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TORONTO CATHOLIC PARENT INVOLVEMENT COMMITTEE (CPIC)

AGENDA January 21, 2019

Alison Canning Raul Tellez Rios Ward 1

Geoff Feldman, Secretary Natalia Marriott Ward 2

Joe Fiorante, Vice-ChairWard 3

VACANTWard 4

Melinda Hackett Ward 5

Gus Gikas, Treasurer Ward 6

VACANT Ward 7

Ruth Oliveros, Asst. Treasurer Wendell Labrador

Ward 8

Jenny Romero Ward 9

Annalisa Crudo-Perri Ward 10

Ben Xavier Desmond Alveres, Comm.Dir

Ward 11

John Del Grande, Chair Anthony Antonucci

Ward 12

Parent Members At Large Isabel StarckKarla Coto

Community Members Patricia Bozzo, OAPCE-Toronto Mary Laframboise, FIOC

Trustee Representative Garry Tanuan

Norm Di Pasquale (Alternate)

Board Representatives John Wujek

Director Designate

Manuela Sequeira Parent Engagement Coordinator

Emmy Szekeres-Milne Communications

PURPOSE CPIC is the legislated parent voice at the Toronto Catholic District School Board for parents of students in TCDSB schools.

MISSION To improve student academic achievement and the emotional, spiritual and physical well‐being of students by supporting,

encouraging and enhancing meaningful parent engagement.

Rory McGuckin Maria Rizzo Director of Education Chair of The Board

OWNER / Speaker Reference TIME

1 5 min. Chair pg 1‐2 5 min.

2 Adoption of Proposed Agenda Chair 1 min.Declaration of Conflict with Agenda Item(s)

3 Chair 2 min. Regular Meeting ‐ Monday Dec 10, 2018 pg 3‐9 2 min.

4 Chair 9 min.Chairs Report pg 10 3 min. Curent Public List of CPIC Members 2018‐2019 pg 11‐12 1 min. Housekeeping items 5 min.

5 G. Tanuan or N. DiPasquale 10 min.

6 R. McGuckin or J. Wujek 10 min. Items Referred From Principal Meetings

Items to be considered for Principal Meetings

7 Treasurer 10 min. Toronto CPIC Update pg 13

Annual Budget Update ADDENDUM

8 22 min.

Unfinished Business / Items Deferred from Prior Meeting

None

Motions for Which a Notice of Motion Was Provided

None

Matters Arising from the Minutes of Prior Meetings

8.5 Final Feedback to CPIC & CSPC Staff Reports A. Crudo‐Perri/ Chair 10 min.

8.6 Information Signs for Parents & Community Members Staff pg 14 10 min.

8.7 Revised Pending/Rolling Motion Tracker Secretary / Chair pg 15‐16 2 min.

9 40 min.

9.1 Current CPIC Subcommittee Membership List pg 17‐18

Standing Subcommittees

9.2 Budget & Priority Setting Subcommittee Vice Chair / Treasurer 3 min.

9.3 Governance & Procedure Subcommittee G. Feldman/A. Crudo‐Perri 3 min.

9.4 J. Fiorante 3 min.

9.5 J. Fiorante 3 min.

Special (Temporary) Subcommittees

Welcome, Roll Call, Regrets, Quorum, Call to Order, Prayer

Report from the Chair

Review, Approval & Confirmation of Minutes of

TORONTO CATHOLIC PARENT INVOLVEMENT COMMITTEEToronto CPIC Meeting Agenda

Opening

January 21, 2019 ‐ 3rd Floor Catholic Teacher Centre ‐ 7:00 PM

AGENDA ITEMS

Report from the Trustee Representative or designate

Financial Report from the Treasurer

Unfinished (Old) Business & Matters Arising from the Minutes

Subcommittee Reports & Recommendations

Report from the Director of Education or designate

RECESS 15 min.

Nomination & Election Subcommittee

Conference Planning Subcommittee

CPIC Meeting Agenda Draft Agenda Until Adopted by Assembly Page 1

1

OWNER / Speaker Reference TIME

TORONTO CATHOLIC PARENT INVOLVEMENT COMMITTEEToronto CPIC Meeting Agenda

January 21, 2019 ‐ 3rd Floor Catholic Teacher Centre ‐ 7:00 PM

AGENDA ITEMS

9.6 Making Your Voice Heard as a Parent N. Marriott pg 19‐22 10 min.

9.7 Communications & Dissemination D. Alvares / I. Starck 15 min.Report/Update from January 7, 2019 Meeting

9.8 CPIC/OAPCE/TCDSB Visioning Chair 3 min.

10 20 min.

10.1 Ward 1 10 min.

11 25 min.

11.1 FIOC Update og 23‐24 15 min.11.2 Lift Jesus Higher Conference Sponorship pg 25‐27 10 min.

12 Chair 1 min.

Meeting #4 Monday, February 11, 2019

Meeting #5 Monday, April 08, 2019

Meeting #6 Monday, May 13, 2019

Meeting #7 Monday, June 17, 2019

Meeting #8 Monday, September 16, 2019

13 Chair 1 min.

2hrs 36 min

Toronto CPIC represents the views of parents of TCDSB students to the TCDSB, the Ministry of Education, and on various committees and forums.

The Toronto Catholic Parent Involvement Committee (Toronto CPIC) is the legislated parent voice at the Toronto Catholic District School Board (TCDSB) for parents of

students in TCDSB schools. Toronto CPIC is parent‐led and Ministry of Education‐funded. Toronto CPIC focuses on system‐level matters which affect more than one Toronto CPIC's mission is to support, encourage and enhance meaningful parent engagement leading to improved student academic achievement and the improved

emotional, spiritual and physical well‐being of TCDSB students by reaching out and directly engaging parents with their children's education and sharing information Toronto CPIC supports school parent councils in their mission of improving student achievement and enhancing the accountability of the education system to parents

by providing training, education, knowledge, skills transfer, resources and assistance to school parent councils and parent leaders.

Catholic Education Centre, 80 Sheppard Ave. E, Toronto, M2N 6E8

Meeting location is:

Catholic Teachers’ Centre –Third Floor (7‐10pm)

Meeting Call‐In Phone Number: 416‐915‐3615; Pass Code: 357506#

Reports from Parent Members: Ward Representatives

Announcements & Date, Time & Location of Next Meetings

New Business and Motions Arising Therefrom

Catholic Education Centre – 80 Sheppard Avenue East

Adjournment

CPIC Meeting Agenda Draft Agenda Until Adopted by Assembly Page 2

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Meeting Time & Location: 7:00 PM to 10:00 PM CEC – Catholic Teachers Centre

Chair: John Del Grande

Secretary (note-taker): NTC Reporting & Transcription Inc.

