timemanagemenet16 12-2009-100209134326-phpapp01

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Time Management Time Management ( Managing yourself to become a ( Managing yourself to become a leader leader ) ) Peter Drucker” Time is your Peter Drucker” Time is your scarcest resource and if you scarcest resource and if you cannot manage it nothing else can cannot manage it nothing else can be managed well” be managed well” Time passes in fixed rhythm and Time passes in fixed rhythm and it never stops it never stops 60 secs x 60 mins x 24 hrs x 365 60 secs x 60 mins x 24 hrs x 365 days per year days per year Mans most important task is to Mans most important task is to utilise this resource well. utilise this resource well. In fact you cannot manage time, In fact you cannot manage time, but you have to manage yourself but you have to manage yourself to get the maximum out of the to get the maximum out of the time available. time available. Time passes too fast/ too slow Time passes too fast/ too slow

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Page 1: Timemanagemenet16 12-2009-100209134326-phpapp01

Time ManagementTime Management

( Managing yourself to become a leader( Managing yourself to become a leader)) Peter Drucker” Time is your scarcest Peter Drucker” Time is your scarcest

resource and if you cannot manage it resource and if you cannot manage it nothing else can be managed well”nothing else can be managed well”

Time passes in fixed rhythm and it never Time passes in fixed rhythm and it never stopsstops

60 secs x 60 mins x 24 hrs x 365 days per 60 secs x 60 mins x 24 hrs x 365 days per yearyear

Mans most important task is to utilise this Mans most important task is to utilise this resource well.resource well.

In fact you cannot manage time, but you In fact you cannot manage time, but you have to manage yourself to get the have to manage yourself to get the maximum out of the time available.maximum out of the time available.

Time passes too fast/ too slowTime passes too fast/ too slow

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Common complaintCommon complaint

Do not have enough time and Do not have enough time and bogged down with work.bogged down with work.

Excuses made for not talking to Excuses made for not talking to friends, parents, being with friends, parents, being with family, exercising, taking up family, exercising, taking up exams, reading, social work is exams, reading, social work is no time.no time.

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Analyse Time SpentAnalyse Time Spent

Assume you live 36 years moreAssume you live 36 years more

Getting ready 1/24 x 36years = 1 1/2 yearsGetting ready 1/24 x 36years = 1 1/2 yearsTraveling 2/24 x 36 years = 3 yearsTraveling 2/24 x 36 years = 3 yearsWorking 7/24 x 36years = 10 1/2 yearsWorking 7/24 x 36years = 10 1/2 yearsSleeping 8/24 x 36 years = 12 yearsSleeping 8/24 x 36 years = 12 yearsTelevision 3/24 x 36 years = 4 1/2yearsTelevision 3/24 x 36 years = 4 1/2yearsGossiping 2/24 x 36 years = 3 yearsGossiping 2/24 x 36 years = 3 yearsDay dreaming 1/24 x 36 years = 1 ½ yearsDay dreaming 1/24 x 36 years = 1 ½ yearsTotal = 36 yearsTotal = 36 yearsWhat can you reduce and use it for better What can you reduce and use it for better

purpose ?purpose ?

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Analyse how you spent time Analyse how you spent time

write down the activities you did write down the activities you did yesterdayyesterday

And day before.And day before. Can you remember all the Can you remember all the

activities you did and how much activities you did and how much of time you used.of time you used.

If you can remember them and If you can remember them and do it within 10 minutes you are a do it within 10 minutes you are a good time manager.good time manager.

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Time WastersTime Wasters

MeetingsMeetings

Telephone CallsTelephone Calls

Poor Poor Communications Communications

Fantasizing and Fantasizing and day dreamingday dreaming

Inability to say NoInability to say No

Meetings for sake of having a meeting. No Meetings for sake of having a meeting. No agenda- no time to end- unwanted agenda- no time to end- unwanted discussions.discussions.

Long discussions- repeating the same thing- Long discussions- repeating the same thing- no specific message- talk again to verifyno specific message- talk again to verify

Yours or others message is vague or not Yours or others message is vague or not clear. You need to spend more time to clear. You need to spend more time to decipher what is in the message.decipher what is in the message.

