HELP GUIDE: FILLING OUT TIMESHEETS ON THE INTRANET.

1. Before you can access the Intranet, you need to know your username and password.

2. Please call the IS Help Desk at (415) 615-3264 to receive your temporary password and login instructions to WestEd's intranet.

3. Once you have your username (typically the first letter of your first name, and the first six letters of your last name) and temporary password from the IS Department, simply login to: https://intranet.wested.org

NOTE: If you have changed your last name recently it is likely that your login is your former last name. The PQ Program Assistants also have a list of PQ Staff usernames.

HELP GUIDE: FILLING OUT TIMESHEETS ON THE INTRANET.

Log on to the WestEd Intranet at https://intranet.wested.org

Before you can create a timesheet on the Intranet, you need to add an “Approver” under “My Profile”. (You will only need to do this once.)

On the “My Profile” screen, on the left hand navigation bar, click on “Approvers List”. Use the “Find” button to add Melissa Clason and Matt Gunnison.

To create a timesheet, return to the Intranet homepage and locate the “clock” icon.

Click on “Create New”.

Here you will be creating a new timesheet. Please pay attention to the tabs (end-of-week dates).

Locate the cost code assigned to your PQ work, and enter the hours/dates of your work for the week.

This example shows 2 hours worked on Tuesday and Thursday under the CDE/CDD cost code, and 2.5 hours worked on Friday under a Fee-for-Service plan.

You are able to review that you have allocated your time to the correct cost code before you submit your timesheet for approval.

If you click on EDIT, the screen will look like this, allowing you to make any changes before submitting to your approver.

When WestEd observes a holiday, the system automatically alerts the user by showing green boxes and by listing the date and name of the holiday. (PQ hourly/temporary employees may not claim holiday time under the holiday cost code. However, if you do perform work on a holiday, charge it to the cost code assigned to your plan.)

After you click on REQUEST APPROVAL, the screen will look like this: select the approver, then click on SUBMIT.

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REMEMBER: YOU ARE CERTIFYING that this is accurate and complete.

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• Timesheets must be submitted for approval to your PQ Program Assistant by the end of the day on Thursday.

• Timesheets will not be processed without accompanying sign-in sheets, which must be submitted (via fax or email) to your Program Assistant. Sign-in sheets for events that take place Thursday PM or Friday should be submitted no later than Monday morning.

• Accounting will not accept paper timesheets after the week ending July 19, 2013.

Important Deadlines & Procedures

If you have any questions, please contact your friendly

Accounting Help Desk @ 562.799.5143 or your PQ

Program Assistant.