Parent & Community Members Present (voting Members):

W1 – Alison Canning W2 – Geoffrey Feldman – Secretary W3 - Joe Fiorante – Vice Chair W4 – OPEN W5 – W6 – Gus Gikas - Treasurer W7 – OPEN W8 – Ruth Oliveros - Assistant Treasurer W9 – Jenny Romero (Acting) W10 – Annalisa Crudo-Perri W11 – Ben Xavier W12 – John Del Grande - Chair

PMAL 1 – Isabel Starck PMAL 3 –

Com Rep 1 – Patricia BozzoCom Rep 3 – OPEN

W1 – Raul Tellez Rios (Acting) W2 – Natalia Marriott (Acting)W3 – OPEN W4 – OPEN W5 – OPEN W6 – OPEN W7 – OPEN W8 – Wendell Labrador W9 – OPEN W10 – OPEN W11 – Desmond Alvares - Communications W12 –

PMAL 2 – Karla Coto PMAL 4 –

Com Rep 2 – Mary Laframboise Telephone Symbol

Other Members In Attendance (ex officio and non-voting):

TCDSB Director of Education or Designate –John Wujek TCDSB Trustee Representative or Designate – Garry Tanuan TCDSB Parent Engagement & Toronto CPIC Liaison – Manuela Sequeira TCDSB Communications – Emmy Szekeres-Milne

Apologies for Absence: Ruth Oliveros (W8)

Absent: Anthony Antonucci (W12), Melinda Hackett (W5)

Guests and Public in Attendance:

Maureen Yorke (Cardinal Carter), Dennis Hastings. Norm Di Pasquale (Trustee W9), Teresa Lubinski (Trustee W2)

Next Meeting: Monday Jan 21, 2019 Location: CEC @ 7:00 PM

AGENDA ITEMS DISCUSSION & DECISIONS

1 Welcome, Call to Order, Roll Call, Declaration of Quorum and Prayer

The Chair welcomed everyone, called the meeting to order, led the roll call at 07:09 PM, called a short recess for advent dinner, and reconvened the meeting at 07:32 PM.

After a determination of Members present, the Chair declared that as quorum was confirmed, the meeting was duly convened and legally constituted.

J. Del Grande, J. Wujek, J. Fiorante, and G. Feldman, led the opening prayer.

2 Adoption of Proposed Agenda

After those present had an opportunity to read and review the proposed Agenda, and a call for additions and changes was made, the following motion was proposed:

Motion 18/12-01 MOVED THAT the proposed Agenda, including additions and changes, be formally adopted as the Meeting Agenda.

Mover: N. Marriott W2 Seconded: J. Romero W9 Carried

3 Review, Approval & Confirmation of

The Minutes of the Meeting of Monday, Nov 19, 2018 were distributed.

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Minutes of Prior CPIC Meetings

After those present had an opportunity to review the Minutes, the following was proposed:

Motion 18/12-02 MOVED THAT the Minutes of the Meeting of November 19, 2018, with corrections and changes, be formally approved and confirmed as the official record of proceedings.

Mover: I. Starck PMAL1 Seconded: R. Tellez Rios W1 Carried

4 Report from the Chair

Vice-Chair presided over the Meeting. J. Del Grande reported:

• Participated in the CSPC Training held November 19, 2018 and presented a Toronto Catholic PIC overview.

• Emailed members with key Toronto Catholic PIC information

• Meetings were held with the newly elected Trustees

• Liaised with CSPC Chairs of schools experiencing challenges

• Discussed Toronto Catholic PIC operational items with Vice-Chair

• Drafted a letter on behalf of Toronto Catholic PIC to new Trustees

• Prepared agenda, reviewed draft minutes, and held discussions with various members.

• Along with the email authorization sent out by M. Sequeira, the steps to activate your voicemail account was provided. A follow up will be held later to see how Voicemail is working for members.

• Working with a phone provider to get a tele-conferencing add-on for members who can’t be here to participate. I will try and leverage technology to make member participation easier.

Motion # 18/12-03 MOVED THAT the Chair’s Report as presented be accepted. Mover: R. Tellez Rios W1 Seconded: B. Xavier W11 Carried

Chair presided over the Meeting.

5 Report from the Trustee Representative or Designate

Trustee Tanuan reported. Welcome to new trustee, Norm Di Pasquale. It is been important to have the Toronto Catholic PIC Chair or Vice-Chair attend our Board of Trustee meetings to support Toronto Catholic PIC motions at these meetings. At the Student Achievement meeting of December 6, 2018, the Policy S24 “Split Classes” was reviewed. Over 700 classes are split throughout this province. The results of last year’s TCDSB International Languages Survey was also presented on December 6. This year’s survey ended on the 27th of November, and the results are being compiled and will be analyzed at the January Board of Trustee meeting. Our French Immersion classes are facing a shortage of 16.6 permanent French teachers, and four other Language teachers. Pope Francis tweeted during the start of Advent: “Advent is a time for renewing the fait, for purifying it, so that it can be more authentic.” So, this Advent, let’s heed his call and prepared the way for the Lord (Isaiah 40:3) through prayer, works of mercy, and fasting. Repentance, restoration, renewing the promise of our faith. As, once again, we prepare for Christmas, let us ask our Heavenly Father to help us find time in our busy lives of the quiet and thought and prayer, so that we may reflect upon the wonder of God’s love and allow the story of the Savior’s birth to penetrate our hearts and minds. In doing so, our joy will be deeper, our worship more real, and our lives worthier of all that God has done for us, through the coming of His Son, Jesus Christ our Lord.

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Trustee Di Pasquale commented: Pleased to be here at my first Toronto Catholic PIC meeting and I echo some of Trustee Tanuan’s comments as I have been hearing from parents about the shortage in French Immersion teachers and the shortage of library technicians. I have visited 12 out of the 16 schools in my Ward and have been pushing Toronto Catholic PIC on all these visits and I will continue to do so. I am looking for good “elevator pitch” to promote the work undertaken by the Toronto Catholic PIC.

6 Report from the Director of Education or Designate

Superintendent Wujek reported. This is a busy time in all the TCDSB schools. I have been visiting schools with their Christmas concerts and breakfasts with Santa, et cetera. It is a wonderful time of the year to be in Catholic education. I am taking every opportunity to thank principals and staff for taking the time to prepare these events. I am also thanking the volunteer parents and CSPCs who have a strong hand in many of these events.

I am preparing a recommendation/motion for the Director’s Council that the OAPCE President and Toronto Catholic PIC Chair be allowed access to distribution lists of principals as I agree that they must be able to contact Principal(s) directly.

With respect to the Toronto Catholic PIC initiative to allocate $1,000 to each ward with a representative for parent engagement I am asking for some direction to understand what the intention is. Is it the goal to come up with best practices, showcase talents of people at the table, or to show the Board of Trustees what Toronto Catholic PIC can do as a group and how you are getting parents engaged?

I do suggest that Representatives reach out to Trustees and to touch base with the Principals to discuss their needs and ideas.

Financial Report from the Treasurer

CPIC Treasurer reported.

An overview of spending (attached as Appendix “A”) as reported by the TCDSB for November 2018 was provided and discussed by the members.

Motion # 18/12-04 MOVED THAT the Financial Report as presented be accepted. Mover: G. Feldman W2 Seconded: N. Marriott W2 Carried

8 Unfinished (Old) Business and Matters Arising Minutes of Prior Meetings

Unfinished Business/Items Deferred from Prior Meeting

8.1 CPIC & CSPC Staff Reports Considered by Board of Trustees: Superintendent Wujek provided some context on the CSPC Policy Metric Report. He welcomed member’s immediate input, or if preferred suggested that members communicate through the Toronto Catholic PIC Chair and present a summary later.

