time cards & approval. timecard approval daily approval do not approval future dates review...
TRANSCRIPT
TIME CARDS& APPROVAL
Timecard Approval
• Daily approval• Do not approval future dates• Review leave balances & timecards
before approving• Review the timecard report daily• Designate a backup
Best Practices
AiM Shop Time Download Report• Access the report in AiM under
Quick Links• Log in
– Username: netid\yournetid– Enter your password
• Select the start and end date• Choose Shop 86• Choose your Crew• Click View Report• Export to Excel
AiM Shop Time Download Report Cont.
AiM Shop Time Download Report
• Black = Approved• Yellow = Not Approved• Red = Rejected
Supervisor Responsibility• Check for missing time cards• Check leave balances• Enter missing time cards• Edit incorrect time cards• Approve before payroll deadline
Common Errors
• Too many hours• Overdrawn leave balances
Entered R: 12 hoursShould be R: 8 hours & OT: 4 hours
Entered S: 8 hoursShould be S: 5 hours & L: 3 hours
Timecard Adjustment
• Include work order & phase
Overtime Eligiblity
SEIU
Full-TimeWork more than scheduled shift or
more than 40 hours in a week
Part-TimeWork more than 40 hours in a week
Overtime Eligiblity WFSE
Full-TimeWork more than 8 hours in a work day (or more than assigned work shift) or more than 40 hours in a week
Part-TimeWork more than 8 hours in a day or 40 hours in a week
Family Medical Leave Act (FMLA)• WFSE
1. Sick leave
2. Annual Leave (save up to 80 hours)
3. LWOP
• SEIU1. Sick and annual leave (save up to 80
hours)
2. LWOP
Recording FMLA Leave
Classified Staff• Timecard• FMLA Leave Form
Professional Staff• Pro Staff Leave Form
Pro Staff Leave Form• Submit by 10:00am on the 1st
• If leave without pay is used between 1st – 15th form must be submitted by the 16th
Pay Periods & Deadlines• Pay Periods
1st through 15th
16th through 30th/31st
• Deadlines are 1st & 16th at 11:00am