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1

TOWN COUNCIL OFFICES

1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984

Email: [email protected]

www.sheptonmallet.info

PUBLIC SESSION

One member of the public was present.

Minutes of a Meeting of Shepton Mallet Town Council’s Town Development and Planning Committee that took place on Tuesday 6

th January 2015 at Asham Committee Rooms Mendip

District Council Offices Shepton Mallet BA4 5BT when the following business was transacted

Present : Chairman Mr M Lovell Messrs J Gilham N Pooley and N Shearn together with Admin

Assistant Mrs P Robertson

1. Apologies for absence

Received from Councillor Mrs J Bartlett.

2. Declarations of Interest

None

3. To approve the Minutes of the Town Development & Planning Committee Meeting held on

Tuesday 16th

December 2014.

Resolved that the Minutes of the Town Development & Planning Committee Meeting held on

Tuesday 16th

December 2014 that had been previously circulated be taken as read approved

and signed as such.

Councillors Mrs J Marsh and Mrs J Matthew arrived.

2

4. Planning Matters – Applications for consideration

14/2622 Bo Walsh

Proposed pruning of trees in a Conservation Area –

mainly crown lifting and pruning to clear adjacent

buildings.

Car Park Great Ostry Shepton Mallet BA4 5TT

Members voted with 5

votes for and 1 abstention

to support this application

subject to the

observations of the tree

officer.

14/2670 Bo Walsh

G1 group of western red cedars – reduce by 50%.

The Kings Arms Garston Street Shepton Mallet BA4

5LN

Members supported this

application, 4 votes for, 1

against and 1 abstention.

14/2153 Bo Walsh

Please see attached email from MDC Tree Officer

ref decision made at meeting on 04/11/14 - SMTC

did not support this application

Coombe Cottage Coombe Lane Shepton Mallet BA4

5JD

Members unanimously

agreed to support the

felling of the Ash tree for

safety reasons.

Members will agree to

support the felling of the

Spruce once a programme

of replanting is in place.

5. Planning Applications Pending

No

Address

Town

Council

District

14/1114

Mulberry Factory Shop Kilver Street

Shepton Mallet BA4 5NF

Supported

12/1137

9 Charlton Road Shepton Mallet BA4 5PF

Not

supported

14/1313

Mendip District Council Offices Shepton

Mallet BA4 5BT

Supported

3

12/3032

Shepton Mallet Cemetery Waterloo Road

Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1520

Land to the South West of 1-3 Waterloo

Road Shepton Mallet BA4 5HG

Supported

14/1661

Town Lane Shepton Mallet BA4 5LX

Not

supported

14/1737

Service Yard Off Church Lane & Peter

Street Shepton Mallet BA4 5BH

Not

Supported

14/1964

Three Winds Bolters Lane Downside

Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/1986

Edenbridge Lower Downside Shepton

Mallet BA4 4JX

Supported

14/1971

142 Whitstone Road Shepton Mallet BA4

5PY

Supported

14/2153

Coombe Cottage Coombe Lane Shepton

Mallet BA4 5JD

Not

supported

14/2267

Rock House Windsor Hill Lane Downside

Shepton Mallet

Refer to

Planning

Officer

14/2564

Durford House Leg Square Shepton

Mallet BA4 5LL

Supported

with

conditions

14/2529

7 Chestnut Parade Shepton Mallet BA4

4DW

Not

supported

14/2526

2 Longbridge Shepton Mallet BA4 5EN

Supported

4

6. Planning Applications Decided

No

Address

Town Council

District

14/1991

Shepton Mallet Infants School

Waterloo Road BA4 5HE

Supported

Approved

08/12/14

14/2286

89 Finch Close Shepton Mallet BA4 5GL

Prior

approval not

required

03/12/14

14/2093

42 Compton Road Shepton Mallet BA4

5QR

Supported

Approved

06/12/14

14/2164

Norah Fry Shepton Mallet BA4 5UE

Not

consulted

Approved

subject to TPO

M343 as per

recommendation

in survey

14/2296

Sue Ryder Care 23A High Street

Shepton Mallet BA4 5AA

Supported

Approved

15/12/14

14/2141

Bread Rooms Church Lane Shepton

Mallet BA4 5LE

Supported

Approved

17/12/14

7. Date & Time of Next Meeting

6pm on Tuesday 27th

January 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.

Signed ………………………………………………………………. (Chair) Date ……………………………………………………

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1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Prior to the meeting commencing the following spoke in the public session:

Mrs Jill Kettle Stating the Coffee outlet should not be allowed to sell alcohol.

Councillor Mrs Bente Height Suggested that the Town Council was not working within its own

Standing Orders

Minutes of a Meeting of Shepton Mallet Town Council’s Policy & Resources Committee that was

held in the Asham Committee Room Mendip District Council Offices Cannards Grave Road Shepton

Mallet on Tuesday 20thJanuary 2015 commencing at 7.00 pm when the following business was

transacted

Present: Chairman Mr S Davies (Chairman) together with Mesdames J Bartlett J Marsh D

Towner Messrs C Inchley G Kennedy M Lovell J Parham R Scott and N Shearn

together with the Town Clerk Mr B Poole

Also in attendance were Councillor T Marsh and 4 Members of the public.


None


Mrs Jeannette Marsh – Member of Mendip District Council

3. To receive and approve the Minutes of the Policy & Resources Committee Meeting held on

Tuesday 3rd

June 2014

Resolved to receive and approve the Minutes of the Policy & Resources Committee Meeting

held on Tuesday 3rd

June 2014

P&R2.4 Past Subject Matters – for the purpose of report only

(1) Matters raised by the members of the public 1.4(a)

(2) CPRE Membership 1.4(b)

(3) Grant Funding – Multiple Sclerosis Therapy Centre (Wessex) 1.5.1

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(4) Policy/Terms of Reference for the Policy & Resources Committee 1.5.2

It was noted that these four subject matters had been satisfactorily concluded

P&R2.5 Resolutions

(1) To resolve to give approval for the permanent erection of Run Markers in the

Collett Park

Resolved to give approval to 1610 of the Town’s Sports Centre for the permanent erection of Run Markers in the Collett Park subject to the following conditions:

(a) that such markers be erected to an acceptable standard of construction at no

cost to the Town Council

(b) that they be available for all to use

(c) that should they become damaged in any way they are repaired/replaced by

1610

(2) To resolve what action is proposed to be taken from the 1st

April 2015 in respect to

the future operation and running of the Collett Park Café

Resolved the following:

(a) That such an important facility should be allowed to continue operating in

Collett Park

(b) That tender documents for a three year trading period commencing 1st

April

2015 should be prepared and duly advertised in the local press

(3) To receive the proposed meeting schedule for 2015

Received and noted

Resolved that there should be a full Town Council Meeting in the month of March

(4) To consider the Town Clerk’s draft contract of employment

Resolved to recommend to the Town Council that it be approved and signed as such

(5) To receive and consider any proposed amendments to the Town Council’s Standing Orders

No such amendments were submitted in respect to the 2nd

October 2012 version

(6) To receive the Town Council’s Accounts for the Financial Period 1st April 2014 to

31st

December 2014

Members duly considered the presented accounts especially that of Spend versus

Budget and

Resolved that they be accepted

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(7) To receive and consider a proposed Budget for the Financial Period 2015/16 and

as a consequence of that consideration make a recommendation to the full Town

Council for approval

The Town Clerk then addressed each section of the Budget such as Income and the

Expenditure headings contained in the subject matters entitled Community

Services and Collett Park. He highlighted matters such as future staffing levels the

future financing of Collett Park and the forward funding of Collett Park Festivals. A

number of questions were asked by the members and a general debate ensued the

outcome of which resulted in some minor adjustments to the presented figures.

Resolved to the Town Council that a Budget of £ 172134 be set.

P&R2.6 Other business referred to the Town Clerk

None

P&R2.7 Date Time & Place of next Meeting – 9th

June 2015

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Ten members of the public were present.

14/2725 – Land rear of 52 High Street Shepton Mallet BA4 5AS

Mr L Wright.

Mr Wright explained that a previous application had been refused by MDC but major changes had

been made to the new application including a more traditional design and the obtaining of two car

parking spaces on a 50 year lease. The applicant has worked with the Conservation team at MDC

who are happy with the application with a few minor adjustments and the Environmental Protection

team at MDC have withdrawn their concerns.

15/0038 – Land South of 44 Allyn Saxon Drive Shepton Mallet BA4 5QH

Mrs B Height

Mrs Height stated that since the implementation of MDC’s Local Plan there is no need to fill in every vacant space for housing and the access point to the property would be via an existing car park and

would take away vital parking spaces.

Mr Nathan – 42 Allyn Saxon Drive

Mr Nathan said that there are 11 houses in the cul-de-sac with 18 cars and 17 parking spaces. The

proposed development would take away three spaces from the existing. Current residents and their

visitors parking needs should be taken into consideration as the loss of spaces would impact on

parking in other parts of the estate and be detrimental to the existing residents.

Mrs O’Grady – 40 Allyn Saxon Drive

Mrs O’Grady said that this development would be detrimental to the immediate neighbours as there are no garages on this overdeveloped small estate. There will be three or four less spaces for the

current residents and people will need cars if the buses to and from Shepton Mallet are cut. The

impact on residents who have lived on there for a long time should be considered.


th January 2015 at Asham Committee Rooms Mendip


Present : Chairman Mr M Lovell Messrs J Gilham and S Davies (6.30pm) Mrs J Marsh and Mrs J

Bartlett together with Admin Assistant Mrs P Robertson

2


Received from Councillors Mrs J Matthew and Messrs N Pooley and N Shearn.


14/2711 – Cllr Lovell declared a non-prejudicial interest as he is a neighbour.

Cllr J Marsh declared a personal not prejudicial interest as a Mendip District Councillor.


Tuesday 6th

January 2015.


Tuesday 6th

January 2015 that had been previously circulated be taken as read approved and

signed as such.


14/2621 Stephanie

Lamb

The removal of existing storage outbuilding and an

extension to the west (rear) elevation.

16 Westfield Shepton Mallet BA4 5TY

Members unanimously

supported this application.

14/2686 Conrad

Rodzaj

Alterations and improvements to existing access

Edenbridge Bath Road Downside Shepton Mallet

Members unanimously


14/2711 Bo Walsh

Crown lift a Magnolia to 1.5 metres and fell 2 no.

Norway Maples (protected by TPO M289)

Maple House Princes Road Shepton Mallet BA4 5HL

Members unanimously did

not support this

application.

14/2725 James

U’Dell

Conversion and extension of a redundant garage to

a single residential dwelling

Land rear of 52 High Street Shepton Mallet BA4 5AS

Members unanimously


15/0007 Bo Walsh

Proposed pruning of three Horse Chestnut trees

subject to TPO M1273 – T1. T2. T3. reduce crown

spread by 1.5 - 2.0 metres

13 Dukes Field Shepton Mallet BA4 4DL


not support this

application.

3

15/0038 James

U’Dell

The erection of a 2 storey dwelling with associated

parking.

Land South of 44 Allyn Saxon Drive Shepton Mallet

BA4 5QH


not support this

application as this

development will be

detrimental to residential

amenities.

15/0064 James

U’Dell

Proposed first floor extension incorporating a part

two storey rear/side extension

46 Finch Close Shepton Mallet BA4 5GA

Members unanimously



No

Address

Town

Council

District

14/1114



Supported

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1520

Land to the South West of 1-3 Waterloo

Road Shepton Mallet BA4 5HG

Supported

14/1661


Not

supported

4

14/1737



Not

Supported

14/1964


Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/1986

Edenbridge Lower Downside Shepton

Mallet BA4 4JX

Supported

14/1971


5PY

Supported

14/2153


Mallet BA4 5JD

Reviewed –

supported

with

conditions

14/2267


Shepton Mallet

Refer to

Planning

Officer

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2529


4DW

Not

supported

14/2526


Supported

14/2622

Car Park Great Ostry Shepton Mallet BA4

5TT

Supported

14/2670

The Kings Arms Garston Street Shepton

Mallet BA4 5LN

Supported

5


No

Address

Town Council

District

14/1114



Supported

Approved

29/12/14

14/2161

Bread Rooms Church Lane Shepton

Mallet BA4 5LE

Supported

Approved

22/12/14

14/1520

Land to the South West of 1-3

Waterloo Road Shepton Mallet BA4

5HG

Supported

Refused

18/12/14


7pm on Tuesday 17th

February 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984


www.sheptonmallettowncouncil.gov.uk

PUBLIC SESSION


Prior to the meeting commencing Mr Lee Wright addressed the meeting in respect to Planning

Application 15/0272 & 15/0274 where he explained as to why this application was being re-

presented.


th February 2015 at Asham Committee Rooms Mendip


Present : Chairman Mr M Lovell Mesdames J Bartlett & J Marsh Messrs J Gilham N Pooley N

Shearn and S Davies (7.12pm) together with Town Clerk Bruce Poole


Received from Councillor Mrs J Matthew.


15/0185 – Cllr Mrs J Marsh as near neighbour and Mendip District Councillor.


Tuesday 27th

January 2015.


Tuesday 27th

January 2015 that had been previously circulated be taken as read approved and

signed as such.

2


15/0185

Addition of external stairs to garage loft space and

velux style roof windows to front.

26 Charlton Road Shepton Mallet BA4 5NZ


application 5 votes for to 1

abstention

15/0150 Conrad

Rodzaj

Addition of a second storey to the rear part of the

property, a single storey extension to the side and

rear of the property, a double garage to the rear of

the property and internal alterations, all to

accommodate the needs of a disabled individual.

Quarry House Windsor Hill Lane Downside Shepton

Mallet BA4 4JE


application 6 votes for to 1

abstention

14/2745 Paul

Tomlinson

To construct an opening in the floor between

ground/1st

floor to allow installation of a through

lift for wheelchair user.

27 Peter Street Shepton Mallet BA4 5BL

Members unanimously

supported this application

15/0272

15/0274

Erection of a pair of two storey semi detached

dwellings.

Sales House Draycott Road Shepton Mallet BA4 5HS

Resolved to defer making

a decision until such time

as plans were available for

inspection

Standing Orders were suspended at this point to allow Mr Lee Wright to provide further

information on Conservation matters at the conclusion of which Standing Orders were

reinstated.

15/0253

15/0254

Alterations and improvements to the property:

including the introduction of various velux roof lights; a

lantern over dining; replacing the roof using existing

tiles; strengthening the oak beams; new drains to link

into existing systems; the front entrance with new door

and frame and garage door and frame replaced with

new; the conversion of the study bedroom in loft space

with new shower and WC screen; remove stairs from

bed 3 and enlarge family bathroom; relocate walls to

bed 1 and bed 2 to create new safer stair to access loft

study space over bedroom 2 and 3; form enlarged en-

suite to bed 1 and new access door positions.

The Old Mill Windsor Hill Lane Downside Shepton

Mallet BA4 4JE

Members unanimously


3

Proposed felling of a Sycamore tree in the highway

footpath outside No. 42 Compton Road - Shepton

Mallet.

The Committee were in

principle against the

proposal that the said tree

should be felled but were

happy to leave the

decision in the hands of

the MDC Tree Officer


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1661


Not

supported

14/1737



Not

Supported

14/1964


Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/1971


5PY

Supported

4

14/2153


Mallet BA4 5JD

Reviewed –Supported

with

conditions

14/2267


Shepton Mallet

Refer to

Planning

Officer

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2670


Mallet BA4 5LN

Supported

14/2621


Supported

14/2686

Edenbridge Bath Road Downside Shepton

Mallet

Supported

14/2711

Maple House Princes Road Shepton

Mallet BA4 5HL

Not

supported

14/2725

Land rear of 52 High Street Shepton

Mallet BA4 5AS

Supported

15/0007


Not

supported

15/0038

Land South of 44 Allyn Saxon Drive

Shepton Mallet BA4 5QH

Not

supported

15/0046


Supported

5


No

Address

Town Council

District

14/2370

Newbridge House Back Lane Darshill

Shepton Mallet BA4 5HZ

Not

consulted

TPO not required

19/01/15

14/2562

Sunny Mount Ham Lane Bowlish

Shepton Mallet

Not

consulted

TPO not required

19/01/15

14/2622

Car Park Great Ostry Shepton Mallet

BA4 5TT

Supported

Approved

19/01/15

14/2526


Supported

Approved

26/01/15

14/2529


4DW

Not

supported

Partial grant of

consent/partial

refusal of

consent

26/01/15


7pm on Tuesday 10th

March 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


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1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Collett Park Management Committee that was held in the Asham Committee Room Mendip District Council Offices Cannards Grave Road Shepton Mallet on Tuesday 24th February 2015 commencing at 7.00 pm when the following business was transacted Present: Council Chairman Martin Lovell together with Mesdames J Bartlett B Height J

Marsh Messrs S Davies G Kennedy T Marsh R Scott together with the Town Clerk Mr B Poole

Also in attendance was one Member of the public. Apologies were received from Councillor C Inchley CP1.1 To elect a Chairman of the Collett Park Management Committee

The Council Chairman sought nominations for the Committee Chairman whereupon Councillors G Kennedy and T Marsh were so proposed. Subsequently Councillor Marsh withdrew his nomination. Resolved that Councillor Kennedy be elected as Committee Chairman

CP1.2 To elect a Vice Chairman of the Collett Park Management Committee Resolved that Councillor Height be elected Committee Vice Chairman CP1.3 To agree the Committee’s Terms of Reference and Financial Regulations Resolved to confirm the Committee’s terms of Reference and Financial

Regulations as appended to these Minutes CP1.4 To consider the proposed parameters of a Management 5 year Business

Plan

The following subject matters were agreed upon as being a basis from which to start formulating a five year business plan

2 | P a g e

Public toilets – contingency planning – boundary walls and gates – installed equipment – consultations with the public – general fabric – sport uses – byelaws – monitoring of commercial activity – smoking.

CP1.5 To prepare an Agenda for the Annual General Meeting of the Shepton

Mallet Collett Park Charity CP1.6 To discuss the proposed membership of the following two Working

Party Groups

(a) Collett Park Working Group

(b) Collett Park Festival Working Group

Resolved that these two working parties should be implemented whereupon it was noted that the Town Council representation should be no more than 25% of the total

CP1.6 To propose representatives of the Trustees to serve on these two Working Groups

Resolved that the following members serve on the Collett Park Working

Group Mesdames Bartlett Height and Marsh together with C Inchley G Kennedy and T Marsh

Resolved that the following members serve on the Collett Park Festival

Working Group Mrs J Marsh together with Messrs C Inchley G Kennedy and T Marsh

It was noted that following members of the public had agreed to serve on the

proposed Working Group Mesdames F Cooper and J Murray together with Messrs M Daniells G Hollenstein and M Perry

CP1.7 To consider and discuss but not to resolve any matters deemed to be of

importance in respect to Collett Park

(a) Opening and closing times of the Park Public Toilets It was noted that this matter was currently being discussed by Mr Wayne

Frapple and the Town Clerk where it was hoped a compromise would be satisfactorily agreed.

CP1.8 Date Time & Venue of next meeting – 16th June 2015 Asham Committee

Room

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TERMS OF REFERENCE

COLLETT PARK MANAGEMENT COMMITTEE

1. Membership

Seven Members plus Chairman and Vice Chairman ex-officio.

2. Delegated Business

The Committee has delegated authority to deal with the following matters to conclusion:-

2.1 Administration, maintenance and use of Collett Park in its entirety;

2.2 Setting of fees and conditions of use, and provision of equipment for areas under its

control;

2.3 Liaison with community organisations which have an interest in recreational facilities

in the town;

2.4 Equipment within the area of its responsibilities and not under the control of any

other committee;

2.5 To consider new or replacement equipment or furniture.

2.6 To oversee and supervise the provision of all ability activities.

3. Referred Business

To consider and make recommendations to the Town Council and / or Policy & Resources

Committee on the following matters:-

3.1 Budget estimates, to be prepared no later than November each year;

3.2 Provision of additional recreational facilities deemed necessary or desirable within the

park;

3.3 Provision and or improvement to the structural areas of the Park

3.4 Improvement to the delivery of services following service review;

3.5 Any other matters referred to the Collett Park Management Committee by the Town

Council.

