to : m/s : tender no: bpcl/i&c/hq/01/disp-bit/2014 · pdf filevarious bpcl depot’s...

1

BPCL/I&C/HQ/01/DISP-BIT/2014/01 10.01.2014

TO : M/s :

TENDER NO: BPCL/I&C/HQ/01/DISP-BIT/2014

Subject: Tender for Disposal of Scrap Bitumen in packed drums and in bulk, at

various BPCL Depot’s like Panipat , Haldia, Mathura, Salawas, Aonla and Badnera

on “As is where is basis”.

We invite your Highest Offer in a sealed envelope as per the format for disposal of Scrap

Bitumen in packed drums, (as per Schedule of Materials in Annexure A) from our depots

situated at Panipat , Haldia, Mathura, Salawas, Aonla and Badnera on “As is where is

Basis”. The location wise indicative quantity and detailed postal address of the Depot are

given below:

Panipet/Haldia/Mathura/Salawas/Aonla/Badnera.

Location Location Code Grade Product Code Estimated Qty in (MT )

Panipat 1141 60/70 81360 179.509

80/100 (B) 81480 86.487

Haldia 1201 60/70 81360 83.003

80/100 81380 63.779

Mathura 1100 80/100 81380 0.61

80/100 (B) 81480 36.263

Salawas 1143 80/100 81380 2.291

Aonla Depot 1106 80/100 81380 1.460

80/100 81510 379.213

Badnera

Depot 1416 30/40 81330 135.450

80/100 81380 10.238

Total 998.922

2

“Table A”

Plant

code

Location Address of the location where stock is

available.

Name and contact numbers of

person to contacted.

1141 Panipat

Installation

Bharat Petroleum Corpn Ltd,

Village Baholi, Near IOCL Refinery, Dist

Panipat 132140, Haryana.

Mr Atam Bajaj

0120-2474379, 09811183286

Mr T T Suryavanshi

0120-2474176, 09717388389

1201 Haldia

Installation


Haldia Coastal Installation, PO Durga

Chowk, Pathikalli, Haldia 721602, West

Bengal

Mr S Jena

033-24293063,09831052059

Mr P P Pramanick

033-24293272, 09874276767

1100 Mathura

Installation


Plot no D-1, Road 26, UPSIDC site B,

PO Mathura, 281005, UP

Mr Atam Bajaj

0120-2474379, 09811183286

Mr T T Suryavanshi

0120-2474176, 09717388389

1143 Salawas

Depot


BPCL POL Depot, Village Salawas, Near

Railway station Salawas, Jodhpur

342001, Rajasthan

Mr Atam Bajaj

0120-2474379, 09811183286

Mr T T Suryavanshi

0120-2474176, 09717388389

1106 Aonala

Installation

Bharat Petroleum Corpn Ltd, Village

Noorpur, Dist Bareilly, Aonla 243301,

UP

Mr Atam Bajaj

0120-2474379, 09811183286

Mr T T Suryavanshi

0120-2474176, 09717388389

1416 Badnera

Depot


Near Railway Station, Badnera,

Amravati, Maharashtra.

Mr Vijay Rao

022-25540270, 09768119068

Mr A R Tirodkar

022-25524418, 09619666321

The rates should be filled in the enclosed rate sheet and the offer should be strictly as per

our terms & conditions.

The rates should be submitted strictly as per the format enclosed (Annexure B) and should

be mentioned both in words (in English or Hindi) and in figures. Any correction should be

clearly signed by the tenderer. In the event of any violation, BPCL reserves the right to

reject the offer without assigning any reasons thereof. BPCL also reserves the right to cancel

the tender at its own discretion without assigning any reasons whatsoever.

Your offer should reach us at the following address along with necessary documents, Tender

fee of Rs. 1000/-(One Thousand Only) and EMD of Rs. 50, 000/- (Fifty thousand only) in the

form of two separate DD, drawn on nationalized/scheduled Bank, in favor of BHARAT

PETROLEUM CORPN. LTD. payable at Delhi ( For Panipat, Mathura, Salawas Aonla ), Kolkata

( for Haldia ) and Mumbai ( for Badnera ), for each location if applied for more than 1 (one)

location on or before 29.01.2013 at 14:00 Hrs.

Tenders received after the due date / time shall be rejected. All those who wish to witness

the opening of tender, may do so at the same address. No separate communication will be

sent in this regard. The tender would be opened at 14.30 Hrs same day.

3

Tender should be complete in all respects. Completed tender documents should be

DEPOSITED in the tender box available at the respective locations offices as mentioned

below on OR before the due date and time mentioned here above.

Sr no Location Tender to be addressed to

1 Panipat, Mathura,

Salawas, Aonla.

Territory Manger ( Industrial)


Plot no A-5 & a-6 Sector 1, Udyog Marg.

