town of plymouth supplement 2 of plymouth supplement 2 to the report ... revised cic rankings...
TRANSCRIPT
Town of PlymouTh
SuPPlEmEnT 2 To ThE REPoRT
& REcommEndaTionS of ThE
adviSoRy and financE commiTTEE
Presented at the April 2, 2016
annual & SPEcial Town mEETinG
SPRING TOWN MEETING April 2, 2016
Supplement 2 - Table of Contents
PAGE(S)
SPECIAL TOWN MEETING Article 8 CIC Recommendation - Sewer ............................. 1
Revised CIC Rankings Spreadsheet ....................... 2-4
ANNUAL TOWN MEETING Article 5 Collective Bargaining Agreements ...................... 5-24 Police Superiors ................................................... 6-10 Patrolmen ............................................................ 11-16 COBRA - DPW ....................................................... 17-21 COBRA - Meter Enforcement/Crossing Guards .... 22 COBRA - Dispatchers ............................................ 23 COBRA - Library .................................................... 24
Article 8 Departmental Equipment.................................... 25-27
Article 9 Capital .................................................................. 29-34
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L T
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EE
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G R
EQ
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ST
VO
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D B
Y C
IC O
N M
AR
CH
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4
ATM ARTICLE 5: This is all new information which the Advisory & Finance Committee heard at their meeting Wednesday, March 30. Their recommendation and roll call voting chart are provided below.
ATM ARTICLE 5: To see if the Town will vote to amend the Classification and Compensation Plans and the Personnel By-Law and Collective Bargaining Agreements contained therein, or take any other action relative thereto. BOARD OF SELECTMEN
RECOMMENDATION: Approval (Unanimous, 8-0-0). The Advisory & Finance Committee recommends Town Meeting approve Article 5. Town Meeting approval of this article will accept the Collective Bargaining Agreements with the Plymouth Police Superiors, the Plymouth Police Brotherhood (officers), and COBRA-Department of Public Works unit. The agreements each provide for COLA increases of 2% for FY16 (current year), 2.5% for FY17 and 3% for FY18, which is consistent with increases granted other bargaining units that have already been approved by Town Meeting and which represents the primary financial cost associated with the agreements. In addition to COLA increases, the agreements update certain management and employee rights provisions and benefit provisions. The updated benefit provisions take effect in the second year of the contracts (FY17) and the annual cost in FY17 ranges from approximately $31,000 for the 17 members of the Police Superiors unit to $111,000 for the 91 members of the Police Brotherhood. Benefit provision updates include, among other things, increases for Longevity pay and uniform/clothing allowances, which have not been increased in years. Article 5 also includes a one-year roll-over agreement for three additional COBRA units representing Library, Dispatchers, and Meter Enforcement and Crossing Guard personnel. These roll-over agreements require the bargaining units and Town management to continue efforts to negotiate a 2-year successor agreement in order to keep all of the Town’s Collective bargaining agreements on a common schedule. The roll-over agreement provides a 2% COLA increase to members of the three units for the current year, which is consistent with that provided to all bargaining units.
ROLL CALL VOTING CHART
Y - For
N - Against
A - Abstain
X - Absent
Ch - Chair did not vote
ARTICLES Kevi
n Ca
nty
Bett
y Ca
vacc
o*H
arry
Hel
mSh
elag
h Jo
yce*
Etha
n Ku
smin
Mik
e Li
ncol
nM
arcu
s M
cGra
wPa
tric
ia M
cPhe
rson
Chri
stop
her M
erril
l
John
Moo
dyPa
tric
k O
'Brie
nH
arry
Sal
erno
Mar
c Si
rric
oSc
ott
Step
hens
on*
Robe
rt C
ote
VOTE TOTAL FOR-AGAINST-ABSTAIN
Y - For
N - Against
A - Abstain
X - Absent
Ch - Chair did not vote
ARTICLES
ATM 5
Col lective
Bargaining
AgreementsY X Y X Y Y Y X Y Ch X Y X X Y 8 - 0 - 0
* Were attending Precinct 15 Caucus
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
ATM ARTICLE 8: The only change is to the funding sources. At their meeting on March 30, 2016, the Advisory & Finance Committee voted to amend their recommendation changing only the funding source amounts as highlighted in bold in the recommendation below.
