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    Tuesday, May 17th, 2011

    Absence quotas or leave balances are tracked in SAP Time Management using Infotype 2006.

    Different quota types are linked to different absence types. For example, Vacation quota is linked to vacationtime off and sick quota is linked to sick time off. Absences are recorded in Infotype 2001. Infotype 2006keeps track of all balances (increases and decreases).

    This blog will explain how you can generate one simple quota entitlement based on employees seniority andanother quota type using time evaluation based on number of hours employee works.

    1 Generate quota entitlement using standard SAP program:

    We will generate Vacation balance for all salaried employees every calendar year (01/01/XXXX to

    12/31/XXXX) based on seniority. Here are the business rules:

    Seniority one to two years gets 40 hours per year:

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    Seniority two to four years gets 80 hours per year:

    Select quota type 03 as vacation quota for employee ES grouping for time quota 3 and PS grouping for time

    quota 10 and PS grouping for time recording 01. The first step is to create base entitlement. Use IMG to getto Set Base Entitlement task.

    Next, set validity and deduction period for absence quota type, in our case we can use Calendar year forvalid from and valid to and Deduction from and Deduction to. It sets the dates to 01/01/XXXX to12/31/XXXX of every year. It uses IT0000 date if employee was hired in the middle of the year.

    Define generation rule for quota type selection.

    The highlighted rule below has been created for generating vacation quota.

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    The information highlighted in the red box below is the combination of ESG, PSG, etc. to create a unique rulefor these kinds of employees.

    To use custom seniority date, feature HDATE must be changed to reflect date type from IT0041.

    Y8 is seniority date for country US in this SAP test system. This date type is used below where key datefor determining seniority is selected.

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    In this step we need to setup the method of Quota Accrual. The radio button below indicates if quotageneration is done using time evaluation or manual generation using provided SAP program. In our case sincewe are using No Generation. To use time evaluation we need to select Increase option.

    Report RPTQUOTA_CHECK can be run to check quota generation rule.

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    Now we are ready to run quota generation program. Use transaction PT_QTA00.

    Selection period should be 01/01/XXXX to 12/31/XXXX for each calendar year. Use quota type you want togenerate either in batch or direct.

    In the next blog well discuss how to generate absence quota based on the number of hours an employeeworks.

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    Tuesday, May 3rd, 2011

    Our previous leave donation blog entry discussed the high level functionality and configuration requirements.This blog entry will expand on the configuration a bit more and provide limited screen shots. A

    comprehensive and complete illustration will be presented during our webinar on May 18th. Registrationdetails can be found at the end of this entry.

    Due to the multitude combination of business rules, this blog will limit the business rules to the following

    assumptions:

    A. Donation and Withdrawal are in HoursB. Absence Pools setup is Home Pool balance is refreshed each year by the party responsible. Noemployee donation to the Home Pool is required.C. Employees must have infotype 2006 (Absence Quota) setupD. Employees must have infotype 0696 (Absence Pools) setupE. Donation is for employee to employeeF. Withdrawal is from an Absence Pools Home Pool

    With the above assumptions, we will focus on the configuration requirements:

    1. Absence Pools Home Pool Configuration2. Time Quota Compensation Methods Configuration (for infotype 0416)3. Absence Pools (infotype 0696) setup4. Absence Donation Administration (infotype 0613) setup for Home Pool Withdrawal5. Absence Donation Administration (infotype 0613) setup for Employee to Employee Donation6. Reporting and BADI

    Step by step configuration requirements:

    1. Absence Pools Home Pool Configuration

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    2. Time Quota Compensation Methods Configuration (for infotype 0416)

    3. Absence Pools (infotype 0696) setup

    Participating employees must have infotype 0696 assigned to the employee. An employee can only belong toone Home Pool. Via PA30, select the Personnel no., specify the Period, Infotype = 696, and Subtype (Sty) =H for Home Pool. Then press the Create icon or PF5 key.

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    Determine the naming convention of the Home Pool, and fill out the relevant information.

    4. Absence Donation Administration (infotype 0613) setup forHome Pool Withdrawal Via PA30, do thesteps highlighted in Yellow. Then press the Create icon or PF5 key.

    Upon a successful Save action, Infotype 2013 can be viewed via PA30.

    5. Absence Donation Administration (infotype 0613) setup forEmployee to Employee Donation ViaPA30, enter the values as highlighted in Yellow, then press the Create icon or PF5 key.

