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Title 5 Regulations &

Implementation Guidelines

Article Three. Reporting Requirements

56030 – Regulation Reporting Requirements

Each community college district receiving funding pursuant to this subchapter shall

submit such reports (including budget and fiscal reports described in Article 4) as the

Chancellor may require. When submitting such reports, districts shall use the disability

categories set forth in Sections 56032-44 and shall conform to the reporting format,

procedures, and deadlines the Chancellor may additionally prescribe.

Note: Authority cited: Sections 67312, 70901 and 84850, Education Code. Reference:

Sections 67310-12 and 84850, Education Code.

56030 – Implementation Guidelines

Section 56030 requires the submission of periodic reports to the state Chancellor’s

Office. Colleges will be required to submit revised reports to correct errors on these

reports as necessary.

Documentation

The colleges will be required to complete and submit the reports described above.

These reports shall be submitted on forms provided by the state Chancellor’s Office.

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State Chancellor’s Office staff will in-service DSPS staff responsible for the compilation of

this data. The colleges should maintain up-to-date files of the completed reports in the

DSPS Office and the Business Office.

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56032 Regulation Physical Disability

Physical disability means a visual, mobility or orthopedic impairment.

(a) Visual impairment means total or partial loss of sight.

(b) Mobility and orthopedic impairments mean a serious limitation in locomotion or

motor function.




Section 56032 defines “physical disability.”

(1) Visual impairment includes but is not limited to the following conditions:

(a) Blindness is visual acuity of 20/200 or less in the better eye after correction; or

visual loss so severe that it no longer serves as a major channel for information

processing.

(b) Partial sightedness is visual acuity of 20/70 or less in the better eye after

correction, with vision which is still capable of serving as a major channel for

information processing.

Visual impairment does not apply where the loss or impairment is the result of

psychological condition or an acquired brain impairment (ABI). This disability can be

verified by a physician, a licensed vision professional or through documentation from a

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referring agency relying upon verification from a physician or other licensed vision

professional.

(2) Mobility impairment includes but is not limited to the following conditions:

(a) impairments caused by congenital anomaly (e.g., clubfoot, absence of some

member, etc.);

(b) impairments caused by disease (e.g., poliomyelitis, bone tuberculosis, etc.); and

(c) impairments from other causes (e.g., cerebral palsy, amputation, and fractures

and burns which can cause contractures).

Mobility impairment does not apply to mobility limitation due to seeing, hearing, or

psychological limitations or mobility limitation resulting from an acquired brain

impairment (ABI).

Mobility impairments can be verified, if possible, by the personal observation of a DSPS

professional staff member with the DSPS coordinator review, by documentation from a

physician, or by the documentation of the referring agency if the verification is done by

a physician.

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Documentation

Files should contain verification of disability which identifies the particular disability, the

educational limitation(s) resulting from the disability, and how the student’s educational

performance is impeded. The verification must be signed by the appropriate

professional.

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56034 – Regulation Communication Disability

Communication disability is defined as an impairment in the processes of speech,

language or hearing.

(a) Hearing impairment means a total or partial loss of hearing function which

impedes the communication process essential to language, educational, social

and/or cultural interactions.

(b) Speech and language impairments mean one or more speech/language disorders

of voice, articulation, rhythm and/or the receptive and expressive processes of

language.




Section 56034 defines “communication disability.”

Hearing impairment means total deafness or a hearing loss so severe that a student is

impaired in processing information through hearing, with or without amplification.

Hearing impairment is defined as:

(1) deaf means a total or partial loss of hearing function so severe that it no longer

serves as a major channel for information processing. For purposes of this

definition, deafness is defined as a condition that requires the use of communication

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in a mode other than oral language including sign language, telephone devices for

the deaf, etc.; or

(2) hearing limitation is defined as a functional loss in hearing which is still capable

of serving as a major channel for information processing and is measured as follows:

Hearing limitation is interpreted to mean a functional loss in hearing which is measured

as follows:

(a) a mild to moderate hearing-impaired person is one whose average unaided

hearing loss in the better ear is 35 to 54 db in the conversational range or average

aided hearing loss in the better ear is 20 to 54 db.