4 | P a g e

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION


Prior to the meeting commencing Mr Lee Wright addressed the meeting in respect to Planning

Application 15/0272 & 15/0274 where he explained the design changes to the applications.

Minutes of a Meeting of Shepton Mallet Town Council that took place on Tuesday 10th

March 2015

at Council Chamber Mendip District Council Offices Shepton Mallet BA4 5BT when the following

planning applications were discussed.

Present : Chairman Mr M Lovell Mesdames J Bartlett J Marsh & J Matthew Messrs J Gilham G

Kennedy R T Scott & N Shearn together with Admin Assistant Mrs P Robertson


Received from Councillors Mrs B Height Mr S Davies & Mr N Pooley.


13/2330 & 13/2331 – Cllr Mrs J Marsh Cllr Mrs J Matthew & Cllr N Shearn

15/0277 – Cllr Mrs J Marsh


Tuesday 17th

February 2015.


Tuesday 17th

February 2015 that had been previously circulated be taken as read approved

and signed as such.

2


15/0272

15/0274 Kelly

Pritchard

The minutes regarding previous planning

applications for this address were noted.

Erection of a pair of two storey semi detached

dwellings.

Sales House Draycott Road Shepton Mallet BA4 5HS


application 6 votes for, 1

against and 1 abstention

13/2330 Bo Walsh

Works to trees covered by Tree Preservation Order

M1103 – refer to schedule, plans and glossary.

St Pauls C of E VC Junior School 4 Paul Street

Shepton Mallet BA4 5LA

Members did not support

this application 6 votes

for, 1 against and 1

abstention. Members

would support the

trimming of the trees but

not the felling.

13/2331 Bo Walsh

Proposed works to trees in a Conservation area:- as

per submitted arboriculture inspection sheet,

glossary of terms and map – Nos 2119, 2120, 2121,

2122, 2185, 2201 and others with no numbers or

marked on plan.

St Pauls C of E VC Junior School 4 Paul Street

Shepton Mallet BA4 5LA




abstention. Members

would support the

trimming of the trees but

not the felling.

15/0266 Paul

Tomlinson

General internal refurbishment, addition of stud

partition and removal and replacement of external

paint.


Members unanimously


15/0277 Kelly

Pritchard

Installation of eight external signs to aid navigation

for staff, partners and customers using the Shape

Mendip site.

Mendip District Council Offices BA4 5BT


application 7 votes for & 1

abstention and would like

to express the fact that

SMTC should be included

in any signposting.

15/0377

15/0378

Lynsey

Bradshaw

Installation of an automated teller machine.

A non-illuminated advertisement to surround an

ATM

30A High Street Shepton Mallet BA4 5AN


this application, 6 votes

for, 1 against & 1

abstention. They

expressed reservations on

the positioning of the ATM

due to security reasons.

3

15/0416 Bo Walsh

Works to Sycamore including removal of limb and

shaping.

23 Coombe Lane Shepton Mallet BA4 5XD

Members unanimously


15/0403 Daniel

Foster

Erection of 13 dwellings with access from former

Oakleaze Yard development site.

Land to Rear of and 14 Hitchen Lane Shepton

Mallet BA4 5TW


this application with 7

votes for & 1 abstention

for the following reasons:

Loss of link for Strawberry

Line

Lack of pavements for

pedestrians in Station

Road

Loss of pedestrian

footpath between Stevens

Close & Hitchen Lane

Lack of road width along

Station Road

Overdevelopment of area

15/0424 Conrad

Rodzaj

To remove existing double doors and replace with

larger bi-fold doors, and install another set of

matching bi-fold doors. All works are to the rear of

the dwelling.

48 Webber Road Shepton Mallet BA4 4AL

Members unanimously


15/0363 Conrad

Rodzaj

Demolition of existing conservatory and the

erection of a 2 storey rear extension.

53 Bishop Crescent Shepton Mallet BA4 5XX

Members unanimously


4


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1661


Not

supported

14/1964


Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/1971


5PY

Supported

14/2153


Mallet BA4 5JD


with

conditions

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2670


Mallet BA4 5LN

Supported

5

14/2711


Mallet BA4 5HL

Not

supported

14/2725


Mallet BA4 5AS

Supported

15/0007


Not

supported

15/0038



Not

supported

15/0046


Supported

15/0185

26 Charlton Road Shepton Mallet BA4

5NZ

Supported

15/0150

Quarry House Windsor Hill Lane

Downside Shepton Mallet BA4 4JE

Supported

14/2745


Supported

15/0253

15/0254

The Old Mill Windsor Hill Lane Downside

Shepton Mallet BA4 4JE

Supported


14/1737



Not

Supported

Approved

02/02/15

14/2686


Mallet

Supported

Approved

13/02/15

14/2621


Supported

Approved

16/02/15

14/2365

Former Oakleaze Yard Station Road

Shepton Mallet BA4 5DD

Not

consulted

Approved

06/02/15

6

7. Planning Applications Withdrawn

14/2267


Shepton Mallet

Refer to

Planning

Officer

8. Appeal Decisions

APP/Q3305/A/14/2227570 - Pike Hill Shepton Mallet

Planning Application no. 2014/0390 - Appeal dismissed – 30/01/15

APP/Q3305/A/14/2227902 – The Academy Market Place Shepton Mallet BA4 5AZ

Planning Application no. 2012/1785 - Appeal allowed and permission granted – 10/02/15

APP/Q3305/W/14/3000935 – 10 High Street Shepton Mallet BA4 5AN

Planning Application no. 2011/2758 – Appeal allowed and permission granted – 13/02/15


7pm on Tuesday 31st

March 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


6 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Policy & Resources Committee that was held in the Asham Committee Room Mendip District Council Offices Cannards Grave Road Shepton Mallet on Tuesday 17th March 2015 commencing at 7.00 pm when the following business was transacted Present: Chairman Mr R Scott (Vice-Chairman) together with Mrs J Bartlett Messrs J

Gilham C Inchley M Lovell and N Shearn together with the Town Clerk Mr B Poole


Mesdames J Matthews and J Marsh together with Mr S Davies all of which were formally approved


None

3. To receive and approve the Minutes of the Policy & Resources Committee Meeting held on Tuesday 20th January 2015

Resolved to receive and approve the Minutes of the Policy & Resources Committee Meeting held on Tuesday 20th January 2015


(1) Matters raised by the members of the public

(a) Mrs J Kettle – Alcohol – Collett Park – Coffee Shack

Members were reminded that there are no such restrictions in place for the sale of alcohol in Collett Park.

(b) Councillor B Height – Town Council – Standing Orders

Members had been asked to point out what if any of the current Standing Orders were incorrect whereupon it was reported by the Town Clerk none had been subsequently notified.

7 | P a g e

(2) Run Markers – Collett Park – Approval to 1610 2.5.1 Noted that this matter had been concluded by letter

(3) Future Running of Collett Park Café 2.5.2

It was noted that action had been instigated to put in place a tendering process

(4) Town Clerk – Contract 2.5.4

Duly signed and concluded

(5) Budget 2015-2016 2.5.7

It was noted that the brief discussion held at the January 2015 P&R Committee proved to be of benefit

P&R2.5 Resolutions

(1) To consider a Grant Funding Application to Mendip YMCA – Shepton Mallet Club in the sum of £6177.82

Resolved that the sum of £6177.82 be granted to Mendip YMCA The committee readily recognised that through the partnership arrangement with Somerset County Youth Service and the Mendip YMCA the Town Council was to provide this much needed and valued youth work provision

(2) To consider a Grant Funding Application to Somerset Rural Youth

Project – Rural Music Network Community Project – Shepton Mallet in the sum of £2500

Resolved with one abstention that the sum of £2500 be granted to SRYP (Somerset Rural Youth Project) Rural Music Network Community Project – Shepton Mallet The committee were please to be able to support this project and as with the YMCA Grant members were anxious to see that that a system of regular reporting back to the Town Council on the success or otherwise of the projects happens on a regular basis

P&R3.6 Other business referred to the Town Clerk None P&R3.7 Date Time & Place of next Meeting – 9th June 2015

1 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



Prior to the meeting commencing Mr Stride addressed the meeting by saying that in his opinion the meeting shouldn’t take place with so few Town Councillors present. It was explained to him that the Town Council was merely fulfilling its duty as the Trustee of the Shepton Mallet Cenotaph Charity. In due time an Annual General Meeting will also need to be held when it was hoped that members of the community would be willing to be involved as members of the Cenotaph Working Group. Mr Stride also emphasised to those members present that he did not wish for any discussion to take place now or in the future regarding the relocation of the Cenotaph. He was duly thanked for his comments Minutes of a Meeting of Shepton Mallet Town Council’s Cenotaph Management Committee that was held in the Asham Committee Room Mendip District Council Offices Cannards Grave Road Shepton Mallet on Tuesday 31st March 2015 commencing at 7.15 pm when the following business was transacted Present: Council Chairman Martin Lovell together with Mesdames J Bartlett B Height J

Matthews Messrs J Gilham N Shearn together with the Town Clerk Mr B Poole Also in attendance was one Member of the public. Apologies were received from Mrs J Marsh C1.1 To elect a Chairman of the Cenotaph Management Committee

The Council Chairman sought nominations for the Committee Chairman whereupon Councillors B Height was so proposed. Resolved that Councillor Mrs B Height be elected as Committee Chairman

C1.2 To elect a Vice Chairman of the Cenotaph Management Committee Resolved that Councillor Mrs J Bartlett be elected Committee Vice Chairman C1.3 To agree the Committee’s Terms of Reference and Financial Regulations Resolved to confirm the Committee’s terms of Reference and Financial

Regulations as appended to these Minutes

2 | P a g e

C1.4 To prepare an Agenda for the Annual General Meeting of the Shepton Mallet Cenotaph

Charity

Agreed that this action be left with the Town Clerk

C1.5 To propose five Councillors to serve on the Shepton Mallet Cenotaph Charity Working

Group

Agreed to be held over until the election of the new Town Council

C1.6 To consider and discuss but not to resolve any matters deemed to be of importance in

respect to the Cenotaph Charity

Agreed to be held over until the election of the new Town Council

C1.7 Date Time & Venue of next meeting – 16th

June 2015 Asham Committee Room

3 | P a g e

TERMS OF REFERENCE

CENOTAPH MANAGEMENT COMMITTEE

1. Membership

Five Members plus Chairman and Vice Chairman ex-officio.

2. Delegated Business

The Committee has delegated authority to deal with the following matters to conclusion:-

2.1 Administration, maintenance and use of the Cenotaph in its entirety;

2.2 Setting of fees and conditions of use, and provision of equipment for areas under its

control;

2.3 Liaison with community organisations which have an interest in recreational facilities

in the town;

2.4 Equipment within the area of its responsibilities and not under the control of any

other committee;

2.5 To consider new or replacement equipment or furniture.

2.6 To oversee and supervise the provision of all ability activities.

3. Referred Business

To consider and make recommendations to the Town Council and / or Policy & Resources

Committee on the following matters:-

3.1 Budget estimates, to be prepared no later than November each year;

3.2 Provision of additional recreational facilities deemed necessary or desirable within the

park;

3.3 Provision and or improvement to the structural areas of the Park

3.4 Improvement to the delivery of services following service review;

3.5 Any other matters referred to the Collett Park Management Committee by the Town

Council.

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Two members of the public were present.

Minutes of a Meeting of Shepton Mallet Town Development & Planning Committee that took place

on Tuesday 31st March 2015 at Council Chamber Mendip District Council Offices Shepton Mallet BA4

5BT when the following planning applications were discussed.

Present : Chairman Mr M Lovell Mesdames J Bartlett & J Matthew Messrs J Gilham & N

Shearn together with Admin Assistant Mrs P Robertson


Received from Councillors Mrs J Marsh & Mr S Davies.


None


Tuesday 10th

March 2015.


Tuesday 10th

March 2015 that had been previously circulated be taken as read approved and

signed as such.

2


15/0428 Bo Walsh

T1 Sycamore – canopy raise to 5-6m to clear

adjacent building/property, sever Ivy at base.

T3 Sycamore – canopy raise to 3-4m, sever Ivy at

base.

T4 Sycamore – canopy raise to 3-4m, clear

adjacent street light, sever Ivy at base.

4 Cornhill Shepton Mallet BA4 5LT

Members unanimously


15/0490 Bo Walsh

Proposed pruning of a Lime tree subject to Tree

Preservation Order M1273 – reduce height and

spread by approx. 1/3, crown reduction to

height of house.

36 Nightingale Grove Shepton Mallet BA4 5PZ


not support this application

as they felt that the height

reduction is too drastic.

15/0589 Lorna Elstob

Erection of porch to front elevation.

6 Somerville Close Shepton Mallet BA4 4AT

Members unanimously


3


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1964


Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2725


Mallet BA4 5AS

Supported

15/0007


Not

supported

15/0038



Not

supported

15/0046


Supported

4

15/0253

15/0254



Supported

15/0272

15/0274

Sales House Draycott Road Shepton

Mallet BA4 5HS

Supported

13/2330

St Pauls C of E VC Junior School 4 Paul

Street Shepton Mallet BA4 5LA

Not

Supported

13/2331



Not

Supported

15/0266


Supported

15/0277


Supported

15/0377

15/0378


Not

Supported

15/0416


Supported

15/0403

Land to Rear of and 14 Hitchen Lane

Shepton Mallet BA4 5TW

Not

Supported

15/0424


Supported

15/0363

53 Bishop Crescent Shepton Mallet BA4

5XX

Supported

5


14/2670


Mallet BA4 5LN

Supported

TPO not

required

09/03/15

14/2711


Mallet BA4 5HL

Not

supported

TPO not

required

06/03/15

14/1971


5PY

Supported

Approved

05/03/15

13/2228

Field Farm Cannards Grave Road Shepton

Mallet BA4 4LX

Not

supported

TPO not

required

09/03/15

14/1661


Not

supported

TPO not

required

11/03/15

14/2153


Mallet BA4 5JD


with

conditions

TPO not

required

11/03/15

14/1882

Rogate 8 Leg Square Shepton Mallet BA4

5LL

Not

consulted

TPO not

required

11/03/15

15/0327

30 Cowl Street Shepton Mallet BA4 5ER

Not

consulted

Split

decision

19/03/15

14/2745


Supported

Approved

17/03/15

15/0150

Quarry House Windsor Hill Lane


Supported

Approved

13/03/15

15/0185


5NZ

Supported

Approved

16/03/15

15/0474


Not

consulted

Approved

18/03/15

6


15/0274

LBC


Mallet BA4 5HS

Supported


6.30pm on Tuesday 21st

April 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


28 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984

email: [email protected]


Minutes of the Annual Assembly of the Town Meeting for Shepton Mallet Town Council that was held on Tuesday 21st April 2015 at the Council Chamber of Mendip District Council Cannards Grave Road Shepton that commenced at 7.30 when the following business was transacted

PRESENT Mr Martin Lovell Town Council Chairman Mr Bruce Poole Town Clerk and Mrs .Paula Robertson Administrative Officer

Council Members in support were Mesdames J Bartlett B Height J Marsh

Messrs S Davies G Kennedy J Parham R Scott and N Shearn Some 12 members of the public were in attendance that included the main

speakers and a reporter from the Shepton Mallet Journal

1. Welcome by the Chairman

The Town Council Chairman Mr Martin Lovell duly welcomed everyone to the Annual Meeting by first explaining the proposed format of the evening and secondly the evacuation arrangements from the building if they became necessary.

2. Minutes of the 2014 Annual Town Meeting held on the 15th April

It was agreed that as the Minutes of the 2014 Annual Town Meeting had been previously circulated it was resolved that they be taken as read. Resolved that the Minutes pf the 2014 Annual Town Meeting held on the 15th April be signed as a true record of what took place.

3. Chairman’s Report

Officers and Councillors

Early in the year, in May 2014, we were very fortunate to secure the services of Bruce Poole

as our Interim Town Clerk following Daryl Ryall’s decision to leave. Bruce, who when he started with us, combined us with 3 other parish councils, has brought us the benefit of a

wealth of experience and depth of knowledge of the workings of parish councils and has

been clear throughout about what is or is not best practice.

Bruce has kindly agreed to stay with us until after the new council is elected in May 2015.

Among the 1st things that Bruce insisted on was that meeting papers should go out by email

to save on postage!

29 | P a g e

Obviously those councillors who depend on receiving hard copies still receive them that

way. More recently we have arranged to have more of Bruce’s time. We have also passed a budget for 2015-16 to allow for the appointment of a part-time Project Officer. We have very

much appreciated the support provided by Paula Robertson, our Administrative Assistant.

At a bi-election in June 2014, following the resignations of Karen Mercer and Bob Champion, Joanne Matthew and Nigel Pooley were elected to the Council. We thank both Councillors Matthew and Pooley for their contributions during the short period of time that they have been on the Council. Accommodation During the year we have welcomed the opportunity to hold meetings in the new Mendip

District Council chamber.

Our officers were displaced temporarily while the Town Council office was re-furbished. This

is now complete and the Town Council proudly celebrates a completely fresh, re-structured

and re-decorated office. An open morning inviting councillors to inspect took place on

Tuesday 21st April 2015.

Allotments The Town Council operates and manages 92 allotment plots on four sites within the Town,

located at Hitchen Lane and Whitstone Road. The “Best Kept Allotment Awards” are judged during July and presented in October. I thank Councillor Robin Scott who has chaired the

Amenities Committee this year for his support of this aspect of the Council’s work.

Events The annual Collett Day Festival was forced to take a new turn this year when it was advised by various authorities at quite a late stage in the preparation that the event would need a full Premises Licence. Among other things this required an increased security presence. We were advised by Mendip District Council’s Licensing team to approach Mike Daniells, organiser of the Godney Gathering, and in fact had the benefit of Mike Daniells kindly agreeing to be involved with running of the Collett Day Festival. In addition to the Saturday festival there was also for the first time an open air concert on the Friday evening. Assisted by excellent weather, the 2 day event was much enjoyed by all those who attended. The implications of requiring a Premises Licence were that the costs of the event were greater. These were offset by a considerable sponsorship package that the organisers put together, but it could be said to have been a steep “learning curve”, the experience of which will benefit the 2015 and subsequent events. Many thanks are due to Councillor Garfield Kennedy and the team of people who worked tirelessly with him to steer a way through the requirements of the Licence and to attract the necessary sponsorship in order to bring off such a successful event. On Monday 4th August 2014 the Town Council co-ordinated a major day-long event to mark 100 years from the start of the First World War in 1914. This include a vigil at the Cenotaph, a commemorative event in Collett Park with stalls and music ending with a late evening service in the Parish Church of St. Peter and St. Paul to commemorate the exact moment when war was declared. It was a true community event, much appreciated by all who attended. Many thanks go to Councillor Jeannette Marsh who with, outside the Council, Major General Ray Pett and a large team of people worked so hard to make this the success that it was.

30 | P a g e

Planning Applications

The Town Council continued to make recommendations on all planning applications within the parish boundary and others which would affect the town. By and large these accorded with the planning decisions made by Mendip District Council. The Town Council has always been a champion of protecting the richness that is the Town’s tree population and any application affecting trees is given thorough scrutiny. Among the bigger applications we had to consider were objections to both Redrow and Gladman developments on either side of the Old Wells Road, an area not included in the local plan for development. Both applications were turned down and subsequently withdrawn at the appeal stage.

