town of thessalon council meeting agenda 6:30 p.m. … · 2020-08-17: jordan bird – tracey cooke:...
TRANSCRIPT
TOWN OF THESSALON
COUNCIL MEETING AGENDA
6:30 P.M.
July 20, 2020
W. J. BARRETT CHAMBERS, 187 MAIN STREET
Regular Meeting
i) Opening of the Regular Meeting
ii) Declaration of Pecuniary Interest and General Nature Thereof
iii) Adoption of Minutes of Previous Meeting
iv) Delegation: None
v) Business Arising from Minutes of Previous Meeting
vi) Letters and Communications for Action
1) The Corporation of the City of Sault Ste. Marie – Inter-Municipal Agreement Renewal
2) Anna Lovelace – Bench Donation
3) Tyler Sturgeon, OPP Inspector – August Long Weekend
4) FONOM – Single Use Plastics
5) Thessalon Community Events and Activities Committee – July 14, 2020 Minutes
vii) Letters and Communications for Information
1) Robert MacLean – Tri-neighbours Secretary
2) Huron North Community Economic Alliance – Newsletter
viii) Committee and Staff Reports
1) Jordan Bird (2)
2) Ken Seabrook
3) MaryKaye Karhi
4) Debbie Rydall
ix) General Business
1) By-law Number 2381 – Appoint Fire Chief
2) By-law Number 2382 – Appoint Deputy Fire Chief
3) By-law Number 2383 – Inter-Municipal Agreement
4) By-law Number 2384 – Fire Permits
5) By-law Number 2385 – Amendment of Schedule “A” of By-law 1800
6) By-law Number 2386 – Confirmatory
x) Closed Session
- in order to address personal matters about an identifiable individual, including municipal or local
board employees, and specifically, a matter involving the probationary period for Employee No.
022, and a matter involving animal control duties.
TOWN OF THESSALON
COUNCIL MEETING AGENDA – PAGE 2
6:30 P.M.
July 20, 2020
W. J. BARRETT CHAMBERS, 187 MAIN STREET
xi) Passing of Confirmatory By-law
xii) Adjournment
The zoom link and password for the open meeting up to the resolution to go into Closed
Session are as follows:
Topic: Council OPEN Meeting
Time: July 20, 2020 06:30 PM Eastern Time (US and Canada)
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Meeting ID: 835 9574 9718
Password: 610671
The zoom link and password for the remainder of the Open Meeting are as follows:
Topic: Remaining OPEN Council Meeting
Time: July 20, 2020 07:15 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Password: 40364
Please Remember To Mute Your Cell Phone and Refrain From Texting
2020-08 COUNCIL JUNE 15, 2020
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND
ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL!
The Mayor declared the Regular Meeting held via Zoom, opened at 6:34 p.m. Present in the W. J.
Barrett Chambers was Mayor Bill Rosenberg, and attending electronically were Deputy Mayor
Jordan Bird, Councillors Marcel Baron, Tracey Cooke, Randy Rankin, Linda Stopes and Lindsay
Tallon. Also present in the W. J. Barrett Chambers with Mayor Rosenberg were Clerk-Treasurer
Robert MacLean, Deputy-Clerk/Treasurer Debbie Rydall and Town Superintendent Ken Seabrook.
