time management - pick n brew secretaries' day coffee talk
DESCRIPTION
*Why Manage Time? *Three Key points in Time Management *How to Maximize Time *Time Management for Work and Life balanceTRANSCRIPT
TIME MANAGEMENTEarn more. Beat Stress. Enjoy Life.
Kenny OngCNI Holdings Berhad
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About: CNI
1. 19 years old
2. Core Business: MLM
3. Others: Contract Manufacturing, Export/Trading, eCommerce
4. Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan
5. Staff force: ± 500
6. Distributors: 200,000
7. Products: Consumer Goods and Services
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Intro:
Congratulations.
You are going to die.
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Management Skills
7. Career
6. Attitude
5. Discipline
4. Relationship
3. Boss
2. Time
1. Job
What to Manage?
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Why manage Time?
1. Work
2. Stress
3. Career
4. Life
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Time to Know
1. Time is irreversible
2. Value = Time + Money
3. Love is spelt as T.I.M.E. to your loved ones
4. Interruptions will always happen
5. Time investments compound
6. “I don't have time” = lower priority
7. Time required for something expands according to expectations
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At the HEART…
Only three things really matter in Time Management:
1. Prioritize
2. To-do List
3. Maximize
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1. Prioritize
“Concentrate on results, not on being busy”
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1. Prioritize
Pareto Principle: 80/20 rule
Products 20 percent of the products bring in 80 percent of the profit
Reading 20 percent of the book contains 80 percent of the content
Donations 20 percent of the people will give 80 percent of the money
Leadership 20 percent of the people will make 80 percent of the decisions
Picnic 20 percent of the people will eat 80 percent of the food!
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1. Prioritize
Pareto Principle: 80/20 rule
Priorities Results
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1. Prioritize
Important
Urgent
L H
H
DO this.
Deadline. Markers.
Automate. Predict. Delegate.
Delay. Downtime. Don’t do.
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2. To-do List
“Trying to remember stuff is the major cause of stress.”
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2. To-do List
Task 1
Task 2
Task 3
!↓
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2. To-do List
1. Must do. If not, don’t continue
2. Prioritize
3. Update
4. Discipline. Morning/Evening.
5. Work/Life List
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3. Maximize
“It’s the little things that kill you”
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3. Maximize
1. Analyze the time wasters in your day.
2. Use the on/off button on your TV
3. Plan your day's activities each morning or every evening before bed.
4. Use meal times effectively and enjoyably
5. Use a to-do list/check off items when completed for a sense of accomplishment
6. Decide upon your goals and objectives and periodically update them
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3. Maximize
7. Set PRIORITIES
8. Control visitors
9. If you need to see someone, go to their office/room/house, you can always leave.
10.Keep a neat working area
11.Write notes on calendars
12.When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule.
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3. Maximize
13.Put undone work aside in an orderly fashion14.Take short breaks15. If you think you will have to wait-take work with
you: e.g. letters you need to write/office-work, etc.
16.Work hard/PLAY HARD17.Communicate openly, frankly and clearly and
tactfully. Don't beat around the bush.18.Make your deadlines known to others so they
will respect your schedule
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3. Maximize
19.Group common activities: it is easier than you think to do more than one thing at a time.
20.Don't complain
21.Don't whine
22.Break big tasks into little ones
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KL stress & time wasters
1. Parking
2. Traffic
3. Lines
What is Time’s worth to you?
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Personally speaking…
1. Small time segments
2. Do things at times that no one else is doing it:a. Traffic
b. Shopping
c. Holiday
d. ATM
3. Carry paper & pen (or PDA)
4. Pre-work
5. Internet (search, templates, tools)**
6. Forced Break Times
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Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff
1. Spybot – Search and Destroy
2. Lavasoft Ad-ware
3. Flashget
4. Save2PC
5. Windows Movie Maker
6. AoA Audio Extractor
7. PixResizer
8. Slideshare
9. PDF995
10.Google Calendar Sync
11.Google Desktop Search
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Break Time
Ease Stress:• time alone • reading• gym• friends• games• songs • movie• driving around
• shopping• mamak• good book• toilet • yoga• walking around• Staring at ceiling• (whatever eases you)
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Personally speaking…
7. Allocate extra time for all task planning (this includes traveling)
8. Judge and manage personalities
9. Control phone calls (call out, return call out)
10. In phone calls (or face-to-face) – serious first, social second
11.Learn to say ‘No’
12.Planned Annual Leave
13.Wednesday leave
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Personally speaking…
14.Plan for 6.30 exit
15.Automobile University
16.Fat = 50% (money) + 100% (time)
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Summary…
Only three things really matter in Time Management:
1. Prioritize
2. To-do List
3. Maximize
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Decide to decide
Decide on your Life priorities.
Remember who you are really working for.
Go home.
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Who are you really working for?
Why manage Time?
“What scares me more than death?
It is that I lived, and died, and I did not do anything significant with my life.”
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Time Management = Sacrifice
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Is it worth it?
Endnote
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Advertisement Time…
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Thank You.
soft copy of slides: www.totallyunrelatedrandomanddebatable.
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