TIMETEC SERIES APPLICATIONSA CLOSER LOOK AT TIMETEC WEB, TIMETEC CLOUD,

TIMETEC MOBILE & TIMETEC WEB CHECK-IN

UNDERSTANDING FINGERTEC ADVANCED TIME ATTENDANCE MANAGEMENT SYSTEM

Copyright © 2013 FingerTec Worldwide Sdn.Bhd. All rights reserved.

UNDERSTANDING THE CONCEPT OF TIMETEC

TimeTec Web: Attendance system that works on a web-based environment via LAN or the use of Static IP. Suitable for companies that needs to have data available within their local area network or between branches through Static IP.

UNDERSTANDING THE CONCEPT OF TIMETECTimeTec series is a web-based FingerTec application for managing employees’ time and attendance data and records. There are 4 products available in TimeTec Series:

TimeTec Cloud: Attendance system that works as Software as a Service (SaaS) available on cloud technology through the Internet. Suitable for companies with dispersed branches/outlets and want access to information all the time via the Internet.

TimeTec Mobile: Smart mobile applications for iPhone/iPad/Android/Blackberry that allows users to report attendance via GPS location and check attendance on mobile. Suitable for management to track employees that are always on-the-go.

Web Check-In: A tool to let users check in and out of work through a simple tool in the web-browser. Suitable for customers who do not want to invest in verification hardware.

UNDERSTANDING THE CONCEPT OF TIMETECTimeTec works as a centralized control centre that collects all data from individual terminals that are connected to the system and processes the data to output relevant files and reports as required.

Terminal 1

Terminal 2

Terminal 3MySQL

Database

Serv

erTimeTec Web / Cloud

Reports

Internet Service / LAN Attendance data

viewing

Attendance data

checking

Payroll

4 Core Modules in TimeTec Web and TimeTec Cloud:Module 1: Connect Terminals to TimeTec via the Internet Module 2: Transfer of Users Amongst Connected FingerTec TerminalsModule 3: Transfer of Transaction Logs to TimeTec Web/CloudModule 4: Output of Attendance Data and Report from TimeTec Web/Cloud

Terminal 1

Terminal 2  

Terminal 3

Internet Service / LAN*

TimeTec Web / Cloud

Administrator

Employees

TimeTec Web on LAN: Install a copy of TimeTec Web onto 1 PC/Server and link it up to FingerTec terminals via LAN. Suitable for a system that runs within the same office. Limitation: Data is only available within the LAN coverage if it’s not on Static IP.

TimeTec Web/Cloud on Static IP: Terminals that have been loaded with Webster can be connected to TimeTec Cloud via Internet with the use of Static IP. With this connection, data is available on cloud at all times and accessible through the internet.

UNDERSTANDING THE CONCEPT OF TIMETECModule 1: Connect Terminals to TimeTec via the Internet

What is Webster: An SDK loaded in terminals to act as an intermediary operating engine and raw data center between TimeTec Web/Cloud and terminals.Webster Functions:• Storing employees’ information uploaded from terminals.• Sending employees’ information to terminals.• Storing transaction logs uploaded from terminals.

Terminal 1

Terminal 2

TimeTec Web / Cloud

WebsterUser ID,

fingerprint, card ID or password

User ID, fingerprint, card ID or password

MySQL Database

Database

Internet Service or LAN

Things to note about Webster: • Not visible and it works in the background.• Holds data that can be copied to MySQL.• Acts as data backup in emergency situations i.e. data loss, system hang, etc.

UNDERSTANDING THE CONCEPT OF TIMETECModule 2: Transfer of Users Amongst Connected FingerTec Terminals

UNDERSTANDING THE CONCEPT OF TIMETECModule 3: Transfer of Transaction Logs to TimeTec Web/Cloud

More Webster Functions: 1. Every time a user performs a transaction, the transaction logs and

its database are uploaded to Webster immediately. 2. The process is similar to uploading employees’ information to the

terminal. 3. The administrator can then copy transaction logs from Webster’s

database and store them in a MySQL database. TimeTec Web/Cloud processes them and calculates attendance accordingly.

Terminal 1

Terminal 2

TimeTec Web / Cloud

WebsterTransaction

logs

MySQL Database

Database

Internet Service or LAN

Transaction logs

UNDERSTANDING THE CONCEPT OF TIMETECModule 3: Transfer of Transaction Logs to TimeTec Web/Cloud

More Webster Functions :• Every time a user performs a transaction, the transaction

logs and its database are uploaded to Webster immediately.

• The process is similar to uploading employees’ information to the terminal.

• The administrator can then copy transaction logs from Webster’s database and store them in a MySQL database. TimeTec Web/Cloud processes them and calculates attendance accordingly.

UNDERSTANDING THE CONCEPT OF TIMETECModule 4: Output of Attendance Data and Report from TimeTec Web/Cloud

Setting Rules to Manage Raw Data: 1. Configure the clocking schedules, group duty rosters, rotations,

etc. to provide instructions to TimeTec on how to process the data2. The Attendance Sheet feature is made available for viewing of the

processed data3. Generate attendance data, connect the data to third party

application or generate reports accordingly.