Declaration – Closed Session: None
Delegation: None
Resolutions:
2020-08-01: Jordan Bird – Linda Stopes: “Be it resolved that the minutes from the Regular
Council Meeting held on May 19, 2020 be adopted.” CARRIED
2020-08-02: Jordan Bird – Marcel Baron: “Be it resolved that, further to the letter from Mayor
Georges Bilodeau inquiring as to interest in establishing a regional broadband network along the
north shore of Lake Huron, the Mayor or his designee is hereby authorized to participate in an
electronic meeting of all interested parties.” CARRIED
2020-08-03: Randy Rankin – Marcel Baron: “Be it resolved that the Council of the Town of
Thessalon gives concurrences to Bell Mobility for the cell tower installation described as Bell Site
W6887 Thessalon DT in the Town of Thessalon.” CARRIED
2020-08-04: Marcel Baron – Randy Rankin: “Be it resolved that the Council of the Town of
Thessalon supports the resolution from the Township of Tay seeking the Ontario Provincial
Government and the Government of Canada to intervene with the International Joint Commission
(IJC) to better manage and control the lake levels as set out within the IJC Mission Statement, and
further that the IJC take immediate action to lower the level of the lakes to within a manageable
average mean of each Great Lake and further that a copy of this resolution be forwarded to The
Honourable Doug Ford, Premier of Ontario, Honourable Francois-Philippe Champagne, Minister
of Foreign Affairs, Honourable Jeff Yurek, Minister of Environment, Conservation and Parks,
Honourable John Yakabuski, Minister of Natural Resources and Forestry, Pierre Beland, Chair of
the Canadian Section of the International Joint Commission, Merrell-Ann Phare and Henry Lickers,
Canadian Commissioners, Michael Mantha, MPP, Algoma-Manitoulin, Carol Hughes, MP,
Algoma-Manitoulin-Kapuskasing, the Association of Municipalities of Ontario and to the
Township of Tay.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 2
2020-08-05: Marcel Baron – Linda Stopes: “Be it resolved that the Council of the Town of
Thessalon supports the Municipality of McDougall in agreeing with the opinion of the Federation
of Northern Ontario Municipalities (FONOM), that the current District Social Services
Administration Boards would not be the best solution for overseeing the Northern Ontario
Provincial Police detachments, and that a copy of this resolution be sent to FONOM, the Association
of Municipalities of Ontario, the Honourable Sylvia Jones, Solicitor General, and Michael Mantha,
MPP, Algoma-Manitoulin.” CARRIED
2020-08-06: Lindsay Tallon - Linda Stopes: “Be it resolved that signs be placed at the Marina
parking lot to direct vehicles for daily parking and long-term parking.” CARRIED
2020-08-07: Lindsay Tallon – Randy Rankin: “Be it resolved that a notice be placed on non-
residents’ vehicles parked at the Marina using the boat launch advising them that launching fees
must be paid at the time of use.” CARRIED
2020-08-08: Lindsay Tallon – Marcel Baron: “Be it resolved that Park staff is now authorized to
sell ice to Seasonal residents and are to continue to practice social distancing when dealing with the
customers.” CARRIED
2020-08-09: Lindsay Tallon – Linda Stopes: “Be it resolved that, if Seasonal Park residents are
not obeying the rules implemented due to Covid-19, a memo will be issued advising them that if
they continue to disregard the rules, further action will be taken.” CARRIED
2020-08-10: Lindsay Tallon – Marcel Baron: “Be it resolved that staff be trained for the VHF
Radio course and furthermore that, since the Town Superintendent has the certification, he train
staff members for Safe Fuel Handling.” CARRIED
2020-08-11: Lindsay Tallon – Randy Rankin: “Be it resolved that the Marina User Fees and
Service Charges By-law Number 1800 – Schedule ‘D’ be amended by adding the category of
Dockage – Non-Serviced – Seasonal per foot $22.00 (includes HST) and furthermore that refunds
be provided to boaters who paid a seasonal dockage fee of $33.00 (includes HST) and who preferred
non-serviced.” CARRIED
2020-08-12: Lindsay Tallon – Marcel Baron: “Be it resolved that the User Fees and Service
Charges By-law Number 1800 – Schedule ‘E’ New Seasonal Park category wording be amended
to read ‘When a new seasonal camper fills a vacant lot after the May 9th opening, the amount owing
will be pro-rated in accordance with the seasonal rate and the number of days from the date when
the new seasonal is contacted and accepts the site’, rather than when the trailer arrives.”
CARRIED
2020-08-13: Lindsay Tallon – Linda Stopes: “Be it resolved that Mike Muscat be authorized to
provide the Health and Safety training to the summer students at a cost of $60.00 (includes HST)
per student.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 3
2020-08-14: Lindsay Tallon – Linda Stopes: “Be it resolved that Thessalon Lakeside Park remain
closed to transient campers and that the washroom/shower facilities remain closed as well, and that
the Thessalon Marina remain closed to transients and that the washroom/shower/laundry facilities
remain closed as well, until the government makes its next announcement at the end of June and all
students are trained.” CARRIED
2020-08-15: Jordan Bird – Marcel Baron: “Be it resolved that, with regard to the building permit
application for improvements at the property described as 35 Gordon Street, the committee
recommends that the request be pursued as a Minor Variance.” CARRIED
2020-08-16: Jordan Bird – Lindsay Tallon: “Be it resolved that the Accounts Payable to June 15,
2020 in a total amount of $252,078.69 be approved for payment, noting that for any member of
Council who has declared a pecuniary interest with regard to any account, their approval is based
on this account(s) being excluded from the total accounts payable.” CARRIED
Declaration:
Councillor Randy Rankin declared a conflict of interest relating to the Rankin Supply account and
the North Shore Sentinel account. Councillor Linda Stopes declared a conflict of interest relating
to the Sunset Beach Restaurant Account.
