TIME MANAGEMENT

Old Saying Time is MONEY

Modern Belief Time is RESOURCE

One thing you can’t recycle is wasted time

Generation of time management 1st generation--- Use of notes and

checklist- reactive 2nd generation---use of calendar and

planning books- looking ahead, planning and scheduling

3rd generation--- clarifying values,then goal setting prioritizing, weekly and daily projects and tasks

4th generation – not a matter of managing time, rather managing ourselves.You cannot kill time without

injuring eternity.

Qualities of poor time manager Inability to meet deadlines Losing sight of individual objectives and

priorities Making hasty decisions Inability to prioritize Inability to take decision

What may be done at any time will be done at no time

5 Important FAQs

What is the most valuable use of my time right now?

What am I ultimately trying to accomplish?

What am I giving up to do this? What are my three most important

projects or tasks today? Should I continue doing this?

Using Time Management to Increase Your Productivity

Set your priorities. Learn to prevent the crisis before it

occurs. Stop procrastinating Learn to say “NO” Define your KRA (Key result Area) Forecast for future

The key is in not spending time, but in investing it.

Create a Positive Work Environment Stop Day Dreaming! Be realistic Have a mentor

You’re writing the story of your life one moment at a time.

Benefits of TM

Improved productivity Better performance leads to increased

profitability Reduction of stress

Until we can manage time, we can manage nothing else

Focus on Time & Resources9

For effective management of time there needs to be a reasonable attempt made to look at the time and resources required to complete a task:

The quality of the outcome is directly influenced by the resources and time constraints involved

Quality

TimeResources

10

Time-Based Management

Fundamentals: Focus is on time and resources

Pre-analysis of performance

Analysis of goals and objectives

Systemization of processes

Time Matrix11

CrisesDeadlines

PreventionPlanningRecreation

InterruptionsSome MeetingsPopular Activities

Pleasant ActivitiesBusy WorkTime Wasters

Urgent Not Urgent

Important

NotImportant

Proactive v Reactive Work12

Proactive work - concentrates on making things happen

Developing plans and schedules

Focusing on key tasks

Achieving deadlines & targets

Managing projects

Time Robbers

Addiction to E-mails Your documents Your phone calls Interruptions Too Much Your workspace Miss appointments

Conclusion

The skills needed for time management

are planning, organization, self-control

and delegation

Bad time management= STRESS

Focus on over all development

Quiz: Good Time Management

Day Dreaming

Making Notes (Stick on)

Multi-tasking

Laziness

Casual attitude

Focus