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    In screen for infotype 0613, fill out the recipient employee number, quota type, and other relevantinformation.

    Upon a successful Save, the Donor will have infotype 0416 automatically created, and his quota reduced bythe number of hours donated. Infotype 0416 will be processed in Payroll without any monetarycompensation.

    The Recipient will have infotype 2013 created, and his target quota type balance increased by the number ofhours donated by the donor after Time Evaluation Run.

    6. Reporting and BADI

    Unfortunately, there is no standard reporting to reflect Absence Pools balance or anything related to hoursdonated or received. Reporting will have to be customized.

    There is also BADI (HRPBSUSAD01) for custom enhancement for business rules validation.

    Leave Donation/Catastrophic Leave is not just limited to public sector. Other industries can implement thisfunctionality to accommodate this business rule.Attend Symphonys Catastrophic Leave Donation webinarto learn more about leave donation and have your questions answered by a Symphony HCM Expert.

    Monday, April 18th, 2011

    In addition to the functionality facilitated by the different dynamic action commands, it is also possible toperform certain processes or trigger certain actions using ABAP code. Creating a custom subroutine andcalling it via a dynamic action using command F will trigger this process. Details on how to call a function

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    .

    The subroutine must be included in a program type 1 (executable). This routine is called by the sampledynamic action seen below. The values calculated by the subroutine should then be stored in structureRP50D.

    Lastly, these values can be used by a Dynamic Action.

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    To Call A Function

    (SAP Library http://help.sap.com/saphelp_nw2004s/helpdata/en/9f/db98ef35c111d1829f0000e829fbfe/content.htm )

    The recommended and easiest way to call a function module is to use the Insert statement function in theABAP Editor. If you select Call Function and specify the name of the function module (F4 help is available),the system inserts a CALL FUNCTION statements with all of the options of that function module in thesource code.

    Optional parts of the function call are inserted as comments. In the above example, STRING and POSareobligatory parameters. LANGU, on the other hand, is optional. It has the default value sy-langu (the systemfield for the logon language). Handling export parameters is optional. Handling exceptions is also theoreticallyoptional. However, you should always do so. That is why the EXCEPTIONS lines are not commented out.

    You can trigger exceptions in the function module using either the RAISE or the MESSAGE RAISINGstatement. If the calling program handles the exception, both statements return control to the program. TheMESSAGE.. RAISING statement does not display a message in this case. Instead, it sets the followingsystem fields:

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    You can use the system fields to trigger the message from the calling program.

    To ensure that you use the right data types for the actual parameters, you must refer to the function moduleinterface. If you double-click the name of a function module in the source code of your program, the system

    navigates to its source code in the Function Builder. You can then display the interface by choosing Goto >Interface.

    For example, in the above case:

    The function module splits an input field into two output fields at a specified position. If the content ofposition is in the interval [4,6], the function module is executed without any exceptions being raised. For theintervals [1,3] and [7,9], the system triggers the exceptions string1_too_small andstring2_too_smallrespectively. For all other values ofposition, the exception pos_not_valid is triggered.

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    Wednesday, April 6th, 2011

    Having problems building the perfect Dynamic Action? Here are some hints to make them easier to create.

    Keep these simple rules in mind when working with Dynamic Actions:

    1. Ensure you have no typing errors. Your spelling must be exact, along with your field names.

    2. When using a date constant, use the date format YYYYMMDD (YYYY Year, MM Month, DD Day).

    3. Enter all letters in upper caseALWAYS.

    4. Make sure to always enter leading zeroes or spaces.

    5. When numbering your Dynamic Actions, make sure to skip at least a couple of numbers between eachsequential number so as to allow for additional lines to be added later.

    6. Remove any spaces between field names or variables within your statement. For example:

    7. When creating consecutive OR statements, you must follow each statement by adding /X at the end,

    EVEN on the very last statement that is not going to be followed by an OR statement. For example:

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    8. When creating or editing data via a batch input session, keep in mind Dynamic Actions are bypassedand not processed during these activities.

    In batch input, you must specify the exact sequence of the screens. To ensure this is the case, you musthave already programmed the dynamic action checks before you create the batch input session.

    Infotypes that usually only appear in the system as a result of a dynamic action should be updated bycalling up the transaction separately.

    9. Use Excel to track and document Dynamic Action configuration. Always take a snapshot of currentconfiguration BEFORE making changes. Excel is a great tool for building and reviewing detailed

    Dynamic Actions to ensure there is no typing or syntax errors before transferring your code into to SAP.