You have no business or objective You You have no business or objective You cannot ever achieve or take part but keep cannot ever achieve or take part but keep fantasising and day dreamingfantasising and day dreaming

You have to listen to the whole story and You have to listen to the whole story and cannot say sorry I need to go or I need to do cannot say sorry I need to go or I need to do an urgent joban urgent job

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Time wastersTime wasters

Drop InsDrop Ins

Waiting for other Waiting for other team matesteam mates

Poor delegationPoor delegation

ProcrastinationProcrastination

Time wasting Time wasting hobbieshobbies

Too much Socializing Too much Socializing

Day dreaming Day dreaming

Good Old friends- Guys who Good Old friends- Guys who do not have work to do come do not have work to do come and indulge in your timeand indulge in your time

Irresponsible team mates do Irresponsible team mates do not keep time and targetsnot keep time and targets

Everyone comes to you for Everyone comes to you for even for trivial things that even for trivial things that could have done by a could have done by a subordinatesubordinate

Putting off task always to the Putting off task always to the end. Do not worry we can do end. Do not worry we can do it later syndromeit later syndrome

Internet, TV, Watching Internet, TV, Watching matches, politics, War and matches, politics, War and peacepeace

Too much of friends, Too much of friends, drinking, gossipingdrinking, gossiping

No plan, No objective No plan, No objective nothing to do.nothing to do.

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How well you manage time ?How well you manage time ?

1. 1. Do you make a list of things to do? ( Yes/No)Do you make a list of things to do? ( Yes/No)

2. Do you make a night audit of what you did?2. Do you make a night audit of what you did?

3. Do task often take longer than you 3. Do task often take longer than you anticipate?anticipate?

4. Can you usually estimate the time correctly 4. Can you usually estimate the time correctly without a wrist watch?without a wrist watch?

5. Do you have a fairly well set schedule for 5. Do you have a fairly well set schedule for rising, going to work, meals and going to rising, going to work, meals and going to bed?bed?

6. Are you punctual for work and 6. Are you punctual for work and appointments?appointments?

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7. Do you iron and prepare your cloths in 7. Do you iron and prepare your cloths in advance?advance?

8. You do not feel panic because you have 8. You do not feel panic because you have many things to do than time permits?many things to do than time permits?

9. You do not waste time in finding things like 9. You do not waste time in finding things like cell phone, keys, pens, books, files, notes cell phone, keys, pens, books, files, notes etc.?etc.?

10. You do not take long coffee or lunch breaks?10. You do not take long coffee or lunch breaks?11. You have analysed how much of time is 11. You have analysed how much of time is

used for regular activities such as getting used for regular activities such as getting ready?ready?

12. Do you read a book or listen to educational 12. Do you read a book or listen to educational stuff on travel?stuff on travel?

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13. Do you have diary or piece of 13. Do you have diary or piece of paper always with you to write down paper always with you to write down something?something?

14. Do you take a book to read when 14. Do you take a book to read when you go to see a specialist doctor?you go to see a specialist doctor?

15. Do you plan and jot down or 15. Do you plan and jot down or think and plan what to talk before think and plan what to talk before you take a call?you take a call?

16. You do not often use your cell 16. You do not often use your cell phone for more than 3 minutes on phone for more than 3 minutes on incoming or out going calls?incoming or out going calls?

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17. Are you are prompt in 17. Are you are prompt in correspondence?correspondence?

18. Do you get ready in advance with 18. Do you get ready in advance with relevant data and material when you go for relevant data and material when you go for a meeting by reading the agenda?a meeting by reading the agenda?

19. Do you write down everything that you 19. Do you write down everything that you undertook to do in a meeting?undertook to do in a meeting?

20. Do you prepare an agenda before a 20. Do you prepare an agenda before a meeting?meeting?

21. Do you read the agenda before the 21. Do you read the agenda before the meeting?meeting?

22. Do you get at least 30 minutes for 22. Do you get at least 30 minutes for general reading?general reading?

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23. Do you get at least 30 23. Do you get at least 30 minutes to talk with your family?minutes to talk with your family?

24. Do you get at least 20 24. Do you get at least 20 minutes for yourself to think/minutes for yourself to think/

25. Do you exercise at least for 25. Do you exercise at least for 30 minutes30 minutes

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Steven Coveys Time quadrantsSteven Coveys Time quadrants

Quadrant 1Quadrant 1 Important – UrgentImportant – Urgent

CrisisCrisis Pressing ProblemsPressing Problems Deadline driven Deadline driven

projects, meetings, projects, meetings, exams, exams, presentationspresentations

Quadrant 2Quadrant 2 Important- Not Important- Not

UrgentUrgent PreparationPreparation PreventionPrevention PlanningPlanning Relationship Relationship

buildingbuilding Finding new Finding new

opportunitiesopportunities Real recreationReal recreation

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Quadrant 3Quadrant 3 Not important Not important

but urgentbut urgent Interruptions, Interruptions,

phone calls, phone calls, SMS, mails etcSMS, mails etc

Pressing Pressing mattersmatters

Many popular Many popular activitiesactivities

Quadrant 4Quadrant 4 Not important Not important

and not urgentand not urgent Trivia,Trivia, Junk mailJunk mail Time wastersTime wasters Escape Escape

activitiesactivities Some phone Some phone

callscalls

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Keys to effective time Keys to effective time managementmanagement

If you need to manage time If you need to manage time effectively, you need to have a effectively, you need to have a vision, mission and objectives. vision, mission and objectives.

