Tiffany Matthews

188 Hawthorn Way Fort McMurray, AB T9K 0P2 (780)713-5679 tiffanyandevan@shaw.ca

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Profile

Competent reliable and committed individual with a proven record of success in assuming increasing

levels of responsibility. Strong interpersonal and communications skills, effective time-management and

organizational skills. Developed and maintained an excellent rapport with all employees’ levels.

Demonstrate high degree of professionalism, discretion, confidentiality and independence. Strong

leadership skills and safety conscious work ethics. Very adaptable with proven ability to multi-task

organize workload, set priorities and work within tight deadlines. Ability to analyze info from various

sources to identify issues and problems. Always a dedicated team player with a reputation for strong

organizational skills. Always willing to take on additional tasks or small projects when needed for the

good of the company. Proven ability to take initiative without being prompted.

Skills Summary

Excellent organizational skills and

attention to detail.

Able to work independently or in a

team setting.

Multi-tasking abilities

Professional

Excellent decision making skills

Proficient in Microsoft

Office and Internet

Applications.

Excellent Interpersonal and

Communication skills.

ABSA Documentation

experience.

CSTS (Construction Safety Training

System Certification)

OSSA (Oil Sands Safety Association

Orientation Certification)

Hold a Class 5 Drivers License.

Professional Experience

LAIRD ELECTRIC

Project Controls Jan 2016 – Present Project Controls Analyst for multiple accounts at Suncor site. Utilizing SAP for both client and company jobs, work

orders, PO's and reporting. Duties include; Cost Reporting (using Business Objects/Crystal Reports, TAR Reports

and CATS DA Billing) for TRO Projects, OSG Projects, MSS Maintenance jobs, Extraction Projects, Turnaround

work and Various Sub Contractor Projects, Monthly KPI Reporting, SAP Reconciliation (Reports and action items

for rejected and pending charges), WO tracking, closing and submitting PCN/CCN's for additional funding, SAP

CATSDA LEM Creation for billing, Invoice Summaries and submission, SAP Job Uploads for all new work,

Monthly Accruals and estimated spend targets, Swipe Exemption Reporting.

CARBER TESTING

Contract Administrator Feb 2015 – December 2015 Contract Administrator for a 20 million dollar Welding and Hydro Testing project at CNRL Horizon. Manage the

day to day office admin staff, and assist with the daily reporting. Track, maintain and submit RFP’s for materials

and sub contracts. Submit proposals for additional work and funding for work outside of the contract scope, as well

as any RFI’s that would require additional work or rework to be done. Complete on site invoicing as per client

specific requirements. Identify and set up new vendors. Present Progress reporting to the client on a daily and

weekly basis. Complete expense reconciliation in Concur’s Expense system. Identify billable and non-billable

labor hours and materials. Maintain Doc Control RFI’s, QSR’s, Transmittals and logging.

Tiffany Matthews

188 Hawthorn Way Fort McMurray, AB T9K 0P2 (780)713-5679 tiffanyandevan@shaw.ca

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BROOKFIELD JOHNSON CONTROLS ALBERTA

Sourcing Manager April 2012 – Dec 2014 Sourcing Manager for a $30 million account leveraging savings across both the Village and Mine Operations while

developing Aboriginal Relations to meet internal and external minority spend targets.

Owning the P2P process along with supporting the off-site Finance team – strong purchasing and product

knowledge, receiving and invoice resolution

Monthly reporting on Cost Savings, Cost Savings projects, Aboriginal spend and Sub Contractor costs

Identify key Vendors and Sub Contractors for services and materials (use of Comply Works for vendor set up)

Vendor Management and Performance reporting

Negotiating Contracts (RFP/RFQ), managing sub contract services ensuring they meet the deliverables set in the

contract

Extensive use of spreadsheets

Ensure internal and external inquiries are appropriately handled, redirected or escalated.

Lead, mentor and coach staff on departmental and organizational processes.

Managed additional Out of Scope Projects, providing service to other departments of the Client above and beyond

current contract value

Compile, track and assemble info for budgets

Fleet Management

Provide support across all Shell Industrial accounts for BJCA

Developed and Implemented procedures for Purchasing, Planning and Call Centre SAP Z1 Notifications

PYRAMID CORPORATION – SHELL ALBIAN SANDS ENERGY

Senior Contract Administrator Sep 2009 – Apr 2012

Tracked, Approved and managed 44+ Project Agreements/Budgets Create CCR’s (Contract Change Requests),

Accept CCO’s (Contract Change Orders), & create Claims for Project Agreements Requiring changes made to

Budgets, Terms and Conditions as well as Start and End dates for all jobs

Uploading Labor, Materials, Expenses and Equipment as per Pyramid contract with Shell Albian Sands

Created Resources, Resource Requisitions, Assignment ID’s as well as Project Payment Requests

Trained in Apex Payroll/Invoicing system to eliminate use of “hard” Lem system

Created and tracked Lems, submitted for signature and approval for both labor and materials

Submitted Payroll for craft, as well as maintained any rate increases, corrections, as well as submitted and tracked

any “add ons” for payroll payout purposes.

Build and create upload templates and spreadsheets for SAP

Developed Cost Tracking Tracking Spreadsheets as well as Uploading Templates – extensive use of Microsoft Excel

spreadsheets on a daily basis.

Cost Tracking for Projects as well as Maintenance & Facilities Dept’s for Labor, Equipment and Materials

Track 3rd

Party Contractors Labor, Equipment & Materials for Projects as well as provide priced mark up copies and

back up for Approval.

