town of guilford...2020/02/12 · 228 children 2,061 appointments referral sources: parents,...

TOWN OF GUILFORD

BOARD OF SELECTMEN

BUDGET 2020-21

1

PUBLIC PROTECTION

&

SAFETY

MAINTAIN INFRA-

STRUCTURE

TOWN

SERVICES

QUALITY OF LIFE

SUPPORT

BOARD OF

EDUCATION

ECONOMIC

DEVELOPMENT

AND TOURISM

Mission of Our Town Government

Guilford is a SUSTAINABLE CT CERTIFIED™ municipality.

3

Budget Objectives and Key Factors

2020-21

➢ Maintain High Level of Services in the Face of Increased

Demand and Uncertainty in State Funding

➢ Provide Essential Safety and Public Protection Services

➢ Fund Pension Liabilities at Actuarially Recommended

Levels

➢ Continued Investment in Information Technology

4



2020-21, cont.

➢ Continued Investment in Maintaining Infrastructure and

Roads

➢ Protect Tax Relief Programs for Veterans, Elderly and

Disabled

➢ Continued Capital Project Funding within the Operating

Budget

➢ Budget Without Reliance on Revenues from Unassigned

Fund Balance

5



2020-21, cont.

6

➢ Demographic changes mean increased demand on

senior and social services

➢ Debt Service

➢ ECS

➢ SAFER Grant – 35% Reimbursement for 10 months

➢ Increase staff levels by ½ position


Operating Budget

2020 vs. 2021

7

Change % Change

2019-20 2020-21 2020 v. 2021 2020 v. 2021

Town Operating Budget 29,680,837$ 30,543,026$ 862,189$ 2.90%

Operating Capital Budget 852,134$ 1,026,581$ 174,447$ 20.47%

Total Operating Budget 30,532,971$ 31,569,607$ 1,036,636$ 3.40%


Debt and Total Budget

2020 vs. 2021

8

Change % Change

2019-20 2020-21 2020 v. 2021 2020 v. 2021

Debt Service 9,516,344$ 10,495,185$ 978,841$ 10.29%


Summary of BOS Reductions

to Budgets

9

FY 2020-21 Selectmen's FY 2020-21 $ Change % Change

Submitted To BOS Revisions Submitted To BOF 2020 v. 2021 2020 v. 2021

Operating Budget

Department Budgets 22,247,782$ (176,994)$ 22,070,788$ 729,652$ 1.76%

Capital Budget 2,175,760$ (1,149,179)$ 1,026,581$ 174,447$ 20.47%

Employee Benefits 8,756,013$ (283,775)$ 8,472,238$ 481,431$ 6.02%

Total Operating Budgets 33,179,555$ (1,609,948)$ 31,569,607$ 1,036,636$ 3.40%

Debt Service 10,568,185$ (73,000)$ 10,495,185$ 978,841$ 10.29%

Total Recommended Budget 43,747,740$ (1,682,948)$ 42,064,792$ 2,015,477$ 5.03%


Increases by Major Category

of Town Budget

10

Category

Revised

Budget

FY 2019-20

Board of

Selectmen

Budget

FY 2020-21

$

Change

%

Change

Total Salaries 15,492,658$ 16,237,943$ 745,285$ 4.81%

Employee Benefits 7,990,807$ 8,120,707$ 129,900$ 1.63%

Subtotal 23,483,465$ 24,358,650$ 875,185$ 3.73%

All Other Operating Expenses 6,197,372$ 6,184,376$ (12,996)$ -0.21%

Capital 852,134$ 1,026,581$ 174,447$ 20.47%

Debt 9,516,344$ 10,495,185$ 978,841$ 10.29%


Employee Changes

11

Increase Park & Recreation Receptionist to Full Time + ½

Remove one Municipal Animal Control Officer -1.0

Add Public Works Maintainer III +1.0

Net Increase in Employee Totals + ½

Net change to budget – increase of $28,528


Increases in

Employee Benefits

12

2019-20 2020-21 $ %

Budget Request Change Change

Retirement Plan Contributions 2,954,298$ 3,009,445$ 55,147$ 1.87%

Medical Benefits 3,763,122$ 3,793,495$ 30,373$ 0.81%

Other 1,253,387$ 1,317,767$ 64,380$ 5.14%

Total Employee Benefits 7,970,807$ 8,120,707$ 149,900$ 1.88%


Increases in Operating BudgetOver $50,000

13

Revised

Budget

FY 2019-20

Board of

Selectmen

Budget

FY 2020-21