Then you can have plan to Then you can have plan to achieve such goals by using the achieve such goals by using the time availabletime available

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Vision, Mission and Goal Setting for Vision, Mission and Goal Setting for Personnel and Professional DevelopmentPersonnel and Professional Development

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Developing vision, mission and Developing vision, mission and goalsgoals

Do a self assessment of your Do a self assessment of your selfself

List your strengths ( rank them)List your strengths ( rank them) List your weaknesses( rank List your weaknesses( rank

them)them) Build on your strengths to Build on your strengths to

overcome the weaknessesovercome the weaknesses

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My vision- Whom do I want to be ( link My vision- Whom do I want to be ( link this with your profession?)this with your profession?)

My mission ( what should I be doing My mission ( what should I be doing now )now )

My objectives/goals- professional, My objectives/goals- professional, family, social, personalfamily, social, personal

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Personal Vision, Mission, Goals Personal Vision, Mission, Goals and Strategiesand Strategies

Vision

Mission

Goal 1 Goal 4Goal 2 Goal 3 Goal 5

Strategy 1

Strategy 2

strategy3

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Personal VisionPersonal Vision

Your personal vision Your personal vision statement is the light statement is the light shining in the darkness shining in the darkness toward which you turn to toward which you turn to find your way. find your way.

Your personal vision Your personal vision statement illuminates statement illuminates your way your way

Your personal vision Your personal vision statement guides your statement guides your life. life.

Your personal vision Your personal vision statement provides the statement provides the direction necessary to direction necessary to guide the course of your guide the course of your days and the choices you days and the choices you make about your career. make about your career.

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Guidelines to write a personal Guidelines to write a personal vision statementvision statement

1.What are the ten things you 1.What are the ten things you most enjoy doing? most enjoy doing?

Be honest. (These are the ten Be honest. (These are the ten things without which your things without which your weeks, months, and years weeks, months, and years would feel incomplete)would feel incomplete)

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2.What three things must you 2.What three things must you do every single day to feel do every single day to feel fulfilled in your work?fulfilled in your work?

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3.What are your five-six 3.What are your five-six most important valuesmost important values??

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Examples of ValuesExamples of Values

ambition, competency, individuality, ambition, competency, individuality, equality, integrity, service, responsibility, equality, integrity, service, responsibility, accuracy, respect, dedication, diversity, accuracy, respect, dedication, diversity, improvement, enjoyment/fun, loyalty, improvement, enjoyment/fun, loyalty, credibility, honesty, innovativeness, credibility, honesty, innovativeness, teamwork, excellence, accountability, teamwork, excellence, accountability, empowerment, quality, efficiency empowerment, quality, efficiency collaboration, empathy, accomplishment, collaboration, empathy, accomplishment, courage, wisdom, independence, security, courage, wisdom, independence, security, challenge, influence, learning, challenge, influence, learning, compassion, friendliness, discipline/order, compassion, friendliness, discipline/order, generosity, persistency, optimism, generosity, persistency, optimism, dependability, flexibility dependability, flexibility

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4. 4. If you never had to work If you never had to work another day in your life, how another day in your life, how would you spend your time would you spend your time instead of working?instead of working?

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5. 5. When your life is ending, When your life is ending, what will you regret not doing, what will you regret not doing, seeing, or achieving?seeing, or achieving?

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6. 6. What strengths have other What strengths have other people commented on about people commented on about you and your you and your accomplishments? accomplishments?

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7. 7. What strengths do you see in What strengths do you see in yourself?yourself?

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8. What weaknesses have other people commented on about you and what do you believe are your weaknesses?

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9. 9. What material things that you like to What material things that you like to have in life? have in life?

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10.What have been the happiest 10.What have been the happiest moments in your life? moments in your life?

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11. 11. What are the things you What are the things you have always dreamt of doing? have always dreamt of doing?

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12. 12. What traits do you want to What traits do you want to change? change?

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Personnel VisionPersonnel Vision

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Personal Vision StatementPersonal Vision Statement

Once you have thoughtfully prepared Once you have thoughtfully prepared answers to these questions and others answers to these questions and others that you identify, you are ready to craft a that you identify, you are ready to craft a personal vision statement. personal vision statement.