Administrator set the Clocking Schedules & Group Duty

Roster

MySQL Database

TimeTec Web/ TimeTec Cloud Attendance viewing

Attendance data

checking

Payroll

Reports

UNDERSTANDING THE CONCEPT OF TIMETECModule 4: Output of Attendance Data and Report from TimeTec Web/Cloud

Setting Rules to Manage Raw Data: • Configure the clocking schedules, group duty rosters, rotations, etc. to provide instructions to

TimeTec on how to process the data.• The Attendance Sheet feature is made available for viewing of the processed data.• Generate attendance data, connect the data to third party application or generate reports

accordingly.

• TimeTec Web is installed into a dedicated server with LAN or static IP address to work as TimeTec server.

• Alternatively, users can opt to rent a server at any server farming agencies to install TimeTec Web.

• The administrator can login to TimeTec Web and create new login accounts for customers.

• The TimeTec Web administrator, however, supervises the customer login accounts.

• The administrator can login to any of the accounts anytime to manage data or operations with the connected FingerTec terminals.

TIMETEC WEB EXPLAINED

TimeTec Web Functions:• Transfer employees’ details between TimeTec server and terminals.• Create branches/departments/section to designate the employees

accordingly.

• Create a multi-level access for managers or supervisors(by branches/departments/sections).

• Download transaction logs from all terminals and store into MySQL database for the company.

• Setup clocking schedules and group duty rosters for attendance calculations.

• View attendance records for monitoring and managing purposes.

• Generate reports to reflect the workforce efficiency of the company.• Export data for payroll/3rd party software processing.

TIMETEC WEB EXPLAINED

SETUP OF TIMETEC WEBWhat do you need to setup TimeTec Web?

5 Important Elements : 1. Physical Server: • Recommended to use Windows 7 64-bit as a server to

achieve optimum performance. • Single Account Activation Key for TimeTec Server Installation.• IP Address (for LAN)/ Static IP (for Internet).

2. IT Expert/MIS• Hire an expert in IT/MIS to handle the installation to avoid

complications.

3. Connection• Internet connection for access of data via TimeTec

Cloud/Web from outstation branches.• LAN for system installation within the office network.

4. FingerTec Terminals• Preloaded with Webster.• TimeTec product ID and activation key.

5. Files/Components to Download• The compulsory files for functioning in all Windows OS are available for

download at FingerTec Technical Blog: http://www.fingertectips.com/2012/03/fingertec-timetec-web-trial-run.html

SETUP OF TIMETEC WEBWhat do you need to setup TimeTec Web?

TIMETEC CLOUD EXPLAINEDTimeTec Cloud is a web service for customers to have an independent login account. Each company will need to subscribe to a monthly fee in order to utilize the workforce management system.

TimeTec Cloud Features:1 Connect FingerTec terminals (installed at branches/outlets)

to TimeTec server.

Pg.26

TimeTec Cloud Features:

2 Transfer employees’ details between TimeTec server and terminals.

3 Create branches/departments/section to designate the employees accordingly.

Pg.27

Pg.28

TimeTec Cloud Features:

4 Create a multi-level access for managers or supervisors (by branches/departments/sections).

5 Download transaction logs from all terminals and store into MySQL database for the company.

Pg.29

Pg.30

TimeTec Cloud Features:

6 Setup clocking schedules and group duty rosters for attendance calculations.

7 View attendance records for monitoring and managing purposes.

Pg.31

Pg.32

TimeTec Cloud Features:

8 Generate reports to reflect the workforce efficiency of the company.

9 Export data for payroll/3rd party software processing.

Pg.33

3 Important Elements : 1. TimeTec Cloud Account (SaaS)• Create an account in the TimeTec Cloud server.

Monthly rental and charges are applicable. • Register, pay and use.

2. Connection• Internet connection to link up terminals.

3. FingerTec Terminals• Preloaded with Webster.• TimeTec product ID and activation key.

SETUP OF TIMETEC CLOUDWhat do you need to setup TimeTec Cloud?

SETUP OF TIMETEC CLOUDWhat do you need to setup TimeTec Cloud?

4 Easy Steps to Get Started with TimeTec Cloud:Free TrialSign up for no-hassle, no-obligation 30-day Free Trial to get a hands-on experience with TimeTec Cloud. You definitely want to make an informed decision, wouldn't you?

Locate A DealerWe have listed down a comprehensive list of TimeTec Dealers worldwide. Click on the Worldwide Reseller Map to find one nearest to you. It's always easier to have a helping hand.

Choose Your PackageThere are two parts to TimeTec Cloud service, one is hardware and another is TimeTec Cloud. Hardware is charged separately. If you haven't purchased any hardware, click here to select. If your hardware is available, choose your package and proceed to payment.

Ready to StartNow you are ready to use TimeTec Cloud. Connect to our Wizard for more information or you can get full support from the reseller and the dedicated TimeTec Team.

