tips for better professional productivity

12
Tips for Better Professional Productivity 4 th Annual Solo & Small Firm Conference

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Page 1: Tips for Better Professional Productivity

Tips for Better Professional Productivity

4th Annual Solo & Small Firm Conference

Page 2: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Are You Shovel Ready?

Inspired by Frederick Winslow Taylor & Bethlehem Steel

Page 3: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Checklists

http://accesscle.lsuc.on.ca

Page 4: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Hipster PDA

3” x 5” card

or

4 cards

per page

Samples from D*I*Y Planner 4UP editionhttp://www.diyplanner.com

Page 5: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Interruptions

2 minutes lost each day

= 8+ hours a year

15 minutes lost each day

= 62+ hours a year

Page 6: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

When are your hot spots?

“Heat map”- Highlight productive

times- Highlight “down” times

Map from ProductiveFlourishing.com

Page 7: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Integrate, automate

How connected are your systems?- Use your Microsoft Office or other suite’s built-in

connectivity- Insert Object- Mail Merge in Word from your Outlook contacts- Embed files, so that an update in one is reflected in both

Practice management software is designed to enable single point of input

Page 8: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Search you

Use technology to find information fast- Desktop search tools

- Windows Desktop Search- Google Desktop- Copernic

- Search within your software

Page 9: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Starter templates for your practice

office.microsoft.com

Page 10: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Capture your time

Cut down on lost time, as in “where did it go?” with stop watch- Built into practice management software- Available as standalone software from Chrometa,

Element55- Point is not to bill more time

- What am I doing with my time (could I bill it?)- What can I do differently to use my time better?

Page 11: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

Sync or you are sunk

Lotus NotesMicrosoft Outlook

GoogleCalendar

Staff or OtherE-mailUser

calendar“feed”

GooSync

Companionlink

HotSync

ActiveSync

Companionlink

iTunes

Google Calendar

Sync

Page 12: Tips for Better Professional Productivity

4th Annual Solo and Small Firm Conference

THANK YOU!

Questions?