Write in first person and make Write in first person and make statements about the future you hope to statements about the future you hope to achieve. achieve.

Write the statements as if you are Write the statements as if you are already making them happen in your life.already making them happen in your life.

Some experts recommend 50 words or Some experts recommend 50 words or less, but I would rather see you fully less, but I would rather see you fully describe the vision you want for your life describe the vision you want for your life and your future, than be limited by word and your future, than be limited by word count. count.

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Keep in mind that your personal Keep in mind that your personal vision statement can also change vision statement can also change over time, depending upon what over time, depending upon what is happening in your life. is happening in your life.

You will be amazed, however, at You will be amazed, however, at how many components remain how many components remain consistent over time. consistent over time.

However, writing them down However, writing them down lends power and commitment to lends power and commitment to their accomplishment. their accomplishment.

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Vision of great teacherVision of great teacher

To become a person who helped students to To become a person who helped students to discover and maximize their true given discover and maximize their true given potential potential

To become a person who helped them to To become a person who helped them to develop their leadership, social and develop their leadership, social and emotional skillsemotional skills

To become a sought after person for To become a sought after person for teaching and development of skillsteaching and development of skills

To become a person of integrity To become a person of integrity To become a financially independent personTo become a financially independent person To become a person who shared knowledge To become a person who shared knowledge

for the common benefit.for the common benefit.

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Personal Vision StatementPersonal Vision Statement

Once you have thoughtfully prepared Once you have thoughtfully prepared answers to these questions and others answers to these questions and others that you identify, you are ready to craft a that you identify, you are ready to craft a personal vision statement. personal vision statement.

Write in first person and make Write in first person and make statements about the future you hope to statements about the future you hope to achieve. achieve.

Write the statements as if you are Write the statements as if you are already making them happen in your life.already making them happen in your life.

Some experts recommend 50 words or Some experts recommend 50 words or less, but I would rather see you fully less, but I would rather see you fully describe the vision you want for your life describe the vision you want for your life and your future, than be limited by word and your future, than be limited by word count. count.

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Keep in mind that your personal Keep in mind that your personal vision statement can also change vision statement can also change over time, depending upon what over time, depending upon what is happening in your life. is happening in your life.

You will be amazed, however, at You will be amazed, however, at how many components remain how many components remain consistent over time. consistent over time.

However, writing them down However, writing them down lends power and commitment to lends power and commitment to their accomplishment. their accomplishment.

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Personal MissionPersonal Mission

A personal mission statement provides A personal mission statement provides clarity and gives you a sense of clarity and gives you a sense of purpose. purpose. It defines how you will It defines how you will live in order to see your visionlive in order to see your vision

Jim Rohn said, “Jim Rohn said, “You cannot change You cannot change your destination overnight, but you can your destination overnight, but you can change your direction overnighchange your direction overnight.” t.” Creating a mission statement will help Creating a mission statement will help you change your directionyou change your direction

Destination = VisionDestination = Vision Direction = missionDirection = mission

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The integration of your personal The integration of your personal mission statement into daily and mission statement into daily and weekly planning gives you a weekly planning gives you a tangible method of keeping your tangible method of keeping your visionvision constantly before you. constantly before you.

Personal mission statement is what Personal mission statement is what you should be doing now to achieve you should be doing now to achieve the vision.the vision.

Now write a personal mission Now write a personal mission statementstatement

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Mission Statement of a Great Mission Statement of a Great TeacherTeacher Enhance subject knowledge and skill in the selected field Enhance subject knowledge and skill in the selected field

of disciplineof discipline Obtain recognized qualificationsObtain recognized qualifications Get affiliated to recognized educational institutionsGet affiliated to recognized educational institutions Apply proven technologies in teaching and developing Apply proven technologies in teaching and developing

skillsskills Be a student friendly personBe a student friendly person Get involved in finding solutions to problems of the societyGet involved in finding solutions to problems of the society Have a balanced professional and family lifeHave a balanced professional and family life Take care of personal healthTake care of personal health Develop spiritual lifeDevelop spiritual life Be an intelligent consumerBe an intelligent consumer Respect and appreciate good qualities of other people Respect and appreciate good qualities of other people

and develop such qualities in yourselfand develop such qualities in yourself Personally lead a life centered around values of Personally lead a life centered around values of

excellence, integrity, humility and trustworthiness excellence, integrity, humility and trustworthiness

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After vision and mission are After vision and mission are adequately formulated it is adequately formulated it is easier now to break it down to easier now to break it down to Goals which need to have Goals which need to have measurable components. measurable components.