TIMETEC WEB vs TIMETEC CLOUDExplore the differences between these two TimeTec solutions

TIMETEC WEB vs TIMETEC CLOUDOverview of TimeTec Web/Cloud Operation

Company 2

Company 1

Company 3

TimeTec Web / Cloud

Database Company 1

Serv

er

Reports

Internet Service / LAN Attendance data

viewing

Attendance data

checking

PayrollDatabase Company 2

Database Company 3

Reports

Attendance data viewing

Attendance data checking

PayrollReports

Attendance data viewing

Attendance data checking

Payroll

The operation flow is almost the same in both solutions. The difference is in the connectivity, whereby TimeTec Web is not necessarily Internet-based while TimeTec Cloud is internet-based and its data available on Cloud.

TIMETEC MOBILE EXPLAINEDTimeTec Mobile is an application developed by FingerTec for mobile devices i.e. iPhone/iPad/Android and the latest Blackberry smartphones.

The Functions• Report attendance on mobile devices using GPRS tag.• Check attendance data on mobile devices.

How it Works• The TimeTec server pairs a mobile device ID with a unique username/password for every device

(1 device 1 user rule).

• The mobile device user can report attendance and his mobile device ID along with TimeTec verification details and GPS location which will be saved in the server.

• The user attendance details are also available from the server for easy viewing .

• The application allows valid users to use other mobile devices, but ONLY to check attendance and not to report attendance to avoid buddy-punching.

• TimeTec Mobile can only transfer and display accurate data when Internet connectivity is available. Without it, checking of attendance will be recorded in offline mode and uploaded when the mobile device comes back online.

TIMETEC MOBILE EXPLAINED

More Info• Group Check-In on a single device – Available for manager/supervisor.

The manager/supervisor can record attendance of the staff using his/her device. • The administrator has the highest authority level, as he can view and print records of any user.

However, for his own attendance reporting he needs to change to mode to Normal user.

Charges• The application can be downloaded for FREE.• Licenses are chargeable at a very minimal price.

WEB CHECK-IN EXPLAINEDTimeTec Web Check-In is a tool that enables TimeTec users to log in to the TimeTec Server using their individual username/password and report their attendance via a web browser.

The FunctionsOffers alternative to customers to use TimeTec even though they do not have any FingerTec terminals installed in the system.

How it WorksThe TimeTec server captures the date and time of a user’s laptop/PC during the Web Check-In process. The date and time of the laptop/PC is always synced to the Internet time zone once the connection is established.

More InfoThe TimeTec Web Check-In solution is suitable for all small outlets/branches with a relatively small number of employees.

Charges• The application is available with every installation of TimeTec.• Licenses are chargeable at a very minimal price.

TIMETEC BENEFITS Centralizes all Clocking Data for an Efficient System Clocking data from all terminals, mobile devices, and web check-ins will be downloaded automatically to a central cloud server at any time a verification is performed. With TimeTec Cloud, data is available securely for your easy access at anytime from anywhere.

Optimizes Labor Cost with a Consistent Application of Work and Pay RulesNobody wants to pay more than what they are supposed to. With TimeTec, you determine your company’s own rules to be applied in the system to achieve the optimum labor ROI. Minimizes Compliance RisksWhen policies and rules of the company are determined earlier, the compliance risks are reduced to a minimum, making the workforce management tasks hassle-free and worry-free. Improves Workforce Quality Time by Reducing Manual and Timely Admin Tasks Data is readily available in TimeTec and its processing can be done at the push of a button, giving employees more time to engage in value-added activities during company time. Offers User-friendly Features to Provide Timely Labor InformationComplete HR and management tasks in a shorter time as TimeTec is a comprehensive yet easy-to-use application.

To know more about the TimeTec Series, click on each solution’s link below:

http://www.fingertec.com/images/w_brochure/software-timetec_e.html

www.timeteccloud.com

h tt p : / / w w w .fi n g e r t e c . c o m / i m a g e s / w _ b r o c h u r e / s o ft w a r e - ti m e t e c _ e . h t m l

http://www.fingertec.com/images/w_brochure/software-timetec_e.html

Copyright © 2013 FingerTec Worldwide Sdn.Bhd. All rights reserved.

TimeTec Cloud Features:1 Connect FingerTec terminals (installed at branches/outlets) to TimeTec server.

<< Back

TimeTec Cloud Features:2. Transfer employees’ details between TimeTec server and terminals.

<< Back

TimeTec Cloud Features:3. Create branches/departments/section to designate the employees accordingly.

<< Back

TimeTec Cloud Features:4. Create a multi-level access for managers or supervisors (by branches/departments/sections).

<< Back

TimeTec Cloud Features:5. Download transaction logs from all terminals and store into MySQL database for the company.

<< Back

TimeTec Cloud Features:6. Setup clocking schedules and group duty rosters for attendance calculations.

<< Back

TimeTec Cloud Features:7. View attendance records for monitoring and managing purposes.

<< Back

TimeTec Cloud Features:9. Export data for payroll/3rd party software processing. << Back