Budget

Increase

$

Budget

Increase

%

Building 124,692$ 192,796$ 68,104$ 54.62%

Capital 852,134$ 1,026,581$ 174,447$ 20.47%

Fire Department 4,653,919$ 4,946,432$ 292,513$ 6.29%

Public Works 2,161,738$ 2,232,842$ 71,104$ 3.29%

Employee Benefits 7,970,807$ 8,120,707$ 149,900$ 1.88%


Reductions in Operating Budget

14

Revised

Budget

FY 2019-20

Board of

Selectmen

Budget

FY 2020-21

Budget

Decrease

$

Budget

Decrease

%

Legal 501,642$ 423,026$ (78,616)$ -15.67%

Board of Assessment Appeals 4,950$ 4,200$ (750)$ -15.15%

Golf Course 282,028$ 256,755$ (25,273)$ -8.96%

Historic District 3,150$ 2,875$ (275)$ -8.73%

Town Properties 1,002,912$ 985,809$ (17,103)$ -1.71%

Information Systems 272,719$ 269,313$ (3,406)$ -1.25%

Assessor's Office 233,149$ 230,425$ (2,724)$ -1.17%

Youth & Family Services 525,549$ 521,907$ (3,642)$ -0.69%

Library 1,035,942$ 1,031,752$ (4,190)$ -0.40%

Town Clerk 173,520$ 173,332$ (188)$ -0.11%

Components of Capital BudgetOver $25,000

15

Board of Selectmen 37,500$

Building 25,000$

Communications 40,000$

Engineering 75,000$

Fire 222,020$

Park & Recreation 236,000$

Police 187,091$

Public Works 120,000$

Waste Transfer 25,000$


Capital Projects Funded

by General Fund

16

0 2012 2013 2014 2015 2016 2017 2018 2019 2021

1

$476,264

$638,025

$805,380 $856,380

$1,020,132

$951,462

$1,056,115

$870,657 $876,634

$1,026,581

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000


Components of Operating Revenue

17

2019-20 2020-21 Change

Property Taxes 94,549,855$ 97,282,419$ 2,732,564$

Local Revenue

Interest Income 425,000$ 525,000$ 100,000$

Building Permits 385,000$ 625,000$ 240,000$

Tow n Clerk 636,550$ 695,975$ 59,425$

EMS Revenue 855,000$ 885,000$ 30,000$

Delinquent Taxes and Interest 455,000$ 455,250$ 250$

Other Local 595,291$ 596,522$ 1,231$

Total Intra Governmental 3,351,841$ 3,782,747$ 430,906$

State Revenue

State Grants 1,002,058$ 1,011,558$ 9,500$

Teachers Retirement (166,000)$ -$ 166,000$

BOE/ECS State Grant 1,862,392$ 1,766,527$ (95,865)$

Total Revenue 100,600,146$ 103,843,251$ 3,243,105$


Grand List Growth

18

Net Taxable Real Estate 12,217,334$ 0.45%

Net Taxable Motor Vehicles 3,762,107$ 1.94%

Net Taxable Personal Property 19,419,340$ 25.55%

Total Net Taxable Grand List 35,398,781$ 1.18%

Additional Revenue Generated 1,133,823$


Total Grand List

19

Real Estate 2,737,281,948 89.71%

Residential 2,468,645,840 90.19%

Commercial/Industrial/Apartments 251,488,458 9.19%

Vacant Land, Forest, Farm, Open Space 17,147,650 0.63%

Motor Vehicles 199,368,510 6.53%

Personal Property 114,548,944 3.75%

Total Gross Grand List 3,051,199,402


BOS Estimated State Grant Revenue

20

2020-21

2018-19 2019-20 2019-20 BOARD OF

ACTUAL ADOPTED DEPT. SELECTMEN

COLLECTED BUDGET ESTIMATE ESTIMATE

BOARD OF EDUCATION

40310 BD/ED ST-EQUALIZATION GRANT 2,156,390 1,862,392 1,961,460 1,766,527

Teacher's Retirement - (166,000) - -

TOTAL 2,156,390 1,696,392 1,961,460 1,766,527

OTHER STATE REVENUE -

40311 TAX RELIEF 18,936$ 20,000$ 18,660$ 20,000$

40315 TAX RELIEF ELDERLY-FREEZE 2,303$ 2,300$ 2,238$ 2,300$

40318 PILOT-WATER COMPANY LAND 66,377$ 50,000$ 60,799$ 60,000$

40319 ST OF CT-TELECOMMUNICATIONS 50,088$ -$ 50,000$ -$

40321 MISCELLANEOUS 7,032$ 7,500$ 6,900$ 7,000$

40324 TOWN AID ROAD GRANT 360,850$ 360,850$ 360,850$ 360,850$

40338 MUNICIPAL GRANTS-IN-AID 64,848$ 64,848$ 64,848$ 64,848$