You have heard of SMART You have heard of SMART ( Goals) Objectives- and this is ( Goals) Objectives- and this is where it becomes handy.where it becomes handy.

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SMARTSSMARTS

Make sure your goals are clear, well thought out and well defined. They need to beMake sure your goals are clear, well thought out and well defined. They need to be

SpecificSpecific

MeasurableMeasurable

AchievableAchievable

Results-basedResults-based

Time TabledTime Tabled

SupportedSupported

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Personal Vision, Mission, Goals Personal Vision, Mission, Goals and Strategiesand Strategies

Vision

Mission

Goal 1 Goal 4Goal 2 Goal 3 Goal 5

Strategy 1

Strategy 2

strategy3

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Write you goals keeping in mind Write you goals keeping in mind your vision and missionyour vision and mission

EducationEducation Career Career Personal LifePersonal Life Family LifeFamily Life Social LifeSocial Life Spiritual LifeSpiritual Life

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My major goalsMy major goals

Practice Time Management immediatelyPractice Time Management immediately Continue education – Become a Degree Holder Continue education – Become a Degree Holder

within 4 years- Pass CIMA with 3 yearswithin 4 years- Pass CIMA with 3 years Build a house in Colombo within 5 yearsBuild a house in Colombo within 5 years Marry before 30 yearsMarry before 30 years Exercise 30 minutes a dayExercise 30 minutes a day Give up smoking immediatelyGive up smoking immediately Improve English within 2 yearsImprove English within 2 years Become the Managing Director of the firm I work Become the Managing Director of the firm I work

within 7 yearswithin 7 years Be involved in finding solutions to the problems of Be involved in finding solutions to the problems of

the society with immediate effectthe society with immediate effect Get a job within 2 monthsGet a job within 2 months Write an article per month to the newspapersWrite an article per month to the newspapers Read 12 novels per annumRead 12 novels per annum

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Develop a strategy/plan to Develop a strategy/plan to achieve goalsachieve goals Dream about your vision, fantasize, imagine clearly Dream about your vision, fantasize, imagine clearly

how you will feel if you achieve your vision and plan how you will feel if you achieve your vision and plan to achieve it.to achieve it.

Use psychological methods (such as NLP)Use psychological methods (such as NLP) in embedding your vision, mission and plans to your in embedding your vision, mission and plans to your

sub conscioussub conscious “ “If you do not plan you are planning to fail” Peter If you do not plan you are planning to fail” Peter

DruckerDrucker Planning is an essential tool in achieving your visionPlanning is an essential tool in achieving your vision Be realistic- your goals should measurable and time Be realistic- your goals should measurable and time

boundbound Plan should be flexible as nothing is certain.Plan should be flexible as nothing is certain. Exercise : Lets develop a Plan to become fluent in Exercise : Lets develop a Plan to become fluent in

EnglishEnglish

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Develop a strategy to be fluent in English Develop a strategy to be fluent in English within 2 yearswithin 2 years Take up a grammar course ( taught/self)Take up a grammar course ( taught/self) Read newspaper everyday and somehow Read newspaper everyday and somehow

seriously read the editorialseriously read the editorial Find 3 new words for vocabularyFind 3 new words for vocabulary Listen to radio or TV news attentively to learn Listen to radio or TV news attentively to learn

English ( 15 minutes a day)English ( 15 minutes a day) Write emails to a friendWrite emails to a friend Find the opportunity to speak in English with a Find the opportunity to speak in English with a

friend or colleague for 10 minutesfriend or colleague for 10 minutes Read a novel for 15 minutes a day ( at night Read a novel for 15 minutes a day ( at night

before going to bed)before going to bed)

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At least have a plan for 5 years. At least have a plan for 5 years.

Break the plan into yearsBreak the plan into years Break it to QuartersBreak it to Quarters Break it to monthsBreak it to months Break it to weeksBreak it to weeks Break it to days.Break it to days. Break it to hoursBreak it to hours Break it to minutes and secondsBreak it to minutes and secondsThen you will use every second to Then you will use every second to

achieve your goals..achieve your goals..

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Take action to implement your Take action to implement your plan to achieve goalsplan to achieve goals Meditate everyday about your goals and Meditate everyday about your goals and

never let it go out of your touch or controlnever let it go out of your touch or control Put the list of your goals where you can Put the list of your goals where you can

see them daily in a place in your roomsee them daily in a place in your room Use your imagination and be creative. You Use your imagination and be creative. You

need to think “out of box”need to think “out of box” Be realistic and develop a positive mindBe realistic and develop a positive mind Read books on successful people Read books on successful people Develop an idea if they can do why cant I?Develop an idea if they can do why cant I?