2020-08-17: Jordan Bird – Tracey Cooke: “Be it resolved that Council accept the
recommendation of the Human Resources Committee that the position of Secretary-Treasurer be
revisited by the Tri-Neighbours’ Board of Management further to the items raised in the note from
the Human Resources Chair dated June 11, 2020.” CARRIED
2020-08-18: Randy Rankin – Lindsay Tallon: “Be it resolved that the tender from Steeltown
Motors for a 2020 Ram Bighorn 4 x 4 Crew Cab truck in the amount of $45,000.00 plus tax, and
licence fee of $125.00 for a total amount of $50,975.00 be accepted, with the overage to come from
the Equipment Reserve.” CARRIED
2020-08-19: Marcel Baron – Lindsay Tallon: “Be it resolved that Council supports in principle,
a reciprocal arrangement(s) with a neighbouring municipality(ies) to provide an alternate
evacuation centre and alternate operations centre as well to assist with providing essential services
if the need arises during an emergency, with Council to be kept apprised of any further
developments.” CARRIED
2020-08-20: Marcel Baron – Lindsay Tallon: “Be it resolved that the request from the Algoma
Manor Pandemic Planning Team for the use of the Arena ice surface as a temporary morgue, should
the need occur, be approved.” CARRIED
2020-08-21: Jordan Bird – Linda Stopes “Be it resolved that Council approve the 2019 Annual
Investment Report as presented by the Deputy Clerk-Treasurer.” CARRIED
2020-08 COUNCIL JUNE 15, 2020 Page 4
2020-08-22: Jordan Bird – Marcel Baron: “Be it resolved that Resolution #2020-03-08 with
regard to the re-designation of municipally owned lands north of Highway 17, be rescinded.”
CARRIED
2020-08-23: Jordan Bird – Linda Stopes: “Be it resolved that Council acknowledge receipt of the
Committee and staff reports.” CARRIED
2020-08-24: Jordan Bird – Linda Stopes: “Be it resolved that By-law Number 2377, being a by-
law to adopt the Official Plan for the Town of Thessalon Planning Area, be passed in open
Council this 15th day of June, 2020.” CARRIED
2020-08-25: Lindsay Tallon – Randy Rankin: “Be it resolved that By-law Number 2379, being
a by-law to amend Schedules ‘D’ and ‘E’ of By-law Number 1800, being a by-law to
update/establish user fees and service charges, be passed in open Council this 15th day of June,
2020.” CARRIED
2020-08-26: Jordan Bird – Marcel Baron: “Be it resolved that Council proceed in Closed Session:
1. In order to address personal matters about an identifiable individual, including municipal or
local board employees, and specifically, a recommendation regarding the Asset
Management Plan Intern;
2. In order to address a proposed or pending acquisition or disposition of land by the
municipality or local board, and specifically, the purchase of Plan 608 Lots 15 to 24 and
Lots 25 Pt. to 28 Pt., in the Town of Thessalon.” CARRIED
2020-08-27: Jordan Bird – Linda Stopes: “That Council resume Open Session.” CARRIED
2020-08-28: Jordan Bird – Lindsay Tallon: “Be it resolved that, with regard to Closed Session
Item No. 1, Council accept the recommendation of the Hiring Committee concerning the Asset
Management Plan Intern position.” CARRIED
2020-08-29: Jordan Bird – Randy Rankin: “Be it resolved that By-law Number 2378, being a
by-law to authorize the purchase, and the signing of an Agreement of Purchase and Sale and related
documents for the property described as Plan 608 Lots 15 to 24 and Lots 25 Pt. to 28 Pt., in the
Town of Thessalon, be passed in open Council this 15th day of June, 2020.” CARRIED
2020-08-30: Jordan Bird – Marcel Baron: “Be it resolved that By-law Number 2380, being a by-
law to confirm the proceedings of the meeting of Council held on June 15, 2020, be passed in open
Council this 15th day of June, 2020.” CARRIED
2020-08-31: Jordan Bird – Tracey Cooke: “That this meeting be adjourned at 7:43 p.m.”
CARRIED
___________________________________
Mayor
Seal
___________________________________
Clerk-Treasurer
DELEGATION
There is no delegation scheduled to participate.
LETTERS AND COMMUNICATIONS
FOR ACTION
Please see By-law Number 2383 below.