Neighbourhood Plan

The Town Council has continued its contribution to the work towards the town’s neighbourhood plan. Some Councillors volunteered to take part in the necessary training for

this. We thank Councillor John Parham for all his work in leading the development of the

Plan and also Councillor Neil Shearn who is also on the steering group.

Other projects

The work on the Skatepark/BMX Track at West Shepton Playing Fields is nearing

completion.

The Town Council has continued to support the Chamber of Commerce with provision of the

Christmas lighting displays.

The Town Council supported our Twining Association whose main event during the year

was a visit to twin town Oissel sur Seine. The Town Council has continued to support CCTV

provision in the town.

Supporting the Community We have supported groups, events and projects of all sizes within the community and

granted financial support to valued organisations such as the Citizens Advice Bureau,

Tourist Information Centre, Mendip Community Transport and Shepton Mallet Carnival, The

Mid-Somerset Show as well as small grant to local clubs.

Collett Park

Collett Park remains the biggest area of responsibility, with maintenance through our ground

care contract with Mendip District Council as well as the Council being the Trustee of the

Charity that hold ownership of the park.

A new initiative this year was to support the setting up of a café in the park which has been

welcomed by the park’s users. The Council is currently considering the next stage of this

particular contract arrangement.

31 | P a g e

Buses

The Town Council took a close interest in the consultation with respect to the bus services

that affect the town. Although services were not lost, the Town Council hosted a lively public

meeting on the subject on Thursday 5th March which provided a useful airing of views.

The Year Ahead

An election for all members of the Town Council takes place on Thursday 7th May and we

look forward to a new body of elected members steering the Council’s work and services forward. I thank all my fellow members for the time and work put in on behalf of Shepton

Mallet over the past 4 years.

The last thing to report that the Town Council is the owner of 3 vacated telephone kiosks

now available for new uses and awaiting ideas of how they can be used to the benefit to the

Town. All suggestions from Shepton Mallet residents and others are most welcome

4. 2015-16 Precept

The Town Clerk commenced his report by saying that the Town Council had for a further year not increased the Precept. In his view with the many challenges on the horizon including capital work needed to be carried out in Collett Park Members might need to look at increasing it in the future. He then proceeded to explain where the expenditure was likely to be spent in the forthcoming months including the employment of a third member of staff to act as a Project Officer.

5. Reports – Presentations

(a) Mr Simon Howell and Lara – Mendip YMCA (b) Mr Steve Baker together with Mr Ben Crofts (SYRP) (c) Claire Clothier – Alzheimers Society

6 Public Questions Councillor Martin Lovell

Chairman 7 April 2015

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Four members of the public were present.

15/0607 – Mr Mumford, a near neighbour, advised the meeting that he had no real objections to the

application other than with regard to ensuring adequate sound insulation. He stated that when a

previous application was made, all the neighbours were informed but he only found out about it via a

visit from proposed councillors. The Chairman said that it was not within SMTC’s remit but that the office would ask MDC why this had not happened.

15/0733 – Adrian Smith, Pointcloud stated that the incinerator was originally installed for the

disposal of packaging materials. The incinerator stopped being used following a complaint from a

neighbour. The applicant has now received an exemption to burn untreated wood only. The

applicant would ensure that the incinerator would only be used at certain times to mitigate impact

on neighbours.

He was asked whether the wood could be recycled. He stated that the point of the incinerator was

to reduce transport costs. He was asked whether the guarantee of only using the incinerator at

certain times could be given and he stated that he believes that it would be.

15/0733 – Mrs Bente Height stated that the complaint had arisen about the incinerator as it was

producing black smoke. She stated that untreated wood should be recycled and not burnt. She also

pointed out that the houses in Boulters Lane were very close to the incinerator.


on Tuesday 21st

April 2015 at Council Chamber Mendip District Council Offices Shepton Mallet BA4


Present: Chairman Mr M Lovell Mesdames J Bartlett & J Marsh Messrs N Shearn & S Davies

(7.00pm) together with Admin Assistant Mrs P Robertson

2


Received from Councillors Mrs J Matthew & Mr J Gilham.


Cllr J Marsh – MDC Councillor

Cllr N Shearn – 15/0725


Tuesday 31st

March 2015.


Tuesday 31st

March 2015 that had been previously circulated be taken as read approved and

signed as such.


15/0733 Kelly

Pritchard

Retrospective application for installation of an

incinerator.

Three Winds Bolters Lane Downside Shepton

Mallet



votes for and 1 abstention.

They understood the need

for incineration but other

alternatives were not

explained.

15/0607

15/0654 James

U’Dell

Single storey rear extension comprising of new

gym.

Charlton House Hotel Charlton Road Shepton

Mallet BA4 4PR

Members unanimously


provided that noise levels

are kept at an appropriate

level.

15/0570 Bo Walsh

2 x Alder – reduce in height by up to 6m and shape.

9 Hazel Walk Shepton Mallet BA4 5UU



votes for and 1 against

15/0702 Bo Walsh

T1. T2. Sycamores – remove, T3. Ash – crown

reduction, T4. T5. Ash – remove, T6. Fir Tree –

crown reduction.

Stoneyhurst Coombe Lane Shepton Mallet BA4 5UX


not support this

application on the grounds

that they did not feel that

the felling of the trees was

necessary. They did not

object to the need for

tidying up the trees (ie

including those to be

felled in the application).

3


Proposed two storey and single storey extensions.


Members unanimously



Single storey porch to the front of the property and

a replacement front window with new dimensions.

4c Charlton Road Shepton Mallet BA4 5NY


application with 4 votes

for and 1 abstention.

15/0694 Conrad

Rodzaj

Replace the entrance door from the side to the

front of the porch. Demolish garage and rebuild

garden wall. One storey side extension. Repair,

repaint (white) and re-render existing house. Re-

install gate of 1.5m high.

10 Coombe Lane Shepton Mallet BA4 5UX

Members unanimously


4


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/1964


Shepton Mallet

Not

Supported

14/1975


Shepton Mallet

Not

Supported

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2725


Mallet BA4 5AS

Supported

15/0007


Not

supported

15/0038



Not

supported

15/0046


Supported

5

15/0253

15/0254



Supported

15/0272

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0377

15/0378


Not

Supported

15/0416


Supported

15/0403



Not

Supported

15/0424


Supported

15/0363


5XX

Supported

15/0428


Supported

15/0490

36 Nightingale Grove Shepton Mallet BA4

5PZ

Not

supported

15/0589

6 Somerville Close Shepton Mallet BA4

4AT

Supported

6


14/2445

Mason Way Alfred Crescent Shepton

Mallet BA4 5SR

Not

consulted

Confirmation

of condition

of

compliance

09/04/15

13/1647

Barren Down House Barren Down Lane

Shepton Mallet BA4 5LL

Not

consulted

TPO not

required

23/03/15

15/0277


Supported

Approved

20/03/15

14/0146

11 Mill Masters House Back Lane

Darshill

Not

supported

TPO not

required

26/03/15

15/0266


Supported

Approved

01/04/15


6.30pm on Tuesday 21st

April 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


32 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of the Annual Meeting of Shepton Mallet Town Council that took place in the Council Chamber of Mendip District Council Cannards Grave Road Shepton Mallet on Tuesday 12

th May 2015 when the following

business was transacted Present : Chairman Mr M Lovell together with Mesdames J Bartlett D Losey J Marsh D Towner B Height J

Weston Messrs N Chambers S Davies M Drew J C Inchley G Kennedy J Parham R Scott N Shearn T Webb together with the Town Clerk Mr B Poole and Admin Officer Mrs P Robertson

In addition there were 4 members of the public present together with a reporter from the Shepton

Mallet Journal

9.1 To elect a Chairman

Two nominations were received in the names of Simon Davies and Martin Lovell

Resolved that Councillor Martin Lovell be elected Chairman

9.2 To receive a Statutory Declaration of Office

The Statutory Declaration of Office was made and signed by the Chairman

9.3 To receive any apologies for non attendance

None

9.4 To receive any declarations of interest

None

9.5 To elect a Vice Chairman

Two nominations were received in the names of Simon Davis and C Inchley

Resolved that Councillor Chris Inchley be elected Vice Chairman

33 | P a g e

9.6 To Elect the following Committees

(a) Policy & Resources Committee – 9 Members plus Ex-officio

Resolved that the following Councillors be elected Mesdames J Marsh D Towner J Weston

Messrs N Chambers M Drew G Kennedy J Parham R Scott N Shearn

(b) Open Spaces Committee – 6 Members plus Ex-officio

Resolved that the following Councillors be elected Mesdames B Height D Losey J Weston

and Messrs R Scott N Shearn T Webb

(c) Town Development & Planning Committee – 6 Members plus Ex-officio

Resolved that the following Councillors be elected Mesdames J Bartlett B Height J Weston

Messrs N Chambers N Shearn T Webb

(d) Collett Park Management Committee – 7 Members plus Ex-officio

Resolved that the following Councillors be elected Mesdames B Height J Weston M Drew J

G Kennedy T Webb (Vacancy)

(e) Shepton Mallet Cenotaph Management Committee – 5 Members plus Ex-Officio

Resolved that the following Councillors be elected Messrs N Chambers J G Kennedy J

Parham T Webb (Vacancy)

(f) Grievance & Complaints Committee – Chairman Mr M Lovell

Resolved that the following Councillors be elected Mesdames J Bartlett D Towner and

Mr S Davies

(g) Appeals Committee – Chairman Mr C Inchley

Resolved that the following Councillors be elected Mrs J Marsh and Messrs Kennedy &

Shearn

9.7 To propose Representatives to the following Town Organisations

(a) Neighbourhood Plan Steering Group

Councillors Mrs J Weston and Messrs G Kennedy and N Shearn

(b) Urban Forum

Councillor Mr S Davies and the Town Clerk

(c) Mendip Rocks

Councillor Mr S Davies

34 | P a g e

(d) Healthwatch Somerset

Councillor Mr R Scott

(e) Chamber of Commerce

Councillors Messrs S Davies & N Shearn

(f) Mendip CCTV User Group

Councillors Messrs N Shearn & T Webb

(g) Mendip Citizens Advice Group

Councillors Mrs B Height & Mr C Inchley

(h) Mendip Community Transport Group

Councillor Mr G Kennedy

(i) Mid Somerset Show

Councillor Mr J Parham

(j) Shepton Mallet Carnival Club

Councillors Messrs M Drew & T Webb

(k) Shepton Mallet Youth Club

Mrs B Height and Mr C Inchley

(l) Shepton Mallet Tourist Information Bureau

Councillors Mesdames D Towner & D Losey

(m) Shepton Mallet Leisure Centre

Councillor Mr J Parham

(n) The United Charities Shepton Mallet

Councillor Mr C Inchley

9.8 To adopt the Council’s Corporate Policy

Resolved to adopt the Council’s Corporate Policy

35 | P a g e

9.9 To approve the Council's Asset Register

Resolved to approve the Council’s Asset Register

9.10 To review the Council’s Insurance Policy

Resolved to refer this review to the Policy & Resources Committee

9.11 To approve the Council's Bank Mandates for both Lloyds Bank Limited and the Investec

Account

Resolved that it should be any two signatories from Councillors S Davies C Inchley G Kennedy

M Lovell J Parham N Shearn together with the Town Clerk for contact purposes only

9.12 To receive the Parish Council's Financial Statement for the year ending 31st

March 2015

Received

(a) To approve the Annual Accounts for the year ending 31st

March 2015

Resolved to approve the Annual Accounts for the year ending 31st

March 2015

Resolved that the following two sums of previously agreed monies namely

Neighbourhood Plan £25,000 and Skate Park £23,500 should be transferred from the Ear

Marked Reserve (Capital Account) to a EMR Neighbourhood Plan and the General

Reserve Account respectively

Resolved that the 2014-15 Neighbourhood Plan spend of £3,692.00 be set against the

EMR of the same name in order to reflect the current financial position

(b) To approve the Annual Governance Statement

Resolved to approve the Annual Governance Statement

It was duly noted under note 8 of the Governance Statement that the Town Council were

reviewing on a regular basis to current employment issue with regards to potential costs

of the case

(c) To review the effectiveness of the internal audit

Resolved to continue to use the protocols in place with regards to the effectiveness of

the Town Council’s internal audit

9.13 To re-appoint the Town Clerk as the Council's Responsible Financial Officer

Resolved to re-appoint the Town Clerk as the Council’s Responsible Financial Officer

36 | P a g e

9.14 To re-affirm acceptance of The Audit and Account Regulations 2011 (England) Regulations

2011 (SI 2011 No 817)

Accepted

9.15 To re-adopt the Town Council’s Publication Scheme and confirm the Town Council’s Qualified Persons under Section 36 of The Freedom of Information Act 2000

Resolved to re-adopt the Town Council’s Publication Scheme and to confirm that the Town Clerk is the qualified person under the Act

9.16 To give formal approval to the Town Clerk that he may send summons and notices to Parish

Councillors and other such documentation electronically

Resolved to give approval that wherever possible electronic methods of circulation would be

adopted

9.17 To confirm the re-appointment of Mr T Light trading as Lightatouch Internal Audit Services

as the Town Council’s Internal Auditor

Resolved the confirm the re-appointment of Mr T Light trading as Lightatouch Internal Audit

Services as the Town Council’s Internal Auditor

9.18 To review Allotment Rents

Resolved to refer this matter to the Open Spaces Committee

9.19 Issues Arising (if any) from the Annual Town Assembly Meeting

None

9.20 To receive and approve the Minutes of the Town Council Meeting held on Thursday 5th

March and Tuesday 24th March 2015

Resolved to receive the Minutes of the Town Council Meetings held on Thursday 5

th March and

Tuesday 24th

March 2015 be taken as read approved as being a correct record and signed as such by the Chairman

9.21 Past Subject Matters - For the purpose of report only

(a) Members of the Public

(i) Mrs Jill Weston – questions relating to the new Mendip District Housing

Company.

(ii) Mr Stride on the potential hazards in the Town Centre for older people and

the state of the Market Cross

(b) Chairman’s Chain 7.4(b)

Currently waiting for the additional bars to be put onto the chain

37 | P a g e

(c) Collett Park Wall 7.4(c)

Instructions have been issued in respect to this work

(d) Staffing Levels 7.6.3

The advert for this post has been placed and to date some 8 application packs

have been issued. Closing date is the 31st

May with interviews to take place as

soon as possible thereafter

(e) Collett Park Festival 7.4(e)

Councillor Garfield Kennedy will provide a verbal report to the meeting

(f) Redundant Telephone Kiosks 7.4(g)

Work has commenced on the Charlton Road Box and members will need to

decide if they are planning to carry out work on the remaining two boxes

(g) 3 Tier Planters 7.6.5

Work in progress

(h) VAT Refund 7.6.2

Work in progress

(i) Collett Park Café – Agreement 7.6.4

The agreement is waiting to be signed

(j) Skate Park 7.10(b)

The office is currently in discussions with a local firm of architects to ascertain

the best way forward.

(k) Town Council Notice Board 7.10.(c)

We are waiting for the installation of the replacement notice board and then we

will relocate the existing board into Collett Park

9.22 Chairman’s Announcements

It was announced that he had recently attended the Somerset County Scout Council’s Annual

County Presentation Day.

38 | P a g e

9.23 Resolutions

(1) To formally resolve that the Town Council having satisfied the prescribed statutory

criteria to qualify as an eligible council now adopt the General Power of Competence

Resolved to adopt the General Power of Competence

9.24 To receive a report from the Collett Park 2015 Festival Committee

Councillor G Kennedy gave a verbal report - a typed copy of which is attached to these

minutes

9.25 To formally note the items of expenditure for the Month of April 2015

Resolved to formally note the items of expenditure for the month of April

Councillor S Davies requested that this agenda item be printed in future on white paper as

opposed to pink thereby being readily available to the members of the public.

9.26 To receive the Minutes of the following Committees and to note the decisions thereto:

(1) Town Development & Planning – 21/04/15

(2) Cenotaph Trustees Meeting – 31/03/15

Received and outcomes duly noted

9.27 Correspondence

(1) SCC Highways – Closure of Cannards Grave Road from 5th

May 2015 for 28 days

(2) CPRE – Somerset Voice Newsletter

(3) The Mendip Society Newsletter

9.28 Other business referred to the Town Clerk

The Town Clerk indicated that now the 2015-16 Committee Structure was in place it might be

necessary to re-examine the 2015-16 Meeting Schedule

9.29 Date Time & Venue of next meetings

Open Spaces Committee

7pm – 19th

May 2015 – Asham Committee Room, MDC Offices, BA4 5BT

Town Development & Planning Committee

7pm – 2nd

June 2015 – Asham Committee Room, MDC Offices, BA4 5BT

Policy and Resources Committee

6.30pm – 9th

June 2015 – Asham Committee Room, MDC Offices, BA4 5BT

Town Council Meeting

7.30pm – 9th

June 2015 – Council Chamber, MDC Offices, BA4 5BT

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION


15/1092 & 15/1093 – Adrian Smith, Pointcloud stated that the public house was not viable as a

business and the fact that it had been sold by the brewery reflected this fact. It was put up for sale

by the current owner as a business but there has been no interest. The actual application only

applies to the ground floor as the first floor is currently used for residential purposes.


on Tuesday 2nd

June 2015 at Council Chamber Mendip District Council Offices Shepton Mallet BA4


Present: Chairman Mr M Lovell Mesdames J Bartlett & J Weston Messrs N Chambers & T

Webb together with Admin Assistant Mrs P Robertson

1. To Elect a Chairman

It was proposed by Cllr Bartlett and seconded by Cllr Chambers that Cllr Martin Lovell be

elected. This was unopposed.

2. To Elect a Vice Chairman

It was proposed by Cllr Webb and seconded by Cllr Weston that Cllr Chambers be nominated.

Members unanimously voted for Cllr Chambers.


Received from Councillors N Shearn & Inchley.

2


None


Tuesday 21st

April 2015 and to note decisions on applications 15/0937, 15/0902 & 15/0944.


Tuesday 21st

April 2015 that had been previously circulated be taken as read approved and

signed as such and that the decisions on applications 15/0937, 15/0902 & 15/0944 were

noted.


15/0964 Daniel

Foster

Reopening of the rail land to form a link to the

National Cycle Network (Strawberry Line).

Land to South of Mendip District Council Offices

Cannards Grave Road Shepton Mallet

Members unanimously

supported this

application.

15/1092

15/0193 Carlton

Langford

Change of use of a public house with open market

residential flat to a residential dwelling.

Downside Inn Bath Road Downside Shepton Mallet

BA4 4JL

Members unanimously

supported this

application.

15/0111 James

U’Dell

Change of Use of The coach House from a C3 class use

(dwelling) to a D1 class use (physiotherapy and

massage clinic).

The Coach House 18 Great Ostry Shepton Mallet BA4

5TT

Members unanimously

supported this

application.