    Need more information?

    Register for Symphonys free webinar on Dynamic Actions on Wednesday, April 20th at 2PM EST.

    Find out how to use SAP dynamic actions to enhance HR data entry, improve data consistency andsimulate workflow. For more information and registration details, click here.

    Tags: Chemicals, Configuration, Dynamic Actions, HCM, higher education, how to, k-12, Manufacturing, PA,Pharmaceuticals, Retail, sap, SAP HCM, SAP HCM Blog, sap hcm help, SAP HCM Tips and Tricks, SAPHR, state/local, symphony, Symphony Blog, Symphony Consulting, Symphony Consulting Blog, Symphony

    Management Consulting, Tips and Tricks, Utilities, Workflow

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    Monday, March 28th, 2011

    Regardless of size, projects may be entered into with the best of intentions; however, best intentions dontnecessarily yield successful project outcomes. This can often be the case for SAP projects as well.

    Once an organization determines that it has the need to improve efficiency, reduce costs and streamlineprocesses, they seek out a software solution that meets their needs. They are then faced with selecting aservices partner to assist with the software implementation. At this stage, many organizations make afundamental error by diminishing the importance of researching and selecting the best partner for the specificjob. This is especially true in the SAP HCM space where complexity abounds and the dependence onaccuracy and confidentiality is paramount.

    Over the past few years we have seen a growing number of SAP HCM clients come to Symphony with issuesthat are now surfacing as they add new functionality or enhance their system. With more users touching theSAP system through Employee Self Service, accuracy and confidentiality is critical. When Symphony

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    ,and/or the security authorizations area. The problems can be fixed but requires rework and additional cost.

    Most clients who are able to avoid these types of scenarios do so because they took the time upfront to dotheir due diligence. They selected the proper partner based not only their immediate project objectives, butalso their long-term plan. The following represents some of the key factors that these types of clients take intoconsideration:

    Develop a roadmap strategy for implementation based on short and long-term strategyHave executive level sponsorship and participation in executing the planHave a realistic budgetary expectations based on the planHaving engaged a qualified consulting services firm to assist in developing and validate the planUnderstand that there will be unforeseen circumstances that may alter the project schedule and buildthis into the plan

    Committing more time and attention to researching the right partner upfront will pay dividends down the roadand help you get your project done right the first time!

    For more SAP HCM Tips & Tricks, visit www.symphonyhcmexperts.com. Get connected to Symphonyon a one-to-one level. Follow us on FacebookandTwitter.

    Tags: Chemicals, Consumer Products, HCM, HCM roadmap, HCM roadmap strategy, higher education, howto, k-12, Manufacturing, Pharmaceuticals, Retail, sap, SAP HCM, sap hcm help, SAP HCM implementation,SAP HCM Services Partner, SAP HCM Tips & Tricks, SAP HCM Tips and Tricks, SAP HR, state/local,Successful HCM Projects, Symphony Blog, Symphony Consulting, Symphony Consulting Blog, SymphonyManagement Consulting, Tips and Tricks, Utilities

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    Tuesday, March 1st, 2011

    Determining the appropriate strategy to train your user community is a major part of your ChangeManagement plan. Over the course of several blog entries, we will educate you on an approach that you canapply to your next project.

    We will begin this series with project plan and deployment timeline. There are three phases to base yourproject plan on: Course Materials Development Phase, Deployment Preparation Phase, and the LearningProgram Deployment Phase. The chart below lists each phase and what they entail:

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    With these three phases in mind, the following project plan can be used as a guide to accommodate your

    companys needs. This plan will accommodate a pilot go-live approach.

    Its important to work closely with your Change Management team to determine an approach that willprovide your team with a firm base to begin on your training strategy.

    The next entry within the Training your SAP HCM User Community series will discuss the deployment of alearning program when you must train individuals in multiple locations.

    Have an SAP HCM question? Visit www.symphonyhcmexperts.com to Ask an Expert! Simply fill out the

    form and submit your question. Our SAP HCM Experts will provide you with an answer via our blog.