(b) a severely hearing-impaired person is one whose average hearing loss in the

better ear (unaided or aided) is 55 db or greater in the conversational range, or a

person with one of the following:

(i) speech discrimination of less than 50 percent.

(ii) medical documentation of rapidly progressing hearing loss.

This disability can be verified by an appropriate hearing professional or through

documentation from a referring agency that obtains its verification from a medical

doctor or other licensed ear professional. This disability can be verified by a DSPS staff

member only if that person has the appropriate license.

Speech impairment is defined as one or more speech and language disorders of voice,

articulation, rhythm and/or the receptive and expressive processes of language that

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limits the quality, accuracy, intelligibility or fluency of producing the sounds that

comprise spoken language.

Speech limitation is interpreted to mean an impairment in the quality, accuracy,

intelligibility or fluency of producing the sounds that comprise spoken language.

Speech impairment does not apply to language having to do with a foreign accent. It

also does not apply to any limitation that is caused by a physical or hearing impairment,

psychological disability, or acquired brain impairment (ABI).

This disability can be verified by a licensed speech professional or through docu-

mentation from a referring agency that obtains its verification from a licensed speech

professional. This disability can be verified by a DSPS staff member only if that person

has the appropriate license.

Documentation




professional.

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56036 – Regulation Learning Disability

Learning disability is defined as a persistent condition of presumed neurological

dysfunction which may exist with other disabling conditions. This dysfunction continues

despite instruction in standard classroom situations. To be categorized as learning

disabled a student must exhibit:

(a) Average to above-average intellectual ability;

(b) Severe processing deficit(s);

(c) Severe aptitude-achievement discrepancy(ies); and

(d) Measured achievement in an instructional or employment setting.




Section 56036 defines “learning disability.”

Learning disability is defined as a persistent condition of a presumed neurological

impairment. This dysfunction continues despite instruction in standard classroom

situations, to be categorized as learning disabilities a student must exhibit:

(1) average to above-average intellectual ability;

(2) severe processing deficit(s);

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(3) severe aptitude-achievement discrepancy(ies); and

(4) measured achievement in an instructional or employment setting.

Learning disability does not apply to learning problems resulting from any physical,

visual, or hearing impairments, psychological disability, or any health related disabilities.

Learning disability can exist with other disabilities except ABI and DDL.

This disability can be verified in one of the following ways:

(1) a learning disability professional using the California Community College

Learning Disability Eligibility Model.

(2) a DSPS learning disability specialist may professionally certify if assessment

documentation from a referring agency is deemed to meet the requirements in the

California Community College Learning Disability Eligibility Model.

(3) from documentation sent by a referring agency that has entered into an

interagency agreement with the state Chancellor’s Office. The documentation needs

to include the identification of the particular type of learning disability the student

has and what the functional limitation the disability imposes on the student.

Documentation

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Files should contain verification of disability which identifies the particular learning

disability, the educational limitation(s) resulting from that disability, and how the

student’s educational performance is impeded. The verification must be signed by an

appropriate licensed professional.

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56038 – Regulation Acquired Brain Impairment

Acquired brain impairment means a verified deficit in brain functioning which results in

a total or partial loss of cognitive, communicative, motor, psycho-social, and/or sensory-

perceptual abilities.

Note: Authority cited: Sections 67312, 70901, and 84850, Education Code. Reference:



Section 56038 defines “acquired brain impairment (ABI).”

ABI is defined as an acquired brain impairment caused by external or internal trauma,

resulting in total or partial functional limitations that adversely affects or limits a

student’s educational performance by impairing:

(1) cognition, information processing, reasoning, abstract thinking, judgment and/or

problem solving;

(2) language and/or speech;

(3) memory and/or attention;

(4) sensory, perceptual and/or motor abilities;

(5) psycho social behavior; or

(6) physical functions.