From: Anna Lovelace Sent: July 16, 2020 4:21 PM To: Debbie Rydall <[email protected]> Subject: Bench I would like to donate a bench in honour of Marty to be placed at peace park with a plaque on it stating how many years service he had with the fire department. Please let me know what I need to do to make this request happen. Thank you Anna Lovelace Sent from my iPhone
From: Donna Latulippe
Sent: June-18-20 1:05 PM
To: Lindsay MacFarlane <[email protected]>
Subject: Re: Lakeside Park - August Long Weekend
These are very valid issues. Thank you for sharing. Since Marcel as chair is on council and we have
recently lost Norm Nash I am the only member that needs to weigh in. Council does have jurisdiction over
Lakeside Park. I feel we have to wait until we are sure of direction from the province by the end of July. If
the rules are the same I feel that the municipality will have to take appropriate steps including possibly
closing out everyone except seasonal campers and then have staff monitor their sites for numbers. I
assume playground equipment and the ball fields will also be dealt with at the same time. The OPP will
have to be kept fully informed so that if there are calls they have enough officers to handle the situation.
Please deal with this issue at the Council table and please let me know the situation when we get closer
to the long weekend. I am very pleased that we have such a diligent detachment commander. Thank you
for keeping me informed.
Sent from my iPad
On Jun 18, 2020, at 12:23 PM, Lindsay MacFarlane <[email protected]> wrote:
Good Afternoon,
Below is an email from Tyler Sturgeon regarding having a plan in place for Lakeside Park on Community
Day Weekend. Do you think we need to set up a special Police Service Board meeting to discuss or should
we forward this to Council for the next meeting on July 17, 2020.
Thank you,
Lindsay MacFarlane
Administrative Secretary
From: Sturgeon, Tyler (OPP) <[email protected]>
Sent: June-18-20 11:12 AM
To: Lindsay MacFarlane <[email protected]>
Cc: Walsh, Robert J. (OPP) <[email protected]>
Subject: Lakeside Park - August Long Weekend
Good Morning Lindsay,
I was hoping we would get to actually meet at a Police Services Board meeting, but COVID-19 apparently
has other plans. Until then, I suppose e-mail will have to do.
I know I’m thinking well ahead here, but I just wanted to touch base about plans for Lakeside Park during
what would normally be the Community Day Long Weekend. Obviously, this is one of the biggest
gatherings that normally takes place every summer in East Algoma. I understand (unless I’m misinformed)
that the campground is currently still only accepting seasonal campers.
I’m wondering if the town intends to accept campers for community day long weekend that do not have
seasonal sites. My concern is that the long-weekend is a tradition in Thessalon and many visitors may still
want to come to Thessalon for the long-weekend; even with the ball-tournament and community day
events being cancelled. A spin off of that, if the park is open to visitors, is that people will expect to have
the large family campsites that they’re accustomed to during this unique camping weekend – giving rise
to what would be a breach of the current emergency orders in the province that ban social gatherings of
more than 10 people who are not of the same household. I reference these as the “current” emergency
orders, because it is very possible that these will change by August, however it is reasonable to operate
on the premise that some kind of similar regulations may exist by the time the long-weekend rolls
around.
I wanted to bring this up well ahead of time and raise a couple points for consideration if the town
chooses to allow non-seasonal campers:
• O.Reg. 52/20 prohibits social gatherings of more than 10 people who are not of the same household – with a few very specific exceptions. None of which would likely apply to those visiting the campground for the long-weekend.
• O.Reg. 263/20 puts the onus on the person “responsible for the campground” to ensure that every person using the campground is complying with any applicable restrictions on the size of social gatherings. In the case of Lakeside Park, that would be the town.
I bring these points up for consideration only because if non-seasonal campers are allowed to use the
campground, the town will need to consider policy on groups and how to enforce that; bearing in mind
that in Ontario the provision of security services must be provided by licenced security guards only. From
a policing perspective, we have had very few issues at the Thessalon Community Day weekend over the
last several years – but the crowds are still an omni-present issue, and I can’t help but imagine that a
good percentage of people will still want to come to Thessalon just because it’s what they “always do” for
that long weekend.
This is normally something I would have raised at a Police Services Board meeting for consideration, but
I’m not sure when the next meeting will take place. On that point, if there is an appetite for a meeting via
teleconference I am certainly open to participating in that.
If you’d like to discuss this at all, please feel free to drop me a line.
