tom torlakson state superintendent of public instruction 11 developing the local educational agency...
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
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Developing the Local Educational Agency Plan:
Having the Basics to Apply for Title III Funding
Geoffrey NdiranguConsultant
Lilia SanchezConsultant
Language Policy and Leadership OfficeCalifornia Department of Education
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Session Goals
Participants will Understand the requirement of the
LEA Plan and the Annual UpdateKnow the required content of an LEA
Plan and the Annual UpdateKnow how to submit the LEA Plan or
Annual Update for continued funding
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Requirement
Per Title III, section 3114: for a fiscal year, eligible LEAs must have a plan in accordance with Title III section 3116 to receive Title III Funding (LEP & Immigrant)
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Annual LEA Plan Update
LEAs who participate in the Title III, LEP or Title III, Immigrant programs are required to update their LEA Plans annually (ESEA, Title III, Part A, Section 3114)
The annual LEA Plan update must include a budget.
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Annual LEA Plan Update(Cont.)
As part of the CARS “Certificate of Assurance” page, the CDE requires LEAs to provide a direct link (URL) to their posted updated LEA Plan with annual budget
CDE staff will confirm that the updated plans with budgets are posted at the URL provided before releasing any funds to LEA in 2015-16
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Certificate of Assurance
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update
For Fiscal year 2014-15 LEAs were requested to provide in CARS the URL where their LEA plan with program budget is located
Many LEAs did not provide the requested/required LEA Plan update information
Therefore, we are providing more information and technical assistance to ensure the LEA meets the requirement
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update (cont.)
The LEA may use LEA Plan Performance Goal 2 template with budget columns (See attached sample one) for the required annual program and budget updates.
Please note, if LEA uses Goal 2 template without budget columns, Title III Annual Budget must be attached
The Annual Budget would be for the subgrant year
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Sample One - LEA Plan Performance Goal 2
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update (cont.)
The CDE has developed a sample “Title III Budget Overview for the Annual Update”
The template may be used as the annual update
It becomes an addendum to the multi-year LEA Plan (see attached sample two)
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Sample Two –Title III Budget Overview
Template Draft
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update (cont.)
This template is not designed to be used in lieu of an LEA plan, but as an update to Goal 2 of the LEA Plan.
It addresses only the annual update of budget and activities for Title III when all information is included,
It does not satisfy or replace the required Title III Year 2 or Year 4 Improvement Plan
Activities identified in the LEA annual budget must demonstrate that the funding is used to supplement the level of other federal, state, and local public funds
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update
The LEA must provide an update of the goals and activities must identify the required and allowable activities to
be implemented with Title III funds
The LEA Plan must identify all items to be purchased in support of the activity in the Title III plan. This would include personnel, materials, programs
and services consistent with the required and allowable activities of Title III, and
are supplemental to other state, federal, and local funds
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
LEA Plan Update
The LEA Plan must identify the budgeted amounts for each activity identified to sufficiently implement the action to meet the LEA goals
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Funding Eligibility
CDE staff will confirm that the updated plans with budgets are posted at the URL provided before releasing any funds to LEA in 2015-16
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Funding Eligibility(Cont.)
CDE must verify that plans contain:– Required activities– Allowable activities– Are reasonable and necessary– No additional administrative costs are
interwoven into the activities– All of the current subgrant funds have
been allocated– Are of Supplemental nature
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Release of Funds
In 2015–16 and each year thereafter, in order to receive the first apportionment in August, the LEA Plan should be updated with all
necessary content and approved locally by June 30.
The CDE will continue to release Title III funds to LEAs after confirming there is an updated plan with the budget The LEA has provided a valid Web link to the
Title III updated plan and budget on CARS
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
2015−16 Funding Eligibility
LEAs that do not have a plan for the Title III funding are not eligible to receive funds
Funding may be delayed to LEAs who do not provide approvable plan updates and/or links on CARS by June 30, 2015
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TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
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2014–15 Allocation Amounts
Funding amounts (Entitlements), including MOE reductions are posted at:LEP: The CDEs Funding Results Title III-LEP
Student Subgrant Program Web page at http://www.cde.ca.gov/fg/fo/r14/lep14result.asp
Immigrant: The CDEs Funding Results Title III Immigrant Education Subgrant Program Web page at http://www.cde.ca.gov/fg/fo/r14/imm14result.asp
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
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Title III Fiscal and Program Contacts
LEP & Immigrant
Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, 916-323-5838 or [email protected]
Program Questions: Geoffrey Ndirangu, Education Programs Consultant, 916-323-5831 or [email protected]
Cash Management Allocations, Apportionments and Cash Management
Cash Management Data Collection system Questions: Karen Almquist, Educational Fiscal Services Consultant,
916-327-4406 or [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
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Noelia [email protected]
916-319-0410
Lilia [email protected]
916-319-0265
Title III Improvement Process Contacts