ATM ARTICLE 8: To see if the Town will vote to raise and appropriate, transfer from available funds or
borrow a sum of money for the repair and/or purchase and/or lease and/or replacement of departmental equipment for the various departments substantially as follows:
DEPARTMENT EQUIPMENT
A Procurement Shredder for Town Hall 2nd Floor (*)
B Information Tech. Payroll Printer (*)
C Information Tech. PCs (*)
D Information Tech. Clerk - MUNIS Animal Licensing Program
C Police Marked Utility Vehicle (*)
E Police Marked Sedan (*)
F Police File Storage System
G Fire Station Maintenance for 6 Stations (*)
H Fire Firefighting Gear (*)
I Fire Portable Radio (*)
J Fire Upgrades to Dispatch Systems at 7 Stations (*)
K DPW-Operations Engr-Magnetic Manhole Cover Lifter
L DPW-Operations Hwy-Plate Compactor
M DPW-Operations Hwy-9' Sander for Existing Truck
N DPW-Operations Hwy-8 Ton Tilt Trailer
O Marine & Env. Affairs Dam Inspections
P Marine & Env. Affairs Animal Shelter Kennels
Q Marine & Env. Affairs Safe Boat Bottom Paint (*)
R Marine & Env. Affairs Navigation Electronics 24' ARC (*)
S DPW-Utilities Sewer - Portable Area Velocity Flow Meter
T DPW-Operations Cemetery - Leaf Vacuum (*)
U DPW-Operations Cemetery - Truck Leaf Box
V DPW-Operations Cemetery - Mud Tracks
W DPW-Grounds&Rec Parks-Morton Park Utility Vehicle
X DPW-Grounds&Rec Parks-Morton Park Steel Storage Container
Y DPW-Grounds&Rec Parks-Morton Park Infrastructure Improvements
Z DPW-Grounds&Rec Parks-Wood Fiber Playground Surfacing (*)
AA DPW-Grounds&Rec Rec-MYC Floor Resurfacing (*)
BB DPW-Grounds&Rec Rec-Rescue Board (*)
CC 1749 Court House Fireproof Storage Cabinet
DD 1749 Court House Museum Vacuum
or take any other action relative thereto. BOARD OF SELECTMEN
RECOMMENDATION: Approval $487,826 (Unanimous, 14-0-0, amended 8-0-0). The Advisory & Finance Committee recommends Town Meeting approve Article 8. Approval of this article will authorize the purchase of the departmental equipment indicated above. The FY2017 Article 8 department requests totaled $776,823 of which $487,826 is recommended by the Town Manager. The Advisory & Finance Committee concurs with the Town Manager’s recommendation. Funding sources for these items will be $8,580 from Sewer Enterprise Retained Earnings, $7,590.76 from Waterways Fund, $11,636.29 from Cemetery Perpetual Care, $9,851.39 from Other Unspent Article Funds, and $450,167.56 will be funded from Raise and Appropriate.
25
26
TO: TOWN MEETING FROM: LYNNE A. BARRETT DEPARTMENT OF FINANCE SUBJECT: ATM ARTICLE 8 – DEPARTMENT EQUIPMENT DATE: REVISED MARCH 30, 2016
Article 8 includes all departmental equipment, furnishings, and repairs that don't fall within CIC guidelines and parameters. These requests totaled $776,823 and were reviewed with Department & Division Heads during the budget process back in December.
The Town Manager is recommending $487,826 of these requests.
I am recommending that the funding source for these be: • $ 8,580.00 from Sewer Enterprise Retained Earnings • $ 7,590.76 from Waterways Fund • $ 11,636.29 from Cemetery Perpetual Care • $ 9,851.39 from Other Unspent Article Funds • $ 450,167.56 from Raise and Appropriate
Thank you.