Thanks,
-Tyler Inspector Tyler Sturgeon Detachment Commander Ontario Provincial Police East Algoma Detachment Phone: (705) 356-2244 Fax: (705) 356-1374
Cell: (705) 849-8911
WHEREAS the amount of single-use plastics leaking into our lakes, rivers,
waterways in Northeastern Ontario is a growing area of public concern
WHEREAS reducing the waste we generate and reincorporating valuable
resources from our waste stream into new goods can reduce GHGs
significantly
WHEREAS the transition to full producer responsibility for packaging, paper
and paper products is a critical to reducing waste, improving recycling and
driving better economic and environmental outcomes
WHEREAS the move to a circular economy is a global movement, and that
the transition of Blue Box programs would go a long way toward this
outcome
WHEREAS the Municipality of _________ is supportive of a timely,
seamless, and successful transition of Blue Box programs to full financial
and operational responsibility by producers of packaging, paper and paper
products
WHEREAS the Municipality of _______ is concerned about a recent
proposal by the Ministry of Environment, Conservation and Parks that could
jeopardize over 135 small rural, remote, and Northern community Blue Box
programs across the Province as well as servicing to schools and public
spaces;
AND WHEREAS the Association of Municipalities of Ontario has requested
municipal governments with Blue Box programs to provide an indication of
the best date to transition our Blue Box program to full producer
responsibility;
THEREFORE BE IT RESOLVED THAT the Municipality of ______ strongly
advocates for language to be included in the regulation that ensures
municipalities under 5,000 continue to receive Blue Box servicing as was
agreed as part of the Provincial government’s Blue Box mediation as well as
schools and public spaces.
FURTHER BE IT RESOLVED THAT the Municipality of ______ forward this
resolution to the Honorable Jeff Yurek Minister of the Environment,
Conservation and Parks, the Association of Municipalities of Ontario, the
Federation of Northeastern Ontario Municipalities and the Rural Ontario
Municipalities Association.
THESSALON COMMUNITY EVENTS AND ACTIVITIES COMMITTEE
July 14, 2020
Present: Chair Linda Stopes, Members Linda McLeod, Donna Orlando, Eve Webb, and Secretary
Kristen Lawrence.
Regrets: Kimberly Bos, Tracey Cooke, Christa Lawrence.
Chair Stopes opened the meeting at 6:00 p.m.
1. Community Days Theme ‘The 70’s’:
a. Vintage Vehicle Parade is Thursday, July 30th at 6:00 p.m.
b. That 70’s Scavenger Hunt starts Tuesday, July 21st and will end at 12 noon on
Thursday, July 30th. Prizes will be $25 gift cards to local businesses.
c. Business Decorating Contest: businesses will be encouraged to decorate their
store front. Winner will receive an add of their choice in the Sentinel.
2. Home Garden Contest: residents may submit their photos to enter the contest by
Thursday, August 27th at 12 noon. Categories may include beautification, biggest
vegetable, most unique plant or vegetable grown.
3. Trees: money for cherry/crab apple or other flowering trees to be put in the budget for
2021 to plant along the riverbank. Residents may purchase a tree in memory of a loved
one, or as a family. I will get a quote on a plaque board/display for the purchased trees.
Quotes and orders for the trees are being researched now.
4. Halloween: no definite decision on how Halloween activities will look at this point. It is
possible we could run another scavenger hunt, poker walk or Main Street trick or treat.
5. Senior Christmas Luncheon: the decision has been made to cancel the senior luncheon
for 2020 because of the COVID risk to that age group.
Meeting adjourned at 7:10 p.m.
The next meeting will be on Tuesday, September 15 at 6:00 p.m.
LETTERS AND COMMUNICATIONS
FOR INFORMATION
Council:
The following email was sent by Pat Watson.
Robert
From: Neighbours Tri <[email protected]>
Sent: July-14-20 8:59 PM
To: Lindsay MacFarlane <[email protected]>
Subject: S/T for tri-neighbours on website
lindsay
please remove this advertisement for the secretary treasurer position for tri-neighbours. I have
withdrawn my resignation until further notice.
Thanks
COMMITTEE REPORTS
June 16, 2020 Mayor and Council, Re: Overage for Property Purchase The Finance Committee is recommending to Council to authorize that the overage for the property purchase approved at the June 15, 2020 regular Council meeting, come from the Modernization Reserve. Thank you for giving the above your consideration.
Jordan Bird Finance Chair
July 16, 2020 Mayor and Council Re: Minutes of Settlement The Finance Committee would like to recommend to Council that the Minutes of Settlement for Roll Number 57-28-000-002-16300-0000 (as shown below) be approved, with the 2020 taxes to be reduced by $558.53. A resolution will be circulating.
Jordan Bird Finance Chair
If the Minutes of Settlement indicate a year to year reduction of more than $10,000 in assessment, staff are directed to obtain
further written documentation for the reduction from MPAC. Upon receipt of written documentation from MPAC, staff will then
copy all pertinent information for the Mayor, Finance Committee and Clerk. The Chair of the Finance Committee will then bring the Committee's recommendation to Council for a decision regarding further action. Please Note: MPAC has made the adjustment based on similar properties and updated structure data.
