tools for counseling students kasfaa 2013 fall training diana vandyke butler community college

Tools For Counseling Students

KASFAA 2013 Fall Training

Diana VanDykeButler Community College



What?

Calculators

Cheat Sheets and Info Sheets

Why?

Keep up with Change

Overcome Distraction


Calculators


Completion Rate

What is the students completion rate?

What does the student need to do to reach 67%?

What will the students completion rate be at the end of this semester?

GPA

Do you have to refigure GPA for SAP?

Has a student ever asked “what will happen if I fail this class”?


Completion Rate Formulas


Current Completion Rate

P = Passed Hours

A = Attempted Hours

R = Completion Rate

P ÷ A = R

To Reach Completion Rate 67%

X = Credit hours needed to reach completion rate

P/A + X/X = 67/100 (solve for X)

Future Completion Rate (what will it be after this semester?)

S = Semester Hours Attempted

C = Semester Hours Completed (student discussion and best guess)

(P + C) ÷ (A + S) = R


Completion Rate Formulas


Using Excel

P/A + X/X = 67/100 (solve for X)

Don’t worry…I will show you on a live worksheet!

A B C D E F G H

1 Insert Passed 12 + X equals 67

This could be a

variable

2 Insert Attempted 25 + X equals 100

3

Do not hard code

if % is a variable

4 1200(=B1*F2) + 100X equals

1675(=B2*F1) + 67X

5

6

Do not hard code

if % is a variable 33X equals

475(=F4-B4)

78 X equals

14.393(=F6/33)


Completion Rate Calculator


Using Excel

Make it look pretty

Keeps others and yourself from messing up formula

Save a copy and use a copy

What other info can we include on this spreadsheet?

A F G1 Insert

Passed 12

2 Insert Attempted 25

8 Always Round UP 14.393


Cheat / Info Sheets


Why Isn’t this hanging behind my desk?

Not Aesthetically Pleasing

You

Boss

other

TMI for the wrong student

Not always working from my own desk….Mobile info!


Internal Cheat / Info Sheets


Computer Screens

Codes

Quick Flow

Scholarship List / Info

Pell Grant Charts

Disbursement Schedules

Important / Info Numbers

Student Workers

Hours per Week Calculations

Payroll Schedule

List of Forms / Form Codes

SAP Policy

Federal Aid

Scholarships

If you have had to look for it more than once…..put it in the book!!


External Information Sheets


IRS Info

Filing requirements / Pub 17

How to instructions for Tax Transcripts (when DRT fails)

On-line

Phone

Map (benefits of being close to an IRS office)

NSLDS (magnets are wonderful)

KBOR Info Sheets

Check out their website!

Outside Resources List

Make sure you are checking these

http://studentaid.ed.gov/resources

My Favorites!

Am I Dependent or Independent

Who is my Parent?

Myths about Financial Aid

USA Funds

http://www.usafunds.org/Pages/PolicyResources.aspx

Not Dept. of Ed but usually good info and charts

If you have had to look for it more than once…..


Additional Handouts! (Grab and Go)


Business Cards

Yours

Other Departments if not a one stop shop! (with permission)

Mini Info Sheets

Military transcripts

T&C (our portal)

Veterans Benefits

Loan Changes (what you need to do)

Other office numbers and faxes

E-mails / Addresses / Fax / Phone

Instruction Sheet

Adding school codes

Satisfying IRS Transcript requirement

Accepting Loans/Counseling/MPN

Foreign transcript accrediting agency list

FAFSA Worksheet with our school code


On-Line Counseling


http://studentaid.ed.gov/resources

My Favorites!

http://www.youtube.com/watch?v=K8JuaYVJ_LE

http://www.youtube.com/watch?v=K8JuaYVJ_LE&list=PL23B9A23CD8DD82DD

Options

http://www.youtube.com/user/FederalStudentAid/videos

Embedding


On-Line Counseling: Link 1



On-Line Counseling: Link 2



On-Line Counseling: Scrolling Down



On-Line Counseling: Main Link



On-Line Counseling: Embedding




Thank you!

tools for counseling students kasfaa 2013 fall training diana vandyke butler community college

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