3


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2564


Mallet BA4 5LL

Supported

with

conditions

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

15/0272

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

4

15/0363


5XX

Supported

15/0490

36 Nightingale Grove Shepton Mallet BA4

5PZ

Not

supported

15/0570


Not

supported

15/0702

Stoneyhurst Coombe Lane Shepton

Mallet BA4 5UX

Not

supported

15/0640


Supported

15/0725

4c Charlton Road Shepton Mallet BA4

5NY

Supported

15/0733


Shepton Mallet

Not

supported

15/0937

The Maltings The Batch Shepton Mallet

BA4 5HW

Not

Supported

15/0902

Bel-Air Back Lane Downside Shepton

Mallet BA4 4JR

Supported

15/0944


5PT

Supported

5


15/0038



Not

supported

Refused

10/04/15

15/0428


Supported

TPO not

required

13/04/15

15/0424

48 Webber Road Shepton Mallet BA4

4AL

Supported

Approved

17/04/15

15/0007


Not

supported

Approved

with

conditions

21/04/15

15/0671

15/0672

The Bread Room Church Lane Shepton

Mallet BA4 5LE

Not

consulted

Approved as

part of

conditions of

app 14/2141

& 14/2161

21/04/15

15/0416

23 Coombe Lane Shepton Mallet BA4

5XD

Supported

TPO not

required

27/04/15

15/0253

15/0254

The Old Mill Windsor Hill Lane


Supported

Approved

with

conditions

29/04/15

15/0532

Maplestone Hall Quarr Shepton Mallet

BA4 5NP

Not

consulted

TPO not

required

28/04/15

15/0589

6 Somerville Close Shepton Mallet BA4

4AT

Supported

Approved

with

conditions

29/04/15

15/0607

15/0654

Charlton House Hotel Charlton Road

Shepton Mallet BA4 4PR

Supported

with

conditions

Approved

with

conditions

05/05/15

6

15/0627

15/0628

APP

Ham Manor Ham Lane Shepton Mallet

BA4 5JR

Relates to

13/1617

Supported

Approved

06/05/15

15/0693

APP

Plot at 30 Cowl Street Shepton Mallet

Relates to

13/0994

Abstained

Approved

01/05/15

15/0694

10 Coombe Lane Shepton Mallet BA4

5UX

Supported

Approved

21/05/15

14/1964


Shepton Mallet

Not

Supported

Approved

with

conditions

21/05/15

14/1975


Shepton Mallet

Not

Supported

Approved

with

conditions

21/05/15


15/0377

15/0378


Not

Supported


7.00pm on Tuesday 23rd

June 2015 in the Asham Committee Room at Mendip District Council

Offices, BA4 5BT.


8 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Policy & Resources Committee that was held in the Council Chamber Mendip District Council Offices Cannards Grave Road Shepton Mallet on Tuesday 9th June 2015 commencing at 7.00 pm when the following business was transacted Present: Council Chairman Mr M Lovell together with Mesdames J Marsh D Towner J

Weston and Messrs N Chambers M Drew C Inchley G Kennedy R Scott N Shearn together with the Town Clerk Mr B Poole

P&R4.1 To Elect a Committee Chairman Councillor C Inchley was so elected P&R4.2 To Elect a Committee Vice Chairman Councillor N Shearn was so elected P&R4.3 To receive apologies for absence and consider if the reason for the absence

should be formally approved by council. Councillor Mr J Parham

P&R4.4 To receive any declarations of interest None It was at this juncture that Councillor Mrs Jeannette Marsh was congratulated on

being elected as the Chairman of Mendip District Council. She responded by saying amongst other matters she considered it to be a great honour for the Town of Shepton Mallet

P&R4.5 To receive and approve the Minutes of the Policy & Resources Committee

Meeting held on Tuesday 17th March 2015

Resolved to receive and approve the Minutes of the Policy & Resources Committee Meeting held on Tuesday 17th March 2015


None

9 | P a g e

P&R4 .7 Resolutions

(1) To resolve to recommend to the full council the re-appointment of Mr Bruce Poole as the Town Clerk for a further twelve months commencing 1st July 2015

Resolved to so recommend

(2) To review the Town Council’s Asset Register

Resolved to take the appropriate action to review the Town Council’s Asset Register

(3) To consider the current banking arrangements

Resolved to consider other banking arrangements such as the Unity Trust Bank Ltd

(4) To resolve to review the Town Council’s Risk Management Policy

Resolved to take the appropriate action to review the Town Council’s Risk Management Policy

P&R4.8 Other business referred to the Town Clerk None P&R3.9 Date Time & Place of next Meeting – 22nd September 2015

1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Nineteen members of the public were present.

15/0915 – Mr Duckett stated that the rifle club has 166 members covering the Frome/Shepton Mallet

area. The club has an exemplary safety record and would like a permanent home and give an

opportunity to the wider community to try shooting. Noise tests have been carried out and are well

within the accepted ranges. There will be no ammunition or weapons kept on site and access to the

range will be through a communal area. Strict background checks are carried out on potential

members and during the 6 month probation, there is no access without one-one supervision.

15/0403 – Mr Payton objected to this application. A survey had been carried out an in a 2¾ hour

period 40 adults and 10 children used Hitchen Lane as a footpath. They were canvassed and do not

want the footpath inhibited by traffic crossing it. Mr Payton listed his and the other members’ of the public concerns:

Loss of footpath for a large estate

Risk posed by traffic to pedestrians

Unknown quantity of cars/parking spaces allocated per house

Loss of a cycle route


SMTC would write to the Enforcement Team at MDC over concerns expressed regarding the clearing

works that were being undertaken.

15/1215 – Mr Parry stated his objections to this application. Access to this development would be

through an existing car park. The car park is not currently adequate for the amount of vehicles for

current residents and the loss of 3 or 4 spaces would be detrimental to the existing residents. He

also stated that when residents had purchased land from MDC it was stipulated in the deeds that the

land could only be used for gardens.

2


on Tuesday 23rd

June 2015 at Council Chamber Mendip District Council Offices Shepton Mallet BA4


Present: Chairman Mr M Lovell Mesdames J Bartlett D Losey & J Weston Messrs N Chambers

C Inchley N Shearn T Webb together with Admin Assistant Mrs P Robertson

TDP2.1 Apologies for absence

None

TDP2.2 Declarations of Interest

15/0915 – Cllr Inchley – brother-in-law is a member of a rifle club.

TDP2.3 To approve the Minutes of the Town Development & Planning Committee Meeting held on

Tuesday 2nd

June 2015.


Tuesday 2nd

June 2015 that had been previously circulated be taken as read approved and

signed as such.

TDP2.4 Planning Matters – Applications for consideration

15/0915 Lynsey

Bradshaw

Change of use from B8 (storage) to Sui Generis

(target sports club).

Unit AB-4 Anglo Trading Estate Commercial Road

Shepton Mallet BA4 5BU

Members unanimously


but wished to the opening

times to be amended from

10am to 10pm on Sunday

and for midweek sessions

to finish at 10pm.

3


Convert garage to habitable use and provision of 2

off-street parking spaces; the construction of front

and rear extensions incorporating a double pitched

roof over old garage.

4 Whitstone Rise Shepton Mallet BA4 5QB

Members unanimously


15/0403 Daniel

Foster

Erection of 13 dwellings with access from former

Oakleaze Yard development site (as amended by

plans received 28th

May revising the highway

layout).

Land To Rear Of And 14 Hitchen Lane Shepton

Mallet BA4 5TW


not support this

application as per previous

decision:

Loss of link for Strawberry

Line

Lack of pavements for

pedestrians in Station

Road

Loss of pedestrian

footpath between Stevens

Close & Hitchen Lane

Lack of road width along

Station Road


Also loss of habitat for

breeding colony of slow

worms


Single storey extension from the rear elevation.

Nestelber Whitstone Road Shepton Mallet BA4

5PW

Members unanimously


15/1215 James

U’Dell

The erection of a 2 storey dwelling with associated

parking.

Land South of 44 Allyn Saxon Drive Shepton Mallet

BA4 5QH


not support this


that there is not enough

car parking for existing

residents and this

development would

reduce this further.

4

15/1105 James

U’Dell

Minor alterations to existing house and gardens,

and construction of new three bedroom house.

Tashmere 33 Cowl Street Shepton Mallet BA4 5ER


this application, 7 for and

1 abstention as it is out of

keeping with other

properties in the area.

15/1095

15/1223 Carlton

Langford

Relocation of existing ATM, formation of secure

ATM room and the installation of an external

access security door.

Natwest Bank 25 High Street Shepton Mallet BA4

5AF


not support this


that the proposed location

is not safe. The pavement

is very narrow and is near

a busy road.


Alterations to the layout to create a two bedroom

dwelling with a functional first floor with the

insertion of dormer windows on the front and rear

elevation slope.

42A West Shepton Shepton Mallet BA4 5UD


this application, 7 for and

1 against. SMTC has no

objection to improving the

area but feel that the

current plan is too big for

the site, the materials are

unsuitable and there

would be loss of light for

neighbours.

5

TDP2.5 Planning Applications Pending

No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

15/0272

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

6

15/0570


Not

supported

15/0733


Shepton Mallet

Not

supported

15/0937


BA4 5HW

Not

Supported

15/0902


Mallet BA4 4JR

Supported

15/0944


5PT

Supported

15/0964

Land to South of Mendip District Council

Offices Cannards Grave Road Shepton

Mallet

Supported

15/1092

15/0193

Downside Inn Bath Road Downside

Shepton Mallet BA4 4JL

Supported

15/0111

The Coach House 18 Great Ostry Shepton

Mallet BA4 5TT

Supported

7

TDP2.6 Planning Applications Decided

14/2564


Mallet BA4 5LL

Supported

with

conditions

TPO not

required

08/05/15

15/0640


Supported

Approved

with

conditions

08/05/15

15/0725

4c Charlton Road Shepton Mallet BA4

5NY

Supported

Approved

with

conditions

13/05/15

15/0490

36 Nightingale Grove Shepton Mallet

BA4 5PZ

Not

supported

Split

Decision

02/06/15

15/0702

Stoneyhurst Coombe Lane Shepton

Mallet BA4 5UX

Not

supported

TPO not

required

01/06/15

15/0595

3B Waterloo Road Shepton Mallet BA4

5HG

Not

consulted

Approved

with

conditions

08/06/15

15/0714

45 Willow Drive Shepton Mallet BA4 5JU

Refused as

application

is not lawful

10/06/15

TDP2.7 Date & Time of Next Meeting

6.30pm on Tuesday 14th

July 2015 in the Council Chamber at Mendip District Council

Offices, BA4 5BT.


42 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of the Meeting of Shepton Mallet Town Council that took place in the Council Chamber of

Mendip District Council Cannards Grave Road Shepton Mallet on Tuesday 14th

July 2015 when the

following business was transacted

Present : Chairman Mr M Lovell together with Mesdames J Bartlett D Losey J Marsh D Towner B

Height J Weston Messrs N Chambers S Davies M Drew J C Inchley G Kennedy R Scott N

Shearn T Webb together with the Town Clerk Mr B Poole.

In addition there were 5 members of the public present together with a reporter from

the Shepton Mallet Journal

11.1 To receive apologies for absence and consider if the reason for the absence should be formally

approved by council.

Councillor John Parham


None

11.3 To receive and approve the Minutes of the Annual Town Council Meeting held on Tuesday 9th

June 2015

Resolved to receive the Minutes of the Town Council Meeting held on Tuesday 9th

June as

previously circulated and that they be taken as read approved and subsequently signed by the

Chairman as being a true and correct record

11.4 Past Subject Matters – for the purpose of report only

(a) Bank Mandate 10.4.b

Work in progress

(b) Staffing 10.4.d & 10.11

See 11.6.2

(c) Telephone Kiosks 10.4.e

Work in progress

43 | P a g e

(d) Skate Park 10.4.f

Work in progress

(e) Model Boat Club 10.11

11.5 Chairman’s Announcements’

None

11.6 Resolutions

1. To resolve to accept the Policy & Resources Committee’s recommendation that Mr Bruce Poole be re-appointed as Town Clerk for a further year commencing 1

st June

2015

Resolved that Mr Bruce Poole be re-appointed as Town Clerk for a further year

commencing 1st

June 2015

2. To resolve to accept the interview panel’s recommendation that Mrs Carol Octon be appointed the Town Council’s Project Officer on SCP 26 (Pro Rata)

Resolved that Mrs Carol Octon be appointed as a Project Officer on SCP 26 (Pro Rata)

commencing 14th

July 2015

3. To resolve to set up a working party on how to approach the selling of the

“Christchurch” oil painting currently owned by the Town Council.

Resolved that such a working party should be implemented

4. To resolve to set up a working party to consider both speeding in the town and also

the apparent non enforcement of parking infringements.

Resolved that such a working party should be implemented

5. To resolve to approve the proposed Terms of Reference for the Shepton Mallet

Neighbourhood Development Plan Steering Group.

Resolved to approve the proposed terms of Reference for Shepton Mallet

Neighbourhood Development Plan Steering Group – copy attached to these minutes

6. To resolve that this Council rebrand Shepton Mallet as “SOMERSET’S FESTIVAL TOWN” and proceed to replace all the bottom strip signage on the green welcome

signs at the entry points to the town. Further any repair or maintenance to these

signs that is deemed necessary should be carried out and clearance of path growth or

obstruction masking their visibility should be removed.

Resolved that this decision be deferred until such time as an impact assessment is

made and full costings obtained

44 | P a g e

7. To resolve that this Council holds a second emergency public meeting to examine the

threat to the 161 bus route and further resolves to approach Frome Town Council to

explore the possibility of presenting an agreed and untied response to the threat to

this and other services. The Council also proposes to explore the possibility of setting

up a Shepton Mallet and Villages Bus Users Group (SAVBUG) to work in close co-

operation with FAVBUG (From and Villages Bus User Group)

Resolved that such a meeting be held

8. To resolve to upgrade the available amperage in the toilet and ancillary building

block in Collett Park and put to tender the work to upgrade the existing power

supply.

Resolved that the proposed upgrade should be implemented

9. To resolve to explore the possibility of more events in Collett Park but first finally

resolve the issue of charging for events (like open sir cinema screenings) in Collett

Park

Resolved that such an exercise be carried out

10. To resolve that Shepton Mallet Town Council request the compulsory purchase of

the derelict land adjacent to both side of Commercial Road and explore the

opportunity to develop the sites as a Peace Park commemorating those who served

in the First World War and all who have given their lives for the nation throughout

the years.

Resolved not to take such action

11. To resolve to carry out an audit of all signage street furniture (including planters)

bollards and public waste bins with a view to repairing and/or replacing damaged or

worn out units

12. To resolve to approach the owners of the Tesco site to encourage them to replace

the flowerbed adjacent to the TIC with hard standing or a mosaic.

Resolved to take the recommended action

13. To resolve to decorate the three ex-BT Gilbert Scott designed telephone boxes that

Shepton Mallet Town Council owns – with three different design schemes:

(a) BOX 1: Each pane being devoted to the daughters and sons of Shepton both now

and in the past. For example John Collett and John Lewis and more recently 2nd

World War pilot Edwin Madgwick and all who have been granted the honour and

Freedom of Shepton Mallet

(b) BOX 2: Each pane being given to children to decorate (at school or home) in an

open competition.

(c) BOX 3: Open the decision up to the public as to how they would like the third box

decorated.

Resolved that full costings and suggested designs be obtained before a definitive

decision is made.

45 | P a g e

14 To resolve to approach Mr Stuart Brown Chief Executive of Mendip District Council to

arrange a meeting in order to discuss Mendip’s role in future plans for Shepton Mallet.

Resolved that such an approach be made by the Town Clerk


A brief verbal report was given by Councillor Garfield Kennedy where he indicated that a

formal set of accounts would be produced at the next full meeting of the Town Council

11.8 To receive reports from the following Town Council Representatives :

(a) Neighbourhood Plan Steering Group JW/NS/GK

(Copy attached herewith)

(b) Youth Club BH/CI

(c) Urban Forum SD/BP

(d) Mendip Rocks SD

(e) Healthwatch Somerset RS

(f) Chamber of Commerce SD/NS

(g) MDC CCTV User Group NS/TW

(h) Mendip Citizens Advice Bureau BH/CI

(i) Mendip Community Transport GK

(j) Mid Somerset Show JP

(k) Leisure Centre Committee JP

(l) Shepton Mallet Carnival Club MD/TW

(m) Tourist Information Centre DL/DT

Due to lateness of the hour it was agreed that any reports that were not vital should be held

over to a subsequent meeting

11.8 To formally note the items of expenditure for the Months of May/June 2015

Noted


(a) Policy & Resources Committee - 9th

June 2015

(b) Town Development & Planning Committee – 2nd

& 23rd

June 2015

Received

11.10 Correspondence

(1) Insight The Community Magazine of the Royal United Hospital Bath

(2) U3A Learn Laugh and Live – The University of the Third Age

(3) Clerks & Councils Direct – July 2015 – Issue 100

(4) SLCC The Clerk – May 2015 – Vol 46 No 3

46 | P a g e


To formally acknowledge the former receipt of the Annual Accounts for the year end 31st

March

2015 and the recognition by the members that they had discussed Spend versus Budget for the

year.

Resolved to formally acknowledge that the Annual Accounts for the financial year ending 31st

March 2015 had been duly examined by the members especially with regards to Budget versus

Spend


Town Council 15/09/15

Policy & Resources Committee – 08/09/15

Open Spaces Committee – 01/09/15

Town Development & Planning Committee – 04/08/15 – 25/08/15 – 15/09/15

Collett Park Management Committee – 11/08/15

Cenotaph Charity Committee – 18/08/15

1


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SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Twenty one members of the public were present.

15/1454 – Mrs Haskins tabled a draft letter which she intends to send to Mendip District Council to

the Councillors, which she then proceeded to read stating her objections.

15/1454 - Cllr Mrs Jeannette Marsh stated that the previous application for this property had been

refused by MDC but that little detail had changed on this new application.


on Tuesday 14th

July 2015 at the Council Chamber Mendip District Council Offices Shepton Mallet

BA4 5BT when the following planning applications were discussed.


C Inchley N Shearn T Webb together with Admin Assistant Mrs P Robertson


None


None


Tuesday 23rd

June 2015.


Tuesday 23rd

June 2015 that had been previously circulated be taken as read approved and

signed as such.

2



Single storey extension from the side (south)

elevation.

69 Hobbs Road Shepton Mallet BA4 4LR

Members unanimously

supported this

application.

15/1360 Kelly

Pritchard

Two storey extension from the side (south-west)

elevation, a single storey extension from the other

side (north-east) elevation and enlargement of the

existing front porch.

21 Whitstone Rise Shepton Mallet BA4 5QA

Members unanimously

did not support this

application owing to the

overloading of the site.


Conversion of bungalow to provide 2 bedrooms at

first floor.

Bel-Air Back Lane Downside Shepton Mallet BA4 4JR

Members did not

support this application,

6 votes for, 2 against as

they felt the design is not

in keeping.

15/1427 Rob Palmer

Addition of three internal walls on the ground floor

two of which will include a door opening.

Mendip District Council Offices Cannards Grave Road

Shepton Mallet BA3 5BT

Members unanimously

supported this

application.

15/1502 Oliver

Marigold

Outline Planning Permission for up to 116 residential

dwellings (including up to 30% affordable housing

introduction of structural planting and landscaping

informal public open space and children’s play area surface water mitigation and attenuation vehicular

access point from Old Wells Road and associated

ancillary works. All matters to be reserved with the

exception of the main site access.

Old Wells Road Shepton Mallet BA4 5XZ

Members unanimously


application as per

reasons given in previous

application decision, ie:

1. Flooding issues

2. Ban on pumping any

further water into

the River Sheppey

3. Need for further

attenuation ponds is

not welcome

4. Site not included in

the Mendip Local

Plan

5. Site judged to be too

isolated and too

small

6. Current

infrastructure simply

would not and

3

cannot support such

an application

7. Old Wells Road is

used as a rat run

between Shepton &

Wells

8. Old Wells Road is a

narrow road and is

overused by current

housing

development

9. There is a blind bend

on the proposed

entrance to the new

development

TDP3.5 To Receive a report from Cllr Chambers ref 2015/0937/TCA - The Maltings, The Batch,

Shepton Mallet BA4 5HW

Cllr Chambers had met with Bo Walsh, Mendip Tree Officer. One of the trees is diseased and

the other is very close to a property causing damage to it. It was proposed that both trees be

felled and replacements planted in Collett Park. It was agreed 7 votes for and 1 against to

accept the Tree Officers decision.