Superintendent Wujek than reviewed the major elements of report and especially pointed out the action items. He will report back in May and June in terms of the data to be collected for the next years report and suggestions as to how can we get a better snapshot description of what our CSPCs are doing? The members received answers to their specific questions and were requested to provide their written feedback to the Chair by Christmas.

8.2 Information Signs for Parents & Community Members: The Toronto Catholic PIC Motion 18/09-05 “Suggest a uniform school-based signage showing Key Personal” was discussed as the word “Signage” became the focus at the Board of Trustee meeting. Some Trustees believed it was meant to be a new expensive sign instead of the intended 8x11 page in a plastic stand or container.

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Motion # 18/12-05 MOVED THAT the Toronto Catholic PIC Chair reword Motion 18/09-05 to clarify the members intent and to include on the list of key individuals the names of the Toronto Catholic PIC Representatives and the OAPCE Representative. To refer this Motion to the Director through Staff to prepare a template for each school main office. Mover: A. Crudo-Perri W10 Seconded: R. Tellez Rios W1 Carried

--- Chair called a Recess - 9:21 p.m. to 9:43 p.m.---

8.3 Visioning and Alignment between OAPCE, CPIC & TCDSB: Ultimately, we are working towards the same goals and we should strike a subcommittee between three bodies to work on that throughout the year, so that we have a more cohesive approach to parent involvement.

Motion # 18/12-06 MOVED THAT the Toronto Catholic PIC strike a Special (Temporary) subcommittee to work with Staff and OAPCE representatives to work on a coordinated approach to Parent Engagement within the TCDSB. Mover: R. Tellez Rios W1 Seconded: J. Fiorante W3 Carried

Motions for Which a Notice of Motion was Provided:

8.4 Confer members in acting capacity to full status: Motion # 18/12-07 MOVED THAT the Toronto Catholic PIC appoint the five acting members W1 Raul Tellez Rios; W2 Natalia Marriot; W5 Melinda Hackett; W9 Jenny Romero; W12 Anthony Antonucci; as official members of this committee in accordance with Article 6.7 of the Toronto Catholic PIC Bylaw and Constitution. Mover: J. Fiorante W3 Seconded: B. Xavier W11 Carried

Matters Arising from the Minutes of Prior Meetings:

8.5 Revised Public List of Members & Committees: The TCDSB Public Toronto Catholic PIC member list was again reviewed.

8.6 Current List of Subcommittees & Members: Toronto Catholic PIC Subcommittee Member list was reviewed for each Subcommittee.

It should be noted by the Subcommittee Chairs that Subcommittee meetings are public venues and need an agenda and location posted on the TCDSB website 5 days prior to a meeting being held.

To obtain Toronto Catholic PIC endorsement, you need to have a formal subcommittee meeting to validate what you wish to recommend or need funding to achieve.

8.7 Revised Pending/Rolling Motion Tracker:

The Rolling Motion Tracker was reviewed by the members.

• FIOC program -- Wards 8 and 11 had events but events are still pending in Wards 1, 2 and 5. M. Laframboise will provide updated information at our next meeting.

• Motion 17/12-03 – “Parent-Teacher Interviews” was presented and accepted by the Board of Trustees and Staff have reported back on this matter at an earlier meeting. Members are reminded that there are other ways to talk to teachers that isn’t dependent on negotiating a second parent-teacher night. Members

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should also remind parents of the importance of maintaining good communication between teachers and parents. This Motion will be deemed as being Completed.

• Motion 18/09-13 – “Refer Triangles to TCDSB Staff for presentationimprovement”, A Special (Temporary) subcommittee was formed in October.Change status to Pending and awaiting the subcommittee response.

• Motion 18/05-05 – “Election Meetings to be two-hour destination meetings”was to encourage members to think about what they could do in their wards. Isthere an alterative method to encourage more parents to attend TorontoCatholic PIC elections? Suggestion (Wujek): If you want to choose a school ineach of the odd wards, and CPIC rep attend CSPC meeting with staff, and usethat as a vehicle for more information. Going right to the heart of the matter.Change status to Pending and awaiting the subcommittee response

Motion # 18/12-08 MOVED THAT Toronto Catholic PIC members and TCDSB Staff will send any further updated information to the CPIC Chair and CPIC Secretary for review. Mover: I. Starck PMAL1 Seconded: R. Tellez Rios W1 Carried

9 Subcommittee Reports & Recommendations

STANDING (PERMANENT) SUBCOMMITTEES

9.1 Budget & Priority Setting Subcommittee No report presented – to be revisited in New Year.

9.2 Governance & Procedure Subcommittee No report presented – to be revisited in New Year.

9.3 Nominating & Election Subcommittee Looking to streamline communication to get Toronto Catholic PIC information out. Will call a subcommittee meeting in the new year and will work with communication subcommittee.

9.4 Conference Planning Subcommittee Want to have a balance of events. The subcommittee will look at the event’s calendar in the new year and come up with a date for the Conference. The OAPCE conference will be held April 5-6, 2019 can maybe work with OAPCE to collaborate with their event.

SPECIAL (TEMPORARY / AD HOC) SUBCOMMITTEES

9.5 Making Your Voices Heard No report presented – to be revisited in New Year.

9.6 Communications and Dissemination Planning Subcommittee Working on a central repository for all Toronto Catholic PIC media and resources. A subcommittee meeting has been scheduled for January 7, 2019 at 7:00 PM at the CEC.

10 Reports from Parent Members: Ward Representatives

Ward 1: We plan to start meeting with all the CSPCs in January 2019 to educate on their roles and the role of Toronto Catholic PIC, Trustee information, et cetera. The plan is to open the lines of communication

Ward 3: Went with the Trustee and visited schools. We received more creditability arriving with the Trustee. We obtained an idea of how the Ward 3 CSPCs are functioning and what needs to be provided. Our plan is to create a network within the ward. It is suggested that all other wards

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reach out to their Trustees to coordinate school visits

11 New Business and Motions Arising Therefrom

No New Business was Presented

12 Announcements & Date, Time & Location of Next Meeting

The formal meetings to be held in the CPIC FY 2018/19 are on:

Inaugural Meeting Monday October 15, 2018 Meeting #1 - Monday, November 19, 2018 Meeting #2 Monday, December 10, 2018

Meeting #3 Monday, January 21, 2019 Meeting #4 Monday, February 11, 2019 Meeting #5 Monday, April 08, 2019 Meeting #6 Monday, May 13, 2019 Meeting #7 Monday, June 17, 2019 Meeting #8 Monday, September 16, 2019

The formal meetings to be held in the CPIC FY 2019/20 will be on: Elections 2019: Elections for Even Wards Monday Oct 7, 2019 By-Elections for Odd Wards Wednesday Oct 9, 2019 2018/19 Inaugural Meeting Monday Oct 21, 2019 2018/19 Meeting 1 Monday Nov 18, 2019 2018/19 Meeting 2 Monday Dec 09, 2019

There will be subcommittee and Executive meetings as needed.