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    ags: c ange management, e m c a s, onsumer ro ucts, course mater a s eve opment, ep oymentpreparation, deployment timeline, documentation tools, HCM, higher education, how to, k-12, learningmanagement system, learning program deployment, Manufacturing, Pharmaceuticals,pilot go-live approach,project approach,project plan,prototype classes, Retail, sap, SAP HCM, SAP HCM Blog, sap hcm help, SAPHCM training strategy, SAP HCM Users, SAP HR, state/local, Symphony Blog, Symphony Consulting,Symphony Consulting Blog, Symphony Management Consulting, team mobilization, Tips and Tricks, virtualclassroom

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    Monday, February 21st, 2011

    Tracking changes in your HCM database where the old value and new value can be seen is helpful formonitoring overall activity and maintaining data integrity. Many organizations will activate audit logging forPersonnel Administration (PA) infotypes perhaps for Actions (0000), Basic Pay (0008) or Address (0006).This same type of audit logging can be set up for Organization Management (OM) infotypes.

    Audit logging for OM can be set up via the IMG by going to SPRO => Personnel Management =>Organization Management => Basic Settings => Activate Change Document.

    For standard delivered SAP, the table is empty.

    In the example below, the table has been updated to now create an audit log for any changes on therelationship of infotype 1008 Account Assignment Features to the object type O for Organization Unit.

    Maintenance was then performed adding 1008 information where there had been none.

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    Once you configure what infotype and subtype you are interested in tracking, you could use the programRHCDOC_DISPLAY to access the audit log. The infotype changes made to infotype 1008 are now displayedin the log.

    NOTE: If the activation of creation of change documents for all infotypes was done, system performancewould suffer. Therefore, activate the creation of change documents specifically for the combination of planversion, object type, and infotype/subtype that are needed.

    For more SAP HCM Tips & Tricks, visit www.symphonyhcmexperts.com. If you have a specific SAP HCM

    question, visit the Ask the Experts tab here:http://www.symphonyhcmexperts.com/?cat=4.

    Tags: Actions (0000), Address (0006), Audit Log, audit logging, Basic Pay (0008), Chemicals, ConsumerProducts, HCM, higher education, how to, Infotypes, k-12, Manufacturing, OM, Organization Management,organizational management, Organizational Structure, PA,personnel administration, Pharmaceuticals, sap,SAP HCM, SAP HCM Audit Log, SAP HCM Blog, sap hcm help, SAP HCM Tips and Tricks, SAP HR, SAPOM, SAP Organization Management, state/local, symphony, Symphony Blog, Symphony Consulting,Symphony Consulting Blog, Symphony Management Consulting, Tips and Tricks, Utilities

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    Wednesday, February 9th, 2011

    Features are another way that SAP allows flexibility. Some features in the Benefits module are used quitecommonly to set up the system. These features are common because everyone must set them up to determinethe screens that will be seen by each country. Different countries have different screen setups delivered bySAP. These are set up with the country grouping or MOLGA setting. The following infotypes each have a

    feature created for it that determines the screen control for the countries:

    Infotype 0167 Health PlansInfotype 0168 Insurance PlansInfotype 0169 Savings PlansInfotype 0170 Flexible Spending AccountsInfotype 0171 General Benefits InformationInfotype 0172 FSA ClaimsInfotype 0375 HCE InformationInfotype 0376 Medical Benefits Information

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    Infotype 0378 Adjustment Reasons

    Below is an example of one of these infotype screen control features:

    Each country is defined and set to its country grouping. If you use a different countrys MOLGA you willreceive their screen when you access the infotype. This could cause you to receive fields that you wouldntnormally see for your country. Some countries have specific regulations imposed by the government thatSAP has provided so using a different countrys MOLGA may cause those fields to not be available.

    For more Tips & Tricks on SAP HCM, visit www.symphonyhcmexperts.com

    Tags: Benefits, Features in Benefits, HCM, Infotype 0167, Infotype 0168, Infotype 0170, Infotype 0171,Infotype 0172, Infotype 0375, Infotype 0376, Infotype 0377, Infotype 0378, Molga, sap, SAP Benefits, SAPHCM, SAP HCM Blog, SAP HR, symphony, Symphony Blog, Symphony Consulting, Symphony Consulting

    Blog, Symphony Management Consulting, Tips and Tricks

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    Monday, January 24th, 2011

    The implementation of ERP software, such as SAP, can be an extensive process that often takes years tocomplete. Virtually every individual in the organization is involved, whether they are a part of the technicalteam or the actual end-users of the software. The end results of the implementation are intended to achieve

    high level goals such as improved productivity and alignment of strategies.