Roll # Assessment Reduction
Total Assessment Rate Total
Municipal Rate
Municipal Amount
Education Rate
Education Amount
Total Reduction
2-163 31,000.00 0.01801707 $ 558.53 0.01648707 $ 511.10 0.00153000 $ 47.43 $ 558.53
July 2020 Report to Council
Tenders
Request for quotations were sent out to contractors for the placement of Hot Mix Asphalt as several
locations including the “S” curves at the east entrance to town and sections of the parking lot at the
Health Centre.
I also sent out an RFQ for the installation of security cameras at the Town office, Marina, Fitness Centre
and Public works garage.
The following low bids were received for “Hot mix asphalt patches”
Ellwood Robinson $111,998 + $14,559.74 HST
Pioneer Construction $124,800 + $16,224.00 HST
Leroy Construction $144,290 + $18,757.71 HST
The budgeted amount is $140,000
I would recommend awarding the Hot mix asphalt patches to Ellwood Robinson
The following bids were received for “Security Cameras”
ATS $7559.58 + $982.74
EchoTech $22,976.99 + $2987.01 HST
The budgeted amount is $8500.
I have sent out the tender for the Health Centre Roofing to 5 new contractors, it will close August 5th.
Fire Permit changes
It is proposed by the Acting Fire Chief to make changes to the existing by-laws for fire permits.
The user fee by-law #1800 will now have a seasonal rate for fire permits of $10, this fee was $30.
By-law #2108 being a by-law for prescribing the time for setting fires etc, in the Town of Thessalon and
the precautions to be observed has changes as follows
Section 2(d) the distance for a fire from any flammable materials has been changed from 2 metres to 3
metres.
Section 15 has wording added to cover the use of a gas firepit. Please see By-law Number 2384.
New Equipment numbers and rates
2020 Dodge 4x4 Crew cab Unit # 52 Machine time rate = $31.25/hr.
2020 Utility Trailer 16-foot Unit # 53 Machine Time rate = $25.00/hr.
Tim Hortons Development
The work on the development has started effective July 13th.
Frances Street construction
This contract has now been completed. Line painting has been completed as well as the painting of stop
blocks at each intersection.
Park
The Park is fully open now, additional cleaning measures have been implemented for the washrooms.
The playgrounds remain closed.
There has been a bear issue at the Park, we have built metal garbage bins in place of the wood/plastic
bins we had and they seem to have helped in keeping the bear out of the garbage. We have also
increased the amount of times per day when garbage is removed from the bins and placed in the large
dumpster at the back of the park as well as educating the residents to not place garbage after hours
when no staff are on site. Signage has also been placed advising residents that if they encounter a bear
on their site to call 911.
Marina
The Marina is now manned Wednesday to Sunday with Public Works staff covering Monday and Tuesday.
We are open to receive docking fees, launching fees, sell gas and ice. Safety measures are also
implemented there for the workers safety. The washrooms remain closed.
Signage has been temporarily placed for the identification of parking areas as well as to keep vehicles off
the grass. We have had feed back from the original complainant stating the signs will not work.
Ken,,,
MaryKaye Karhi
TOWN OF THESSALON
Overtime Record for 2020
July 20 2020
Inside Staff Description of Work Day Month From To Hours
Hours
Extended Balance
Employee 008 MAP meeting 9 June 5:30 p.m. 6:00 P.M. 0.50 0.75 0.75
Employee 004 Council meeting 15 June 6:30 p.m 8:00 p.m. 1.50 2.25 2.25
Outside Staff Description of Work Day Month From To Hours
Hours
Extended Balance
Employee 007 Call out - Park breaker 19 June 6:45 p.m. 7:45 p.m. 1.00 3.00 4.50
Employee 016* Security system site visit 10 June 12:00 p.m. 1:00 p.m. 1.00 1.00 1.00
Employee 016* Council meeting 15 June 6:30 p.m. 7:30 p.m. 1.00 1.00 1.00
Employee 007 Call out - Park breaker 30 June 6:50 p.m. 7:20 p.m. 0.50 3.00 4.50
Employee 007 Call out - Park breaker 2 July 7:45 p.m. 8:15 p.m. 0.50 3.00 4.50
Employee 006 VHF Radio course 24 June 4:00 p.m. 5:00 p.m. 1.00 1.50 1.50
Employee 006 Call out - Park breaker 24 June 10:15 p.m. 11:45 p.m. 1.50 3.00 4.50
*Employee 016 does not incur time and a half only straight time
The Corporation of the
TOWN OF THESSALON
REPORT
REPORT TO: Mayor and Members of Council
REPORT FROM: Deputy Clerk-Treasurer
DATE: July 9, 2020
REPORT NO.: 2020-0001
RE: Excluded Expenses as Required by Ontario
Regulation 284/09
RECOMMENDATION:
That the Town of Thessalon approves the report for excluded expenses
outlined in report 2020-0001 as required by Municipal Act, 2001, Ontario
Regulation 284/09.