All at the: Catholic Education Centre, 80 Sheppard Avenue East. Room to be announced.

Next CSPC Training is on January 29th, 2019

13 Adjournment Motion # 18/12-09 MOVED THAT the meeting stand adjourned.

Mover: A. Crudo-Perri W10 Seconded: G. Gikas W6 Carried

The Chair declared the meeting adjourned and Members rose at 10:31 PM

Respectfully submitted to the Members of Toronto CPIC,

John Del Grande, Chair

By resolution of the assembly (18/12-##) on Monday, Month Date, 2018

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CHAIR REPORT

[Period of December 10, 2018 to January 16, 2019]

Emailed members with key CPIC and committee information

Email queries from CSPC’s regarding Monthly School/CSPC Budget Reports

o Board Finance department will create a “how to read” guide

Discussed CPIC operational items with Vice‐Chair, Treasurer & Secretary

Email Discussions with Director of Education and Director Designate on various items

Notetaking & Telecommunications Vendor Discussions

Lift Jesus Higher CPIC Sponsorship Proposal Inquiry & CPIC Executive Query

Prepared agenda, reviewed draft minutes and discussion with various members

9

CATHOLIC PARENT INVOLVEMENT COMMTTTEE

CPIC Representative List 2018-2019

ELECTED PARENT REPRESENTATIVES

1 Joseph Martino Alison Canning

[email protected] Voice Mailbox 87401

Raul Tellez Rios (St. Angela)


2 Marcus De Domenico Geoff Feldman (Father John Redmond) SECRETARY [email protected] Voice Mailbox 87402

Natalia Marriott (Michael Power)


3 Ida Li Preti Joe Fiorante (St. Jane Frances) VICE-CHAIR


OPEN


4 Teresa Lubinski OPEN


OPEN


5 Maria Rizzo Melinda Hackett (Cardinal Carter)


OPEN


6 Frank D’Amico Gus Gikas (St. Mary of the Angels) TREASURER [email protected] Voice Mailbox 87406

OPEN


7 Michael Del Grande OPEN


OPEN


8 Garry Tanuan Ruth Oliveros (Cardinal Leger C.S.) ASSISTANT TREASURER


Wendell Labrador (St. Barnabas C.S.)


9 Norm Di Pasquale Jenny Romero (St. Thomas Aquinas)


OPEN


10 Daniel Di Giorgio Annalisa Crudo-Perri (Chaminade C.S.)


OPEN


11 Angela Kennedy Ben Xavier( St. Gerald)


Desmond Alvares COMMUNICATIONS DIRECTOR


10

12 Nancy Crawford John Del Grande (St. Agatha) CHAIR [email protected] Voice Mailbox 87412

Anthony Antonucci (St. Ursula)


CPIC PARENT MEMBERS: AT-LARGE AND COMMUNITY REPRESENTATIVES

ELECTED PARENT AND COMMUNITY REPRESENTATIVES Isabel Starck (St. Bonaventure) Parent Member: At-Large [email protected]

Voice Mailbox 87515

Karla Coto (St. Angela) Parent Member: At-Large [email protected] Voice Mailbox 87516

OPEN Parent Member: At-Large [email protected] Voice Mailbox 87517

OPEN Parent Member: At-Large cpic.pal4 @tcdsb.org Voice Mailbox 87519

OAPCE T.O. Patricia Bozzo (St. Conrad)

Community Representative [email protected] Voice Mailbox 87520

Mary Laframboise (Faith in Our Child) Community Representative [email protected]

Voice Mailbox 87521

OPEN Community Representative [email protected]

TRUSTEE REPRESENTATIVES AND TCDSB STAFFName Position Phone E-mail Address Garry Tanuan Trustee, Ward 8

TCDSB Trustee Representative

416-512-3408 [email protected]

Norm Di Pasquale Trustee, Ward 9

Alternate Trustee Representative


Emmy Szekeres-Milne TCDSB Manager of Communications


Manuela Sequeira TCDSB

TCDSB Parent Engagement Coordinator & CPIC Liaison

416-222-8282 X 2591

[email protected]

Rory McGuckin OR John Wujek

Director of Education OR Designate

416-222-8282 X 5371

[email protected]

[email protected]

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CPIC

2018‐19

FR 1452

APPROVED FUNDING 21,262.00

CARRYOVER FROM PREVIOUS YEAR 52,695.41

TOTAL FUNDING 73,957.41

EXPENSES:

Childcare 180.00

Election‐Parent Recruitment Expenses ‐

Media Advertising ‐

Transcriptions ‐

Mileage ‐

Parent Resources ‐

Printing & Supplies 1,224.72

Promotional Materials 970.52

Refreshments ‐ Events 498.47

Refreshments ‐ Meeting 499.94

Speaker Expenses

Telecommunication 1,250.97

Translation Services

TTC Tokens ‐ Buses

TOTAL EXPENDITURES 4,624.62

CARRYOVER TO NEW YEAR 69,332.79

CPIC Grant & Expenditure SummaryAs at December 31, 2018

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TORONTO CATHOLIC DISTRICT SCHOOL BOARD 80 Sheppard Avenue East, Toronto, Ontario M2N 6E8 ∙

Telephone: 416-222-8282 ∙ Fax: 416-229-5345 Web: www.tcdsb.org ∙ Twitter: @TCDSB ∙ Instagram: @torontocatholicdsb

24-hour Information Line: 416-222-8282, ext. 2873 (recorded message) Communications Department: 416-222-8282, ext. 5314 ∙ [email protected]

Rory McGuckin, Director of Education Maria Rizzo, Chair of the Board

2018 - 2021 · ROOTED IN CHRIST: WE BELONG, WE BELIEVE, WE BECOME

School Name Here Sch Address

Sch Telephone Sch Fax

Sch Website

Sch Twitter/Instagram Here or blank

PRINCIPAL: Principal Name Email/Contact Info

VICE-PRINCIPAL: Vice‐Principal Name Email/Contact Info

SECRETARY: Secretary Name Email/Contact Info

CSPC CHAIR: CSPC Chair Name Email/Contact Info

SUPERINTENDENT: Superintendent Name Email/Contact Info

WARD TRUSTEE: Ward & Trustee Email/Contact Info

CPIC REPRESENTATIVE: CPIC Rep Name Email/Contact Info

OAPCE REPRESENTATIVE: OAPCE Rep Name Email/Contact Info

PARISH: Parish Name Email/Contact Info

PARISH PRIEST: Name Email/Contact Info

Sch one‐line Slogan/Saying or Blank

OUR MISSION

The Toronto Catholic District School Board is an inclusive learning community uniting home, parish and school and rooted in the love of Christ. We educate students

to grow in grace and knowledge to lead lives of faith, hope and charity.

OUR VISION

At Toronto Catholic we transform the world through witness, faith, innovation and action.