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Read books on failures and analyse Read books on failures and analyse where they have gone wrongwhere they have gone wrong

Get advice and help when you needGet advice and help when you need Have a good network of friendsHave a good network of friends Trust yourself and your capabilitiesTrust yourself and your capabilities Break problems into components Break problems into components

and handle one by one whenever and handle one by one whenever possible.possible.

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Achieve Your Dreams: Six Steps to Achieve Your Dreams: Six Steps to Accomplish Your Goals Accomplish Your Goals and Resolutionsand Resolutions

Don't let your goals and resolutions fall Don't let your goals and resolutions fall by the wayside. Chances are that to by the wayside. Chances are that to achieve your dreams and live a life you achieve your dreams and live a life you love, those goals and resolutions are love, those goals and resolutions are crucial crucial

Goal setting and goal achievement are Goal setting and goal achievement are easier if you follow these six steps for easier if you follow these six steps for effective and successful goal setting effective and successful goal setting and resolution accomplishment. and resolution accomplishment.

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You need to deeply desire the goal or You need to deeply desire the goal or resolution.resolution.

Napoleon Hill, in his landmark book “ Napoleon Hill, in his landmark book “ Think and Grow Rich”had it right.Think and Grow Rich”had it right.

"The starting point of all achievement is "The starting point of all achievement is desire. Keep this constantly in mind. desire. Keep this constantly in mind. Weak desires bring weak results, just Weak desires bring weak results, just as a small amount of fire makes a small as a small amount of fire makes a small amount of heat." amount of heat."

So, your first step in goal setting and So, your first step in goal setting and achieving your dreams is that you've got achieving your dreams is that you've got to really, really want to achieve the goal.to really, really want to achieve the goal.

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Visualize yourself achieving the goal.Visualize yourself achieving the goal. Lee Iacocca said, "The greatest discovery Lee Iacocca said, "The greatest discovery of my generation is that human beings can of my generation is that human beings can alter their lives by altering their attitudes of alter their lives by altering their attitudes of mind.“mind.“

What will your achievement feel like? How What will your achievement feel like? How will your life unfold differently as a result? If will your life unfold differently as a result? If the goal is a thing, some gurus of goal the goal is a thing, some gurus of goal setting recommend that you keep a picture setting recommend that you keep a picture of the item where you see and are of the item where you see and are reminded of it every day reminded of it every day

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Make a plan for the path you need to Make a plan for the path you need to follow to accomplish the goal.follow to accomplish the goal.

Create action steps to follow. Identify a Create action steps to follow. Identify a critical path. The critical path defines critical path. The critical path defines the key accomplishments along the the key accomplishments along the way, the most important steps that way, the most important steps that must happen for the goal to become a must happen for the goal to become a reality. reality.

Stephen Covey said, "All things are Stephen Covey said, "All things are created twice. There's a mental or first created twice. There's a mental or first creation, and a physical or second creation, and a physical or second creation of all things. creation of all things.

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Commit to achieving the goal by writing Commit to achieving the goal by writing down the goal.down the goal.

Lee Iacocca said, "The discipline of writing Lee Iacocca said, "The discipline of writing something down is the first step toward something down is the first step toward making it happen." making it happen."

Write down the plan, the action steps and Write down the plan, the action steps and the critical path. the critical path.

Somehow, writing down the goal, the plan Somehow, writing down the goal, the plan and a timeline sets events in motion that and a timeline sets events in motion that may not have happened otherwise. may not have happened otherwise.

In my own life, it is as if I am making a deeper In my own life, it is as if I am making a deeper commitment to goal accomplishment. I can’t fool commitment to goal accomplishment. I can’t fool myself later. The written objective really was the goalmyself later. The written objective really was the goal..

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Establish times for checking your Establish times for checking your progress in your calendar systemprogress in your calendar system, , whatever it is: a day planner, a PDA, whatever it is: a day planner, a PDA, a PDA phone or a hand written list. If a PDA phone or a hand written list. If you’re not making progress or don't you’re not making progress or don't let your optimism keep you from let your optimism keep you from accomplishing your goals.accomplishing your goals.

No matter how positively you are No matter how positively you are thinking, you need to assess your thinking, you need to assess your lack of progress lack of progress

Take a look at all of the factors that Take a look at all of the factors that are keeping you from accomplishing are keeping you from accomplishing your goal and develop a plan to your goal and develop a plan to overcome them. overcome them.