ABI does not apply to functional limitations resulting from brain trauma induced by

birth, present at birth or which is progressive and/or degenerative in nature. ABI can be

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verified by an appropriate licensed professional or by the documentation of a referring

agency if its verification is done by an appropriate licensed professional.

It is the responsibility of the colleges to define acquired brain impairment in a manner

which meets regulatory requirements.

Documentation




professional.

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56040 – Regulation Developmentally Delayed Learner

The developmentally delayed learner is a student who exhibits the following:

(a) Below average intellectual functioning;

(b) Potential for measurable achievement in instructional and employment settings.




Section 56040 defines “developmentally delayed learner (DDL).”

DDL is defined as learning deficits resulting from below average intellectual functioning

which adversely affects educational performance, existing concurrently with measurable

potential for achievement in educational and/or employment settings.

This disability can be verified by the DSPS coordinator or a DDL specialist using the

documentation from a referring agency. The student is eligible by meeting one of the

three standards described below:

(1) the student has an earned standards score less than or equal to 70 on the

specified ability assessment procedure; or

(2) the student has certification from the Regional Center that the student’s earned

standard score was less than or equal to 70 on an ability assessment procedure; or

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(3) the student has an earned standard score between 71 and 80 and at least one of

the seven following indicators is documented. For scores greater than 80, the

assessment procedure’s standard error of measurement may be considered.

(a) history of special education.

(b) history of sheltered or supported employment.

(c) history of unemployment or limited entry level employment.

(d) dependent/semi-independent living environment.

(e) client status with the state Department of Rehabilitation.

(f) client status with the Regional Center.

(g) academic skill deficiency.

The DDL student must be afforded access to the class/program that best meets his/her

educational needs and which promotes the maximum independence and integration of

these students. Special classes, if provided, may, consistent with this requirement, be

offered either on- or off-campus.

Documentation



performance is impeded. The verification can be determined by the DSPS coordinator

or DDL specialist using documentation from the referral.

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56042 – Regulation Psychological Disability

(a) Psychological disability means a persistent psychological or psychiatric disorder,

or emotional or mental illness;

(b) For purposes of this subchapter, the following conditions are not psychological

disabilities;

(1) transvestitism, transsexualism, pedophilia, exhibitionism, voyeurism, gender

identity disorders not resulting from physical impairments, or other sexual behavior

disorders;

(2) compulsive gambling, kleptomania, or pyromania; and

(3) psychoactive substance abuse disorders resulting from current illegal use of

drugs.




Section 56042 defines “psychological disability.”

Psychological disability is defined as a persistent psychological or psychiatric disorder,

emotional or mental illness that adversely affects educational performance.

Psychological disability is a condition which:

(1) is listed in the most current American Psychiatric Association Diagnostic and

Statistical Manual (DSM) and is coded on Axis I or II as moderate to severe;

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(2) reflects a psychiatric or psychological condition that interferes with a major life

activity; and

(3) poses a functional limitation in the educational setting.

The term psychological disability does not include:

(1) any condition designated by the most current DSM with a V Code signifying that

it is not attributable to a mental disorder;

(2) the following conditions listed in the most current DSM are not included in the

California Community College definition of psychological disability:

(a) transvestitism, transsexuals, pedophilia, exhibitionism, voyeurism, gender

identity disorder not resulting from physical impairment, or other sexual behavior

disorders;

(b) compulsive gambling, kleptomania, or pyromania; and

(c) psychoactive substance abuse disorders resulting from current illegal use of

drugs; and

(3) any condition designated by the most current DSM as developmental disorders

(mental retardation, pervasive developmental disorder, specific development

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disorders, or other developmental disorder), that is covered by another disability

category.

Recovering drug and alcohol abusers are considered psychologically disabled as long as

they are in or have completed a recovery program and meet all other conditions for this

disability category.