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

4

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0733


Shepton Mallet

Not

supported

15/0937


BA4 5HW

Not

Supported

15/0964



Mallet

Supported

15/1092

15/0193



Supported

15/0111

The Coach House 18 Great Ostry Shepton

Mallet BA4 5TT

Supported

15/0915

Unit AB-4 Anglo Trading Estate

Commercial Road Shepton Mallet BA4

5BU

Supported

with

conditions

15/1096


Supported

5

15/0403

Land To Rear Of And 14 Hitchen Lane


Not

supported

15/1180

Nestelber Whitstone Road Shepton Mallet

BA4 5PW

Supported

15/1215



Not

supported

15/1105

Tashmere 33 Cowl Street Shepton Mallet

BA4 5ER

Not

supported

15/1095

15/1223

Natwest Bank 25 High Street Shepton

Mallet BA4 5AF

Not

supported

15/1241

42A West Shepton Mallet BA4 5UD

Not

supported


15/0902


Mallet BA4 4JR

Supported

Refused

12/06/15

15/0944


5PT

Supported

Approved

18/06/15

15/0272


Mallet BA4 5HS

Supported

Refused

24/06/15

15/0570


Not

supported

Approved

with

conditions

22/06/15

15/0938

Former Oakleaze Yard Station Road

Shepton Mallet BA4 5DD

Not

consulted

Approval of

details –

cond

18/06/15

6



August 2015 in the Asham Committee Room at Mendip District

Council Offices, BA4 5BT.


1


1 PARK ROAD

SHEPTON MALLET

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01749 – 343984



PUBLIC SESSION

One member of the public and one member of the Press were present.


on Tuesday 4th

August 2015 at the Asham Committee Room Mendip District Council Offices Shepton

Mallet BA4 5BT when the following planning applications were discussed.

Present: Chairman Mr M Lovell Mesdames D Losey & J Weston Messrs N Chambers & N

Shearn together with Admin Officer Mrs P Robertson


Received from Cllr Mrs J Bartlett, Cllr C Inchley & Cllr T Webb


None


Tuesday 14th

July 2015.


Tuesday 14th

July 2015 that had been previously circulated be taken as read approved and

signed as such.

2


15/0915 Lynsey

Bradshaw

Change of use from B8 (storage) to Sui Generis (target

sports club)

(Revised plans and additional information submitted

08/07/15)

Unit AB-4 Anglo Trading Estate Commercial Road

Shepton Mallet BA4 5BU

Members unanimously

supported this

application. Members

requested that the rifle

club be asked to

consider changing their

name to include

Shepton Mallet as it is

now relocating.


Replacement of six windows on first floor

5 Carlton Court Princes Road Shepton Mallet BA4 5JY

Members unanimously

supported this

application subject to

the appropriate

consideration being

given that the property

lies within a

Conservation Area.

15/1503 Anna Clark

Change of use from sui generis to a mixed use of

municipal offices and offices within Class B

Mendip District Council Offices Cannards Grave Road

Shepton Mallet BA4 5BT

Members unanimously

supported this

application.


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

3

decision

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0733


Shepton Mallet

Not

supported

15/0937


BA4 5HW

Not

Supported

15/0964



Mallet

Supported

15/1092

15/0193



Supported

15/0915



5BU

Supported

with

conditions

15/1096


Supported

4

15/0403



Not

supported

15/1215



Not

supported

15/1105


BA4 5ER

Not

supported

15/1095

15/1223


Mallet BA4 5AF

Not

supported

15/1241


Not

supported

15/0960


Supported

15/1360

21 Whitstone Rise Shepton Mallet BA4

5QA

Not

supported

15/1454


Mallet BA4 4JR

Not

supported

15/1427

Mendip District Council Offices Cannards

Grave Road Shepton Mallet BA3 5BT

Supported

15/1502


Not

supported


12/1137


5PF

Disposed of

application

07/07/15

14/0007

Tadley Place Land West of Starling Way

Shepton Mallet BA4 4HU

Disposed of

application

02/07/15

15/0111

The Coach House 18 Great Ostry

Shepton Mallet BA4 5TT

Supported

Approved

with

5

conditions

14/07/15

15/1180

Nestelber Whitstone Road Shepton

Mallet BA4 5PW

Supported

Approved

with

conditions

10/07/15

15/1199

Judges Court 3A Waterloo Road Shepton

Mallet BA4 5HG

Not

consulted

TPO not

required

23/07/15



August 2015 in the Asham Committee Room at Mendip District



4 | P a g e


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01749 – 343984



Prior to the meeting commencing both Mr Stride and Mr Dunscombe addressed the meeting by

saying that they hoped that the Town Council would revert back to the position of setting aside

annual a sum of money for future repairs/improvements to the Cenotaph. They reminded the

meeting that the Cenotaph was subject to bi-annual inspections and 5 yearly re-waxing of the

plaques.

They were both thanked for the background information that they had provided the committee and

were requested to remain at the meeting in case there were further questions to be answered

Minutes of a Meeting of Shepton Mallet Town Council’s Cenotaph Management Committee that

was held in the Asham Committee Room Mendip District Council Offices Cannards Grave Road

Shepton Mallet on Tuesday 18th

August 2015 commencing at 7.15 pm when the following business

was transacted

Present: Councillors N Chambers M Drew T Webb together with the Town Clerk Mr B Poole

Also in attendance were two members of the public.

C2.1 To elect a Chairman of the Cenotaph Management Committee

Resolved that Councillor M Drew be elected as Committee Chairman

C2.2 To elect a Vice Chairman of the Cenotaph Management Committee

Resolved that Councillor T Webb be elected Committee Vice Chairman

C2.3 To receive apologies

Apologies were received from Councillors G Kennedy M Lovell and C Inchley

C2.4 Declarations of Interests

None

5 | P a g e

C2.5 To receive and approve the Minutes of the Shepton Mallet Town Council’s Cenotaph Management Committee Meeting held on Tuesday 31

st March 2015

Resolved to receive and approve the Minutes of the Cenotaph Management

Committee Meeting held on Tuesday 31st

March 2015

C2.6 Past Subject Matters – for the purpose of report only

(a) Proposed Membership of the Shepton Mallet Cenotaph Charity Working Group

C1.5

In addition to the three Town Councillors present both Mr Stride and Mr

Dunscombe agreed to be members of the Working Group

C2.7 To consider and discuss but not to resolve any matters deemed to be of importance

in respect to the Cenotaph Charity

Resolved to make the following recommendations to the full Council at its meeting in

September next

(a) That the a sum of money currently £1000.00 be continually paid annually by

the Town Council into the Cenotaph Charity Account as agreed by past

administrations

(b) That the sum of £1000.00 be retrospectively paid for the financial period 2014-

15

(c) That immediate action be taken to implement the bi-annual inspection of the

monument and the 5 yearly programme of re-waxing the plaques

(d) That other commemorations be considered apart from Armistice Day and

Remembrance Sunday such as for example in 2016 the 100th

Anniversary of the

Battle of the Somme

(e) That the Town Council as a whole participate more fully in such

commemorations

(f) That a date be fixed for an on site meeting of the Working Group

C2.8 Date Time & Venue of next meeting – 12th

January 2016 - Asham Committee Room

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PUBLIC SESSION

Six members of the public were present.

15/1691 - Cllr Height asked that this application be considered carefully. She feels that this

application should not be approved owing to over development of the area; it is a Conservation Area;

the street scene would be affected and there is insufficient off road parking.


on Tuesday 25th

August 2015 at the Asham Committee Room Mendip District Council Offices

Shepton Mallet BA4 5BT when the following planning applications were discussed.


N Shearn & T Webb together with Admin Officer Mrs P Robertson


None


None


Tuesday 4th

August 2015.


Tuesday 4th

August 2015 that had been previously circulated be taken as read approved and

signed as such.

2


15/1622 Conrad

Rodzaj

Two storey rear extension, with part two storey

extension over converted garage.


Members unanimously


15/1768 Bo Walsh

T1 Fir in decline, fell

T2 Lawson Cypress, damaging wall, fell

T3 and 4 Western Red Cedars, out growing current

situation, fell


Jephelyn 7 Princes Road Shepton Mallet BA4 5HL

Members voted 6 votes

for and 1 against that the

decision on this

application should be

deferred to the Tree

Officer.

15/1683 Conrad

Rodzaj

Change of use from an office to a dwelling.

The Coach House Lower Charlton Trading Estate

Martins Lane Shepton Mallet

Members unanimously


15/1691 Carlton

Langford

The proposals include the creation of a single bed

dwelling with a new roof sympathetic to the

conservation area. Internal alterations to reform

the layout for two dwellings to exist in the same

envelop.

60 Cowl Street Shepton Mallet BA4 5EP


not support this


of the parking issues that

would arise with this

development.

15/1681 Conrad

Rodzaj

Two storey extension from the rear elevation and

alterations.


Members unanimously



Amendments to planning application.

42A West Shepton Shepton Mallet BA4 5UD



for to 1 against. They feel

the design would

contravene the neighbours

right to light and that the

plans submitted do not

show any dimensions,

therefore no informed

decision could be made

from them.

3

15/1715 Conrad

Rodzaj

Proposed single storey side extension.

8 Roundwell Close Shepton Mallet BA4 5GE

Members unanimously


The Chairman re-opened the Public Forum.

15/1491 – Mr Crouch explained that the applicant had applied last year and had now increased the

area concerned. He stated that the applicant had been visited by MDC Enforcement who had told

him to cease putting up buildings but this has been flouted. The people who stay at the property

have various mental health issues and have caused problems with the neighbours. He stated that

the applicant has not been using the area concerned as a garden for 5 years as stated in the

application. He stated that development should not be allowed in the countryside as this area is a

wildlife haven.

Cllr J Marsh stated that this is a repeat of the application which was refused last year. She stated that

it is a complex situation and pointed out that part of the design & access statement it states

“Included within the application is a proposal to construct a new building in the grounds to be used as

a studio and a place for the family and guests to gather.” If this is passed it opens up the possibility

of other houses being built on the site and therefore opening up the countryside to development.

15/1491 James

U’Dell

Application to regularise the extent of the

residential garden which has been used as such for

at least 5 years.

Windsor Hill Quarry Windsor Hill Lane Downside



not support this


that the application is

misleading.

TDP5.5 Planning Matters - Applications for consideration (SCC)

15/1831 Karen

Turvey

Special Educational needs adaptations to listed

school building and attached rear extension.

St Pauls CofE VC Primary School Paul Street

Shepton Mallet

Members voted to defer a

decision until the plans had

been viewed on line, 5

votes for, 2 abstentions.

4


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

15/0274


Mallet BA4 5HS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0733


Shepton Mallet

Not

supported

5

15/0937


BA4 5HW

Not

Supported

15/0964



Mallet

Supported

15/1092

15/0193



Supported

15/0915



5BU

Supported

with

conditions

15/1096


Supported

15/0403



Not

supported

15/1215



Not

supported

15/1095

15/1223


Mallet BA4 5AF

Not

supported

15/1241


Not

supported

15/0960


Supported

15/1360


5QA

Not

supported

15/1454


Mallet BA4 4JR

Not

supported

15/1427



Supported

15/1502


Not

supported

6

15/0915



5BU

Supported

15/1060

5 Carlton Court Princes Road Shepton

Mallet BA4 5JY

Supported

15/1503



Supported


15/1096


Supported

Approved

24/07/15

15/0937


BA4 5HW

Not

Supported

TPO not

required

28/07/15

15/0960


Supported

Approved

31/07/15

TDP5.8 Planning Applications Withdrawn

15/1105


BA4 5ER

Not

supported



September 2015 in the Asham Committee Room at Mendip District



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01749 – 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Collett Park Management Committee that


Shepton Mallet on Tuesday 1st

September 2015 commencing at 8.00 pm when the following

business was transacted

Present: Mesdames D Losey D Towner J Weston Messrs M Drew C Inchley G Kennedy M Lovell T

Webb together with the Town Clerk Mr B Poole

CP2.1 To elect a Chairman of the Collett Park Management Committee

Resolved that Councillor Kennedy be elected as Committee Chairman

CP2.2 To elect a Vice Chairman of the Collett Park Management Committee

Resolved that Councillor Towner be elected Committee Vice Chairman

CP2.3 To receive apologies

None – it was noted that Councillor B height had resigned from the committee

CP2.4 To receive any declarations of interest

None

CP2.5 To receive and approve the Minutes of the Collett Park Management Committee held on

Tuesday 24th

February 2015

Resolved that the Minutes of the Collett Park Management Committee as previously

circulated be taken as read agreed as being a correct record and signed as such by the

chairman

CP2.6 Past Subject Matters – for the purpose of report only

(a) 5 Year Management Plan CP1.4

2 | P a g e

Some serious work input is now needed to make this aspiration become both robust and viable

(b) Working Groups CP1.6

Membership of these two working parties might need to be reviewed following the May elections.

Currently the Collett Park Working Group comprise of Mesdames J Bartlett B Height and J Marsh

together with Messrs C Inchley G Kennedy and T Marsh

And the Collett Park Festival Working Group are Mrs J Marsh Messrs C Inchley G Kennedy and T

Marsh representing the Town Council and Mesdames F Cooper & J Murray together with Messrs M

Daniells G Hollenstein and M Perry representing members of the public.

Agreed that two matters should be reviewed asap

CP2.7 Resolutions

(1) To review the following policies currently appertaining to Collett Park

(a) Mendip District Council’s Alcohol Restriction Order

(b) Collett Park Behaviour Bye Law

(c) Collett Park Bench Seats Policy

(d) Collett Park Dog Bye Law

(e) Collett Park Football Policy

(f) Collett Park Memorial Tree Policy

Members were asked to peruse these documents at their leisure in order to see if any they needed

updating or indeed amending

(2) To consider the formulation of a “User(s) of the Park Policy

Agreed that such a policy should be formulated

(3) To receive the Collett Park Tree Survey for 2015 and to note the recommendations

contained therein

Received and noted the recommendations which have already been implemented by the

Town Clerk an action which the members unanimously agreed retrospectively

CP2.8 Town Clerk’s Updates

The Town Clerk outlined to the members the actions he had taken to the two under

mentioned agenda items by way of delegated powers due to both the complexity of the

issues involved and the necessary expediency.

The members were also advised of other repairs that were needed to the Bandstand and

Shelter. Agreed these should be discussed more fully at a later date

(a) Boundary Wall Quotations

3 | P a g e

It was noted that the Landscapes Group had been instructed on the 29/07 to undertake

the following:-

Garden Wall Collett Park

Proceed with Option 1 in the sum of £10,087.00 plus vat

Section2 – Wall Repairs

Proceed in the sum of £4,519.50 plus vat

Section 2 – Planter Removal

Proceed in the sum of £1,925.82

Wall adjacent to shelter

Proceed with Option 1 in the sum of £3,343.75 plus vat

(b) Play Equipment Quotations

Toddler area surface

Proceed with a temporary repair in the sum £258.94 plus vat

Aerial Runway

Proceed in the sum of £3,089.40 plus vat

Repairs to Ski Stepper and rower

Proceed in the sums of £52.61 plus vat and £672.37 plus vat

CP2.9 Date Time & Venue of next meeting- 13th

October 2015

4 | P a g e


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01749 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Open Spaces Committee that took place in

the Asham Committee Room at Mendip District Council Offices Shepton Mallet on Tuesday 1st

September 2015 at 7.00 pm.

Present: Councillors Mesdames D Losey J Weston Messrs C Inchley M Lovell R Scott N Shearn T

Webb and the Town Clerk Mr B Poole

Councillors Mrs D Towner together with Messrs Chambers and Kennedy were also in

attendance but took no part in the discussions

OS2.2 To receive apologies for absence and consider if the reason for the absence should be

formally approved by council.

None

OS2.2 To receive any declarations of interest

None

OS2.3 To receive and approve the Minutes of the Open Spaces Committee Meeting held on

Tuesday 8th

July 2015

Resolved that the Minutes of the Open Spaces Committee Meeting held on Tuesday 8th

July as previously circulated be taken as read approved as being a correct record and

signed as such by the committee chairman

OS2.4 Past Subject Matters – for the purpose of report only

(1) Grit Bin at Silk Close OS1.7.1

Subsequently checked that as reported the said Grit Bin is not in the

ownership of the Town Council

(2) Installation of Sheds OS1.7.3

As a result of the Open Spaces Committee discussions the Allotment

Occupants have since been advised of the fact that they may erect sheds

on what is known as Plot 10

5 | P a g e

(3) Allotment Awards Presentation OS1.7.4

Scheduled to take place at the full Town Council Meeting on the 15th

September 2015

(4) Christmas Lighting and Tree OS1.7.5

The Town Council is currently in discussions through the Project Officer as

to how the Town Council can take a more active role is this event.

(5) Planting 2016 OS1.7.6

The Office is yet to receive any suggestions following the July7th Meeting

(6) Notice Board OS1.8.1

The Oak Notice Board has now been relocated in Collett Park

(7) Further enhancement by local traders OS1.8.3

This subject matter has been followed up by the Project Officer and

several interesting leads and suggestions have emerged in recent weeks

all of which are currently being followed up.

OS2.5 Resolutions

(1) To resolve to note the Town Council’s Footpaths Liaison Officer’s Report and to note his recommendations contained therein:-

Report noted where it was subsequently agreed that

(a) The recommendations noted should be followed up and actioned by the

appropriate authority

(b) That sufficient copies of the definitive map should be produced for each member

of the council

(c) Sincere thanks should be expressed to the Footpaths Officer Robert Berry for his

comprehensive report

(d) That the following members would form the Footpaths Working Party Mesdames

D Losey and J Weston together with Messrs C Inchley M Lovell and N Shearn

OS2.6 Other business referred to the Town Clerk

None

OS2.7 Date Time & Place of next Meeting – 10th

November 2015

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Mallet on Tuesday 8th

September 2015 commencing at 7.00 pm when the following business was

transacted

Present: Committee Chairman Mr C Inchley together with Mesdames D Towner J Weston and

Messrs N Chambers M Drew M Lovell J Parham R Scott N Shearn together with the Town

Clerk Mr B Poole

P&R5.1 To receive apologies for absence and consider if the reason for the absence should be


Councillors Mrs J Marsh & Mr G Kennedy

P&R5.2 To receive any declarations of interest

None

P&R5.3 To receive and approve the Minutes of the Policy & Resources Committee Meeting held

on Tuesday 9th

June 2015

Resolved to receive and approve the Minutes of the Policy & Resources Committee

Meeting held on Tuesday 9th

June 2015


(1) Re-appointment of Mr B Poole as Town Clerk P&R4.7.1

Formally concluded

(2) Review of the Asset Register P&R4.7.2

This document has now been reviewed by the office and just needs final

tweaking before being submitted to the insurers

(3) Review of Banking Arrangements P&R4.7.3

It is planned to bring forward to the full Town Council that the Banking

arrangements are transferred from Lloyds Bank to Unity Trust Bank Ltd

11 | P a g e

(4) Review of Town Council’s Risk Management Policy P&R4.7.4

This proposed policy is currently in the process of being produced by the

office

P&R5.5 Resolutions

(1) To resolve to receive the Town Council’s Corporate Policy 2015 as reviewed and

to recommend to the full council its formal adoption

Resolved to recommend to the full council that the 2015 Corporate Policy as

reviewed be adopted

(2) To resolve to receive the Town Council’s Asset Register as reviewed and to

recommend to the full council its formal adoption

Resolved to recommend to the full council that the Town Council’s Asset Register as reviewed be adopted

(3) To resolve to receive the Town Council’s Risk Management Policy and to recommend to the full council its formal adoption

Resolved to defer this agenda item to a subsequent meeting

(4) To resolve to take note of the Internal Auditor’s Report for the year-end 31st

March 2015 and to implement any formal recommendations therefrom

Noted and resolved to implement the formal recommendations.