    Successful software implementations are a direct result of the proven methodology used during theimplementation. In software, the term methodology is used to describe a specific series of stages orprocedures which govern the activities of analysis and design. While there are several SAP implementationmethodologies available, a company should choose one that has been proven and consists of the followingstandard phases:

    Preparation for the projectDesign DocumentConfi uration of the roduct

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    Preparation prior to go liveGo Live and Support

    Symphony has developed a proven SAP HCM implementation methodology, Harmony, that includes thesefive phases and also incorporates change management and knowledge transfer. Harmony is an alignment ofSymphonys SAP knowledge, experience and dedication to quality. With this proven roadmap, Symphony isable to guide clients through the challenging implementation of an SAP HCM project.

    For an overview of Symphonys Harmony methodology click here: http://www.symphony-consulting.com/Methodology.pdf. For questions regarding Symphonys methodology or to pose a question to one of ourHCM Experts, click here: http://www.symphonyhcmexperts.com/?cat=4 .

    Tags: BN, Business Objects, change management, Chemicals, Consumer Products, ECM PerformanceManagement, eRec, ERP software, ESS/MSS, Harmony Methodology, HCM, higher education, HR ABAP,k-12, knowledge transfer, LSO, Manufacturing, methodology, OM, PA, Payroll, Personnel Development,Pharmaceuticals, Retail, sap, SAP HCM, SAP HCM Blog, sap hcm help, SAP HCM implementation, SAPHCM methodology, SAP HCM Tips and Tricks, SAP HR, SAP implementation, SAP methodology, SAP Tipsand Tricks, Securities, state/local, symphony, Symphony Blog, Symphony Consulting, Symphony ConsultingBlog, Symphony Harmony Methodology, Symphony Management Consulting, Time, Tips and Tricks, Utilities,

    Workflow

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    Wednesday, January 12th, 2011

    Welcome to the third part of our E-Recruiting Series. Since you have completed the basic setup forE-Recruiting, its now time to discuss the E-Recruiting Data Objects that you will be using in theimplementation.

    These are the following E-Recruiting Data Objects:

    Candidate (NA)1.Requisition (NB)2.Job Posting (NC)3.Candidacy (NE)4.Application (ND)5.

    Candidate (Object NA)

    This object is about any person who registers in the talent warehouse of the organization. This person isinterested in applying for an open position for which the candidate can apply. This object is created when thefollowing events occur.

    The person registers in the talent warehouseThe person applies to a job postingThe person applies to a job posting by mail

    These candidates are distinguished between internal and external applicant. When you convert youremployees they will have candidate objects created. It may be assumed that your employees maybe your firstresource for finding a candidate for your internal position.

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    Internal candidates can always apply for an open position within the organization via Employee Self Service.External Candidates can also be created via the Career Website page of the company. This Career websitecan be created using standard URLs for External Candidates. A person would have to register at the companycareer website so that a Candidate Object would be created.

    This object like any other object within SAP HR will have infotypes assigned to them. Here is a sample ofwhat infotypes are being used by this object:

    Candidate Information Infotype (IT5102)Work Experience Infotype (IT5103)Education Infotype (IT504)Qualifications Infotype ( IT5105)Desired Employment Infotype (IT5106)Desired Location Infotype (IT5107)Availability Infotype (IT5108)Licenses/Certifications Infotype (IT5111)Attachments Infotype (IT5135)Correspondence Infotype (IT5136)

    Qualifying Event Infotype (IT5137)Invitation Infotype (IT5138)Status Change (IT5139)Questionnaires Infotype (IT5140)Classification Infotype (IT5142)Confirmation Infotype (IT5143)

    These infotypes cannot be maintained directly in R/3, it must be maintained through the portal via atransaction coming from either an internal or external candidate. All data entered via the portal for thisparticular object will be stored in some of the infotypes mentioned.

    When this object is created it will also have relationships to the following objects:

    Application (ND)

    A candidate can be linked to multiple applications

    Candidacy (NE)

    When a candidate is created a relationship, this object is created in the system.

    Business Partner (NE)

    Data such as the candidates name is linked to the Business Partner object.

    Talent Group (TF)

    These relationships will be vital across the system, as it will move the recruitment process within the system.This object is just one of the important data objects being used in the system. Later on you will see how thisinteracts with the objects in our next blog.

    Lastly, the candidate object forms one of the foundations of E-Recruiting as this system uses this object as itsmain drivers for the recruitment process which is the candidate. Knowing more about the candidate objectand its relationships with the other objects will help you understand how candidate information is stored and

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