TOWN OF PLYMOUTH ACCOUNTING & FINANCE DEPARTMENT
11 LINCOLN STREET, PLYMOUTH, MA 02360 PHONE (508) 747-1620 EXTENSIONS 177
FAX (508) 830-4133
27
FY17 ARTICLE 8 REQUESTS (REVISED 3/30/16)
RECOMMENDDEPARTMENT EQUIPMENT QTY EACH REQUEST RECOMMEND
A 138 Procurement Shredder for Town Hall 2nd Floor (*) 1 1,200 1,200 1,200B 155 Information Tech Payroll Printer (*) 2 2,977 5,954 5,954C 155 Information Tech PCs (*) 30 750 22,500 22,500D 155 Information Tech Clerk - MUNIS Animal Licensing Program 1 11,900 11,900 11,900
155 Information Tech Engr - Laser Jet Office Printer 1 1,000 1,000 0161 Town Clerk Upgrade of Laserfiche (*) 1 3,800 3,800 0
C 210 Police Marked Utility Vehicle (*) 4 43,848 175,392E 210 Police Marked Sedan (*) 1 39,139 39,139 220,000
210 Police Marked K-9 (*) 1 46,982 46,982210 Police Marked 4x4 (*) 1 45,764 45,764
F 210 Police File Storage System 1 10,135 10,135 10,135210 Police PCs (*) 14 1,000 14,000 0210 Police Dual Band APX Radios 2 7,000 14,000 0210 Police Mobile Technology 1 12,000 12,000 0210 Police Laptops (*) 2 4,000 8,000 0
G 220 Fire Station Maintenance for 6 Stations (*) 6 7,000 42,000 25,000H 220 Fire Firefighting Gear (*) 10 2,140 21,400 21,400I 220 Fire Portable Radio (*) 12 2,499 29,988 29,988
220 Fire Thermal Imaging Camera (*) 1 14,400 14,400 0J 220 Fire Upgrades to Dispatch Systems at 7 Stations 7 3,700 25,900 25,900K 411 DPW-Operations Engr-Magnetic Manhole Cover Lifter 1 2,000 2,000 2,000 L 420 DPW-Operations Hwy-Plate Compactor 1 5,500 5,500 5,500M 420 DPW-Operations Hwy-9' Sander for Existing Truck 1 10,000 10,000 10,000N 420 DPW-Operations Hwy-8 Ton Tilt Trailer 1 9,700 9,700 9,700
420 DPW-Operations Hwy-Repair Fence-Various Retention Areas( 1 15,000 15,000 0420 DPW-Operations Hwy-Confined Spaces Equipment 1 6,500 6,500 0420 DPW-Operations Hwy-Cut Off Saw 1 1,300 1,300 0420 DPW-Operations Hwy-Magnetic Manhole Cover Lifter 1 1,245 1,245 0420 DPW-Operations Hwy-Snowblower for Skid Steere 1 8,880 8,880 0
O 427 Marine & Env. Dam Inspections 3 3,634 10,902 10,902 P 427 Marine & Env. Animal Shelter Kennels 10 1,200 12,000 12,000 Q 427 Marine & Env. Safe Boat Bottom Paint (*) 1 5,000 5,000 5,000 Waterways FundR 427 Marine & Env. Navigation Electronics 24' ARC (*) 1 4,000 4,000 4,000 Waterways Fund
427 Marine & Env. Hearing Protection/Communication 2 4,000 8,000 0427 Marine & Env. Town Pier Ladder Repair/Replacement (*) 1 10,000 10,000 0427 Marine & Env. OHV Quad 1 8,873 8,873 0 427 Marine & Env. Animal Shelter Generator 1 14,850 14,850 0427 Marine & Env. Watershed Study 1 20,000 20,000 0 H.Pond Watershed
S 440 DPW-Utilities Sewer - Portable Area Velocity Flow Meter 1 8,580 8,580 8,580 Sewer EnterpriseT 491 DPW-Operations Cemetery - Leaf Vacuum (*) 1 7,027 7,027 7,027 Perpetual CareU 491 DPW-Operations Cemetery - Truck Leaf Box 1 2,000 2,000 2,000 Perpetual CareV 491 DPW-Operations Cemetery - Mud Tracks 1 2,850 2,850 2,850 Perpetual CareW 492 DPW-Grounds&R Parks-Morton Park Utility Vehicle 1 10,600 10,600 10,600X 492 DPW-Grounds&R Parks-Morton Park Steel Storage Container 2 5,145 10,290 10,290Y 492 DPW-Grounds&R Parks-Morton Park Infrastructure Improv 100 28 2,800 2,800
492 DPW-Grounds&R Parks-Landscape Trailer (*) 1 3,872 3,872 0Z 492 DPW-Grounds&R Parks-Wood Fiber Playground Surfacing (*) 200 50 10,000 5,000