NOIDA, UP 201301

2 Haldia. Territory Manger ( Industrial)


Plot no 31. Prince Gulam Mohd Shah Road, Golf Green,

Kolkata, West Bengal 700095

3 Badnera. Territory Manger ( Industrial)


Mumbai Refinery, Old Admn Building, 4th Floor,

Mahul, Chembur, Mumbai, Maharashtra 400074

Important Note: Only parties duly RECOGNISED AND APPROVED for conducting

road repair/patchwork needs to apply. The certificate of registration with local

PWD/reputed organization, establishing your firm as recognized and approved for

undertaking road repair works should remain valid till the validity of the tender

offer which is 240 days from date of opening of the tender. Therefore all the offers

received without a valid certificate as stated above, will be summarily rejected and

treated as not-qualified for the tender.

“The parties who are registered under State Pollution Control Board for

reprocessing of waste/used oil/off spec and contaminated petroleum products and

actual users” can only apply if the rule is applicable in the concerned state. The

copies of such approval to be attached.

Terms & Conditions:

1. The tender should be filled strictly as per the format and no variation is allowed. Tenders

of party not submitted with complete details as required hereunder or not giving details

as per format may be rejected by the Corporation.

2. The notarized copy of certificate for registration under with local PWD and OR

reputed ORGANISATION, establishing your firm as recognized and approved for

undertaking road repair works and authorized to use off-spec and contaminated

bitumen etc” must be enclosed along with the offer.

3. You have to submit an undertaking on a non judicial stamp paper of Rs 20, duly

notarized (at time of submission of offer) for the following :

a. About your credentials i.e. Name, Address, Fathers name and Firms name.

b. That you will indemnify BPCL against any claim/damages/ violation of rules and

regulation of Pollution Control Board / (Ministry of Environment & Forest) in

making use of this tendered product in misc road repair works by your firm.

c. That you will ensure adherence to local and state/central rules and regulation

while making use of this contaminated bitumen in your misc contract works.

4

d. That you will USE the contaminated bitumen (in the said tender) for misc road

repair and patchwork to meet the requirements of their intended applications,

within 60 days of upliftment of product, if contract is awarded to you

e. That you understand that these products (in this tender) are old stocks which

have exceeded their shelf life and/or are leaky and/or are not fit to be used for

their intended applications as such.

f. That you also understand that these products (in this tender) could be

contaminated with water / extraneous matter / other products.

g. That if contract is awarded to you, you will not resell these products (in this

tender) in brand name of Bharat Petroleum Corporation Limited in any form

whatsoever.

h. That you have seen the condition of all products (in this tender) and that you will

not make any claims for compensation/and stay firm on your offer, in case of

leakage / deterioration in quality due to handling / storage from time of this

tender up to actual upliftment.

4. The offer must accompany Tender fee and EMD in the form of Demand Draft from

any scheduled/nationalized Bank in favour of Bharat Petroleum Corporation Ltd. payable

at Delhi, Kolkata Mumbai ( as the case may be ) for Rs 1,000/- ( one thousand only ) as

tender fee and Rs. 50,000/- ( Fifty Thousand only ) for EMD for each location, if applied

for more than 1 (one) location. The EMD shall be refunded after the finalization of the

tender only to unsuccessful tenderer. The EMD of the successful tenderer would be held

till the job is completed. EMD would be forfeited if any of the tenderer refuses to accept

the offer.

5. The inspection of materials would be allowed till 28/01/2014 before close of tender on

29.01.2014. Inspection should be done on week days (from Monday to Friday), except

holidays if any during the period from 13.01.2014 to 25.01.2014 between 10:30 Hrs and

15:30 Hrs.

6. If you wish to inspect the stocks at the depot, prior intimation should be given to the

respective Territory Manager (Industrial) as given in Table A above.

7. You would be required to uplift the material strictly on “As is Where is Basis”, from

Depot (Transportation to be arranged by you from Depot at various locations mentioned

on page 1).

8. No changes in any of the tender conditions are allowed and offers received with

changed in conditions and or addition/deletion shall be summarily rejected.

9. The rate should be Basic price Rs….. / Kg. in case of contaminated Bitumen packed

drums. Taxes (and local levies, if any) should be added extra as applicable.

10. Payment would required to be deposited FOR THE INDIVISUAL LOCATIONS

TENDERED QTY a day in advance from the date of Upliftment in the form of DD drawn

on scheduled bank payable at Delhi, Kolkata or Mumbai (as the case may be) in favor of

Bharat Petroleum Corporation Limited.

11. The Rate should be valid for minimum of 180 days from the due date.

12. The contract shall be awarded to H1 party. The quoted rates for indivisual locations shall

be considered for ascertaining the H1 party.

5

13. The successful party shall be required to uplift the material within 30 days of receipt of

LOI, failing which the EMD shall be forfeited.

