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Activity Schedule for [Proposed Activity Name]

Division: Division:

Activity Manager: Activity

Manager:

#

# working

days

Date

completed DM # Comments / Notes

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat SatSat Sat

Sat

Sat Sat das

Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

Sat SatSat Sat

Sat Sat

Sat Sat

Sat Sat

Sat Sat

COMMENCE IMPLEMENTATION (see Implementation Schedule worksheet) Sat Sat

Task

(numbers match Compass process maps)

Draft concept note

Appraise concept note

Appraisal meeting (> $1.5m only)

Finalise concept note

Completion date

[ dd/mmm/yy ] [day]Start date

[dd/mmm/yy ] [day]

Seek endorsement from partner (if designed by MFAT)

AM appraise design including budget; create risk register

Others appraise design if necessary

Appraisal meeting (> $1.5m only)

Prepare TOR for design

DESIGN THE ACTIViTY

Convene design team

Obtain financial authority to design

Run selection process

Select and approve contractor

Finalise ADD

Approve and accept ADDPrepare procurement plan

Obtain financial authority from IOD Holder

PREPARE CONTRACT OR GRANT

If a contract :

Prepare terms of reference

Negotiate budget and grant terms

Review draft grant

Finalise and execute grant

Negotiate budget and contract terms

Review draft contractFinalise and execute contract

If a grant :

PLANNING STAGE

IDENTIFY THE ACTIVITY

IDENTIFICATION STAGE DESIGN STAGE (includ ing preparat ing and f inal is ing con tract)

Draft Activity Design Document (ADD)

Approve and accept concept

Activity Schedule

Document ID: Printed 10/30/2013 Page 1 of 2

7/27/2019 tool-activity-schedule.xls

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Activity Schedule for [Proposed Activity Name]

# Staff involved

Estimateddepartmental

cost

Estimated

Crown cost

Status

Red/ Amber/Green

Date

completed Comments / Notes

Sat

Sat

Sat

Sat

Sat

Sat

Sat

SatSat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Sat

Meeting 1 scheduledMeeting 2 scheduled

Meeting 3 scheduled

Meeting 4 scheduled

Meeting 5 scheduled

FORMAL MONITORING VISITS

Division:

Activity Manager:

Report 3 due

ATTENDING MEETINGS

Task

(numbers match Compass process maps)

Due Date

[ dd/mmm/yy ] [day]

ASSESSING PROGRESS REPORTS FROM PARTNERS

Activity Completion Assessment

Visit 1 scheduled

Visit 2 scheduled

Visit 3 scheduled

MFAT REPORTING AND QUALITY ASSURANCE

Activity Monitoring Assessment - year 1Activity Monitoring Assessment - year 2

Activity Monitoring Assessment - year 3

IMPLEMENTATION STAGE

EVALUATION

Evaluation scheduled

COMMENCE IMPLEMENTATION

Inception report (optional)

Report 1 due

Report 2 due

184604190.xls.ms_office Printed 10/30/2013 Page 2 of 3