(5) To resolve to take note of the External Auditor’s Report for the year end 31st

March 2015 and to implement any formal recommendations therefrom

Resolved to defer any actions until the report had been received

(6) To resolve to take note of the Internal Auditor’s Interim Report for 2015-16

Noted and Resolved to implement any formal recommendations

(7) To resolve to note the regrading of Mrs Paula Roberston (following her appraisal)

to that of Admin Officer at the SCP 26 as from the 1st

July 2015

Resolved to note the re-grading of Mrs Paula Robertson


None

P&R5.7 Date Time & Place of next Meeting – 3rd

November 2015 – 7.00 pm Asham Committee

Room Mendip District Council Offices Cannards Grave Road Shepton Mallet

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01749 343984



Public Session

Prior to the formal part of the meeting Chairman Councillor Martin Lovell presented prizes to the

following allotment holders. After the presentation of prizes the following four people spoke.

Allotment Site Plot Number Tenant Name Award

Allyn Saxon Drive 003/004 Mr & Mrs Barber Winner

Hitchen Lane 012 Ms Maggi Kingham Winner

045 Mr Norman Bailey Runner Up

027 Ms Fern Fawcett Highly Commended

014 Mrs Teresa Campbell Most Improved

031 Ms Estera Nawrot Best Newcomer

Whitstone Road 086 Mr Steve Payne Winner

092 Mr J Mumford Runner Up

061 Mrs Linda Meadows Highly Commended

058/059 Mr & Mrs Matthews Most Improved

070 Ms Katie Owen Best Newcomer

1. Councillor Mrs B Height

Advised the meeting that she had recently brought to the Town Clerks attention the fact

that a bench and the immediate surroundings within the confines of the churchyard was

not being used as it should and was receiving some unwelcome attention. The Town Clerk

responded by saying that the matter would be discussed in due course by the Open Spaces

Committee

2. Mr Andy Ransom

He indicated that he was the membership secretary and that he was speaking on behalf of

the Shepton Mallet Branch of the British Legion. The branch currently boasted a

membership of some 94 members 24 of which were new ones. They met on the 1st

Monday of each month and they were extremely pleased that the Town Council were

taking an active interest in their local branch.

3. Councillor Mr G Kennedy

Spoke about the current refugee problem and hoped that Shepton Mallet Town Council as

well as Mendip District Council would respond in due in a positive and proactive manner

50 | P a g e

4. Mr J Curtis

He spoke in relation to Agenda item 13.13 where he hoped that the Town Council would in

the forthcoming budgeting process look favourably on the request for funding by the

Shepton Mallet United Charities to assist the internal refurbishment of the Charity’s eighth oldest almhouse dwelling

The Chairman thanked all four speakers for their presentations



September 2015 when

the following business was transacted

Present : Chairman Mr M Lovell together with Mesdames J Bartlett B Height D Losey J Marsh D

Towner Messrs N Chambers S Davies M Drew C Inchley G Kennedy J Parham R Scott N

Shearn T Webb together with the Town Clerk Mr B Poole.





Councillor J Weston


None

13.3 To receive and approve the Minutes of the Annual Town Council Meeting held on Tuesday 9th

2015


June as

previously circulated and that they be taken as read approved and subsequently signed by the

Chairman as being a true and correct record


(a) Members of the Public 11

Mr D Marvin – Concern about the possibility of re-branding

(b) Telephone Kiosks 11.6.13

Work in progress

(c) Skate Park 11.4.d

The Town Council officers have had a number of meetings with various

partners in order to move matters forward

51 | P a g e

(d) Model Boat Club 11.4.e

Requested permission was conveyed to the club

(e) Staffing 11.6.1/2

Subject matter now concluded

(f) Working Parties 11.6

Reported elsewhere in Minutes

(g) Emergency Meeting – Route 161 11,.6.7

As a consequence of the Emergency Meeting a further public meeting was held

(h) Upgrading of amperage – Collett Park 11.6.8

Awaiting specification

(i) Meeting with Mendip CEO 11.6.14

Two request have been made


The Chairman indicated that he had recently attended the induction of the new Rector of

Shepton Mallet at which Councillor Mrs J Marsh also attended in her capacity as the Chairman

of Mendip District Council

13.6 Resolutions

(1) To give consideration to Mendip Community Transport Initiative of providing improved

transport services in the Shepton Mallet Area

Resolved that the following members would for a small working party namely Councillors

G Kennedy M Lovell and T Webb

(2) To formally approve the lease arrangements from Mendip District Council in respect to

Highfield House

Resolved to approve the lease arrangements with respect to Highfield House

(3) To confirm that Cllr D Losey be the Town Council’s Representative on the Shepton Mallet League of Friends Health Campus Project

Resolved that Councillor Mrs D Losey be the Town Council’s representative on the Shepton Mallet League of Friends Health Campus Project

(4) To confirm that Cllr D Losey be the Town Council’s Representative on Shepton Mallet

Twinning Association

Resolved that Councillor Mrs D Losey be the Town Council’s representative on the Shepton Mallet Twinning Association

52 | P a g e

(5) To confirm that Cllr M Drew be the Town Council’s representative on the Town’s Branch of the British Legion Group

Resolved that Councillor M Drew be the Town Council’s representative on the Town’s Branch of the British Legion Group

(6) That the a sum of money currently £1000.00 be continually paid annually by the Town

Council into the Cenotaph Charity Account as agreed by past administrations (Ref C2.7a)

Resolved that the sum of £1000 be continually paid annually by the Town Council into the

Cenotaph Charity Account

(7) That the sum of £1000.00 be retrospectively paid for the financial period 2014-15 into

the Cenotaph Charity Account (Ref C2.7b)

Resolved that the sum of £1000 be retrospectively paid for the financial period 2014-15

into the Cenotaph Charity Account

(8) To recommend that a £500.00 Community Speedwatch Budget be set up (in this year

and every year) and that SMTC encourages the community to set up a CSW affiliated to

Mendip Community Speedwatch

Resolved that the sum of £500 be set up this current financial year in a Budget Heading

entitled Community Speedwatch and that SMTC will investigate the viability of setting up

locally based Community Speed Watch affiliated to Mendip Community Speedwatch

(9) To recommend that SMTC take advantage of the SCC scheme to manage SIDs within the

confines of the Parish (managed by a newly formed CSW)

Resolved that SMTC take advantage of the SCC Scheme to manage SIDs within the

confines of the Parish

(10) To resolve to approve a budget of up to £5,000.00 to celebrate HM Queen’s 90th

Birthday between April and June 2016

Resolved to approve a budget of up to £5,000 in the next financial year in order to

celebrate HM Queen’s 90th Birthday

(11) To resolve that Shepton Mallet Town Council participate in 2016 and onwards in

Commonwealth Day on the 14th

March by purchasing the official Commonwealth Flag

and flying it from the Civic Flag Pole on the 14th

June 2016 in line with the press release

and request from SALC (Somerset Association of Local Councils)

Resolved that SMTC participate in 2016 and onwards in Commonwealth Day by

purchasing the official Commonwealth Flag and flying it annually on the 14th

June

(12) To resolve that the Town Council creates and adopts a policy on Public Consultation and

Community Engagement

Resolved to take the appropriate action in drawing up such a policy

(13) To resolve to consider and application for Funding from Shepton Mallet United Charities

in the sum of £5.000.00 in the year 2016-17 to assist in the internal refurbishment of

the Charity’s eight oldest almhouse dwellings

53 | P a g e

Resolved to consider such a proposal during the budgeting process for 2016-17 financial

period

(14) To resolve to accept the recommendation of the Policy & Resources Committee that the

reviewed Corporate Policy 2015 be formally accepted

Resolved to adopt the 2015 Corporate Policy as recommended by the Policy & Resources

Committee

(15) To resolve that Shepton Mallet agrees in principle that it adopts a 5 Year Corporate Plan

that in the first instance the draft is referred to the Policy & Resources Committee for

further consideration in order that priorities for the next financial year may be

considered and at the same time seek public engagement in developing such a

Corporate Plan for 2016-20

Resolved on a recorded vote of twelve votes to three that SMTC agrees in principal to the

drawing up by the Policy & Resources Committee of a 5 year Corporate Plan for further

consideration by the Town Council

Councillors Mesdames Losey and Towner together with Messrs N Chambers S Davies M

Drew C Inchley G Kennedy M Lovell J Parham R Scott N Shearn and T Webb voting in

favour and Mesdames J Bartlett B Height and J Marsh voting against

(16) To elect one member to fill the vacancy on both the Open Spaces Committee and the

Collett Park Management due to the recent resignation from those two committees of

Councillor B Height

Resolved that Councillor N Chambers fills both vacancies


A financial report was tabled at the meeting a copy of which is attached to these minutes



(Copy attached herewith)



(d) Mendip Rocks SD










(n) Shepton Mallet Health Campus DL

(o) Shepton Mallet Twinning Association DL

(p) Shepton Mallet Branch of the British Legion MD

Due to the lateness of the hour only urgent verbal reports were received

54 | P a g e

13.9 To formally note the items of expenditure for the Months of July & August 2015

Noted

13.10 To receive the three monthly accounts for the period 01/04/15 – 30/06/15

Received with particular attention being given to the Budget versus Spend for the three months

ending 30th

June 2015


(a) “Christchurch Painting” Working Group’s Meeting Notes 4th August 2015

(b) Collett Park Management Committee - 11th

August 2015

(c) Cenotaph Charity – 18th

August 2015

(d) Town Development & Planning Committee – 4th

& 25th

August 2015

(e) Open Spaces Committee 1st

September 2015

(f) Policy & Resources Committee - 8th

September 2015

Received

13.12 Correspondence

(1) YMCA Shepton Mallet Youth Club Report – July 2015 C

(2) Mendip DC “What makes your villages special”? C

(3) Mendip Community Transport – Transport Minibus Fund C

(4) Bartlett Terms of Engagement – Draft Lease BP

(5) SCC The Joint Strategic Needs Assessments C

(6) NALC DISExtra Issue 866 21/08/15 E

(7) FlytheFlag For the Commonwealth – 14th

June 2016 C

(8) MDC Parish Information Bulletin – Sep 15 C

Noted


(1) To formally acknowledge the former receipt of the Annual Accounts for the year end 31st

March 2015 and the recognition by the members that they had discussed Spend versus

Budget for the year.

It was noted that this function had been carried out in some detail at the June Town

Council Meeting

(2) To note the posting of a Notice declaring the completion of the 2014-15 Annual Audit

It was noted that this could not be actioned as the report was still outstanding





Town Development & Planning Committee – 06/10/15 – 27/10/15 – 17/11/15



1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Nine members of the public were present.

Mr Crouch nominated Mrs Haskins to speak on his behalf. Mrs Haskins gave out a copy of a letter

written to MDC regarding 15/1491, Windsor Hill, by Mr Crouch.

Mrs Haskins stated that Mr Crouch objected to application 15/1766 as he feels this is green land

which is being turned into residential land which could lead to further development.

Mrs Haskins then spoke herself on 15/1766 and expressed the same views as Mr Crouch. She also

expressed concern over application 15/1885 in that she agreed that a new access was needed but

that the paddock could be turned over to residential use.

Mr Lee Wright spoke on two matters. 15/1932 – the design was similar to existing properties in

Kingsland Road. Parking is provided for 3 cars and they have limited the windows at the rear so as

not to affect the neighbouring property. 15/1948 – permission has been granted for a public house.

There are plans to operate the premises as a bar/restaurant and micro brewery. The tank is non-

functioning – it is for advertising purposes.

Mrs Perkins the applicant of 15/1766 stated that she never wishes to build on her farm land and that

the barn conversions would be solely used as holiday lets and would never be sold.

15/1948 - Cllr G Kennedy stated that a business giving evening entertainment would be a good

addition to the area and should be supported even if the brewery tank as in the application was not

seen to be appropriate. This would compliment the good business being done by the Italian

restaurant.

Cllr J Marsh spoke on applications in the East Ward. 15/1885 – work already taking place; 15/1740 –

concern over refuse disposal, would need 18 car parking spaces; 15/1913 – advised Committee to

proceed with caution over the trees; 15/1766 – advised Committee to think about the footpaths

around the farm. Also a poor junction on to Bolters Lane; 15/1971 – again to proceed with caution.

Cllr B Height stated that she had written to MDC today regarding application 15/1948 in that it is not

suitable for a Conservation Area.

2


on Tuesday 15th

September 2015 at the Asham Committee Room Mendip District Council Offices


Present: Chairman Mr M Lovell Mesdames J Bartlett & D Losey Messrs N Chambers C Inchley

N Shearn & T Webb together with Town Clerk Mr B Poole and Admin Officer Mrs P

Robertson


Received from Cllr Weston.


15/1948 – As Trustee of United Charities who have been in communication with the

applicant.


Tuesday 25th

August 2015.


Tuesday 25th

August 2015 that had been previously circulated be taken as read approved and

signed as such.


15/1885 Conrad

Rodzaj

Construction of a new vehicular access and drive to

an existing dwelling house. The Change of Use of

part of paddock to allow construction of new

access and drive.

Edenbridge Bath Road Downside Shepton Mallet

Members unanimously


15/1740

15/1741 James

U’Dell

Proposed change of use from B1 offices to C3

residential incorporating 8 flats and 1 cottage.

65 High Street Shepton Mallet BA4 5AH


not support this

application. There are

concerns over the size of

the apartments – larger

preferred – and also the

issues of parking and

refuse disposal.

3

15/1906

15/1907 James

U’Dell

Extension of existing car park to create an

additional 12 no. spaces at Bannatyne’s Charlton House, Shepton Mallet


Mallet BA4 4PR

Members unanimously


15/1932 Conrad

Rodzaj

Erection of a detached dwelling.

9 Kingsland Road Shepton Mallet BA4 5SF


application, 6 votes for

and 1 against.


First floor extension over existing garage.

1 Roundwell Close Shepton Mallet BA4 5GE

Members unanimously


15/1913 Bo Walsh

T7 – Lime – crown clean to remove all dead,

diseased and broken branches 2cm in diameter and

larger, thin crown by approx. 15%, remove the

Epicormic growth off the stem, T11 – Horse

Chestnut – crown clean to remove all dead,

diseased and broken branches 1cm in diameter and

larger, raise lower branches to a height of 4.0m

clearance over the car park, T14 – Horse Chestnut –

reduce crown spread by approx. 3.0m to provide

clearance to the building, install 1 Supplemental

Cable to limit branch movement to reduce risk of

branch failure, T16 – Beech – reduce crown spread

by approx.. 3.0m to provide clearance to the

building.

Holmcroft Court Charlton Road Shepton Mallet BA4

5FA



for and 1 against on the

grounds that the proposed

work is too drastic.

15/1937 James

U’Dell

Proposed change of use of Ancillary

accommodation to a separate Dwelling House at 37

Compton Road, Shepton Mallet.

37 Compton Road Shepton Mallet BA4 5QR


not support this


of access and congestion

in Compton Road.

15/1766 Conrad

Rodzaj

Conversion of agricultural barns to 3 dwellings.

Yew Tree Farm Bolters Lane Downside Shepton

Mallet



and 1 abstention.

4

15/1948 Conrad

Rodzaj

Installation of brewery tank over main entrance.

The Academy 7 Market Place Shepton Mallet BA4

5AZ


not support this


that it is out of keeping in

a Conservation Area (Cllr

Inchley left the room

before the vote).

15/1971 Bo Walsh

G1 – Various species – Prune to give a 3 meter

clearance from the building to prevent potential

damage to roof and prevent false alarms with the

buildings security system. Branches will be pruned

to a growth point or target pruned where

applicable.

T1 – Horse Chestnut – crown lift to 2 meters –

branches have grown over footpath forcing

pedestrians to pass on the highway.

T2 – Copper Maple – Crown lift branches

overhanging fence on car park side to 3 meters – To

prevent potential damage from high sided vehicles.

T3 – Horse Chestnut – Crown lift branches

overhanging fence to 3m on car park side –

Branches are leaning on the fence and have deep

abrasions. They are likely to break and cause

damage to vehicles parked underneath.

Units 3A to 3B Mendip Avenue Shepton Mallet BA4

4PE

Members unanimously


TDP6.5 Matters Arising

Special Educational needs adaptations to listed school building and attached rear extension.

St Pauls CofE VC Primary School Paul Street Shepton Mallet

The plans involve making a disabled access to classrooms and internal alterations to create a

door for a disabled pupil. The Chairman has viewed the plans and sees no objections to them.

The Chairman gave the Committee the information above and no further issues were raised.

New Row Farm Yelling Mill Lane Downside

The permission given to the solar panel farm on A37 between Downside and Kilver Street had

as condition that there would be sufficient tree/hedge screening on the south side in order

that the farm cannot be seen. This condition has not been complied with by the developer.

To resolve to request that Mendip District Council enforce this particular part of the

planning permission.

It was unanimously resolved that the office write to Mendip District Council to ask them to

enforce the above condition.

5


No

Address

Town

Council

District

12/1137


Not

supported

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2725


Mallet BA4 5AS

Supported

15/0046


Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0915



5BU

Supported

with

conditions

15/0403



Not

supported

6

15/1241


Not

supported

15/1360


5QA

Not

supported

15/1502


Not

supported

15/0915



5BU

Supported

15/1503



Supported

15/1622


Supported

15/1768

Jephelyn 7 Princes Road Shepton Mallet

BA4 5HL

Defer

decision to

Tree

Officer

15/1683

The Coach House Lower Charlton Trading

Estate Martins Lane Shepton Mallet

Supported

15/1691


Not

Supported

15/1681


Supported

15/1241

42A West Shepton Shepton Mallet BA4

5UD

Not

Supported

15/1715

8 Roundwell Close Shepton Mallet BA4

5GE

Supported

15/1491

Windsor Hill Quarry Windsor Hill Lane


Not

Supported

7


15/1454


Mallet BA4 4JR

Not

supported

Refused

17/08/15

15/1427



Supported

Approved

20/08/15

15/1060

5 Carlton Court Princes Road Shepton

Mallet BA4 5JY

Supported

Refused

25/08/15

15/0733


Shepton Mallet

Not

supported

Approved

with

conditions

21/08/15

15/1092

15/0193



Supported

Approved

with

conditions

25/08/15

15/1215



Not

supported

Refused

21/08/15

15/1831

15/1845

County



No

objections

to the

changes

proposed

TDP6.8 Planning Applications Withdrawn

15/0964



Mallet

Supported

15/1095

15/1223


Mallet BA4 5AF

Not

supported

TDP6.9 Notice of Appeal – APP/Q3305/W/15/3131934

Land at Sales House Draycott Road Shepton Mallet to the Secretary of State for Communities

and Local Government.

8



October 2015 in the Asham Committee Room at Mendip District



1


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION



on Tuesday 6th

October 2015 at the Asham Committee Room Mendip District Council Offices


Present: Chairman Mr M Lovell Mrs D Losey Messrs N Chambers & N Shearn together with

Admin Officer Mrs P Robertson


Received from Cllrs Bartlett, Inchley & Weston.


15/1768 – Cllr Lovell declared a non-prejudicial interest as a near neighbour.


Tuesday 15th

September 2015.


Tuesday 15th

September 2015 that had been previously circulated be taken as read approved

and signed as such.

2


15/1768 Bo Walsh


T2 Lawson Cypress, damaging wall, fell

T3 and 4 Western Red Cedars, out growing current

situation, fell.

T5 Fir in decline, fell (Additional trees added

09.09.15)

Jephelyn 7 Princes Road Shepton Mallet BA4 5HL

Members unanimously

supported this

application.

15/2116 Conrad

Rodzaj

Application for a certificate of lawfulness (existing) in

relation to residential use not in compliance with

condition 2 of planning permission 112116/000.