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15

CPIC SUB-COMMITTEES 2018-2019 CURRENT MEMBER LIST as of January 1, 2019

BUDGET & PRIORITY SETTING SUB‐COMMITTEE

2018-2019 Focus Areas: 1. Budget recommendations based on any special considerations (ie: PRO Grant Freeze)2. Budget re-planning based on actuals/forecast and any new Committee priorities3. Report back template for Ward events

Joe Fiorante [email protected] Chair 3

Gus Gikas [email protected] Treasurer 6

Ruth Oliveros [email protected] Assistant Treasurer 8

Natalia Marriott [email protected] Member 2

Annalisa Crudo‐Perri [email protected] Member 10

Patricia Bozzo [email protected] Member COM1

John Del Grande [email protected] Ex‐Officio 12

GOVERNANCE & PROCEDURE SUB‐COMMITTEE

2018-2019 Focus Areas: 1. Update expense policies [September 2018 Meeting Referral]2. Recommending simplification changes and reviewing feedback from staff to the constitution [Motion 18/10s-03]

Geoff Feldman [email protected] Co‐Chair 2

Annalisa Crudo‐Perri [email protected] Co‐Chair 10

Isabel Starck [email protected] Member PAL1

Desmond Alvares [email protected] Member 11

John Wujek [email protected] Member STAFF

Alisdair Robertson TBD Resource STAFF


NOMINATING & ELECTIONS SUBCOMMITTEE

2018-2019 Focus Areas: 1. Identifying & recommending potential parents to fill vacant spots2. Recommendation of revising member election/appointment process

Joe Fiorante [email protected] Chair 3


Geoff Feldman [email protected] Member 2

Anthony Antonucci [email protected] Member 12


16

CONFERENCE PLANNING SUB‐COMMITTEE

2018-2019 Focus Areas: 1. Recommending ward/central conference ideas and options to the committee 2. Planning conference after direction is received/approved by committee

Joe Fiorante [email protected] Co‐Chair 3

Annalisa Crudo‐Perri [email protected] Co‐Chair 10


Gus Gikas [email protected] Member 6

Ben Xavier [email protected] Member 11

Ruth Oliveros [email protected] Member 8

Anthony Antonucci [email protected] Member 12

Mary Laframboise [email protected] Member COM2


COMMUNICATIONS AND DISSEMINATION

2018-2019 Focus Areas: 1. Collection of useful parent learning materials, webinars, CSPC templates etc… 2. Recommendation for updates to the CPIC & CSPC TCDSB Board external facing websites 3. Creation of Parent & Ward Kits [Motion 18/09-04]

Desmond Alvares [email protected] Director / Chair 11

Isabel Starck [email protected] Co‐Chair PAL1

Alison Canning [email protected] Member 1

Raul Tellez Rios [email protected] Member 1

Wendell Labrador [email protected] Member 8

Melinda Hackett [email protected] Member 5


Manuela Sequeira [email protected] Member STAFF

MAKING YOUR VOICES HEARD

2018-2019 Focus Areas: 1. Reviewing Board staff feedback and layout suggestions and producing a final draft version for approval by Committee

Natalia Marriott [email protected] Chair 2

Annalisa Crudo‐Perri [email protected] Member 10

Patricia Bozzo [email protected] Member COM1

Manuela Sequeira [email protected] Member STAFF

Emmy Szekeres‐Milne [email protected] Member STAFF


PARENT ENGAGEMENT VISIONING/ALIGNMENT

2018‐2019 Focus Areas: 1. Align activities/mandate between CPIC/OAPCE & TCDSB Parent Engagement Department

John Del Grande [email protected] CPIC Chair 12

Annalisa Crudo‐Perri [email protected] Member & OAPCE President

10

John Wujek [email protected] Director’s Designate STAFF

17

Parent E

ngagement O

pportunities – VIE

W 1

Trustee elections take place every 4 years. Be a voice for Catholic stakeholders. Municipal

Elections

Parent representatives are invited to apply each year for various comm

ittees, steering com

mittees & consultation groups.

Youth groups, Church organizations, External educational groups, OAPCE, CPIC

Sign up for e-newsletters, follow TCDSB on Twitter, visit TCDSB and Ministry of Education

websites Participate in TCDSB activities, attend public board m

eetings or tune in to live webcasts

18

Assist with events/celebrations/sports Promote & foster parent engagem

ent; join local parent council (CSPC) Help with supervision of field trips, nutrition program

s Excursions (ie: local businesses, m

useums, parks) Reading, playing and praying together

Comm

unity walks to develop conversation Extra-curricular clubs/comm

unity & recreation centres, libraries Open com

munications & active listening Discussing/reviewing hom

ework, challenges, learning opportunities Being aware of your child’s needs & school resources Being a (Catholic) role m

odel Attending curriculum

nights, parent teacher interviews, family literacy/m

ath nights

19

Parent E

ngagement O

pportunities – VIE

W 2

20

Parent Engagement through Faith in Our Child

Proposed monthly Workshop Series for 2018-19:

Theme: Adolescence and the Journey of Belonging

1. Dec. 11th, 6:30 to 9pm -How Parents can be Engaged with Helping theirAdolescentChildren, at St. Barnabas School, Speakers: Deedi and Mike McKernan, FamilyEnrichment.

Total Budget $600

Cost breakdown:a) Speakers ‐ $300b) Venue ‐ $150 (after‐hours caretaker services)c) Refreshments ‐ $100d) Promotion and printing ‐ $50

2. March, 2019 ‐ Spiritual‐literacy convention and workshop: Lift Jesus Higher Rally – $3,000Publicity and subsidy for parents and secondary school students, attendance at Torontodiocesan event, youth formation parallel event.

Cost breakdown:a) Spiritual‐literacy workshop (60 x $20) ‐ $1,200b) Transportation to/from MTCC ‐ $ 750c) Food and refreshment ‐ $ 350d) Promotion, publication, printing, & distribution ‐ $ 300e) Parent Engagement Info. sessions ‐ 1 Elementary and 1 High School ‐ $ 400

3. April, 2019 – Board wide invitation: Parents involved in learning, and explaining to their childrenabout the Theology of the Body – Speaker, Sr. Helena Burns, Pauline Sisters, Sacred HeartCollege, Trent U.

Total Budget $850

Cost breakdown:a) Speaker ‐ $300b) Venue ‐ $150 (after‐hours caretaker services)c) Refreshments ‐ $200d) Promotion and printing ‐$200

4. May, 2019‐ Parents engaged as faith Leaders in their family –

Faith and Family Life ‐ Speakers: Kevin and Shona O’Brien, Cursillo Movement.

Total Budget $600

Cost breakdown:a) Speakers ‐ $300b) Venue ‐ $150 (after‐hours caretaker services)

22

c) Refreshments ‐ $100 d) Promotion and printing ‐ $50

5. June, 2019‐ Parents involved in Communicating Catholic Values through Authentic Relationships with their Adolescent Children ‐ Facilitators: Nathalie and Andy D’Andrea, Focolare Movement, Up2Me programme

Total Budget $600

Cost breakdown: a) Speakers ‐ $300 b) Venue ‐ $150 (after‐hours caretaker services) c) Refreshments ‐ $100 d) Promotion and printing ‐ $50

6. October 2019 ‐ Guiding Our Children to God, Sex and the Meaning of Life, GSML Archdiocesan

Ministry Total Budget $600

Cost breakdown: a) Speakers ‐ $300 b) Venue ‐ $150 (after‐hours caretaker services) c) Refreshments ‐ $100 d) Promotion and printing ‐ $50

23

Catholic Renewal Ministries Conferences 84008 Wellandport Road, Wellandport ON L0R 2J0

Tel: (647) 243-9441, E-mail: [email protected]

RE: Vendor Tables at the 2019 Lift Jesus Higher Rally, Adult Section, in Constitution Hall (lower level), Saturday March 2nd, 2019, 9 a.m. to 5:30 p.m.