40346 MUNICIPAL STABILIZATION GRT 496,560$ 496,560$ 496,560$ 496,560$

-$

TOTAL 1,066,994$ 1,002,058$ 1,060,855$ 1,011,558$

GRAND TOTAL STATE REVENUE 3,223,384$ 2,698,450$ 3,022,315$ 2,778,085$


Components of Bonded Debt Service

21

Project Financed Gross Debt Service* % of Total

New GHS 4,704,470$ 44.44%

School 2,330,574$ 22.01%

Town 3,551,758$ 33.55%

10,586,802$

Reserves Applied (180,927)$

Net Debt Expense 10,405,875$

*Does not include EPC LeaseGuilford is a SUSTAINABLE CT CERTIFIED™ municipality.

22

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

$11,000

An

nu

al D

eb

t Se

rvic

e $

(00

0)s

Town and School Guilford High School

Debt Service ProjectionTown and School Projects & GHS New Construction

Existing & Projected (net of proceeds)

Opportunities for New Debt with no budgetary impact

Significant Budget Highlights

23

➢The BOS Reduced the Department Budget Requests by $438,471

➢The BOS reduced the Capital Budget by $1,149,179

➢Departmental Operating Expenses without salaries decreased by .21%

➢Increase in Salaries is 4.81% including reserve funding for contracts expiring June 30, 2020

➢Increased Capital Funding Levels to BOS Goals in Recognition of Debt Service Increases

➢State Funding Estimates Based on Biennial State Budget


Unfunded Liability - OPEB

24

The Town and Board of Education combined liability for Other Post Employment Benefits (OPEB) is

more than $28 Million as of July 1, 2019

➢As of the end of 2019, we set aside $1.2 million toward building an OPEB Trust to reduce this liability.

➢Funding an OPEB Trust with Annual Required Contributions will allow us to reduce our liability by setting money aside to pay for future benefits that have already been identified.

➢BOS and BOE have agreed to proceed with establishment of OPEB trust.

➢Future Operating Budgets should include annual contributions to the trust.


Public

Protection

and

Safety

Fire

~

Police

~

Ambulance

Maintain

Infrastructure

Maintain Town Properties

~

Snow Removal

~

Tree Maintenance

~

Chipsealing

Support

Board

Of

Education

School Resource Officer

~

Fields Maintenance

~

Cooperative Purchasing

Economic

Development

and

Tourism

Parking Agreement

~

Sustainable CT

Silver Certification

~

GPAF

~

Guilford Video

Town Services

Elderly Tax Relief

~Land Use

Depts. ~

Y&FS

~

Senior Services

~

Social Services

Quality of

Life

Library~

Park and Rec Programs

~Beaches, Lakes and Boating

~Hiking Trails

Mission of Our Town Government

25


Where Do Your Tax Dollars Go:

FIRE DEPARTMENT - Responded to 3,489 calls in 2019

26

3250

3300

3350

3400

3450

3500

3550

3600

2017 2018 2019

CALLS FOR SERVICE CALENDAR YEAR

CALLS FOR SERVICE CALENDARYEAR

Linear (CALLS FOR SERVICECALENDAR YEAR)

0

2

4

6

8

10

12

14

2016 2017 2018 2019

Average Response Times

DOWNTOWN NORTH GUILFORD

ALL Linear (ALL)



Police Department

27

The Guilford Police Department responded to

12,226 complaints in 2019.

➢ Continued collaboration with partner law enforcement agencies:

• Regionalized recruitment through the South Central Criminal Justice

Administration.

• The Shoreline Technical Crimes Investigations Group which shares

staff and expertise to address the growing challenges of technical and

cyber based crimes.

• The South Central Regional SWAT team.

• The State Internet Crimes Against Children task force.

