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Tech in Action Ch04 NotesTRANSCRIPT
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Technology in Action
Alan Evans • Kendall Martin
Mary Anne Poatsy
Ninth Edition
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Technology in Action
Chapter 4 Application Software:
Programs That Let You Work and Play
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Chapter Topics • Nuts and bolts of software • Web-based applications • Productivity software for home and office • Business software for home and office • Media software for home • Software for home • Buying software • Installing, uninstalling, and starting software • Getting help with software
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Which type of software is used to complete tasks at home, work, or
school?
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1. Educational Software
2. Utility Software 3. System Software 4. Application
Software
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Applications hosted online by a vendor and made available to users over the
internet are known as:
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1. System Software 2. Web-Based
Applications 3. Internet
Applications 4. Online Resources
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Software programs that are bundled together as a package are
known as a:
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1. Software Package 2. Software Suite 3. Technology
Bundle 4. Application Bundle
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Which term refers to software that can recognize and open files created with older versions of the same program?
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1. Memory Applications
2. Compatibility Software
3. Backward Compatible
4. Reminiscent Software
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The Nuts and Bolts of Software • Software refers to a set of instructions that
tells the computer what to do • Provides a means for us to interact with
and use the computer • Two basic types of software:
– System software – Application software
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System Software
• Helps run the computer • Coordinates instructions between
application software and hardware • System software includes:
– Operating system – Utility programs
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Application Software
• Programs used to do tasks – Writing letters – Sending e-mail – Paying taxes – Creating presentations – Editing photos – Taking an online course
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Web Based Applications
• Software as a Service (SaaS)
• Application is hosted online
• Made available over the Internet
• Microsoft Office Web Apps have fewer tabs than installed version
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Microsoft Web Apps have fewer options
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I know the difference between Word Processing, Spreadsheet,
Presentation, and Database software.
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1. Yes 2. No
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Productivity Software for Home and Office
Programs that enable you to perform tasks required at home, school, and business • Word processing • Spreadsheet • Presentation • Database • Personal information manager
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Word Processing Software
• Most widely used application • Used to create and edit documents
– Research papers – Letters – Résumés
• Extensive formatting options are available – Change fonts, font styles, and sizes – Adjust margins, add borders and more
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Word Processing Software (cont.)
• Microsoft Word is most popular • Free options:
– OpenOffice Writer – AbiWord – Include many
of the same features as Word
– Offer little support
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Formatted document
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Which type of software enables you to easily do calculations and numerical
analysis?
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1. Spreadsheet 2. Word Processing 3. Database 4. System
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Spreadsheet Software • Performs calculations and numerical analyses • Features include:
– Worksheets, columns, rows, cells
– Text, values, formulas, and functions
– Automatic recalculation – Variety of charts
• Examples – Microsoft Excel – OpenOffice Calc
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Equations that you build yourself in spreadsheet software are known
as:
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1. Functions 2. Numerical Values 3. Formulas 4. Calculations
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Presentation Software • Used to create dynamic slide
shows • Features include:
– Slide layouts – Design templates – Animation effects – Transitions
• Examples – Microsoft PowerPoint – OpenOffice Impress – Zoho Show
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(a) Microsoft Office PowerPoint 2010 (b) OpenOffice.org Impress (c) Zoho Show.
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Database Software • Used to store and organize data • Features include:
– Fields, records, and tables – Ability to group, sort, and filter data – Generate reports
• Examples – Microsoft
Access – Oracle – MySQL
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Note Taking Software
• Microsoft OneNote – Organize and maintain lecture notes – Write directly on tablet – Convert handwritten notes to digital text – Integrated Web links – Audio or video can be added
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Microsoft Outlook or Lotus Organizer are examples of:
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1. Personal Information Mangers
2. Application Suites 3. Utility Programs 4. Financial Planning
Software
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Personal Information Manager Software
• Used to replace the management tools found on a traditional desk
• Features include: Calendar, address book, notepad, to-do list, e-mail
• Examples – Microsoft Outlook – Lotus Organizer
• Web-based PIMs
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Productivity Software Features
• Tools to increase efficiency: – Wizards
• Step-by-step guides to complete a task – Templates
• Predesigned forms included with software – Macros
• Small programs that group a series of commands to run as a single command
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I know how to access the help feature in Microsoft Office products.