We are pleased to provide you with ONE display table at this year’s Lift Jesus Higher Rally. Kindly review the instructions below that applies to all vendors and once you’ve read the terms and conditions, please fill in and return the “Confirmation of Attendance” section on page 3 ASAP to reserve your spot. Tables will be allocated on a “first come, first served basis”.

1. Please remit the vendor table fee of $195.00 before Friday, February 1st, 2019. Yourtable will not be confirmed until payment is received. Please send your cheque payable to“Catholic Renewal Ministries” to the above address, Visa and Mastercard is accepted aswell which can be paid directly online at www.lift-jesus-higher-rally.ca (see page 3 fordetails) or call us directly.

2. All vendors exhibiting at the rally will have an opportunity (this is optional, not required)to receive an extra 10% off any advertisements placed in our event 2019 programbooklet. Artwork submissions must be provided no later than February 2nd, 2019. Contactyour rally representative or Suresh Dominic if you have any questions, special pricing forvendors will be as follows:

Booklet Advertisements: Full page (4.50"W x 7.25"H) $324.00 (less 10%, $291.60) 1/2 page (4.50"W x 3.50"H) $162.50 (less 10%, $146.25) 1/4 page (4.50"W x 1.75"H) $86.40 (less 10%, $77.76)

3. All tables/spaces and locations are pre-designated.

4. SET-UP TIME is 7:00 a.m. on Saturday, March 2nd, 2019. Not more than 2 persons pervendor table. Passes will be available at the main registration counter.

24

mailto:[email protected]

http://www.lift-jesus-higher-rally.ca/

5. Be prepared for huge crowds during all break periods. For break times, please refer to theschedule in the Rally booklet, which will be available on the day of the Rally.

6. Please refrain from selling or talking during the presentations. Non-compliance willresult in the termination of both the current and future rental agreements, and you willbe asked to leave immediately.

7. Please bring your own sheets to cover your table(s), this is required during the talks.There is always ample time to sell before the talks, during the breaks, lunch hour and theconclusion of the Rally.

8. Metro Toronto Convention Centre Regulations prohibit the insertion of nails, screws,hooks & pushpins, or the use of unapproved tape on walls or floors.

9. Please note Fire Marshall Rules: No soliciting, except at your table. You can only hand outfliers, brochures or other free items at your table.

10. The vendor hereby acknowledges that under no circumstances will the Lift Jesus HigherRally, Renewal Ministries or the Metro Toronto Convention Centre be responsible for anylosses how so ever incurred.

11. It is best to park on level 4A of the M.T.C.C. garage. From there, take the elevator goingto the 100 level and proceed to the Constitution Hall. You can also take the escalator fromthe Front Street entrance, or the elevator # 5 going down to the 100 level.

Please do not leave any garbage or empty cartons behind, as the M.T.C.C. will impose a collection fee.

I look forward to seeing you on Saturday, March 2nd, 2019 and may God bless you always!

Sincerely yours,

Suresh Dominic Event Organizer

File: 2019 Adult Vendor Table Letter, Rev 003-121517

25

Confirmation of Attendance Vendor Table: Adult Event (Kindly print/scan and return with your payment)

Company Name: __________________________________________________

Primary Contact: __________________________________________________

E-Mail Address: __________________________________________________

Phone Number: __________________________________________________

Name of Attendees (1): __________________________________________________

Name of Attendees (2): __________________________________________________

Table Admission Cost: $195.00 x (1) table = ________________

Booklet Advertisements: (Optional) Full page (4.50"W x 7.25"H) $324.00 (less 10%, $291.60) = ________________ 1/2 page (4.50"W x 3.50"H) $162.50 (less 10%, $146.25) = ________________ 1/4 page (4.50"W x 1.75"H) $86.40 (less 10%, $77.76) = ________________

Total Amount = ________________

I accept the terms and conditions outlined above, on this date (____) (____) (____) (MM/DD/YY)

Signature : _______________________________________________

Payment Options: Cheque, Visa and MasterCard

1. Send cheque payable to Catholic Renewal Ministries, 84008 Wellandport Road, WellandportON L0R 2J0.

2. Go online to www.lift-jesus-higher-rally.ca and pay directly by activating going to the MENU onthe left part of the screen, activate TICKETS, then DONATE and pay the amount above. As you’refilling in your card information, kindly indicate in the “Additional Information” section that youare paying for your table (and or booklet advertisement).

3. Call us directly at (647) 243-9441 and we’ll gladly assist you and process your order directly.

26

http://www.lift-jesus-higher-rally.ca/

ADDENDUM CPIC Meeting

January 21, 2019

#7: TREASURER REPORT & PRINTING DETAIL pg1‐2

#9.7: COMMUNICATION SUB‐COMMITTEE REPORT & UPDATE pg4

#10.1: PROPOSAL PILOT FOR WARD 1 pg5

#11.3: OAPCE ANNUAL CONFERENCE pg6

#11.4: CPIC VALUE PROPOSAL for ‘TAKING CPIC on the ROAD’ pg7

#12: ANNOUCEMENT/REMINDER: January CSPC Workshop Series pg8

2018‐2019

DATE:

BASE FUNDING

21,262.0052,695.4173,957.41

MEETIN

G & OPERATIO

NS ‐ ALLO

C. AMT 60%

Base Funding12,757.20

PARENTAL EN

GAG

EMEN

T ACTIVITIES ‐ ALLOC. AM

T 40%8,504.80

4,624.6269,332.79

October 2018

Novem

ber 2018Decem

ber 2018January 2019

February 2019March 2019

April 2019May 2019

June 2019July 2019

August 2019Septem

ber 2019Total

180.00180.000.000.000.000.000.00

865.5 0359.22

1,224.72612.96

357.56970.52

498.47498.47

202.79114.36

182.79499.9 40.00

134.36848.95

267.661,250.9 70.000.00

1,202.652,433.96

988.010.00

0.000.00

0.000.00

0.000.00

0.000.00

4,624.62

ExpensesBalance

Expenses10%

1,275.72180.0 0

1,095.7230%

3,827.1 60.00

3,827.161256.37

15%1,913.5 8

202.611,710.97

15%1,913.5 8

499.941,413.64

20%2,551.44

1,250.971,300.47

498.4710%

1,275.720.00

1,275.72736.26

12,757.202,133.52

10,623.688,504.80

2,491.106,013.70

Decem

ber 31st, 2018

TOTAL FU

NDING

CPIC ‐ ANNUAL BU

DGET &

TRACKING

Media Advertising

Transcriptions

CARRYOVER FRO

M PREVIO

US YEAR

YTD TO

TAL EXPENDITU

RESYTD

TOTAL BALAN

CE

Refreshments ‐ Events

Childcare

EXPENSES:

Election‐Parent Recruitment Expenses

Refreshments ‐ M

eetings

Mileage

Parent ResourcesPrinting &

SuppliesProm

otional Materials

Speaker ExpensesTelecom

munications


TOTAL M

ONTH

LY EXPENSES:


MEETIN

GS &

OPERATIO

NS EXPEN

SES (will be further budgeted as follow

s):

MEETIN

GS &

OPERATIO

NS YTD

EXPENSE TO

TALS:PAREN

T ENGAG

EMEN

T YTD EXPEN

SE TOTALS:

Childcare or Dependent CareMileage/Transportation and Travel

Printing & Supplies ‐ M

eetings

Telecommunications

Annual Elections

Media Advertising

Allocated Amount

Promotional M

aterialsParent ResourcesSpeaker Expenses

PARENT EN

GAG

EMEN

T EXPENSES:


Printing & Supplies ‐ Events

Refreshments &

Food

Allocated Amount Breakdow

n

Breakdown of Printing &

SuppliesCPIC Tracking Report ‐ 2018‐2019

Meetings &

Operations Expenses

Description

October‐2018

Novem

ber‐2018Decem

ber‐2018January‐2019

TOTALS

NOTES


eetingsCPIC M

eeting ‐ September 17th

67.50CPIC M

eeting ‐ October 15th

61.75Paper for Cheque Requisitions

17.36CPIC M

eeting ‐ Novem

ber 19th56.00

202.61

Parent Engagement Expenses

Description

October‐2018

Novem

ber‐2018Decem


TOTALS

NOTES


OAPCE M

eet & Greet ‐ O

ctober 1st646.40

OAPCE Com

missioning ‐ N

ovember 6th

61.50OAPCE Com

missioning ‐ N

ovember 6th

28.36736.26

Printing for Promotional M

aterialsCPIC Elections ‐ O

ct 2nd & Oct 3rd

151.60Prom

otional Materials

CSPC Welcom

e ‐ October 20th

134.25285.85

Promotional M

aterials

YTD TO

TAL CHARG

ES1224.72

COMMUNICATIONS AND DISSEMINATION COMMITTEE ‐ Updates for Jan 21, 2019 CPIC Meeting:

Name Role on Committee CPIC Position

Desmond Alvares Director / Chair 11

Isabel Starck Co‐Chair PAL1

Alison Canning Member 1

Raul Tellez Rios Member 1

Wendell Labrador Member 8

Melinda Hackett Member 5

John Del Grande Ex‐Officio 12

Committee Meeting: January 7, 2019 Attendees: Desmond Alvares, Isabel Starck, Geoff Feldman, Daniel Royer (Video / Wedo) 2018-2019 Focus Areas: 1. Collection of useful parent learning materials, webinars, CSPC templates etc… a) Review of recorded material from 2017/18 for webinars Melinda had advised that she would review current material. Desmond and Isabel provide guidance to Daniel using the video interviews from June 2018 meeting and additional content from other sessions filmed in 2017/2018 school year to create a 2 minute promotional video. Action: Daniel to provide sample for review by committee 1st 2 minutes is main content, followed by break and then Spanish interview (need translation) 2nd with background music – requested background music be reduced (link not available) 3rd with reduced background music 4th with CPIC Logo Action: Melinda to review additional video footage to create 15-20 minute segments from content filmed in 2018/2019 School year. b) Marketing material Magnets: Geoff provided an update in terms of marketing material. We currently have CPIC branded magnets (however content is incorrect), May be able to use stickers on these, they may have been disposed of. Pens: Currently approved to look at pens with rotating messages. Looking for messages to put on pen. Action: Geoff to provide previous contact and information on plan to produce 100 branded pens. Action: Isobel to provide estimate of costs at 100, 200 and 1,000 level. 2. Recommendation for updates to the CPIC & CSPC TCDSB Board external facing websites Action: Isabel to review current website and materials. Isabel to provide recommendation of changes to website 3. Creation of Parent & Ward Kits [Motion 18/09-04 Isobel and Desmond reviewed survey from Ali and provided recommended changes. Approved to send this to the committee for feedback on Ward Kits. Action: Ali to send out survey to all CPIC representatives Send out for CPIC Members to complete

CSPC Situation Communication Form

Issue____ ______________________________ Date of Submission: _______________________

School: ________________________________ Ward: __________________________________

CSPC Chair/Co‐Chair: ______________________ Contact e‐mail: __________________________

Principal: _______________________________ Contact e‐mail: __________________________

_____________________________________________________________________________________

Please provide as many details as possible including dates, people currently involved/affected,

demographics, costs, etc. Paragraph or point form format is acceptable.

Background

Latest Attempt

Present Problem

Suggested Solution(s) – please indicate if it’s local, school board or global‐based solution/resource

1.

2.

3.

SAVE THE DATE! “Celebrate the PAST,

Thankful for the Present,

ADVOCATING for the Future”

ENGAGE ADVOCATE ENHANCE

[email protected]

@oapceontario/#oapce80

ANNUAL PARENT CONFERENCE

TORONTO

Friday April 5th, 2019 Networking and Reception Montecassino Event Venue

Saturday April 6th, 2019 Madonna Catholic School Mass with Cardinal Collins

Keynote Address

Greg Rogers of ME to WE

Book Launch

Parent Learning Workshops

Vendors

Gala Dinner Montecassino

Awards Ceremony

CHAIR’S PROPOSAL:

A strategic approach to taking CPIC on the road….

1) Demonstrate value in what we have in support parent engagement

(both CSPC level & parents a whole)

2) Demonstrate value in the committee’s function to address issues, barriers and make

recommendations

3) Ensure continuity of membership (not just marketing of committee existence)

Address both the what and how:

A) Establish an inventory of (6‐8) relevant/timely materials

Ie: CPIC Fact Sheet

CSPC Fact Sheet

Making Voices Heard

Getting Involved

etc…

B) CPIC Banner & Portable Display Counter

ADDENDUM CPIC Meeting

January 21, 2019

#7: TREASURER REPORT & PRINTING DETAIL pg1‐2

#9.7: COMMUNICATION SUB‐COMMITTEE REPORT & UPDATE pg4

#10.1: PROPOSAL PILOT FOR WARD 1 pg5

#11.3: OAPCE ANNUAL CONFERENCE pg6

#11.4: CPIC VALUE PROPOSAL for ‘TAKING CPIC on the ROAD’ pg7

#12: ANNOUCEMENT/REMINDER: January CSPC Workshop Series pg8

2018‐2019

DATE:

