computer lab will be replaced. Raising the p-card limits Use of P-Card It is all new to me since I have only been with the school district for over a year. Very nice people That the online auctions are successful and efficient for the district.

Attachment A Materials and Procurement Cost Savings ReportJuly 2007 - June 2008

CAPITAL EQUIPMENT: High Bid Actual Non-Bond Bond TotalCategory Amount P.O. Value Savings Savings Savings

Appliances 5,630.70$ 3,665.00$ 1,965.70$ -$ 1,965.70$ Athletics/Activities 101,693.75$ 84,110.96$ 10,366.85$ 7,215.94$ 17,582.79$ Audio Visual 61,515.29$ 55,405.97$ 5,821.89$ 287.43$ 6,109.32$ Classroom Furnishings 142,890.54$ 124,036.85$ 18,204.94$ 648.75$ 18,853.69$ Custodial 50,000.00$ 30,117.20$ -$ 19,882.80$ 19,882.80$ Facilities 154,842.87$ 139,061.20$ 11,651.78$ 4,129.86$ 15,781.64$ Instructional 24,582.66$ 21,335.41$ 3,247.25$ -$ 3,247.25$ Musical Instruments 4,882.80$ 3,177.80$ 1,705.00$ -$ 1,705.00$ Nutrition Services Equip 51,187.85$ 38,967.22$ 12,220.63$ -$ 12,220.63$ Office Furnishings 15,337.44$ 11,554.85$ 3,782.59$ -$ 3,782.59$ Security Systems 29,713.50$ 21,033.72$ 8,679.78$ -$ 8,679.78$ Software 34,340.00$ 25,871.50$ 8,679.78$ -$ 8,468.50$ Technology Equipment 651,894.93$ 561,363.61$ 86,433.00$ 4,098.32$ 90,531.32$ Vehicles 156,689.00$ 135,000.00$ 21,689.00$ -$ 21,689.00$ TOTAL: 1,485,201.33$ 1,254,701.29$ 194,448.19$ 36,263.10$ 230,500.01$

EXPENDABLE SUPPLIES: High Bid Actual Non-Bond Bond TotalCategory Amount P.O. Value Savings Savings Savings

Athletics/Activities 42,860.54$ 40,130.37$ 2,730.17$ -$ 2,730.17$ Instructional Materials 138,782.46$ 133,464.13$ 5,318.33$ -$ 5,318.33$ Custodial 2,880.00$ 1,665.00$ 1,215.00$ -$ 1,215.00$ Facilities 40,280.49$ 33,928.87$ 6,351.62$ -$ 6,351.62$ Classroom Supplies 26,869.96$ 25,895.82$ 974.14$ -$ 974.14$ Technology 87,408.16$ 85,023.73$ 2,384.43$ -$ 2,384.43$ Toner 9,584.37$ 8,448.49$ 1,135.88$ -$ 1,135.88$ TOTAL: 348,665.98$ 328,556.41$ 20,109.57$ -$ 20,109.57$

FORMAL BIDS/REQUEST FOR PROPOSALS:Average Bid Actual Non-Bond Bond Total

Amount P.O. Value Savings Savings SavingsAthletic Field - TMS 1,596,338.00$ 1,471,642.00$ -$ 124,696.00$ 124,696.00$ Classroom Addn-BHS 3,149,300.00$ 2,932,000.00$ -$ 217,300.00$ 217,300.00$ Media Ctr -Coyote Ridge 45,350.00$ 37,383.00$ -$ 7,967.00$ 7,967.00$ Irrigation Sys - TV/LHS 68,022.50$ 51,835.45$ 16,187.05$ -$ 16,187.05$ Modular - MB Elem 119,997.40$ 113,555.00$ 6,442.40$ -$ 6,442.40$ Prof Auditing Svcs 40,537.00$ 27,000.00$ 13,537.00$ -$ 13,537.00$ Play Field - Centennial 123,611.50$ 89,870.00$ 33,741.50$ -$ 33,741.50$ TOTAL: 5,143,156.40$ 4,723,285.45$ 69,907.95$ 349,963.00$ 419,870.95$

TEXTBOOKS-INSTRUCTIONAL KITS: NegotiatedBudgeted Actual Price TotalAmount P.O.Value Savings Savings

TOTAL: 76,873.06$ 71,530.99$ 5,342.07$ 5,342.07$

Total Purchasing Savings:General Fund 289,807.78$ Bond Fund 386,226.10$ Total Savings 676,033.88$ 11% Savings realized over total PO valueM&P Total Cost (394,599.00)$ Total Net Savings 281,434.88$ Total PO Value 6,378,074.14$

DISCUSSION ITEM 6.10

Administration Building Roof Replacement – Project Update Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph.D, Superintendent of Schools Terry Schueler, Assistant Superintendent Steve Towne, Business Services Consideration: No further action required by the board.