A psychological disability can be verified by a professional with the appropriate license,

or by documentation of a referring agency if its verification was done by a professional

with the appropriate license. This disability can be verified by a DSPS staff member only

if that person is an appropriately licensed professional such as a licensed medical

doctor, a licensed clinical psychologist or psychiatrist, a licensed Marriage, Family, and

Child Counselor, or a licensed clinical social worker.

Documentation

Verification documents from the licensed professional should include either the DSM

and/or ICD disorder code or the name of the disorder and the license number of the

professional.

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56044 – Regulation Other Disabilities

This category includes all students with disabilities, as defined in Section 56002, who do

not fall into any of the categories described in Sections 56032-42 but who indicate a

need for support services or instruction provided pursuant to Sections 56026 and 56028.




Section 56044 defines “other disabilities.”

This category includes all other verifiable disabilities and health related limitations that

adversely affect education performance but do not fall into any of the other disability

categories. Therefore, it is first necessary to consider whether the condition qualifies in

any of the specific disability categories discussed in Sections 56032 thru 56042. If so,

the student should be reported under the appropriate disability specific category. A

student should only be categorized under “other” if the student has a current verifiable

impairment which meets the general definition of disability under Section 56002 and

also has an educational limitation as defined in Section 56004, but does not qualify in

any of the disability specific categories.

Other disabilities include conditions having limited strength, vitality, or alertness due to

chronic or acute health problems. Examples are environmental disabilities, heart

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conditions, tuberculosis, nephritis, sickle cell anemia, hemophilia, leukemia, epilepsy,

acquired immune deficiency syndrome (AIDS), diabetes, etc.

A person may be protected under Section 504 and the Americans with Disabilities Act

because he or she has a history of disability or is perceived as having a disability.

However, it is important to keep in mind that such individuals may not qualify for

services from the DSPS program because they do not have a current impairment or their

impairment does not give rise to an educational (functional) limitation.

A disability in the “other disabilities” category must be verified by an appropriate

licensed professional or through documentation from a referring agency that obtains its

verification from an appropriate licensed professional. A DSPS staff member can verify

this disability only if that person is an appropriately licensed professional.

Documentation




professional.

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56046 – Regulation DSPS Program Plan

(a) Each district receiving funding pursuant to this subchapter shall submit to the

Chancellor, at such times as the Chancellor shall designate a DSPS program plan for each

college within the district. Upon approval by the Chancellor, the plan shall be a contract

between the district and the Chancellor. Expenditures of funds appropriated pursuant

to this subchapter must conform to the approved plan.

(b) Each district shall submit updates to its program plan to the Chancellor upon

request.

(c)The program plan shall be in the form prescribed by the Chancellor and shall contain

at least all of the following:

(1) the long-term goals of the DSPS program;

(2) the short-term measurable objectives of the program;

(3) the activities to be undertaken to accomplish the goals and objectives; and

(4) a description of the methods used for program evaluation.




Section 56046 sets forth the requirements for the DSPS Program Plan. The form for the

plan is set forth in Subsection C(1-4). The Chancellor’s Office will notify the colleges of

the submission and approval process at a later date.

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Documentation

Copies of the plan should be kept on file in the college DSPS office together with the

letter of approval by the state Chancellor’s Office.

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56048 – Regulation Staffing

(a)Persons employed pursuant to this subchapter as counselors or instructors of

students with disabilities shall meet minimum qualifications set forth in Section 53414

of Subchapter 4 or Chapter 4 of this division.

(b)Each district receiving funds pursuant to this subchapter shall designate a DSPS

Coordinator for each college in the district. For the purpose of this section, the

Coordinator is defined as that individual who has responsibility for the day-to-day op-

eration of DSPS. The designated Coordinator must meet the minimum qualifications for

a DSPS counselor or instructor set forth in Section 53414(a) through (d) or meet the

minimum qualifications for an educational administrator set forth in Section 53420 and,

in addition, have two (2) years full-time experience or the equivalent within the last four

(4) years in one or more of the following fields:

(1) instruction or counseling or both in a higher education program for students

with disabilities;

(2) administration of a program for students with disabilities in an institution of

higher education;

(3) teaching, counseling, or administration in secondary education, working

predominately or exclusively in programs for students with disabilities; or

(4) administrative or supervisory experience in industry, government, public

agencies, the military, or private social welfare organizations, in which the

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responsibilities of the position were predominately or exclusively related to persons

with disabilities.