BASE FUNDING

21,262.0052,695.4173,957.41

MEETIN

G & OPERATIO

NS ‐ ALLO

C. AMT 60%

Base Funding12,757.20

PARENTAL EN

GAG

EMEN

T ACTIVITIES ‐ ALLOC. AM

T 40%8,504.80

4,624.6269,332.79

October 2018

Novem

ber 2018Decem

ber 2018January 2019

February 2019March 2019

April 2019May 2019

June 2019July 2019

August 2019Septem

ber 2019Total

180.00180.000.000.000.000.000.00

865.5 0359.22

1,224.72612.96

357.56970.52

498.47498.47

202.79114.36

182.79499.9 40.00

134.36848.95

267.661,250.9 70.000.00

1,202.652,433.96

988.010.00

0.000.00

0.000.00

0.000.00

0.000.00

4,624.62

ExpensesBalance

Expenses10%

1,275.72180.0 0

1,095.7230%

3,827.1 60.00

3,827.161256.37

15%1,913.5 8

202.611,710.97

15%1,913.5 8

499.941,413.64

20%2,551.44

1,250.971,300.47

498.4710%

1,275.720.00

1,275.72736.26

12,757.202,133.52

10,623.688,504.80

2,491.106,013.70

Decem

ber 31st, 2018

TOTAL FU

NDING

CPIC ‐ ANNUAL BU

DGET &

TRACKING

Media Advertising

Transcriptions

CARRYOVER FRO

M PREVIO

US YEAR

YTD TO

TAL EXPENDITU

RESYTD

TOTAL BALAN

CE


Childcare

EXPENSES:

Election‐Parent Recruitment Expenses

Refreshments ‐ M

eetings

Mileage

Parent ResourcesPrinting &

SuppliesProm

otional Materials

Speaker ExpensesTelecom

munications


TOTAL M

ONTH

LY EXPENSES:


MEETIN

GS &

OPERATIO

NS EXPEN

SES (will be further budgeted as follow

s):

MEETIN

GS &

OPERATIO

NS YTD

EXPENSE TO

TALS:PAREN

T ENGAG

EMEN

T YTD EXPEN

SE TOTALS:

Childcare or Dependent CareMileage/Transportation and Travel


eetings

Telecommunications

Annual Elections

Media Advertising

Allocated Amount

Promotional M

aterialsParent ResourcesSpeaker Expenses

PARENT EN

GAG

EMEN

T EXPENSES:



Refreshments &

Food

Allocated Amount Breakdow

n

Breakdown of Printing &

SuppliesCPIC Tracking Report ‐ 2018‐2019

Meetings &

Operations Expenses

Description

October‐2018

Novem

ber‐2018Decem


TOTALS

NOTES


eetingsCPIC M

eeting ‐ September 17th

67.50CPIC M

eeting ‐ October 15th

61.75Paper for Cheque Requisitions

17.36CPIC M

eeting ‐ Novem

ber 19th56.00

202.61

Parent Engagement Expenses

Description

October‐2018

Novem

ber‐2018Decem


TOTALS

NOTES


OAPCE M

eet & Greet ‐ O

ctober 1st646.40

OAPCE Com

missioning ‐ N

ovember 6th

61.50OAPCE Com

missioning ‐ N

ovember 6th

28.36736.26

Printing for Promotional M

aterialsCPIC Elections ‐ O

ct 2nd & Oct 3rd

151.60Prom

otional Materials

CSPC Welcom

e ‐ October 20th

134.25285.85

Promotional M

aterials

YTD TO

TAL CHARG

ES1224.72

COMMUNICATIONS AND DISSEMINATION COMMITTEE ‐ Updates for Jan 21, 2019 CPIC Meeting:

Name Role on Committee CPIC Position

Desmond Alvares Director / Chair 11

Isabel Starck Co‐Chair PAL1

Alison Canning Member 1

Raul Tellez Rios Member 1

Wendell Labrador Member 8

Melinda Hackett Member 5

John Del Grande Ex‐Officio 12

Committee Meeting: January 7, 2019 Attendees: Desmond Alvares, Isabel Starck, Geoff Feldman, Daniel Royer (Video / Wedo) 2018-2019 Focus Areas: 1. Collection of useful parent learning materials, webinars, CSPC templates etc… a) Review of recorded material from 2017/18 for webinars Melinda had advised that she would review current material. Desmond and Isabel provide guidance to Daniel using the video interviews from June 2018 meeting and additional content from other sessions filmed in 2017/2018 school year to create a 2 minute promotional video. Action: Daniel to provide sample for review by committee 1st 2 minutes is main content, followed by break and then Spanish interview (need translation) 2nd with background music – requested background music be reduced (link not available) 3rd with reduced background music 4th with CPIC Logo Action: Melinda to review additional video footage to create 15-20 minute segments from content filmed in 2018/2019 School year. b) Marketing material Magnets: Geoff provided an update in terms of marketing material. We currently have CPIC branded magnets (however content is incorrect), May be able to use stickers on these, they may have been disposed of. Pens: Currently approved to look at pens with rotating messages. Looking for messages to put on pen. Action: Geoff to provide previous contact and information on plan to produce 100 branded pens. Action: Isobel to provide estimate of costs at 100, 200 and 1,000 level. 2. Recommendation for updates to the CPIC & CSPC TCDSB Board external facing websites Action: Isabel to review current website and materials. Isabel to provide recommendation of changes to website 3. Creation of Parent & Ward Kits [Motion 18/09-04 Isobel and Desmond reviewed survey from Ali and provided recommended changes. Approved to send this to the committee for feedback on Ward Kits. Action: Ali to send out survey to all CPIC representatives Send out for CPIC Members to complete

CSPC Situation Communication Form

Issue____ ______________________________ Date of Submission: _______________________

School: ________________________________ Ward: __________________________________

CSPC Chair/Co‐Chair: ______________________ Contact e‐mail: __________________________

Principal: _______________________________ Contact e‐mail: __________________________

_____________________________________________________________________________________

Please provide as many details as possible including dates, people currently involved/affected,

demographics, costs, etc. Paragraph or point form format is acceptable.

Background

Latest Attempt

Present Problem

Suggested Solution(s) – please indicate if it’s local, school board or global‐based solution/resource

1.

2.

3.

SAVE THE DATE! “Celebrate the PAST,

Thankful for the Present,

ADVOCATING for the Future”

ENGAGE ADVOCATE ENHANCE

[email protected]

@oapceontario/#oapce80

ANNUAL PARENT CONFERENCE

TORONTO

Friday April 5th, 2019 Networking and Reception Montecassino Event Venue

Saturday April 6th, 2019 Madonna Catholic School Mass with Cardinal Collins

Keynote Address

Greg Rogers of ME to WE

Book Launch

Parent Learning Workshops

Vendors

Gala Dinner Montecassino

Awards Ceremony

CHAIR’S PROPOSAL:

A strategic approach to taking CPIC on the road….

1) Demonstrate value in what we have in support parent engagement

(both CSPC level & parents a whole)

2) Demonstrate value in the committee’s function to address issues, barriers and make

recommendations

3) Ensure continuity of membership (not just marketing of committee existence)

Address both the what and how:

A) Establish an inventory of (6‐8) relevant/timely materials

Ie: CPIC Fact Sheet

CSPC Fact Sheet

Making Voices Heard

Getting Involved

etc…

B) CPIC Banner & Portable Display Counter

toronto catholic parent involvement committee (cpic)€¦ · jenny romero ward 9 annalisa...

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