The purpose of this report is to update the board of the competitive bid results from the Invitation to Bid solicitation to select a contractor to provide labor, equipment and materials to complete the partial replacement and repairs to the roof at the District Administration Building. The bid package was released and distributed to prospective contractors on December 1, 2008. Eleven roofing contractors attended a mandatory site walk through at 9:00 a.m. on Thursday, December 11, 2008. Sealed bid proposals were accepted until 10:00 a.m. on Tuesday, January 6, 2009. The district received seven bids. Bid tabulation results are as follows: Arapahoe Roofing $48,343.00 B&M Roofing $55,982.00 D&D Roofing $46,883.00 Front Range Roofing $43,300.00 Roof Check $56,921.00 Superior Roofing $44,420.00 WeatherSure Systems $44,200.00 The dollar amount of the contract award to Front Range Roofing is below $50,000 and does not require approval by the board. Funding for this project is committed from the capital reserve budget. Completion of the project is anticipated by February 27, 2009.

DISCUSSION ITEM 6.11 Financial Report for November 2008 Date: January 21, 2009 Submitted by: Ronald G. Cabrera, Ph. D., Superintendent of Schools Steve Towne, Business Services Consideration: Does the board have any questions or need additional information

on the enclosed financial report?

Pertinent Information: The January 2009 financial report is enclosed for your review. Revenues Overall, revenues for 0809 appear to be tracking as expected in comparison to prior year data and budget except for the item listed below. A Year-to-date 2009 interest earnings include a write-down of $280,000 due to Lehman Brothers bankruptcy filing and subsequent purchase of Colorado Diversified Trust by ColoTrust. It is expected that interest earnings will fall short of budget by this amount at year-end. Expenditures Expenditures for 0809, after certain detail reviews explained more fully below, appear to be tracking as expected in comparison to prior year data and budget. B – Prior year included purchase of Infinite Campus student data software system ($750k). C – Expenditures growth, this year versus last, are explained by deviations in transportation costs timing (445k), IFAS implementation costs (96k) and planned growth in Salaries/Benefits (125k). D – Growth over prior year is explained by planned MLO programs launched as scheduled during 2009 the most significant being the opening of Coyote Ridge. Additionally, 2008 was a startup year for many licensed positions and therefore at a slower pace than those same positions in 2009. Cash Balances Since both 2008 & 2009 YTD presentations now include most transfers between funds (see prior month explanations) cash comparisons are made more easily. 2009 cash balances appear as expected in comparison to prior year balances.

FY 2008 FY 2009Revenues - by source Annual Budget YTD Results Annual Budget YTD Results % vs Budget % vs Budget Comments

Property Tax - School Finance Act 28,116,646$ 1,129,886$ 28,467,790$ 1,282,533$ 4.02% 4.51%S/O Tax - SFA, Bond Redemption & Both MLO 4,296,159$ 2,035,410$ 4,177,800$ 1,963,574$ 47.38% 47.00%Equalization 60,370,096$ 25,154,207$ 64,676,042$ 27,534,555$ 41.67% 42.57%Categorical Reimbursements 3,419,507$ 3,104,192$ 3,424,806$ 3,082,578$ 90.78% 90.01%Interest 428,875$ 517,397$ 548,466$ 21,960$ 120.64% 4.00% AOther 655,767$ 303,622$ 665,037$ 368,906$ 46.30% 55.47% Total Revenue - General Fund (10) 97,287,050$ 32,244,714$ 101,959,941$ 34,254,106$ 33.14% 33.60%

Property Tax - 1999 Mill Levy Override 7,500,000$ 310,492$ 7,500,000$ 337,037$ 4.14% 4.49%S/O Tax - 1999 Mill Levy Override -$ -$ -$ -$ 0.00% 0.00%Interest -$ -$ -$ -$ 0.00% 0.00% Total Revenue - 1999 MLO (12) 7,500,000$ 310,492$ 7,500,000$ 337,037$ 4.14% 4.49%

Property Tax - 2006 Mill Levy Override 5,114,481$ 198,665$ 5,293,488$ 235,949$ 3.88% 4.46%Interest -$ -$ -$ -$ 0.00% 0.00% Total Revenue - 2006 MLO (13) 5,114,481$ 198,665$ 5,293,488$ 235,949$ 3.88% 4.46%