(c) Districts receiving funding pursuant to this subchapter may also employ classified

and/or paraprofessional support staff. Support staff shall function under the

direction of a DSPS counselor, instructor, or Coordinator as appropriate for the

support services or instruction being provided.




Section 56048 identifies the minimum qualification the district must utilize for DSPS

counselors and instructors. This section also identifies the additional minimum

qualification for the person selected as the coordinator of the DSPS program. The

coordinator is the individual who has day-to-day responsibility for the DSPS program.

The DSPS coordinator salary is the only administrative cost that can be considered as a

legitimate DSPS expenditure.

Documentation

Documentation should indicate that the DSPS coordinator, DSPS counselor and DSPS

instructor meet the minimum qualifications as set forth in Section 53414(a) through (d)

with the DSPS coordinator meeting the additional minimum qualification set forth in

subsection 56048 (b).

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56050 – Regulation Advisory Committee

Each district receiving funds pursuant to this subchapter shall establish, at each college

in the district, an advisory committee which shall meet not less than once per year.

The advisory committee shall, at a minimum, include students with disabilities and

representatives of the disability community and agencies or organizations serving

persons with disabilities.




The advisory committee should give guidance and direction to the DSPS program and

college related to needs of the local community.

Documentation

A roster of committee members which indicates the affiliation of the member and dates

and minutes of the meetings should be maintained and available for review upon

request.

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56052 - Regulation Evaluation

The Chancellor shall conduct evaluations of DSPS programs to determine their

effectiveness. Each college shall be evaluated at least once every five years. The

evaluation shall, at a minimum, provide for the gathering of outcome data, pertaining to

staff and student perceptions of program effectiveness, access requirements of the

Americans with Disabilities Act (42 U.S.C. 12101 et seq.), compliance with Section 504 of

the Federal Rehabilitation Act of 1973 (29 U.S.C. Sec. 794), compliance with Education

Code Section 67311.5 with respect to parking for persons with disabilities, and data on

the implementation of the program as outlined in Education Code Sections 84850.

Note: Authority cited: Sections 67312, 70901 and 84850, Education Code. References:

Sections 67310-12 and 84850, Education Code and 29 U.S.C. Sec. 794.


Section 56052 indicates that each college’s DSPS program will be evaluated every five

years following the same cycle as the college’s self-study year for the accreditation

process. The DSPS program evaluation will be developed and carried out by the state

Chancellor’s Office. The college will meet the above requirements by participating in

the DSPS Program Evaluation process. The college may be asked to provide a variety of

information (budgets, DSPS Program Plans, college’s Section 504 and ADA self-

evaluation, organizational charts, advisory committee membership rosters, etc.) to the

evaluation team as part of the evaluation.

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Documentation

The evaluation report should be kept on file in the DSPS office for public review.

56054 – Regulation Special Projects

(a)Community college districts receiving funding pursuant to this subchapter shall

cooperate to the maximum extent possible with the Chancellor in carrying out special

projects. Such projects may include, but are not limited to, task force meetings,

research studies, model programs, conferences, training seminars, and other activities

designed to foster program development and accountability. Such special projects shall

be funded from the three percent set-aside authorized pursuant to Education Code

Section 84850(e).

(b)Where such special projects fund services to students, such students need not meet

the eligibility criteria otherwise required under this subchapter, but such students shall

meet any eligibility requirements which the Chancellor may prescribe.




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Section 56054 gives the Chancellor’s Office the authority to conduct studies, convene

task force, evaluation teams and trainings, etc., that foster program development and

accountability.

Documentation

Documentation of special projects shall be maintained by the Chancellor’s Office.

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