title of presentation goes here name of presenter location/date © 2005 mpa. all rights reserved....

Title of presentation goes here

Name of presenterLocation/date

© 2005 MPA. All rights reserved.

Task Management in MS ProjectGenea Mallow-Jensen

President, FrontRange MPAMarch 30, 2006


FrontRange Colorado MPA


Purpose

– To develop a strong foundational knowledge of MS Project

– To learn how to build project schedules utilizing Project Management and MS Project best practices

• Why?– Provide better more realistic schedules– Manage projects more effectively – Provide more accurate status reporting


MS Project Overview

– Project Management Tools

– Inside MSP» YJTJ» Data Model

» Basic Task Skills» Task Information


Your Job – Tool’s Job (YJTJ)

Information•Task Names

•Work/Effort

•Dependencies

•Constraints

•Resource Names

•etc

Scheduling•Start/Finish Dates

•Duration

•Critical Path

•Cost

•Remaining Work

•etc


MS Project Overview


– Inside MSP» YJTJ

» Data Model



MS Project Data Model

MS Project

TaskInformation

ResourceInformation


MS Project Overview


– Inside MSP» YJTJ» Data Model



– Templates

– Initiate Schedule

– Customizing Template

Basic Task Skills


Templates

– Provide basic project structure

– Promote standardization

– Encourage best practices

– Contain process

– Are customizable

– Save time

Project

Template


– Set Project Start Date

– Set Project Calendar

– Show Project Summary Row

– Save

Initiate Schedule


– Add/Delete Tasks

– Rearrange Tasks

– Edit Tasks

Customize Schedule


MS Project Overview


– Inside MSP» YJTJ» Data Model» Basic Task Skills

» Task Information


– Specific to selected task(s)

– Task Mgmt

Task Information


Task Cost

– Sources– Variable (Labor, Equipment, Materials)

– Fixed Cost

– Estimated, Actual, and Remaining

– Roll up to summaries


Tools Change Working Time

– Overrides Resource and Project Calendars

– Typical uses– Outside normal work hours– Must occur on a particular day of

the week or time of day

Task Calendar


Task Information – Set Task Calendar


Working with Tasks in MS Project

– Defining the work to be done- WBS

– Schedule Structure

– Schedule Development- Milestones- Dependencies- Constraints


WBS - Work Breakdown Structure

Project

Phases

Deliverables

Tasks/Activities

Methods• Top Down -

decompose• Bottom Up -

categorize





– Schedule Development- Milestones- Dependencies- Constraints


Schedule Structure





– Schedule Development- Types of tasks- Dependencies- Constraints


Milestones

– Significant point in time

– Have no duration

– Are used to monitor project progress

– Represent external events

– Are part of activity sequencing

– Used to represent deadlines


Recurring Tasks

– Typically non-deliverable

– Use project resources

– Project related cost

– Date constrained


MSP Dependencies

– FS (Finish-to-Start): the Predecessor task must be completed in order for the Successor task to begin.

– SS (Start-to-Start): the Predecessor task must start in order for the Successor task to start.

– FF (Finish-to-Finish): the Predecessor task must finish in order for the Successor task to finish.

– SF (Start-to-Finish): the Predecessor task must start in order for the Successor task to finish.

B

A

B

A

B

A

B

A


MSP Constraints and Deadlines

ConstraintsReasons

– Mandatory

– Discretionary

Types

– Flexible

– Inflexible

DeadlinesInternally imposed target dates


Closing

Task Mgmt Critical Success Factors:– Proper planning– Good schedule structure– MSP best practices

title of presentation goes here name of presenter location/date © 2005 mpa. all rights reserved....

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