492 DPW-Grounds&R Parks-Irrigation Well Pump (*) 1 3,000 3,000 0492 DPW-Grounds&R Parks-Back Pack Blower (*) 3 500 1,500 0 492 DPW-Grounds&R Parks-Heftee Lift (*) 1 9,500 9,500 0
AA 630 DPW-Grounds&R Rec-MYC Floor Resurfacing (*) 1 3,600 3,600 3,600BB 630 DPW-Grounds&R Rec-Rescue Board (*) 1 1,200 1,200 1,200CC 695 1749 Court HouseFireproof Storage Cabinet 1 300 300 300DD 695 1749 Court HouseMuseum Vacuum 1 500 500 500
SUB-TOTAL 776,823 487,826
* indicates replacement item FUNDING SOURCES: REQUESTTOWN MGR RECOMMEN
UNSPENT ARTICLES
TOTAL FUNDING
FY16 Appropriation - $641,835 -100% Perpetual Care 11,877 11,877 240.71 11,636.29 -100% Sewer Enterprise Fund 8,580 8,580 - 8,580.00
-100% Waterways Uses Acct 27,000 9,000 1,409.24 7,590.76 -100% Herring Pond Watershed 20,000 - - -
-100% Other Unspent Article Funds - - 9,851.39 9,851.39 37,658.44
TOTAL TO RAISE ON THE 2017 TAX LEVY: 450,167.56
FUNDING SOURCE
28
ATM ARTICLE 9: The only change is to the funding sources. At their meeting on March 30, 2016, the Advisory & Finance Committee voted to amend their recommendation changing only the funding source amounts as highlighted in bold in the recommendation on the next page. ATM ARTICLE 9: To see if the Town will vote to raise and appropriate, transfer from available funds or borrow a sum of money for the construction and/or repair and/or purchase and/or lease and/or replacement of departmental buildings and/or equipment and/or capital facilities for various departments of the Town and/or for feasibility and other types of studies as follows:
PROJECT DEPARTMENT NUMBER OR SPONSOR
A1 Fire/Police/MEA Departments Public Safety Radio System Repeaters A2 Town Clerk Voting Machine Replacement A3 DPW Operation-Engineering Taylor Ave. Roadway Improvements A4 DPW Operation-Engineering Water St. Stormwater Remediation Grant Match A5 DPW Operations-Maintenance Replace 2000 Pickup Truck C71 A6 DPW Operations-Maintenance Replace 2000 Trash Packer A7 DPW Operations-Maintenance Fleet Fuel Efficiency Replacement Program A8 DPW Operations-Maintenance Replace 1996 Backhoe A9 DPW Operations-Maintenance Replace 2003 Pickup ME6
A10 DPW Operations-Maintenance Replace 2005 SUV ME1 A11 DPW Operations-Maintenance Replace 1996 Truck P61 A12 DPW Operations-Maintenance Purchase New Pickup Truck A13 Marine & Environmental Harbor Master Facility Designer A14 School Repairs Hedge Replace Gutters, Downspouts and Fascia Boards A15 School Repairs Manomet Replace Gutters, Downspouts and Repaint Fascia Boards A16 School Repairs Nathaniel Morton Paint Exterior Trim exterior trim A17 School Repairs PCIS Digitize Blake Planetarium A18 DPW Operations-Maintenance Replace Floor Drains & Oil/Water Separator at 159 Camelot Dr A19 DPW Operations-Maintenance Brick Re-Pointing at Memorial Hall A20 DPW Operations-Maintenance Repair Brick Veneer at Memorial Hall A21 DPW Operations-Maintenance Masonry Sealing at Memorial Hall A22 DPW Operations-Maintenance Replace HVAC Controls at Memorial Hall A23 DPW Operations-Maintenance Replace ADA Ramp at Manomet Youth Center A24 DPW Operations-Maintenance 1749 Court House (repair per facilities assessment report) A25 DPW Operations-Maintenance Animal Shelter (repair per facilities assessment report) A26 DPW Operations-Maintenance Fresh Pond Bath House (repair per facilities assessment report) A27 DPW Operations-Maintenance Morton Park Bath House (repair per facilities assessment report) A28 DPW Operations-Maintenance Plymouth Beach Restrooms (repair per facilities assessment report) A29 Fire Department Replace and Equipment Command Vehicles C7, C14, and C1 A30 DPW Operation-Engineering Robotic Surveying Instrument A31 School Department Replace 2004 Trash Compacting Truck A32 School Department Replace 1999 Dump Truck 946 A33 DPW Grounds & Rec-Parks Brewster Garden Stair Replacement A34 DPW Grounds & Rec-Parks Restroom Trailer A35 Fire Department Fire Station Alerting System
29
A36 Police Department CAD RMS System A37 Police Department Locker Replacement A38 DPW Utilities (Sewer) Capacity, Management, Operation & Maintenance (CMOM) Plan A39 DPW Utilities (Sewer) Sewer System Upgrades A40 DPW Utilities (Water) Water Infrastructure A41 DPW Utilities (Water) New Mini Excavator A42 DPW Utilities (Water) Replace 2007 Utility Truck W44 B1 DPW Admin Water Street Promenade - South Phase B2 DPW Operation-Engineering Newfield St. Bridge Construction B3 DPW Operation-Engineering Town Center Sidewalk Rehabilitation (3 phases) B4 DPW Utilities (Sewer) Water Street Pump Station Upgrades B5 DPW Utilities (Water) Replace Water Mains - Stafford and Town Streets
or take any other action relative thereto. BOARD OF SELECTMEN RECOMMENDATION: Approval $19,707,591 (Unanimous, 13-0-0, amended 8-0-0). The Advisory & Finance Committee recommends Town Meeting approve Article 9. The Advisory & Finance Committee is in agreement with the Town Manager’s Recommendation for Capital Projects. Capital requests totaled $37.1 million for FY17 of which $19,707,591 is recommended by the Town Manager. The General Fund Capital requests total $11,487,591 to be funded with $3,403,973.51 from Free Cash, $393,790.59 from Unspent Article Funds, and $7,689,826.90 from debt. The Enterprise Fund Capital requests total $8,220,000 to be funded by $558,769.25 from Sewer Enterprise Retained Earnings, $191,230.75 from Unspent Sewer Article Funds, $6,000,000 from Sewer Enterprise Fund debt, $203,079.50 from Water Enterprise Fund Retained Earnings, $446,920.50 from Unspent Water Article Funds, and $820,000 from Water Enterprise Fund debt.
30
TO: TOWN MEETING FROM: LYNNE A. BARRETT DEPARTMENT OF FINANCE SUBJECT: ATM ARTICLE 9 – CAPITAL REQUESTS & RECOMMENDED PROJECTS DATE: REVISED MARCH 30, 2016 Capital requests totaled $37.1 million for FY17. The Town Manager is recommending $19.7 million. Recommended funding is as follows: General Fund Free Cash: $ 3,403,973.51 Transfer from Unspent Articles: $ 393,790.59 Borrowing: $ 7,689,826.90
Sewer Enterprise Retained Earnings: $ 558,769.25 Transfer from Unspent Articles: $ 191,230.75 Borrowing: $ 6,000,000.00 Water Enterprise Retained Earnings: $ 203,079.50 Transfer from Unspent Articles: $ 446,920.50 Borrowing: $ 820,000.00 The following spreadsheet lists the project descriptions, costs, rankings by the Capital Improvements Committee, and funding sources. Thank you for your support of Article 9.
TOWN OF PLYMOUTH ACCOUNTING & FINANCE DEPARTMENT
11 LINCOLN STREET, PLYMOUTH, MA 02360 PHONE (508) 747-1620 EXTENSIONS 177
FAX (508) 830-4133
31
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34