7 and 7A Commercial Road Shepton Mallet BA4 5BU

Members unanimously


application on the

grounds of potential loss

of commercial premises.


Installation of replacement windows and doors

(UPVC), and the erection of a stone wall and timber

double gates at the entrance.

Stonyhurst Coombe Lane Shepton Mallet BA4 5UX

Members unanimously

supported this

application as long as it is

borne in mind that the

property is within a

Conservation Area.

15/2072 Bo Walsh

T1. Horse chestnut and T2. Horse chestnut –

proposed reduction, crown lift, re-shape – as

detailed in Tree Condition Assessment.

7 Chestnut Parade Shepton Mallet BA4 4DW

Members unanimously

supported this

application in principle

subject to the decision of

the Tree Officer.

15/2255 Rob Palmer

Special educational needs adaptations.

St Pauls C of E VC Junior School 4 Paul Street Shepton

Mallet BA4 5LA

Members unanimously

supported this

application.

3


No

Address

Town

Council

District

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2725


Mallet BA4 5AS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0915



5BU

Supported

with

conditions

15/1502


Not

supported

4


15/0064


Supported

Approved

with

conditions

10/03/15

12/1137


Not

supported

Finally

disposed

of (no

further

action

taken)

07/07/15

15/1788

7 Beech Avenue Shepton Mallet BA4 5XW

Not

consulted

Prior

approval

not

required

15/1622


Supported

Approved

04/09/15

15/1360


5QA

Not

supported

Approved

with

conditions

08/09/15

15/1534

1 Pembroke Cottages Draycott Road

Shepton Mallet BA4 5HX

Not

consulted

TPO not

required

08/09/15

15/1241


Not

supported

Refused

11/09/15

15/1683

The Coach House Lower Charlton Trading

Estate Martins Lane Shepton Mallet

Supported

Approved

with

conditions

15/09/15

15/1681


Supported

Approved

14/09/15

15/1715


5GE

Supported

Approved

17/09/15

5



October 2015 in the Asham Committee Room at Mendip District



7 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Collett Park Management Committee that


Shepton Mallet on Tuesday 20th

October 2015 commencing at 7.00 pm when the following business

was transacted

Present: Mesdames D Towner J Weston Messrs M Drew C Inchley G Kennedy M Lovell T Webb


CP3.1 To receive apologies for absence and consider if the reason for the absence should be


Councillors Mrs D Losey and Mr N Chambers

CP3.2 To receive any declarations of interest

None

CP3.3 To receive and approve the Minutes of the Collett Park Management Committee held on

Tuesday 1st

September 2015

Resolved that the Minutes of the Collett Park Management Committee held on Tuesday 1st

September 2015 as previously circulated be taken as read agreed as being a correct record

and signed as such by the chairman

CP3.4 Past Subject Matters – for the purpose of report only

(1) Parameters for a 5 Year Business Plan CP1.4

Yet to be progressed

(2) To arrange a date for the formal AGM of Shepton Mallet Collett Park Charity CP1.5

Yet to be decided upon

(3) Formulation of a “User(s) of the Park Policy” CP2.7.2

8 | P a g e

The Town Clerk tabled a paper entitled Collett Park Users Policy which he asked

members to peruse and come back to him with any alterations amendments etc.

Thereafter it would be presented as a formal policy for resolving

(4) Outcome of Tree Work CP2.7.3

The Town Clerk reported the following matters:

The minor tree works have been done (2 Dead Cherry trees and minor

canopy raising). Outstanding is the results of the Piccus test.

(5) Update on current instructed CP2.8

All the play equipment repairs have been completed other than the

rower which is waiting for parts

The boundary wall work is almost complete

CP3.5 Resolutions

1. Resolve to proceed with the redevelopment of the depot and toilet block in Collett

Park.

Resolved to take preliminary steps to action this aspiration by firstly checking the

contractual arrangements between MDC & SMTC

Resolved to seek funding from the Town Council 2016-17 Budget up to the sum of

£5,000 to underwrite a feasibility study to re-develop the area currently used by the

Depot Toilet Block and Cafe

2. Resolve to review commercial activity in Collett Park.

Resolved to progress this matter further once the Collett Park Users Policy was

formally in place

The Committee wished to have minuted that they applauded the enterprises initiated

by Mrs Jo Murray during this past summer months

3. Resolve to identify any changes and actions that are required to gain Green Flag

status for Collett Park, followed by a formal application.

Resolved that this action should be immediately undertaken

4. Resolve to review park by-laws including dog management issues and bicycles in

Collett Park.

Resolved that the current bye-laws of the Park should be made more prominent by

the erection of signs at each of the entrance gateways.

Resolved that the proper use of bicycles be incorporated into the proposed feasibility

study as set out in CP3.5.1

9 | P a g e

5. Resolve to review and make possible changes to pest control issues in Collett Park.

The Town Clerk was asked to investigate the current pest control arrangements

6. Resolve to separate out costs for Collett Park maintenance in The Landscape Group

contract.

Agreed that this should be actioned during the 2016-17 Budgeting Process

CP3.6 Other business referred to the Town Clerk

None

CP3.7 Date Time & Place of next Meeting – 1st

December 2015

47 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Nine members of the public were present.

15/2294 – Cllr J Marsh stated that she would welcome this application.

15/2331 – Mr Curtis explained the origins of the building and how it had become a private dwelling.

He showed the Councillors photographs of the surrounding properties, showing different styles of

houses. He stated that there are 3 bays available for off road parking and that the building is neither

attractive or suitable in its current condition.


on Tuesday 27th

October 2015 at the Asham Committee Room Mendip District Council Offices


Present: Chairman Mr M Lovell Mesdames J Bartlett & J Weston Messrs N Shearn & T Webb

together with Admin Officer Mrs P Robertson


Received from Cllrs Chambers and Losey.


None.


Tuesday 6th

October 2015.


Tuesday 6th

October 2015 that had been previously circulated be taken as read approved and

signed as such.

48 | P a g e


15/2125 Carlton

Langford

Two storey extension from the side elevation.

3 Constantine Court Shepton Mallet BA4 4TS

Members unanimously


providing the bedroom

window on the rear of the

extension has frosted glass as

they were concerned about

the privacy of the neighbouring

property.

15/1994 Bo Walsh

Red Horse Chestnut (T1) – reduce height by 2m

and balance crown.

Cedar Park Court Cannards Grave Road

Shepton Mallet BA4 4LX

Members unanimously



Application for a Lawful Development

Certificate for an existing use as a residential

occupation, including works with permitted

development limits.

Bel-Air Back Lane Downside Shepton Mallet

BA4 4JR

Withdrawn

15/2214 Carlton

Langford

Application for a Certificate of Lawfulness for

an existing use to upgrade an existing skate

park.

Skateboard Park West Shepton Recreation

Ground Old Wells Road Shepton Mallet

Not discussed

15/2340 Carlton

Langford

Upgrade of existing skate park.

Skate Park Old Wells Road Shepton Mallet BA4

5XN

Not discussed


Alterations to layout to create a two bedroom

dwelling with a functional first floor at 42a

West Shepton BA4 5UD.

42a West Shepton Shepton Mallet BA4 5UD

Members unanimously


15/2294 Carlton

Langford

Change of use from A1 (shops) to A2 (financial

and professional services). No external

alterations.

4 and 5 Market Place Shepton Mallet BA4 5AZ

Members did not support this

application, 3 for and 2 against

on the grounds of losing retail

space in the town. It was

suggested that the offices

49 | P a g e

recently vacated by the CAB

could be used as an

alternative.


No

Address

Town

Council

District

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

14/2725


Mallet BA4 5AS

Supported

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/0363


5XX

Supported

15/0915



5BU

Supported

with

conditions

50 | P a g e

15/1740

15/1741


Not

Supported

15/1932


Supported

15/1991


5GE

Supported

15/1913

Holmcroft Court Charlton Road Shepton

Mallet BA4 5FA

Not

Supported

15/1937


5QR

Not

Supported

15/1948

The Academy 7 Market Place Shepton

Mallet BA4 5AZ

Not

Supported

15/1971

Units 3A to 3B Mendip Avenue Shepton

Mallet BA4 4PE

Supported

15/1768


BA4 5HL

Supported

15/2116

7 and 7A Commercial Road Shepton

Mallet BA4 5BU

Not

Supported

15/2094

Stonyhurst Coombe Lane Shepton Mallet

BA4 5UX

Supported

15/2072


4DW

Supported

15/2255



Supported

51 | P a g e


15/1502


Not

supported

Refused

25/09/15

15/1491

Windsor Hill Quarry Windsor Hill Lane


Not

Supported

Refused

25/09/15

15/1885


Mallet

Supported

Approved

with

conditions

30/09/15

15/1691


Not

Supported

Approved

with

conditions

06/10/15

15/1906

15/1907

Charlton House Hotel Charlton Road

Shepton Mallet BA4 4PR

Supported

Approved

07/10/15

15/1766

Yew Tree Farm Bolters Lane Downside

Shepton Mallet

Supported

Approved

with

conditions

08/10/15

TDP8.7 Planning Applications Decided (SCC)

2015/1831/CNT – St Pauls C of E VC Primary School

Conditional Planning Permission granted – 24/09/15



November 2015 in the Asham Committee Room at Mendip District



12 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984





Mallet on Tuesday 3rd

November 2015 commencing at 7.00 pm when the following business was

transacted

Present: Committee Chairman Mr C Inchley together with Mesdames D Towner J Weston and

Messrs M Drew G Kennedy M Lovell J Parham R Scott N Shearn T Webb together with the

Town Clerk Mr B Poole

Also in attendance but not taking part were Councillors Mesdames Bartlett & Losey

Prior to the meeting formally commencing reference was made to the recent passing

away of Mr Ken Hurrell a past Town Council Member.

P&R6.1 To receive apologies for absence and consider if the reason for the absence should be


Councillor Mr N Chambers

P&R6.2 To receive any declarations of interest

None

P&R6.3 To receive and approve the Minutes of the Policy & Resources Committee Meeting held

on Tuesday 8th

September 2015

Resolved to receive and approve the Minutes of the Policy & Resources Committee

Meeting held on Tuesday 8th

September 2015


(1) Corporate Policy 2015 P&R5.1

Duly submitted to the Full Council and subsequently adopted

13 | P a g e

(2) Asset Register P&R5.2

The review of this document has now been concluded. Councillor John Parham asked

why the valuation figures were missing off the Asset Register for Collett Park. The

Clerk confirmed that he would investigate as to the reasons why.

(3) Risk Management Policy P&R5.3

A proposed draft had been submitted with the meeting papers

(4) External Auditors Report P&R5.5

A copy had been submitted with the meeting papers. The clerk explained the

ramifications of the report and the steps currently being taken by the office to

undertake the recommendations contained therein

P&R6.5 Resolutions

(1) To consider a proposed Risk Management Policy

Resolved that the committee members would individually peruse the submitted

document and make any amendments/alterations that might be needed known to the

Town Clerk.

(2) To resolve to recommend to the full Council the setting up of a Facebook Page

Resolved to make such a recommendation to the full Council

(3) To consider a Grant Funding Application from Somerset Rural Youth in respect to

their Rural Music Network Community Project

Resolved that the Town Clerk should seek further clarification from Somerset Rural

Youth Project in respect to their Rural Music Network Community Project

(Clarification was needed to ascertain if the current application was linked to the

application submitted previously where the council had granted a sum of money and

where currently no feed back had been received)

(4) To resolve to recommend to the Full Council that we move our existing Banking

arrangements from Lloyds Bank Ltd to Unity Trust Bank Ltd

Councillor John Parham requested before a decision was taken that enquiries be made

as to the Bank’s rating


None

P&R6.7 Date Time & Place of next Meeting – 19th

January 2016

55 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of the Ad Hoc Meeting of Shepton Mallet Town Council that took place in the Asham

Committee Room of Mendip District Council Cannards Grave Road Shepton Mallet on Tuesday 3rd

November 2015 when the following business was transacted

The Chairman explained because of the urgent nature of the business to discuss this meeting had been

called at the very last minute

Present : Chairman Mr M Lovell together with Mesdames J Bartlett D Losey D Towner B Height J

Weston Messrs M Drew G Kennedy C Inchley J Parham R Scott N Shearn T Webb


13A.1 To receive apologies for absence and consider if the reason for the absence should be formally


Councillor Mrs J Marsh on other civic duties and Councillor Mr N Chambers

13A.2 To receive any declarations of interest

Councillor C Inchley indicated that he would not be remaining at the meeting for reasons

previously stated.

Councillor J Parham indicated that he would also be withdrawing from the meeting as advised

by the monitoring officer of Mendip District Council

Both Councillors Inchley and Parham then left the meeting

13A.3 Resolutions

1. To resolve to exclude the public and the press for the following agenda item due to

the confidential nature of the subject matter to be discussed which otherwise would

be prejudicial to the public interest.

Resolved to exclude the public and press due to the confidential nature of the

following agenda item which otherwise would be prejudicial to the public interest.

56 | P a g e

2. To receive an update from the Council Chairman in a matter of legal proceedings

previously considered by the Town Council and to resolve an outcome

The Chairman provided the meeting with a tabled comprehensive update which

included 3 possibilities on how the Town Council might proceed.

Lengthy discussion ensued on the various options out lined by the chairman which

concluded with the following resolution:

Resolved by 6 votes in favour to 4 against that the Town Council’s legal advisers be instructed to progress the other side’s suggestion that a negotiated settlement be pursued.

6 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Minutes of a Meeting of Shepton Mallet Town Council’s Open Spaces Committee that took place in

the Asham Committee Room at Mendip District Council Offices Shepton Mallet on Tuesday 10th

November 2015 at 7.00 pm.

Present: Councillors Mrs D Losey Messrs N Chambers C Inchley M Lovell R Scott N Shearn and

Admin Officer Mrs P Robertson

Councillor Kennedy was also in attendance but took no part in the discussions

OS3.1 To receive apologies for absence and consider if the reason for the absence should be


Received from Cllr Weston and approved unanimously.

OS3.2 To receive any declarations of interest

None

OS3.3 To receive and approve the Minutes of the Open Spaces Committee Meeting held on

Tuesday 1st

September 2015

Resolved that the Minutes of the Open Spaces Committee Meeting held on Tuesday 1st

September as previously circulated be taken as read approved as being a correct record

and signed as such by the committee chairman

OS3.4 Past Subject Matters – for the purpose of report only

(1) Footpaths Liaison Officer Report OS2.5

(a) Follow up of recommendations OS2.5a

(b) Definitive Map Copies OS2.5b

(c) Thanks OS2.5c

(d) Working Party OS2.5d

The Committee was given a copy of the definitive map of footpaths. It was requested that

the Town Clerk set a date for the inaugural meeting of the working party.

7 | P a g e

OS3.5 Resolutions

(1) To consider what action to take (if any) regarding a Bench Seat in the vicinity of the

church which often attracts unnecessary attention

Unanimously resolved to contact the local Police Beat Manager to ascertain if there is

evidence that the problems of drugs/alcohol exist in the area and if so, what they are

doing to remedy the situation.

(2) To consider a request from a member of the public that one of the bench seats

adjacent to The Cenotaph is turned around

Unanimously resolved to wait and see if there is any other interest from the public.

(3) To consider the removal of the planter outside the One Craft Gallery

Unanimously resolved to ask The Landscape Group to remove at no cost to the Town

Council and that it is take off of their work schedule.

OS3.6 Other business referred to the Town Clerk

Cllr Chambers raised the subject of lack toilets for Market Traders/Visitors. The office

to contact the Markets Officer to ask what provision is.

OS3.7 Date Time & Place of next Meeting – 12th

January 2015

Signed ……………………………………………………………… (Chair) Date …………………………………………………

52 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Seven members of the public were present.

Hitchen Lane Development – Mr Watkins expressed his concerns over the developer continuing to

flout the temporary stop order and the Health and Safety issues concerning plant crossing the

footpath with no signage or banksmen.

He is also concerned about the amount of rats in the area since the Oakleaze Yard development

began. He feels that before any development on brownfield sites begins, developers need to have

vermin control in place.

15/2527 – Susannah Knowles from Point Cloud stated that this was a resubmission with the points

raised by the Planning Board’s refusal of the previous application taken on board.


on Tuesday 17th

November 2015 at the Asham Committee Room Mendip District Council Offices



C Inchley & N Shearn together with Admin Officer Mrs P Robertson


Received from Cllr Webb.


None.

53 | P a g e


Tuesday 27th

October 2015.


Tuesday 27th

October 2015 that had been previously circulated be taken as read approved

and signed as such.

TDP9.4 MDC’s Local Plan Part 2, “Site Allocations”

Cllr Weston gave the Committee the background information to MDC’s Local Plan.

It is requested that members download the consultation form from MDC’s website, complete it and bring to Full Council on 24

th November 2015 in order that a response can be formulated

and given to MDC for their deadline of 16th

December 2015.


15/2110 Bo Walsh

Proposed works to trees numbered 1, 2, 3, 5, 15, 27,

28, 30, 31, 37, 39, 41, 42, 43, 50, 51, 52, 53, 54, 57, 61,

62 subject to Tree Preservations Orders.

Land at Old Wells Road and St Peters Road Shepton

Mallet

Members unanimously

supported this

application.

15/2028 Conrad

Rodzaj

15/2029 Conrad

Rodzaj

Proposed installation of an ATM to be installed

through the glazed shop front to the right of the

entrance doors as a through glass installation ATM

fascia only with no Co-Operative Food surround

branding.

Application for consent to display advertisement for

green acrylic non illuminated sign to top of Wincor

2050 fascia.

Co-Operative Food 30 High Street Shepton Mallet BA4

5AN

Members unanimously

supported this

application.

Members unanimously

supported this

application.

15/2490 Bo Walsh

Proposed felling of T1 and T2 Willows – subject to

replacement planting.

2 Maxwell Road Shepton Mallet BA4 5RF

Members supported


for and 1 abstention

provided that the Tree

Officer accepts the

arborist’s report and

that the replacement

planting takes place

with suitable trees.

54 | P a g e

15/2527 James

U’Dell

Erection of 1 no new dwelling (resubmission).

Land to the South West of 1-3 Waterloo Road Shepton

Mallet BA4 5HG

Members did not

support this


and 2 against on the

grounds of the design

being inappropriate for

a Conservation Area.

15/2543 James

U’Dell

Minor alterations to existing house and gardens and

construction of new, three bedroom house.

Tashmere 33 Cowl Street Shepton Mallet BA4 5ER

Members supported



abstentions.

15/2413 Conrad

Rodzaj

New dwelling to the rear of 1 Collett Avenue, Shepton

Mallet on the site currently occupied by a garage and

residential garden.

1 Collett Avenue Shepton Mallet BA4 5L

Members unanimously


application on the

grounds of lack of

parking for the original

property.

15/2569 Carlton

Langford

Application for a Lawful Development Certificate for

an existing lawful residential use at the property The

Workshop, Shepton Mallet.

The Workshop Victoria Grove Shepton Mallet BA4 5NJ

Members supported


for and 1 abstention.


