Title I Technical Assistance Training

Federal and State Programs

2Family Involvement – Fall Requirements

• Memo emailed to all Title I Principals and Contacts on July 25th

• Supporting documentation available on website• District Family Involvement Policy• Annual/AYP Meeting• Parent Involvement Plan (PIP) (Training Sept 14 – 23)• School-Parent Compact

Parent Trainings• Required to hold at least 3 parent trainings a

year

• Trainings are to cover core content areas: reading, math, writing, and science

• Document with invitations, agendas, sign-in sheets, and parent evaluation of trainings

• Resources in handbook and on website

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Staff Trainings• Required to hold at least 1 staff training before

February

• Trainings to cover strategies for teachers to improve relationships with parents

• Document with agenda, sign-in sheets, and follow-up

• Resources on website

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Schoolwide Plan (SIP/SWP)• All Title I schools must have a Schoolwide Plan that:

• Documents how Title I funding will be used to make AYP in all subgroups

• Documents the professional development that will be provided to teachers

• Provides a needs assessment that justifies the strategies being implemented

• Shows evidence of the Ten Components and Ten Elements (SINI ONLY)

• The School Improvement Plan is the document that serves as the Title I Schoolwide Plan

• The plan should reflect all actions or strategies the school intends to implement during the year

• Every Title I school must have a Family Involvement Policy/Plan that includes the action steps from the SIP/SWP

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Components

Required of all Title I schools

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Components7

ElementsRequired of all SINI

schools

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SIP Template

Changes to the Title I Budget

• The SIP/SWP becomes critical in all funding decisions

• As noted in the Final Regulations of the NCLB Law, all funds and services must support the school’s schoolwide plan (Sec 200.27 Development of a Schoolwide Program Plan)

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Title I will not approve any budget transfers, P card expenditures and/or requisitions associated with item(s), program(s), and/or personnel that are not included in the SIP/SWP

Steps to change budget• Plan ahead• Seek approval from SAC and revise SIP

template• Provide minutes to Title I upon request

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Changes to the Title I Budget

Rationale for Audit Compliance• Mandated by law • Creating a Schoolwide Plan with strategies

that will increase student achievement in order for the school to make Adequate Yearly Progress

• Detailing the use of Title I funds in the Schoolwide Plan so an auditor can track how the federal funds are being utilized to increase student achievement

• Being able to successfully complete an auditor’s interview by explaining compliance

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Example of State ComplianceCompliance Item KIA-6: The Local Educational Agency

(LEA) shall ensure that each participating school, in conjunction with the parents of participating students, has jointly developed a school-parent compact that: describes the school's responsibility to provide high quality curriculum and instruction in a supportive and effective learning environment; addresses the importance of ongoing communication between teachers and parents; and describes the ways in which each parent will be responsible for supporting their child's learning.

Section 1118(d), P.L.107-110

School Review Question(s) • Who was involved in the development of the compacts?• When and how were these compacts developed and/or revised?• How are the compacts used?• When and how often are the compacts used?

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Another ExampleCompliance Item AIA-5: The Local Educational Agency (LEA)

must ensure that schoolwide program plans describe how: the school will implement the ten (10) components of the plan; resources are used from Title I and other sources; and schools will provide academic achievement results to parents in

a language they can understand. Section 1114(b)(2)(A)(i-iv), P.L.107-110

School Level Questions What fiscal resources were used to support implementation of

the schoolwide plans? How were parents notified of academic achievement results?

Were these results provided in a language understandable to parents?

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Areas of Compliance• Instructional Support• Fiduciary• Accountability• Family and Community Involvement• SINI and Transformational

Requirements

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Areas of ComplianceOrganization of Documentation

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Fiduciary

Property & Equipment

Supplement

Allocation

Audit Assurance

Checklists

Pre-K

Instructional Support

ProgramsTAPD

PDTutorial

Highly Qualified

Family and Community

Involvement

Other Support

Parent

Communication

Parents’ Right

Additional Requirements

SINI and

Transformational

Accountability

Assessment

School Improvement

Instructional SupportHighly Qualified (Y1)

•List of NHQ teachers (HQT_NON_BY_SCH)•Parent notification letters

Tutorial Services (Y2)•Teacher sign-in/out•Student attendance•Lesson plans

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Instructional SupportOn-Site PD (Y3)

•LTM agendas, minutes, sign-ins•Full day PD agendas, sign-ins, follow-up•Coaches’ schedules•Staff PD for Family Involvement

Off-Site PD (Y4) •Travel documentation

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Instructional SupportTechnical Assistance (Y5)Instructional Programs (Y6) Pre-K Transition (Y7)

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Fiduciary

Allocation (G1)•Copy of Final SIP Budget

Supplement – Not Supplant (G2) Property and Equipment (G3)

•Label all items•List items on inventory costing $250+

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Accountability

School Improvement (R1) •SAC agendas, minutes, and sign-ins•SIP and Title I review

Assessment (R2) •SPAR•Student assessments•FCAT scores

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Family and Community Involvement

Parents’ Right to Know (B1)•Parents’ Right to Know letters•Annual or Annual/AYP Meeting•Development and distribution of compact•Development and distribution of PIP•Title I Surveys

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Family and Community Involvement

Communication with Parents (B2)Parent Training and Food Expenses

(B3)•Minimum of 3 trainings: reading, math, writing, and science•Document food expenses – use checklist

Other Support (B4)•Collect monthly

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SINI/Transformational Requirements

SINI Requirements (O1)Transformational Requirements

(O2)

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Role of Title I Contact and Team• Maintain Title I audit files• Monitor family involvement activities• Serve as school contact for NCLB compliance• Coordinate participation at NCLB Title I

meetings• Submit monthly electronic audit assurance

checklist from the Federal and State website• Sign each audit folder verifying that required

documentation is filed

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•Monitor FY12 Title I Budgets in order to expend non-salary by December 2011•Monitor Position Status Reports•Monitor SIP/SWP

25Role of Title I Contact and Team

Title I Audit Checklist

by Folder Color

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Monthly Electronic

Audit Assurance Checklist

Available on website

Due monthly

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Complete handbook available on website

Handbooks for Treasurers,

Payroll Contacts, and Title I

Contacts were handed out

today.

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Conclusion• Questions• Evaluation• Pick-up audit box and lid• Thank you for your attention

The Department of Federal and State Programs wishes you another successful

school year!

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