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1. Yes 2. No
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Software Suites
• Group of software programs bundled as a package
• Cheaper than buying individual programs • Compatibility between programs • Share common features, toolbars, menus • Microsoft Office is standard for proprietary
software suites
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Personal Financial Software
• Tax preparation • Intuit TurboTax • H&R Block At Home
• Financial planning • Intuit Quicken • Microsoft Money
• Web-based programs • Mint.com • Yodlee MoneyCenter.com
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Home Business Software
• Programs helpful for a home business – Accounting software – Desktop publishing software – Web page creation tools
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Accounting Software
• Helps small-business owners manage their finances – Tracking accounts receivable and payable – Inventory management, payroll, billing tools – Templates for invoices, statements, and
financial reports • Examples
– Intuit QuickBooks – Peachtree by Sage
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Desktop Publishing Software • Create newsletters and other publications with
complex layouts – Incorporate and arrange graphics and text – Change font, size, and style of text – Format text in columns, shapes, and patterns – Import files from other sources – Manipulate graphics: crop, flip, and rotate images
• Examples – Microsoft Publisher – QuarkXPress – Adobe InDesign
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Web Page Authoring Software
• Design interesting, interactive Web pages – Wizards and templates – Reference materials
• Examples – Microsoft Expression Web – Adobe Dreamweaver
• Some Office applications will convert a file to Web-compatible format
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Large Business Software
– Marketing and sales – Finance – Point of Sale – General productivity – Project management
– Security – Networking – Data management – E-commerce – Human Resources
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• Specialized programs exist for almost every aspect of business
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Other Business Programs
• Planning and management – Project management – Customer relationship Management (CRM) – Enterprise resource planning (ERP) system – Mapping programs – E-commerce software
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Computer-Aided Design Software
• CAD programs create automated designs, technical drawings, and 3D models
• Build virtual models before construction • Used in:
– Architecture – Automotive industry – Aerospace – Medical engineering
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Specialized Business Software • Vertical market software is tailored to the
needs of a particular company or industry – Estimating tools for bids on construction jobs – Property management for real estate – Scheduling and dispatching software – Library automation software
• Other programs can be custom developed to address company’s specific needs
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Media Software for Home
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Digital Image Editing Software • Used to edit photographs and other images
– Remove red-eye – Modify contrast – Sharpness – Fix scratches
• Examples – Adobe Photoshop
Elements – Roxio PhotoSuite – Microsoft Photo Story – Google Picasa
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Create collages of your favorite images using Google’s Picasa.
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How Cloud Computing Works
• There are two sides to cloud computing: ⁻ Side we see as users ⁻ Various computers
and servers that house the files and programs you access
⁻ Central server monitors demands on systems
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Digital Audio Software • Audio files include novels, newspapers,
radio shows, and podcasts • MP3 is a type of audio compression format • Hundreds of applications allow you to
copy, play, and organize MP3s • Features include recording, ripping,
burning, encoding and decoding, and format conversion
• Audio editing software perform basic tasks
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Digital Video Editing Software • Used to create and edit digital videos • Intuitive drag-and drop features
– Windows Live Movie Maker – Apple iMovie
• Wide range of special effects and tools – Adobe Premiere Pro – Apple’s Final Cut Pro
• MP4 format files can be watched on portable media players
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Media Management Software
• Organize audio and video files – Sort, filter, search by artist, album, category – Manage tracks and generate playlists – Burn songs to CDs and print liner notes
• Examples – Windows Media Player – Winamp – Apple iTunes
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Software for Home
– Action – Driving – Puzzles – Role-playing
– Card-playing – Sports – Strategy – Simulations
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• Computer games make up majority of entertainment software in many categories
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Gaming Software • Computer games require appropriate:
– Processing power – Memory (RAM) – Hard disk capacity – Sound and
video cards – Speakers – Monitor – DVD drive – Specialized controllers
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Educational Software
• Types include: – K–12 education – Teaching new skills – Test preparation – Brain training – Tutorials – Simulations – Online courses
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Drawing Software
• Used to create and edit – Two-dimensional, line-based drawings – Technical diagrams – Animations
• Creative drawings – Adobe Illustrator
• Technical drawings – Microsoft Visio
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Visio
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Buying Software
• Software can be purchased – From retail stores – Online
• Request CD or DVD, if available • Create backup
– Through catalogs – At auction – Custom-developed software
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A ____ is an agreement between the user and the software company
outlining the acceptable usage of the program.