BACKGROUND:
Ontario Regulation 284/09 (O. Reg. 284/09) is a regulation added in 2010 to
the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the Municipal Act).
This regulation allows municipalities to exclude from the annual budget
estimated expenses for all or a portion of the following:
1) Amortization expenses
2) Post-employment benefits expenses
3) Solid waste landfill and post-closure expenses
If a municipality has adopted a budget for 2020 that excluded any of the
expenses listed above, a transitional rule allows the municipality within 60
days of receiving its audited financial statements for 2019 to:
a) Prepare a report about the excluded expenses
b) Adopt the report by resolution
DISCUSSION:
Starting with the 2009 year end, accounting standards and reporting
requirements have changed dramatically; most significantly with the
introduction of tangible capital asset accounting as required by the Public
Sector Accounting Board (PSAB). The new accounting standards, however,
do not require budgets to be prepared on the same basis. The Town of
Thessalon continues to prepare budgets on the traditional cash basis.
The annual budget of a municipality is an important exercise, one that plans
for current and future activities and acquisitions. A key outcome of the annual
budget is a tax rate, which Council is asked to approve. This tax rate is
determined on a cash basis and is not required to include the PSAB
requirements of accrual accounting and accounting for non-financial assets
and liabilities such as amortization expenses, post-employment benefits, and
solid waste landfill and post-closure expenses.
Amortization Expenses
The 2019 amortization expense reported on the consolidated financial
statements totaled $609,323. Theoretically this amount represents the annual
use of Town assets. Taking into account new assets coming into service in
2020 along with the existing asset base, amortization projections are expected
to exceed $645,000 for 2020.
The Town of Thessalon does not budget for amortization expenses; however,
the Town does budget to provide to reserve(s) and Reserve Funds. In the 2019
budget a total of $895,000, was transferred into Reserve(s) and Reserve
Funds.
By definition, amortization expense is the attribution of capital cost over the
useful life of the asset. However, amortization is also a good tool to predict
the future annual financial commitment of asset replacements. Given this fact,
it is reasonable to expect that as the Town’s asset inventory and associated
amortization expenses continue to grow, deficits may occur. As such, the
consideration of a dedicated capital levy in future years may be needed to
ensure that the Town’s tangible capital assets are being replaced in a timely
manner without large fluctuations in the tax rate or the issuance of debt.
Post-employment benefits expenses
Post-employment expenses for employees, upon retirement after having
served more than five (5) consecutive full-time years of employment, shall be
entitled to a retirement allowance equal to one-half (1/2) the number of sick
days standing to their credit, and in any event not to exceed three (3) months
earnings at their current basic rate of pay.
The Town does annually budget for the current year’s costs of post-
employment benefits by allocating 50% of accumulated sick days for all
employees to a reserve for sick leave.
Solid waste landfill and post-closure expenses
Solid waste landfill and post-closure expenses is costs associated with the
future closure of our landfill site.
The Town does annually budget for the current year’s costs of solid waste
landfill and post-closure expenses by allocating a pre-determined amount to a
reserve for Rose Lake post closure.
FINANCIAL IMPACT:
There is no financial impact to this report. To include amortization expenses
in the 2020 budget would have required additional funding of approximately
$645,000, which would have meant an increase to required dollars of 40.47%.
Respectfully submitted,
Debbie Rydall
Deputy Clerk-Treasurer
GENERAL BUSINESS
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2381
Being a bylaw to appoint the Chief of the Town of Thessalon Fire Department.
WHEREAS the Fire Protection and Prevention Act, 1997, Section 6 (1) states: ‘If a fire
department is established for the whole or a part of the municipality or for more than one
municipality, the Council of the municipality or the Councils of the municipalities, as the
case may be, shall appoint a fire chief for the fire department.’
AND WHEREAS the Council of the Corporation of the Town of Thessalon has enacted
By-law 1311 to establish and regulate a Fire Department.
THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS
that Scott Lawrence be appointed Chief of the Fire Department to serve until this by-law is
rescinded, following the election of a new Fire Chief.
By-law Number 1516 is hereby rescinded.
PASSED in Open Council this 20th day of July, 2020.
_________________________________
Mayor
Seal
_________________________________
Clerk Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2382
Being a bylaw to appoint the Deputy Chief of the Town of Thessalon Fire Department.
