tmo office workplace inspection/assessment checklist

TMO OFFICE WORKPLACE INSPECTION/ASSESSMENT CHECKLIST

Date :..30th January 2013 ....................................................................................................................................

Office Location..346 Kensington High Street / 2nd and 3rd Floors .............................................................................

Carried out by....Cyril Morris ............................................................................................................

Accident ReportinPl and Violent Incident Reportinq;

Is there a mechanism for reporting the above and is staff aware of this?

First Aid:

Are there trained First Aiders or Appointed Person?

Who are the trained First Aiders or Appointed Persons?

When is requalification due?

Yes

Yes

Yes/No

Yes/No

Reporting

Procedure on

intranet - managers

responsible.

CAS staff trained

H&$ to confirm

when due

Action Required if NO

Ongoing requirement for managers &

H&S Team to brief new staff on these

procedures




Action Completed, date and

name

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Is the First Aid Box clearly marked & correctly stocked?

Yes

Are notices Yes displayed detailing First Aiders or Appointed Persons?

Fire Safety:

Are all Fire exits Yes clearly signposted?

Has fire fighting Yes equipment been checked/inspected within last 12 months?

Are Fire notices Yes

displayed?

Are escape route Yes

(passageways, stairs and landings) kept clear of obstruction?

Are fire alarms Yes Weekly testing

recommenced








Fire fighting equipment is

situated on the landing area

and is the responsibility of

the Landlord - current

Escape route has been

walked through on

18/1/2013 by Fire Marshals

and building concierge -

clear

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tested weekly?

Are Fire Evacuation Drills six monthly?

No

Are records available Yes

of past inspections

Is the fire alarm Yes

audible in all areas of the office?

Are smoke detectors Yes

clean and free of dust and obstruction Maintenance:

Is the office Yes equipment maintained? e.g. PAT Testing

Are there are Yes

outstanding repairs to be carried out to office fitments, building fabric or office equipment/furniture

Advised Landlord -Raymond Estates

that these

evacuation drills are required






Action Required if No

No action required here

Lock on CAS Office door requires attention.

Reported to Repairs

31/1/2013

RBK00058218_0003

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Temperature:

Is the temperature a minimum of 16 degrees Celsius?

Are all reasonable steps taken to prevent uncomfortably high temperatures?

Lighting:

Is the lighting adequate, fitfor purpose and no flickering tubes?

Yes/No

Yes/No

Yes




Workstations, Seating & Display Screen Equipment::

Has all staff been Yes H&$ investigating Action Required if NO

4

See NOTES below

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assessed at their workstation?

Are there any outstanding issues?

Cleaning and Housekeeping: Is cleaning up to the required standard?

Windows and Window Cleaning:

Are windows secure and easy to open where permissible?

Are windows cleaned regularly?

Safety Glazing:

Is safety glazing installed in appropriate locations?

None currently

Yes

Yes

Yes

Yes

Yes

acquiring an on- line dse assessment system to assist with this.

Request made to

landlord, Raymond

Estates on the

frequency - no

response received





Follow up required by facilities officer


Windows cleaned externally

and internally Nov 2012

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Falls and Falling Objects:

Are there any items No Action Required if NO

stored unsafely at NO action required

high level?

Floors and Traffic Routes:

Are all floors clean Yes

and non -slip where appropriate?

Are traffic route clear Yes

of obstruction?

Doors and Gates:

Are all doors self Yes closing?

Are all fire doors Yes

fitted with intumescent and cold seals?





RBK00058218_0006

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Sanitary Convenience and Washing Facilties:

Are all cleaned daily and operating effectively?

Drinking Water:

Is there a clean and fresh supply of drinking water?

Yes

Yes

Rest Areas: Are rest areas clean Yes

and separate from office area?

Security: Is the office secure Yes from unauthorised personnel?

Is CCTVin use in the No






Not required in 346 as there is a

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TMO Offices? concierge service

HSE Poster:

Action Required if NO Is there an up to Yes

date Health & Safety Poster on display?

Employer’s Liability:

Is there an Yes

Employers Insurance Liability Certificate displayed?

NOTES:


CAS office requires tidying up. Lots of equipment on the floor area should be stored in a more secure place and not cause any obstruction

30.1.2013 - spoke to Steve Harford of CAS re the amount of redundant equipment on site. He agreed to contact RBKC about having it stored offsite

There is one opening window in this office. Staff have requested another although when this window was installed last year, only one was requested. This should be reviewed in conjunction with Anthony Parkes office on the 3ra floor which has a similar temperature problem. Anthony has agreed that we review the air con/heating provision in his office before during summer 2013

8

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Extra heating is supplied in this area via a free standing dimplex type heater. Staff work 24 hours in this area and require this overnight. It is recommended that this should be wall mounted for safety reasons.

Anthony Parkes office requires tidying up, boxes moved to archive and his desk repositioned to prevent trailing wires. He has agreed for this to be carried out. Archive boxes are now on site. A member of the Leasehold team is required to sort through the files before being stores in Ingelow House. This is in progress.

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tmo office workplace inspection/assessment checklist

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