Workflow Meetings – Be aware of all upcoming work/projects, verify Work Orders, Cost Codes as well as ensuring

Budgets submitted by client are equal to what was quoted.

On Boarding new employees as well as Camp Accommodations

Maintain work Schedule – Vacation Requests/Day off etc

Verify WO’s in JDE as well as IQN

Month End Accruals for Finance Dept

Assist in Invoicing with Head Office

Tiffany Matthews

188 Hawthorn Way Fort McMurray, AB T9K 0P2 (780)713-5679 tiffanyandevan@shaw.ca

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Verify Materials – Pricing and Material Requisitions

Maintain Year to Date Man Hours, Safety Stats & Performance Reports

Verify Monthly charge outs – Trucks, Phones, Shift Rotations as per contract with Client

Submit Daily Force Reports for all staff on site, as well as weekly Worforce Summary Reports to the client

DESIGN GROUP STAFFING - SYNCRUDE CANADA LTD.

Heavy Trades Outage Administrator May 2009-Sept 2009

Reviewed Outage Packages for Heavy Trades after Planners for any discrepancies or changes to be made to the

scope of work to be performed.

After Package Review prepare Work Order lists and Line Drawings for Heavy Trades to begin work on the Outage.

Reviewed LEM sheets from several Sub-Contractors and signed off on them for payment. Ensured all proper Work

Orders were being used and still open and available to charges.

Updated Heavy Trades Visibility Board Daily with Pareto graphs, Cumulative Hours and Delays, Tracking Barriers

and Performance as well as Manpower Reports for Sub-Contractors.

Attended Piping and Valve Outage Review meetings, as well as Schedule Update meetings and Weekly Safety

meetings.

Reviewed Completed System Outages to indicate what work had been done to each spool for Sub-Contractor to

create WHIMIS labels.

Reviewed Passover Reports daily from Heavy Trades to enter Web Log History into Web Maintenance System for

history of work and or and problems, delays or barriers during System Outage.

Took Syncrude Time Training to enter time for Admin coverage, as well entering VOICE

(Validate/Observe/Intervene/Command-Correct/Eliminate Incidents) Cards.

Took TAC Approval Training, to access ICMS Database for CWA numbers, as well as releasing charged time from

Sub-Contractors for payment.

COMMONWEALTH CONSTRUCTION

ISBL/OSBL Turnover Administrator March 2009-May 2009

Office Administrator, Travel Coordinator, Payroll Coordinator June 2008-Feb 2009

Worked directly with Commonwealth’s QA/QC Manager & QC Team to ensure completion of Turnover

documentation in a timely manner as mandated by the client.

Assembled and reviewed Turnover binders for release to client.

Data entry and maintenance of FWTL and NDE Report Summaries.

Office Administration general duties as well as:

Maintained and submitted Force Report on a Daily Basis to the client.

Camp requests, new hire activation/mobilizations.

Maintaining Staff Data Reports.

Created an MRR & OSD Log for QA/QC Dept; logging and filing all MRR reports since start of project, as well as

Data entry of MTR’s and Weld Logs.

Travel Coordinator:

Booked, changed, canceled flights for turnarounds as well as new hires.

Set up flight schedules for designated shift turnarounds.

Started Chartered flights with Suncor charter system and developed procedures to set in place for a Flight

Coordinator position.

Filled this position until a suitable candidate was hired, also trained the individual.

Payroll Coordinator:

Conducted daily payroll for all trades.

Tiffany Matthews

188 Hawthorn Way Fort McMurray, AB T9K 0P2 (780)713-5679 tiffanyandevan@shaw.ca

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Submitted and recorded LOA pay, Travel pay, Turnaround pay, as well as started Ratio pay as per PLA, Incidental

Travel pay as well as other miscellaneous travel pay and expenses. Maintained spreadsheets and submitted to Head

Office for payroll.

Manual and electronic file maintenance.

Weekly distribution of pay cheques.

Daily and Weekly balancing of payroll hours as well as time and code corrections, ensuring that all hours were

charged to the proper cost codes.

Well aware of PLA Agreement as well as Collective Trade Agreements for multiple trades to ensure all standards

were being met as well as all incentives being paid to those who qualify.

Additional Work Experience

Athletes World – Co Manager. Co-Managed main store in Dartmouth, recording sales, UPT’s and targets of

employees and those from the other stores. Maintained Book Keeping, Scheduling, Recruiting, Training, Payroll,

Accounting, Loss Prevention, Merchandising as well as changing location to recruit, hire and train all new staff

including Management. Approx. experience 1+ year.

Ardene Styles – Regional Sales Manager. Managed total of 7 stores across 2 provinces. Book Keeping,

Budgeting, Recruiting, Hiring, Training, Scheduling, Payroll, Merchandising, Renovating, Opening/Closing stores,

auditing all 7 stores. Approx. experience 6+ years.

Education

COBEQUID EDUACTIONAL CENTRE

High School Diploma

1996-1999

Received High School Diploma within minimum years required with above average grades.

Completed Data Processing, Keyboarding, CADD and Internet courses with high 90% grades.

References

Dan Beattie - Pyramid and Brookfield Johnson Controls (613) 246-0941

William Maynard – Brookfield Johnson Conrols (216) 645-6355

Rick Kuperis – Brookfield Johnson Controls (587) 646-4259