Total General Fund Revenues Before Carryover 109,901,531$ 32,753,871$ 114,753,429$ 34,827,092$ 29.80% 30.35%

Prior Year Carryover Available 2,450,000$ 2,500,000$ Total Revenues Available for Use (Funds 10, 12, & 13) 112,351,531$ 32,753,871$ 117,253,429$ 34,827,092$

FY 2008 FY 2009Expenditures - by function Annual Budget YTD Results Annual Budget YTD Results % vs Budget % vs Budget

School Expenditures 68,668,739$ 26,478,659$ 71,596,565$ 27,872,050$ 38.56% 38.93%Board/Superintendent 583,063$ 258,614$ 632,210$ 295,031$ 44.35% 46.67%Student Achievement Services 4,542,292$ 2,584,738$ 5,607,108$ 2,109,472$ 56.90% 37.62% BSupport Services 11,077,194$ 4,076,947$ 11,599,998$ 4,823,573$ 36.80% 41.58% C Total Expenditures Before Transfers - General Fund (10) 84,871,288$ 33,398,958$ 89,435,881$ 35,100,126$ 39.35% 39.25%

Transfers to Other Funds 13,915,762$ 9,616,040$ 15,005,490$ 9,972,255$ 69.10% 66.46%CDE Audit -$ -$ -$ -$ 0.00% 0.00%Contingency -$ -$ -$ -$ 0.00% 0.00% Total Expenditures Including Transfers - General Fund (10) 98,787,050$ 43,014,998$ 104,441,371$ 45,072,381$ 43.54% 43.16%

1999 Mill Levy Override Expenditures 9,034,440$ 2,928,370$ 9,285,854$ 3,111,710$ 32.41% 33.51%1999 Mill Levy Transfers (1,034,440)$ 1,859,172$ (1,285,854)$ 790,500$ -179.73% -61.48% Total 1999 Mill Levy Expenditures and Transfers (12) 8,000,000$ 4,787,542$ 8,000,000$ 3,902,210$ 59.84% 48.78%

2006 Mill Levy Override Expenditures 6,439,584$ 1,282,108$ 7,454,423$ 2,196,235$ 19.91% 29.46% D2006 Mill Levy Transfers (1,132,034)$ 172,620$ (1,235,616)$ -$ -15.25% 0.00% Total 2006 Mill Levy Expenditures and Transfers (13) 5,307,550$ 1,454,728$ 6,218,807$ 2,196,235$ 27.41% 35.32%

Total General Fund Expenditures & Transfers (Funds 10, 12 & 13) 112,094,600$ 49,257,268$ 118,660,178$ 51,170,825$ 43.94% 43.12%

Cash & Equivalent Balances - by InstitutionFunds held by the district in trust are not included in figures presented below (New Vision Charter School, Memorial, Athletics/Activities, Thompson Education Foundation)

Building Fund (41) Land Trust (27) Total CashInstitution FY 2007 FY 2008 FY 2007 FY 2008 FY 2007 FY 2008 FY 2008 FY 2008 FY 2007 FY 2008 FY 2008First National Bank (9,251,510)$ 3,232,710$ 2,868,583$ 2,842,418$ (127,790)$ (387,790)$ 23,561$ 267,782$ 6,995,584$ (3,423,581)$ 2,555,100$ Colotrust 9,704,047$ 6,026,760$ 13,592,617$ 13,525,204$ 508,103$ 20,060,067$ American National Bank -$ -$ 17,012$ 8,649$ 8,649$ Bank of New York 30,112,050$ 30,112,050$ CDT/ColoTrust 9,346,825$ 15,274,933$ 122,354$ 25,850$ 855,396$ 875,621$ 16,298,758$ Cert. Of Deposit -$ -$ -$ Interfund AR 635,710$ (9,354,137)$ (39,648)$ (29,217)$ -$ -$ (21,159)$ -$ (147,404)$ 9,574,461$ 169,948$ Total Cash & Equivalents 10,435,072$ 15,180,266$ 2,828,935$ 2,813,201$ 13,464,827$ 13,137,414$ 30,236,806$ 801,735$ 7,720,587$ 7,035,149$ 69,204,571$

Cash Totals: Common Funds 34,449,422$ 38,166,030$

Thompson School District R2-JFinancial Report of the General Fund

Period Ending November 30, 2008

FY 2008 FY 2009

General Fund (10 & 12) Other Funds2006 Mill Levy Fund (13) Bond Fund (31)

FY 2008 FY 2009

thompson school district r2-j€¦ · [email protected] . director district e . 970-667-7625 ....

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