14. The successful party would be required to submit an undertaking (Annexure C) as per

the format enclosed on a non judicial stamp paper of Rs 20/- duly notarized, before the

upliftment of product from the depot.

15. While handing over the product the grade name would be defaced suitably by BPCL. In

case of any dispute the decision of the Location In-Charge / Undersigned, shall be final

and would be binding for execution.

In case of any further clarification you may contact at the aforesaid address on any working

day between 10 am and 5 pm.

Thanking You

Yours faithfully,

For Bharat Petroleum Corporation Ltd

Sd/-

Territory Manager’s, Delhi, Kolkata, Mumbai.

6

ANNEXURE - A

SCHEDULE OF MATERIALS

Signature of the tendere:

Date:

Name & Address of the tendere:

Seal/Stamp of the tenderer

Telephone No & Fax:

Panipet/Haldia/Mathura/Salawas/Aonla/Badnera:

Location Location Code Grade Product Code Estimated Qty in (MT )

Panipat ( Haryana ) 1141 60/70 81360 179.509

80/100 (B) 81480 86.487

Haldia (West Bengal) 1201 60/70 81360 83.003

80/100 81380 63.779

Mathura (UP) 1100 80/100 81380 0.61

80/100 (B) 81480 36.263

Salawas (Rajasthan) 1143 80/100 81380 22.91

Aonla Depot (UP) 1106 80/100 81380 1.460

80/100 81510 379.213

Badnera Depot (

Maharashtra) 1416 30/40 81330 135.450

80/100 81380 10.238

Total 998.922

7

ANNEXURE – B

SCHEDULE OF RATES

Tender no & date

Due date of tender

Sr no Location Grade Total qty Rate ( Rs ) per Kg

(approx) Basic Price before VAT/other levies

1 Panipat Scrap Bitumen in Packed drums. 179.509 MT Fig :

Words:

Scrap Bitumen in Bulk. 86.487 MT Fig:

Words:

2 Haldia Scrap Bitumen in Packed drums. 146.782 Fig:

Words:

Scrap Bitumen in Bulk. nil NA

3 Mathura Scrap Bitumen in Packed drums. 0.61 MT Fig:

Words:

Scrap Bitumen in Bulk. 36.263 MT Fig:

Words:

4 Salawas Scrap Bitumen in Packed drums. 22.91 MT Fig:

Words:


5 Aonla Scrap Bitumen in Packed drums. 380.673 MT Fig:

Words:


6 Badnera Scrap Bitumen in Packed drums. 145.688 Fig:

Words:


Signature of the tenderer :

Date :

Name & Address of the tenderer : Seal / Stamp of the tenderer :

Telephone / Mobile no and Fax no.:

8

ANNEXURE-C

UNDERTAKING

I/We -----------------------------------------------------------------------------------------------have entered into an

agreement no. ------------------------ dated --------------- with

M/s Bharat Petroleum Corporation Limited to procure old non-moving /slow-moving stocks of contaminated

Bitumen in different packages on as-is-where-is basis from -------------------------------------------------------- depot

/ installation located at

----------------------------------.

I/We ----------------------------------------- understand that these products are old stocks which have exceeded

their shelf life and are not fit to be used for their intended applications as such. It was also explained to me/us

that these products could be contaminated with water /extraneous matter / other products.

In view of the above, I/we ---------------------------- give the following undertaking:-

1. As the packages of these products have deteriorated substantially, I/we ---------------------------------- will not

make any claims for compensations from M/s. Bharat Petroleum Corporation Limited towards losses

incurred due to leakage / deterioration in quality due to handling /storage from the time of entering into

the above cited agreement.

2. None of these products, as such or repacked or reprocessed or any other form, will be resold by us in the

brand name of M/s Bharat Petroleum Corporation Limited.

3. That all these products would be reprocessed to meet the requirements of their intended applications

before being sold / marketed by us.

4. I/we shall at all times keep the Bharat Petroleum Corporation Ltd. indemnified from all losses suits,

damages, cost, charges, expenses, claims and demand whatsoever, to which the Bharat Petroleum

Corporation Ltd. may become subject to or suable on account of any claim put forward by any party due

to non compliance of this Undertaking and said agreement.

5. I/we also agree to indemnify Bharat Petroleum Corporation Ltd., if they incur any expenses for defending

their case against any claim lodged by any party due to deponent’s activity.

DEPONENT(S)

Verification :

I/we ----------------------------------------- son/wife of ------------------------------------do hereby verify that the

contents of above Undertaking are true and correct to the best of my knowledge. Nothing material has been

concealed therein and no part of it is false.

I, Solemnly affirmed at ------------------------this---------------day of -------------2013.

BEFORE ME :

Notary Public/Judicial Magistrate :

DEPONENT(S)

to : m/s : tender no: bpcl/i&c/hq/01/disp-bit/2014 · pdf filevarious bpcl depot’s...

Documents