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Review your overall progress Review your overall progress regularlyregularly. Make sure you are . Make sure you are making progress. If you are not making progress. If you are not making progress, hire a coach, tap making progress, hire a coach, tap into the support of loved ones, into the support of loved ones, analyze why the goal is not being analyze why the goal is not being met.met.

Don’t allow the goal to just fade Don’t allow the goal to just fade away. Figure out what you need to away. Figure out what you need to do to accomplish it. do to accomplish it.

Check the prior five steps starting Check the prior five steps starting with an assessment of how deeply with an assessment of how deeply you actually want to achieve the you actually want to achieve the goal. goal.

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You need to Develop Self You need to Develop Self Discipline to achieve successDiscipline to achieve success Reign over your self before you Reign over your self before you

control anythingcontrol anything Take your life into your grips and Take your life into your grips and

control itcontrol it Your worst enemy is no one else but Your worst enemy is no one else but

youyou When we are foolish we want to When we are foolish we want to

conquer the world but when we are conquer the world but when we are wise we want to conquer ourselveswise we want to conquer ourselves

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ENS in self DisciplineENS in self Discipline

Start EarlyStart Early Start NowStart Now Start SmallStart Small

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Start EarlyStart Early

If you start early, you will not have a If you start early, you will not have a accumulation of negativesaccumulation of negatives

You will have a bundle of positive to You will have a bundle of positive to cherishcherish

Your will to succeed will follow your Your will to succeed will follow your will to preparewill to prepare

“ “ I will get ready then perhaps my I will get ready then perhaps my chances will come” Abraham Linconchances will come” Abraham Lincon

Hard work is the accumulation of Hard work is the accumulation of easy things that you did not do when easy things that you did not do when you should have doneyou should have done

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Start NowStart Now

Before you become a star you have Before you become a star you have to startto start

What you are going to be tomorrow What you are going to be tomorrow you are becoming todayyou are becoming today

Action is required to get readyAction is required to get ready Positive attitudes are really actionsPositive attitudes are really actions All worthwhile men have good All worthwhile men have good

thoughts, ideas and intentions but thoughts, ideas and intentions but few translate them to action.few translate them to action.

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Start SmallStart Small

Do not worry as you have a big plan to Do not worry as you have a big plan to implement to achieve your goals and reach implement to achieve your goals and reach your visionyour vision

Be mindful that before we walked we all Be mindful that before we walked we all crawled.crawled.

It takes time to develop your self disciplineIt takes time to develop your self discipline No body can do it over nightNo body can do it over night It is easier to suppress the first desire than It is easier to suppress the first desire than

to satisfy all that followto satisfy all that follow Let your self discipline grow and you will Let your self discipline grow and you will

feel stronger day by day in taking control of feel stronger day by day in taking control of your selfyour self

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Guide lines for managing yourself to Guide lines for managing yourself to get the maximum out of the time get the maximum out of the time available to achieve your goalsavailable to achieve your goals

1. Develop a fixed daily routine to do 1. Develop a fixed daily routine to do regular things.regular things.

2. Do the important jobs when you 2. Do the important jobs when you are at your bestare at your best

3. Set time limits for tasks and stick 3. Set time limits for tasks and stick to themto them

4. Never put off unpleasant or 4. Never put off unpleasant or difficult task if they are importantdifficult task if they are important

5. Put off things that are not 5. Put off things that are not importantimportant

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6. Analyse interruptions and 6. Analyse interruptions and take steps to avoid themtake steps to avoid them

7. Set up a quiet time and 7. Set up a quiet time and publicise itpublicise it

8. Do one thing at a time8. Do one thing at a time 9. Plan phone calls and stick to 9. Plan phone calls and stick to

the planthe plan 10. keep a notebook to collect 10. keep a notebook to collect

ideas in one placeideas in one place

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11. Wherever possible finish your 11. Wherever possible finish your tasktask

12. Only take work home if you 12. Only take work home if you intend to do it.intend to do it.

Arrange breaks at times when you Arrange breaks at times when you really cannot work.really cannot work.

13. Learn to say “No” to other and to 13. Learn to say “No” to other and to you.you.

14. Make list and cross off task when 14. Make list and cross off task when done.done.

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How to make a listHow to make a list

Make a Weekly Plan with a view of Make a Weekly Plan with a view of achieving your goals and daily achieving your goals and daily activitiesactivities

Find out how many roles that you Find out how many roles that you have to play in life during the weekhave to play in life during the week Student/ BusinessmanStudent/ Businessman Family personFamily person Citizen of the societyCitizen of the society Member/ Official of an organisationMember/ Official of an organisation Person ( personal life)Person ( personal life) OtherOther

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Weekly plan and Weekly plan and appointmentsappointments        

DatDatee                    

RoleRole    ActivityActivity

TiTimmee

MondMondaayy

TuTueess

WednWedneess

ThursdThursdaayy

FridFridaayy

SaturdSaturdaayy

SuSunn

StudenStudentt 11    6.36.3                     

   22    7.37.3                     

   33    8.38.3                     

   44    9.39.3                     

   55   10.10.

