tips for keeping your inbox clean and organizedmicrosoft outlook: tips for keeping your inbox clean...
TRANSCRIPT
Microsoft Outlook:Tips for Keeping Your Inbox
Clean and Organized
Presented By:
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mail: P.O. Box 509 Eau Claire, WI 54702-0509 • telephone: 866-352-9539 • fax: 715-833-3953email: [email protected] • website: www.lorman.com • seminar id: 400094
Karla Brandau, CEOWorkplace Power Institute
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Microsoft Outlook:Tips for Keeping Your Inbox Clean
and Organized
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mail: P.O. Box 509 Eau Claire, WI 54702-0509 • telephone: 866-352-9539 • fax: 715-833-3953email: [email protected] • website: www.lorman.com • seminar id: 400094
Prepared By:Karla Brandau, CEO
Workplace Power Institute
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Program by Karla BrandauCertified Speaking ProfessionalCertified FacilitatorRegistered Corporate Coach CEO, Workplace Power Institute770-923-0883www.WorkplacePowerInstitute.com
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About Your PresenterKarla Brandau has taught time management for over 20 years and has a niche market in timemanagement and Microsoft Outlook.
She is the author of:
• 101 Time Management Tips
• Outlook for Increased Productivity
• Email Survival Skills
All are available on her web site:www.KarlaBrandau.com
Email Triage:
● Stop● Scan ● Process● Store
Picture from Graphic Stock
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Process Email: Create a Methodical Way to Work
Move Urgent requests to the CalendarMove Complex requests to TasksMark as ‘Unread’Highlight using Flag Status
You are creating a To-Do list in the Inbox.
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Inbox Helpful Tips
Learning points: Use options in the Flag column Search in a variety of ways Click and drag emails to Tasks or the Calendar
GO LIVE!
Work Right in the Reading Pane
Notice the Reply, Reply All and the Forward
Learning points: Use “pop out” Turn on and use the People Pane
GO LIVE!
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2013 Email Ribbon FeaturesGoing from left to right, explore the email ribbon:
STOP, Redirect and OrganizeGO LIVE!
Categories
You’ll learn how to: Set a variety of Categories Add the Category column to your Inbox
headings Sort by Categories
GO LIVE!
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More Features in the View Tab
Learning points: Show as Conversations Use Conversation SettingsOpen in New Window
Using Conversations to Process Email: View Tab
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Survival Skill #1#1Never put anything in an email you would not want to zip around the world in 20 seconds or you would not want your mother to know.
Survival Skill #2#2Stop checking your email every 2 minutes.
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Survival Skill #3#3Stop the “Reply to All” frenzy
Survival Skill #4#4Stop the “Carbon Copy All” just to
cover your bases.
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Survival Skill
Regularly purge your Contact Group Lists
(distribution lists).
#5#5
Survival Skill #6#6Use
signatures to your
advantage.
GO LIVE!
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Survival Skill #7#7Use Inline Comments
GO LIVE!
Survival Skill #8#8
Use the options when you right
click.
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Survival Skill #9#9Use appropriate abbreviations:
NRN – No Reply Needed FYI – For Your Information F2F – Let’s meet Face 2 Face EOM – End of Message
Survival Skill #10#10Put pertinent
information in the subject line.
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Make it pass the “So What” test. Use the 2 B’s• Bottom line • Background information
To write better email…
Don’t write a mystery –Write the Bottom Line then add Backup Information!
Always put:
Requests before justificationsAnswers before explanationsConclusions before discussionsSummaries before details
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Voting Buttons: Gathering preferences quickly!
Write your message and click on Use Voting Buttons
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When it comes in, you will be able to vote.
You will be asked if you want to edit your vote.
GO LIVE!
Questions?
Write me an email in 21 days telling me how this program
helped [email protected]
www.KarlaBrandau.com
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Notes