tn dcs cab pilot training 10 29 13
DESCRIPTION
TRANSCRIPT
Tennessee Department of Children’s Services
Community Advisory Board TrainingDecember 5, 2013
F a c i l i t a t e d b y :
Introductions & Overview of the Day
CAB TOOLKIT PART IPurpose & Structure
Purpose of the CAB ToolkitGuidance to optimize DCS’s involvement in CABs
Role and responsibilities of DCS representatives
Sample documents
Big picture goals & objectives
Scope & Statutory Purpose
Statutory purpose
outlined in TN Code
CABs are separate &
independent entities
Scope & Statutory Purpose• CAB oversight provided by Network Development Division within the In
Home Tennessee Initiative and Prevention Unit
Network Development
In Home Tennessee Service Array
EvaluationCommunication
Resource Linkage Coordinators
Community Advisory Boards
Community Based Child Abuse
Prevention / Children's Trust
IV-E Waiver Program
In Home Tennessee
CAB TOOLKIT PART IIGoals & Objectives
Overarching Goal
Harness the individual and collective talents and resources
in each county to achieve the Department’s mission
Objectives:Toolkit is organized around three objectives:
Communication Partnerships
Resources
Communication
• Strengthen communication between DCS and the community
• Increase community awareness of DCS’s vision, mission, strategic priorities, resources & success stories
• Promote two-way dialogue between DCS and the community
Partnerships
• Helping DCF work more strategically and effectively with its partners in the community
• Foster mutual understanding of roles and competencies
• Develop shared sense of trust, respect & responsibility to DCS goals
Resources for Families• Achieve long-term impact by developing
resources that are comprehensive and/or systemic in nature • Community-based resources & services to
meet the immediate needs of children and families
• Resources to assist transitional youth and emerging adults
FEEDBACKToolkit Parts I & II
Feedback: Toolkit Parts I & II
• Concerns
• Additional information / materials that should be included in the Toolkit
CAB TOOLKIT PART IIIImplementation
CAB Structure & Membership
Governed by Board of Directors
Board members reflective of community
Membership orientation
Foundational Materials: Mission Statement
• Ensure alignment between DCS and CAB by incorporating DCS mission into CAB mission statement.
.
Suggested Mission Statement
The mission of XXX Advisory Board is to assist the Department of Children’s Services within
the In Home Tennessee efforts to foster partnerships to protect children, develop youth,
strengthen families, and build safe communities. This will be achieved by building
organizational and community capacity, improving access and quality of services, and
enhancing how we work with families
Foundational Materials
Bylaws
Confidentiality Agreement
Conflict of Interest
CAB Meetings
Standing Agenda
• Agenda organized around key areas of communication, partnerships & resources
Meeting Frequency
• Meet at least nine times per year
Minutes
• Detailed, accurate
• Promote transparency
• Overview of discussion and action taken
Role of Resource Linkage Coordinators
• RL’s serve as a liaison to CABs. Since the CAB is an independent entity, RL’s should not serve as voting members. • RL’s should participate at a strategic level• Also assist with logistics as needed
Role of RL
STRATEGIC
- Ensure topics important to DCS are on CAB Agenda
- Provide DCS updates and announcements
- Gather and report success stories
- Encourage two-way communication
- Encourage collaboration
In addition, assist with logistics as needed (scheduling meetings, secure meeting space, send meeting reminders, maintain email list, etc.)
Effectiveness• Summary of activities &
accomplishments• Identify obstacles & solutions• Overview of goals for following quarter
Quarterly Reports
• Documentation• Comprehensive list of accomplishments • Identify obstacles , solutions & goals for
following yearAnnual Reports
• Formal evaluation sent annually to all CAB members
Annual Effectiveness
Survey
Appendices
Sample Membership
Grid
Sample Invitation
LetterModel Bylaws
Sample Meeting Agenda
Sample Meeting Minutes
Quarterly Report
Annual Report
Annual Effectiveness
Survey
Standard Confidentiality Agreement
Sample Conflict of Interest Statement
FEEDBACKToolkit Part III & Sample Documents
Feedback: Toolkit Parts I & II
• Concerns
• Additional information / materials that should be included in the Toolkit
TRAINING TIPS
Training Tips• Be positive!
• Clearly identify the training objectives
• Importance of CABs to DCS
• Purpose & usage of Toolkit
•Make the training participatory
• Teach content in “chunks”; check-in frequently to make sure concepts are understood
Training Tips• Be prepared
• Room set-up is important (not classroom)
• Schedule breaks
• “Parking lot” for questions
Action Planning
Action Planning1) What obstacles or challenges might prevent successful implementation of the CAB Toolkit? What can be done to overcome those obstacles?
2) Who needs to know about the CAB Toolkit? What do they need to know? How should messages be communicated?
Conclusion & Next Steps