33                     

   66    1111                     

   77   11.11.

33                     

   88    1212                     

   99   12.12.

33                     

  11

00   11                     

  11

11   1.31.3                     

  11

22   22                     

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         DateDate                     

RoleRole    ActivityActivity TimeTime

MonMonddaayy

TuTueess

WednWedneess

ThursdThursdaayy

FridFridaayy

SaturdSaturdaayy

SuSunn

FamilyFamily11

33   2.302.30                     

  11

44   3.003.00                     

  11

55   3.303.30                     

  11

66   4.004.00                     

  11

77   4.304.30                     

  11

88   5.005.00                     

  PersonPersonalal

1199   5.305.30                     

  22

00   6.006.00                     

  22

11   6.306.30                     

  22

22   7.007.00                     

  22

33   7.307.30                     

  22

44   8.008.00                     

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         DateDate                     

RoleRole    ActivityActivity TimeTime

MoMonnddaayy

TuTueess

WedWednneess

ThursThursddaayy

FridFridaayy

SaturSaturddaayy

SuSunn

SocialSocial 2525    8.308.30                     

   2626    9.009.00                     

   2727    9.39.3                     

   2828    10.310.3                     

  spirituspirituaall 2929    1111                     

   3030    11.311.3                     

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   3131    1212                     

   3232                        

Other Other  3333                        

   3434                        

   3535                        

  RemarRemarksks                        

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Just write down all the activities that Just write down all the activities that you have to do in each roleyou have to do in each role

eg. Studenteg. Student Lecture 1Lecture 1 Lecture 2Lecture 2 Lecture 3Lecture 3 Lecture 4Lecture 4 AssignmentsAssignments StudiesStudies ReportsReports Meetings/ group workMeetings/ group work

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Work placeWork place

Task 1Task 1

Task 2Task 2

Task 3Task 3

meetings/meetings/

ProjectsProjects

otherother

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FamilyFamily Call motherCall mother Get sisters booksGet sisters books Contact brotherContact brother Call UncleCall Uncle Visit homeVisit home Pay electricity billPay electricity bill Get some plants to growGet some plants to grow

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PersonalPersonal ExercisesExercises Reading a novelReading a novel Call girl friend/boy friendCall girl friend/boy friend MeditationMeditation Going to temple/churchGoing to temple/church Finding funds for task xFinding funds for task x Visit to doctor, priest, advisorVisit to doctor, priest, advisor

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SocialSocial Meeting at Dayaka sabhawa/ Meeting at Dayaka sabhawa/

Parish CouncilParish Council Meeting at Club/unionMeeting at Club/union Shramadanaya at villageShramadanaya at village Ctizens goup picketCtizens goup picket AlumniAlumni

Other …………………Other …………………

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Then number all the activities as it has Then number all the activities as it has written written

Then give each and every job a time in the Then give each and every job a time in the weekly scheduleweekly schedule

Have a remarks column and use the other Have a remarks column and use the other side of the paper to write more information side of the paper to write more information for the task at hand.for the task at hand.

Do a night Audit daily to monitor the weekly Do a night Audit daily to monitor the weekly plan.plan.

End of the week- transfer unfinished work End of the week- transfer unfinished work to new Weekly Planto new Weekly Plan

Place the used Plan in a ring file for future Place the used Plan in a ring file for future reference. reference.

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Start todayStart today

You will see that you go a long way You will see that you go a long way than the others who do not plan and than the others who do not plan and organizes themselvesorganizes themselves

Take 12 copies of the weekly plan Take 12 copies of the weekly plan developed by Maxwell and just do it.developed by Maxwell and just do it.

You will see a tremendous You will see a tremendous improvement in your day to day improvement in your day to day activities and life as a whole.activities and life as a whole.

It is a simple MagicIt is a simple Magic Good luck - MaxwellGood luck - Maxwell

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This is a presentation done by Maxwell Ranasinghe to Students of the Final Year in the Department of Marketing at the University of Kelaniya. Please develop it further with your own insight, knowledge and experience, share with your friends and members of your staff. Send comments to [email protected] knowledge is universal, we need to share it for the common benefit. We, Sri Lankans need a big change in this attitudes more than any other thing.So act now and send it to many friends as possibleGood luck …………