No

Address

Town

Council

District

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

13/2330



Not

Supported

55 | P a g e

13/2331



Not

Supported

15/0403



Not

Supported

15/1932


Supported

15/1913


Mallet BA4 5FA

Not

Supported

15/1948


Mallet BA4 5AZ

Not

Supported

15/1971


Mallet BA4 4PE

Supported

15/1768


BA4 5HL

Supported

15/2072


4DW

Supported

15/1994



Supported

15/2214



Not

discussed

15/2340

Skate Park Old Wells Road Shepton Mallet

BA4 5XN

Not

discussed

15/2331

42a West Shepton Shepton Mallet BA4

5UD

Supported

15/2294

4 and 5 Market Place Shepton Mallet BA4

5AZ

Not

Supported

56 | P a g e


15/1937


5QR

Not

Supported

Approved

with

conditions

12/10/15

15/0363


5XX

Supported

Approved

14/1015

15/1991


5GE

Supported

Approved

with

conditions

14/10/15

14/2725


Mallet BA4 5AS

Supported

Refused

22/10/15

15/2094

Stonyhurst Coombe Lane Shepton Mallet

BA4 5UX

Supported

Refused

22/10/15

15/1740

15/1741


Not

Supported

Approved

with

conditions

23/10/15

15/0915



5BU

Supported

with

conditions

Approved

with

conditions

26/10/15

15/2116

7 and 7A Commercial Road Shepton

Mallet BA4 5BU

Not

Supported

Refused

29/10/15

15/1940

The Cemetery Waterloo Road Shepton

Mallet BA4 5HE

Not

consulted

TPO not

required

26/10/15

15/2255



Supported

Approved

with

conditions

05/11/15

15/2125

3 Constantine Court Shepton Mallet BA4

4TS

Supported

with

conditions

Approved

with

conditions

03/11/15

57 | P a g e



December 2015 in the Asham Committee Room at Mendip District



55 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 343984



Public Session

Prior to the formal part of the meeting Chairman Councillor Martin Lovell invited the following people

to address the Town Council.

1. Mr Rob Reed

Gave the meeting an update on the Strawberry Line paying particular attention to what

Section 106 Monies were available and what some of the current challenges were facing

the Working Party

2. Councillor Simon Davies

Following on from the recent announcement by Mendip District Council that task forces

had been set up to represent various communities within the Mendip District to move

forward and implement the available Section 106 Monies Councillor Davies explained how

it would operate for Shepton Mallet. The task force for Shepton Mallet comprised of the

following dual hatted town council members namely Mesdames B Height and J Marsh

together with Messrs S Davies & and triple hatted Mr J Parham

3. Councillor Mrs Deborah Losey

Advised the meeting of the concerns of one her neighbours regarding the increase in dog

excrement that is becoming more prevalent in the town.

4. Councillor Mr Garfield Kennedy

Spoke about the current refugee problem and hoped that Shepton Mallet Town Council as

well as Mendip District Council would respond in due in a positive and proactive manner

The Chairman thanked all four speakers for their presentations



November 2015 when

the following business was transacted

56 | P a g e

Present : Chairman Mr M Lovell together with Mesdames J Bartlett B Height D Losey J Marsh J

Weston Messrs N Chambers S Davies M Drew C Inchley G Kennedy J Parham R Scott N

Shearn together with the Town Clerk Mr B Poole.





Councillors D Towner and T Webb


None

14.3 To receive and approve the Minutes of the Town Council Meeting held on Tuesday 14th

July

2015 and Tuesday 15th

September 2015


July 2015

and Tuesday 15th

September as previously circulated and that they be taken as read approved

and subsequently signed by the Chairman as being a true and correct record


(a) Members of the Public 13

1. Councillor Mrs B Height

Bench Seat – See OS3.5 Minutes – waiting for a follow up report from the beat manager

2. Mr Andy Ransom

Nothing to report further

3. Councillor Mr G Kennedy

This subject matter is currently with Mendip District Council

4. Mr J Curtis

This subject matter will be part of the Budget discussions for 2016-17

(b) Telephone Kiosks 13.4.b

(c) Skate Park 13.4.c

(d) Upgrading of amperage – Collett Park 11.6.8

Work in progress

57 | P a g e

(e) Meeting with Mendip CEO 13.4.i

A meeting took place early today with the Mr Brown’s PA and the Town Clerk will gave a

verbal report to the meeting

(f) Mendip Community Transport – Working Party Up date 13.6.1

Messrs Kennedy Lovell & Webb to report on progress if any

(g) Cenotaph Payments 13.6.6&7

Concluded

(h) Speed Watch Budget - £500 13.6.8

An appropriate budget heading has been set up in this year’s account and a virement will be action as requested

(i) SID’s 13.6.9

SCC have been so advised of the Town Council’s wish to be a participating partner

(j) HM Queen’s 90th Birthday Budget 2016-17 13.6.10

The appropriate action will be taken in 2016-17 budgeting process

(k) Purchase and Flying – Commonwealth Flag 13.6.11

An order has been placed

(l) Public Consultation and Community Engagement Policy 13.6.12

A proposed draft of this policy will in the first instance be placed before the Policy &

Resources Committee for consideration.

(m) Shepton Mallet United Charities Funding Request 13.6.13

The appropriate action will be taken in 2016-17 budgeting process

(n) Corporate Policy 2015 Adoption 13.6.14

Concluded

(o) 5 year Corporate Plan 13.6.15

This matter is now in the hands of the Policy & Resources Committee for further

discussion

58 | P a g e


The Chairman notified the meeting of his recent attendance at Burnham-on-Sea & Highbridge

Town Council’s Civic Awards Ceremony

14.3 Resolutions

1. To resolve to formulate a statement to MDC on their Local Plan Part 2 “Sites Allocations” (This resolution was promulgated by Councillor Jill Weston as previously discussed at the Town Development and Planning Committee Meeting on Tuesday 17th November 2015)

Resolved that the following statement be submitted to Mendip District Council

(a) That all listed Open Spaces now referred to as “Green Spaces” are retained by Shepton Mallet as a valued characteristic of the town

(b) That the listed as “potentially suitable for development” area in Tadley Acres (originally designated for a school) should be afforded “special protection from development”

(c) That the only acceptable “potentially suitable” area for development in and around

Shepton Mallet is the Future Development” site on the Ridge Lane

2. To resolve that the Shepton Mallet Lantern Parade be insured under the Town Council’s insurance policy (This proposed arrangement is to assist this event not being charged any additional premium. The Chairman has also intimated that it is his wish that as many Town Councillors as possible will act as Stewards at this event)

Resolved that the Shepton Mallet Lantern Parade be insured under the Town Council’s insurance policy.

3. To resolve that Shepton Mallet Town Council has an input on the forthcoming MDC

debate on Car Parking (Proposed by Councillor Neil Shearn)

Resolved that Shepton Mallet Town Council should have an input and it was noted that

Town Councillor Mrs Bente Height was now on the MDC Working Group

4. To resolve to call on Mendip District Council to follow through on the enforcement of the

“stop” order at the Hitchen Lane building site where work has continued beyond the agreed deadline to make good the site

Resolved to take the said action as set out in the resolution and to seek assurances from

MDC that they take recognition of what is currently taking place at the site - Cllr Bente

Height abstaining

Councillor John Parham left the meeting at this juncture

5. To resolve to call on Whitstone School to meet with Shepton Mallet Town Council to

discuss planned changes to SM Leisure Centre which may have a detrimental effect on

local groups

59 | P a g e

Resolved that the Town Clerk in the first instance seek assurances from the School as exactly

what is happening in this regard.

6. To resolve to call on Mendip District Council to enforce the removal of a kebab van on the

derelict site in Commercial Road

Resolved that the said action be undertaken

7. To resolve to again contact Stuart Brown Chief Executive of Mendip District Council to

meet with the Town Council as no dates have been forthcoming

It was noted that this meeting had in fact taken place and was reported upon under 14.1.4e

8. To resolve to allocate the sum of £10,000 to conduct feasibility study and develop a design

brief to redevelop the toilet and ancillary block. It is proposed that consideration is given

to space for meetings and permanent café with upgraded facilities for staff and safe

storage of SMTC equipment. (It is the intention of the Council to seek funding from grants and commercial sponsors to give Shepton a facility fit for the 21st Century)

Resolved that this subject matter should be held over until the Budget Process is undertaken

for 2016-17

9. To resolve that this Council holds a third emergency public meeting to examine the threat

of the no. 1 Shepton to Yeovil services on Saturdays, the 669 Shepton to Street services on

Saturdays and the 776 Shepton to Midsomer Norton in its entirety. (This Council also notes that changes to SCC’s discretionary bus pass policy could have adverse affects on residents who rely on services like the Slinky Bus.)

Resolved by 10 votes in favour with 2 against and 1 abstention that such a meeting should

be held.


Councillor Garfield Kennedy gave a verbal report to the meeting whereupon he was warmly

thanked for his sterling work.

A copy of the accounts are attached to these minutes



(Copy attached herewith to these minutes)

Cllr Mrs Jill Weston in her reply to Cllr. Jeanette Marsh concern over the

Neighbourhoods Plan’s report to Council disclaiming responsibility for the Neighbourhood Plan accounts prior to May 2015. Cllr Weston acknowledged that there

was no fraudulence by the previous administration but she expressed hers and the

Steering Groups view that there were gaps that needed explaining

The Town Clerk agreed that he would carry out such an investigation as quickly as

possible and report back to the individual councillors concerned.

60 | P a g e



(d) Mendip Rocks SD










(n) Shepton Mallet Health Campus DL

(o) Shepton Mallet Twinning Association DL

(p) Shepton Mallet Branch of the British Legion MD

Due to lateness of the hour the Chairman agreed that he would only take reports where there

was something tangible to report upon.

14.6 To formally note the items of expenditure for the Months of September & October 2015

Formally noted the items of expenditure for the Months of September and October as listed in

the tabled documents for each month

14.7 To receive the three monthly accounts for the period 01/07/15 – 30/09/15

Received and particular emphasis was indicated by the Town Clerk for Budget versus Spend.

He was asked why there was an overspend on the budget heading IT to which he replied that it

was the result in part following the appointment of the Project Officer by providing an

additional computer station in the office and the replacing of the lap top. Another factor was

the necessary implementation of .gov e-mail addresses for all members.


(a) “Christchurch Painting” Working Group’s Meeting Notes 14th

October 2015

(b) Collett Park Management Committee – 20th

October 2015

(c) Town Development & Planning Committee – 15th

September 6th

& 27th

October 2015

(d) Open Spaces Committee 10th

November 2015

(e) Policy & Resources Committee - 3rd

November 2015

Received and the decisions noted thereto

14.9 Correspondence

(1) MDC Statement of Licensing Policy E

(2) MDC Statement of Principles 2016-2019 E

(3) SCC Volunteer Drivers needed. E

(4) SCC Retiming of Bus Service 776 E

(5) EA Wessex Hydrometry & Telemetry Programme E

(6) Cllr Mrs J Weston SM Neighbourhood Plan Financial Accounts BP

61 | P a g e

(7) Armed Forces Day Notification of Events E

(8) SCC Winter Service 2015/16 L

(9) SCC Youth & Community Group Grant monitoring report L

(10) Clerk & Councils Direct Magazine

(11) The Clerk Magazine – Sept 2015

(12) The Mendip Society Newsletter

(13) War Memorials Trust Bulletin

(14) The Clerk Magazine – Nov 2015


(1) To note the posting of the notice announcing the conclusion of the 2014-15 Audit

Noted

(2) To note the request from the Environment Agency relating to their proposed Wessex

Hydrometry and Telemetry Programme

Noted



Town Development & Planning Committee – 08/12/15 – 29/12/15 and 19/01/16





62 | P a g e

Collett Park Festival 2015 – Financial Accounts

Traders £3,622.00 Kat Collett £200.00

Car Boot/Table Hire £193.00 Cardboard Fox £400.00

ATC Contribution to Spitfire £500.00 Compere £250.00

Bar Takings £3,000.00 Spitfire £1,750.00

Centre School of Dance £50.00

£3,050.00

Fencing/Toilet Hire

£1,010.25

Fire Extinguisher Hire

£80.00

Lighting Tower Hire

£180.00

Toilet Servicing

£150.00

AMASS (First Aid)

£795.00

PA

£1,100.00

Generator

£750.00

Security

£2,863.00

Signs/Stewards

£1,607.50

Website

£135.00

Printing

£89.02

Brochures

£672.30

Banners

£414.60

Licences

£201.16

Pheonix Somerset

£1,161.00

The Landscape Group

£1,958.42

Food/drink for performers

£220.00

Payment for charity collectors £200.00

Marquee hire

£100.00

Insurance

£53.00

Premises Licence Advert

£124.65

Miscellaneous expenditure

£601.83

Video

£50.00

£11,410.00

£17,566.73

Cost of the Festival £6156.73

63 | P a g e

The Shepton Mallet Neighbourhood Plan

Chairman’s report to SMTC, 16.11.2015

The Steering Group has met twice (with an average of 9 members) since the last report to you, and also

together attended the MDC Neighbourhood Plan Forum.

The Task and Finish group has reported back and the Draft Vision & Objectives accepted by the

Steering Group. These have also been confirmed by Tracy Aarons and our new Senior Planning Policy

Officer as being compatible with the MDC Local Plan and are ready to go to public consultation.

We are now formulating a strategy to seek out volunteers for specific working parties and to assist with

the re-launch and public consultation.

However concern still remains about the absence of any proper Neighbourhood Plan financial accounts

prior to May 2015. Therefore in consideration of the total amount spent and the amount of work

accomplished, the Chairman has at the behest of the Steering Group regrettably had to write officially

to the Town Clerk disclaiming any responsibility for the money spent prior to taking stewardship in May

2015.

There are still on going investigations into grant monies which will be reported on when complete.

There are now proper records being kept and systems in place to ensure due diligence is carried out.

58 | P a g e


1 PARK ROAD

SHEPTON MALLET

BA4 5BS

01749 – 343984



PUBLIC SESSION

Sixteen members of the public were present.

15/2736 – Cllr J Marsh is concerned over the felling of the trees, one of which has been there for

hundreds of years but she has been in contact with Mendip and there is no alternative but for them

to be felled.

15/2784 – Cllr J Marsh stated that this proposed development is on a well used footpath which must

be retained. Fourteen years ago and application was approved for offices on this site. Footings are

already in place and she feels that the building would be overpowering for people using the footpath.

If it were to be built it must be of a good design.

15/2736 – Cllr B Height stated that soil will be brought in to the cemetery from Meadow Rise which is

one of the reasons that the trees have to be felled.

15/2784 – Mr J Brown stated that there are a considerable amount of properties in the area of a

great age. He is concerned that the development would take away light from existing properties,

access to the development is via an un-made road and there would be difficulties with extra cars

leading to parking problems. The footings which are already there are 5’ from a bank therefore one

of the proposed flats would have a blank outlook on 2 sides and he feels the development is

misconceived. Mr Brown’s neighbour then spoke about how the development would overlook her

property and reduce light. She was also concerned about the shared access, parking and problems of

the locating of bins.

15/2788 – Mr Lee Wright from Point Cloud together with applicant Mr B Jordan. Mr Wright stated

that the piece of ground involved were originally gardens for Bowlish House but when the St Peters

development was being built the road cut through it and it is now separate. He explained that the

Copper Beech which had been removed had been diseased and that a piece of land on Bowlish Lane

had been found in which to plant a Hornbeam to comply with the original stipulation of replacement

planting (this was not part of this application however). He went on to explain that the view of the

development would be two storey from St Peters Road and three storey from Wells Road. The

design would be traditional using natural stone. He also explained that at the moment the piece of

land is a car park for Bowlish Mews only.

59 | P a g e

15/2788 – Mrs Williams handed out photographs to the Councillors of the parking problems in that

area, especially at school dropping off and collection times. She is opposed to the development for a

number of reasons:

It is on a junction of a number of roads and would exacerbate the problem of dangerous

parking on the A371/Coombe Lane/St Peters Road. St Peters Road is a bus route and also a

vital route for emergency vehicles accessing the hospital. There is farm traffic which uses it

from Forum Lane and patrons of Bowlish House will have nowhere to park.

It is un-needed as there are other sites in Shepton available, eg the Midsomerset showfield

It is stated that the car park is not at risk of flooding but Bowlish School has previously had to

be evacuated because of the threat of the Sheppey bursting its banks.

The design is not in keeping with other properties in the area. She feels it is not necessary to

fill every space with a building and it will have a negative impact on the area.

With regards to the replacement tree, she stated that any other native tree could have been planted

in place of the Copper Beech as it is only this particular species which would have been re-infected.


on Tuesday 8th

December 2015 at the Asham Committee Room Mendip District Council Offices



N Shearn & T Webb together with Admin Officer Mrs P Robertson


Received from Cllr Inchley.


None.

TDP10.3 To approve the Minutes of the Town Development & Planning Committee Meeting held

on Tuesday 17th

November 2015.

60 | P a g e


Tuesday 17th

November 2015 that had been previously circulated be taken as read approved

and signed as such.


15/2736 Bo Walsh

Proposed felling of 5 trees in a Conservation Area,

intention to replace with 2 x broad canopy

deciduous trees.

The Cemetery Waterloo Road Shepton Mallet BA4

5HE


not support this application.

15/2784 Lynsey

Bradshaw

Construction of 3 storey building to provide 3 nos.

2 bedroom flats and associated cycle store on

land North of the Coach House.

The Coach House Brewmaster Buildings Lower

Charlton Trading Estate Martins Lane Shepton

Mallet BA4 5QE


not support this application

15/2788 Kelly

Pritchard

Erection of a reproduction mill building to form 3

dwellings.

Land adjacent Bowlish Lane Shepton Mallet


this application, 6 votes for

and 1 abstention on the

following grounds:

1. Overdevelopment

2. Concerns over safe

movement of traffic

3. Concerns over

flooding

4. Concerns over

parking which is

already an issue in

the area

5. The tree which was

removed under a

TPO was not replaced

Members feel that a smaller

development may be more

appropriate.

The following items were taken as emergency applications as they were notified after the issuing of

the agenda:

61 | P a g e

15/2640 Stephanie

Lamb

To provide a downstairs WC and shower room,

leading off the kitchen

29 Bishop Crescent Shepton Mallet BA4 5XX

Members unanimously


15/2827

15/2828 James

U’Dell

Proposed conversion of an existing storage

building to an enclosed fitness studio and

construction of a new covered linkway.


Mallet BA4 4PR

Members unanimously


providing there is adequate

sound proofing and no

windows facing Frog

Lane/Domus Drive.


No

Address

Town

Council

District

14/1313


Mallet BA4 5BT

Supported

12/3032


Shepton Mallet

Comments

given –

answers

awaited

before any

decision

13/2330



Not

Supported

13/2331



Not

Supported

15/0403



Not

Supported

15/1932


Supported

15/1913


Mallet BA4 5FA

Not

Supported

62 | P a g e

15/1948


Mallet BA4 5AZ

Not

Supported

15/1768


BA4 5HL

Supported

15/2072


4DW

Supported

15/2214



Not

discussed

15/2340

Skate Park Old Wells Road Shepton Mallet

BA4 5XN

Not

discussed

15/2331

42a West Shepton Shepton Mallet BA4

5UD

Supported

15/2028

15/2029

Co-Operative Food 30 High Street Shepton

Mallet BA4 5AN

Supported

15/2490

2 Maxwell Road Shepton Mallet BA4 5RF

Supported

15/2527

Erection of 1 no new dwelling

(resubmission).

Not

Supported

15/2543


BA4 5ER

Supported

15/2413

1 Collett Avenue Shepton Mallet BA4 5L

Not

Supported

15/2569

The Workshop Victoria Grove Shepton

Mallet BA4 5NJ

Supported


15/2294

4 and 5 Market Place Shepton Mallet BA4

5AZ

Not

Supported

Approved

with

conditions

63 | P a g e

12/11/15

15/1971


Mallet BA4 4PE

Supported

Approved

with

conditions

15/10/15

15/1994



Supported

Approved

with

conditions

23/11/15

15/2110

Land at Old Wells Road and St Peters

Road Shepton Mallet

Supported

Approved

with

conditions

23/11/15

15/2355

Land opposite Allens Corner Off Coombe

Lane Shepton Mallet

Not

Consulted

TPO not

required

23/11/15



December 2015 in the Asham Committee Room at Mendip District



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