• The FBI Joint Terrorism Task Force.



Engineering

28

In 2019, issued 20 Road Excavation permits for work done by contractors

and utilities in Town roads, issued 54 Flood Hazard Permits for

Floodplain Management.

Current large projects underway in the department:

• Falcon Road/Chimney Corners Circle

• Saw Mill Road Bridge Replacement

• Route 77 sidewalk extension

• Nut Plains Road Reconstruction

• Goose Lane Reconstruction

• Boston Street sidewalk extension

• Adams School parking lot expansion and circulation improvements

• Jacobs Lane culvert replacement

• Noble Bridge pedestrian bridge replacementGuilford is a SUSTAINABLE CT CERTIFIED™ municipality.


29

Public WorksMaintains 49 sq. miles of area, and 186 miles of road

• Plows and sands roads

• Sweep streets and parking areas – Town and BOE

• Tree hazard removal

• Clears 3,564 catch basins/year

• Chip seals 8.5 miles of road/year

• Line striping & signage

• Maintains road shoulders, catch basins, guardrails, headwalls, curbing and pavement

• Rebuilds roads for flooding and safety issues

• Maintains 132 town vehicles and equipment

• Operates and maintains stump dump

• Assists various Town Departments and BOE



Youth and Family Services

30

Clinical Services

228 Children

2,061 Appointments

Referral Sources:

Parents, Police, School

GHS School Based Clinician

18 Students

GPD Collaboration

CD-CP 21 Call Outs

DVHIP 41 Cases

JRB 13 Cases

Programs

9,135 Participants in

One-Time Events

2,698 Participants in

57 Series



Social Services

31

Manages over 20 programs and services

In FY 2018-19, the Social Services Department:

• Assisted 625 households

• Responded to 4,316 calls

• Assisted 965 walk-ins

• Assisted 920 clients with scheduled appointments

For the first half of FY 2019-20, Social Services assisted

485 households.



Town Clerk

32

• Recorded 3,587 Deeds

• Issued or Received Over 6,200 Licenses, Permits, &

Certificates

Assessor

• Manages Over 20 Tax Assistance Programs, Values Over 21,000

Motor Vehicle Accounts, Over 10,000 Real Estate Accounts, and

Over 1,600 Business Personal Property

• Responsible for administering exemptions and tax credits for

such programs as the Elderly (753), Veterans (987) and Disabled

(45) property owners. Guilford is a SUSTAINABLE CT CERTIFIED™ municipality.


Health Department

33

Conducted 721 inspections• Food Service

• Sewage Disposal

• Well-water sampling

• Complaint/Blight Investigations

• Private well approval

• Communicable disease surveillance

• Housing Complaints

• Tick Testing for Lyme Disease

• Radon education

• Health Promotion Education

• Shellfishing Regulation

• Swimming beach sampling



Guilford Free Library

34

277,864 circulations last year, a 13% increase

over the last two years.

• 37,688 digital circulations or downloads

• 640 toys

• 475 museum passes

• 158 video games

• 20 wireless hotspots

• 118 e-book readers

• 12 portable projectors

• 65 ukuleles

Program attendance surpassed 25,000 for second year in a row

150,000 logged into our wireless or used one of our hardwired

computers.



Parks and Recreation

35

➢ 20,000+ Participants in Classes and Events

➢ 34,000 meals served to seniors and Meals on Wheels

➢ 2,300 seniors participate in programs and trips

➢ 3,000 individuals and groups reserved space at the

Community Center

Maintains 40 athletic fields that serve over 3,000 Guilford athletes• Turf Management and mowing of 100 acres

• Snow Removal – sidewalks, town parking lots, and assist Public

Works with town roads



Economic Development

36

Initiatives:

• REX – Regional Programs

• Tourism

• Parking Agreement with St. George Church

• Guilford Performing Arts Festival

• Guilford Events Magazine

• Guilford Video

Business & Real Estate:

• 350 Goose Lane – second building fully leased

• Patriot Medical Center – Full Occupancy

• 66 High Street

• Middlesex Board of Realtors

• School House Manor Apartments

• Panera BreadGuilford is a SUSTAINABLE CT CERTIFIED™ municipality.

SERVING OUR RESIDENTS

37

Public Safety Infrastructure Maintenance

Culture & Tourism Quality of Life

Economic Development


town of guilford...2020/02/12 · 228 children 2,061 appointments referral sources: parents,...

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