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1. Title 2. Permit 3. Handshake 4. License
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• Agreement between user and company • You buy a license, not the software itself
– Ultimate owner of software – If copies can be made – Number of installations allowed – Warranties
• Multiuser licenses might be available – Use on more than one computer in household – Businesses and educational institutions
Software Licenses
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Pre-Installed Software
• New computers come with an operating system and some application software – Some sort of productivity software – Multimedia computers may offer graphics
software – Some manufacturers include applications they
hope you will try – Trial versions expire after short-term and must
then be purchased for continued use
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Discounted Software
• Students and educators – Campus and college bookstores – Online software suppliers
• Used software – Online auction sites such as eBay
• Computer shows • Assure you purchase licensed programs
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Freeware and Shareware
• Freeware: Copyrighted software you can use for free
• Beta versions: Programs still under development
• Shareware: Software that allows users to run it for a limited time for free
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Software Versions
• Numbers indicate major and minor upgrades – Major upgrade: Version 2.0 – Minor upgrade: Version 2.1
• Years (Microsoft Office 2010) and letters (WordPerfect Office X5) are also used
• Consider if upgrade adds important features before purchasing
• New versions are backward compatible
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System Requirements
• Every program has a set of system requirements of minimum standards – Operating system – Primary memory (RAM) – Hard drive capacity
• Sometimes there are specifications for video card, monitor, CD drive and peripherals
• Ensure that your system setup meets minimum requirements
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Installing, Uninstalling and Starting Software
• Most software must be permanently installed on your system – Installing from CD or DVD – Downloading from the Internet
• Uninstalling software – Use uninstall utility
• Starting software – Click icon in All Programs list – Use shortcuts
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Start menu
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Getting Help with Software
• Frequently asked questions (FAQS)
• Online help & support • Screen tips • Integrated help • Help menu on File tab
of most Microsoft applications
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Microsoft Office gives you tips on tasks you’re working on.
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Software which coordinates instructions between application software and the
computer’s hardware is known as:
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1. Mediating Software
2. Source Software 3. System Software 4. User Interface
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Which type of software provides program code that is publically
available and has few restrictions?
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1. Application Software
2. Proprietary Software
3. Open Source Software
4. Web-Based Software
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_______ stores sales and client contact information in one central database.
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1. Enterprise Resource Planning System
2. Desktop Database 3. Word Processing
Software 4. Customer
Relationship Management Software
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Pre-installed software can be referred to as:
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1. Packageware 2. Selectware 3. Bloatware 4. Offerware
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Chapter 4 Summary Questions
1. What’s the difference between application software and system software?
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Chapter 4 Summary Questions
2. What are Web-based applications, and how do they differ from traditional modes of software distribution?
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Chapter 4 Summary Questions
3. What kinds of applications are included in productivity software?
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4. What kinds of software do small and large businesses use?
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5. What are the different types of media and entertainment software?
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6. What are the different types of drawing software?
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7. How can I purchase software or get it for free?
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8. How do I install, uninstall, and start software?
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9. Where can I go for help when I have a problem with my software?
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