Top 10 Questions You Should Ask About SharePoint Governance

Cathy Dew

Senior Engineer

Planet Technologies

Controlling the growth and size of your sites with quotas will allow you to proactively manage the size of your databases, ensuring that you remain within supported size limits and that data is recoverable in a timely manner

Creating a list of acceptable file types will help you to control not only acceptable content but also help to control site size. Also look at virus protection and what you want on your servers.

The Top 10 List

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9. How did that screwy file get there?

10. How Big is too Big?

Find out how many versions of documents people use and need for their libraries. Decide how you want to manage versions. Also look towards large lists and how you will handle large item counts to avoid non-supported lists.

Planning your Disaster Recovery and Backup strategy is an important part of any SharePoint Implementation. Determine how long you can wait and what content you are willing to potentially lose to help guide you in this strategy.

The Top 10 List

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7. Where Did that Go and How Do I Get it Back?

8. How Many is Too Many?

You should determine what decision points are needed to create sites in your environment. When is it a site collection, a site, a sub-site?

Determine what level of branding you would like to use and how it should be applied. Take into account new site creation behavior as well as site templates.

The Top 10 List

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5. How Do I Make It Look Not Like That?

6. When is a Site not a Site?

then you can talk about how to manage what properties are shown to whom and what kind of information goes in them. – User Profile Pictures

Adding customizations to your site can be tricky from a management perspective. Whether these are third party tools or custom development determine how you validate these solutions and implement them for use.

The Top 10 List

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3. Would You Like Fries with That?

4. When is it Too Personal?

Determining if you want to manage user permission in a centralized or decentralized structure is important and can help to encourage end user adoption.

The ultimate goal of any governance plan should be to not hinder End Users actually using the environment. Make sure you take into account how your End Users need to work and incorporate that into your plan.

The Top 10 List

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1. Can I teach an Old User New Tricks?

2. How do I act like the Wizard Behind the Curtain?

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Call to Action and Resources

Cathy Dew – cdew@go-planet.com

Planet Technologies - Booth 467

http://www.go-planet.com/

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