WHEREAS the Municipal Act R.S.O. 1990 c. M45 provides that the Council may by by-
law appoint such officers and servants;
AND WHEREAS the Council of the Corporation of the Town of Thessalon has enacted
By-law 1311 to establish and regulate a Fire Department.
THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS
that Ben Tetreault be appointed Deputy Fire Chief of the Fire Department to serve until this
by-law is rescinded, following the election of a new Deputy Fire Chief.
By-law Number 1068 is hereby rescinded.
PASSED in Open Council this 20th day of July, 2020.
_________________________________
Mayor
Seal
_________________________________
Clerk Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2383
Being a by-law to authorize the signing of an agreement between the Corporation of the City of Sault Ste.
Marie and the municipal partners being the Town of Bruce Mines, the Township of Dubreuilville, the
Township of Hilton, the Village of Hilton Beach, the Municipality of Huron Shores, the Township of
Jocelyn, the Township of Johnson, the Township of Laird, the Township of MacDonald, Meredith &
Aberdeen Additional, the Township of Michipicoten now the Municipality of Wawa, the Township of
Plummer Additional, the Township of Prince, the Township of St. Joseph, the Township of Tarbutt &
Tarbutt Additional, the Corporation of the Town of Thessalon, and the Township of White River, Garden
River First Nation, and Batchewana First Nation of Ojibways for court administration and court support
functions under the Provincial Offences Act and prosecutions of matters under Parts I and II of the
Provincial Offences Act.
WHEREAS the Municipal Act, 2001, Section c. 25, s. 5(3) provides that a municipal power, including a
municipality’s capacity, rights, powers and privileges under section 8, shall be exercised by by-law unless
the municipality is specifically authorized to do otherwise;
AND WHEREAS an inter-municipal service agreement is required to be made in support of a Memorandum
of Understanding for the transfer of service delivery for all court administration and court support functions
under the Provincial Offences Act and prosecutions of matters under Parts I and II of the Provincial Offences
Act;
AND WHEREAS the parties hereto have agreed to the City of Sault Ste. Marie being the service delivery
agent to affect a seamless transition of Provincial Offences Act court administration and to sharing the net
revenues on a population basis among the municipal partners;
THEREFORE The Council of The Corporation of the Town of Thessalon hereby ENACTS AS
FOLLOWS:
1. The Mayor and Clerk-Treasurer are hereby authorized to sign, on behalf of the Corporation of the
Town of Thessalon, the agreement between the Corporation of the City of Sault Ste. Marie and the
municipal partners covering the period from April 1, 2020 to March 31, 2025.
2. This by-law shall come into force and take effect upon the immediate passing thereof by Council.
PASSED in open Council this 20th day of July, 2020.
________________________________
MAYOR
Seal
________________________________
CLERK
CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2384
Being a By-Law to amend By-law Number 2108, being a by-law regarding the time for setting fires in the
Town of Thessalon and the precautions to be observed.
WHEREAS Section 5(3) of The Municipal Act, 2001, S.O. 2001, C.25, as amended, (the “Municipal Act,
2001”) provides that powers of every Council are to be exercised by by-law unless specifically authorized
to do otherwise;
AND WHEREAS Section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, C.4, as amended,
(the “FPPA”) provides that a Municipality may pass a by-law prescribing for the Municipality the times
during which fires may be set in open air and the precautions to be observed by persons setting fires;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS
FOLLOWS:
1. Sections 2(d) and 15 of By-law Number 2108 are hereby amended as follows:
2. (d) the fire is at least three metres from any flammable materials; and
15. No Person shall start a fire outdoors in a restricted fire zone for the purpose of
cooking or obtaining warmth except in an approved portable stove or a gas firepit.
2. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 20th day of July, 2020.
______________________________
Mayor
Seal
______________________________
Clerk-Treasurer
CORPORATION OF THE TOWN OF THESSALON
BY-LAW NO. 2385
Being a By-law to amend Schedule “A” of By-law Number 1800, being a by-law for User Fees and
Service Charges.
WHEREAS Part XII of the Municipal Act, S.O. 2001, c. 25, as amended, states that despite any Act, a
municipality and local board may pass by-laws imposing fees or charges on any class of persons, for services
or activities provided or done by or on behalf of it, and, and for the use of its property including property
under its control;
AND WHEREAS it is deemed necessary to amend Schedule “A” of By-law Number 1800;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS
FOLLOWS:
1. Council hereby authorizes the user fees and service charges described in Schedule “A”
amended.
2. All previous By-laws amending Schedule “A” are hereby rescinded.
3. This by-law shall come into force and take effect upon the final passing thereof.
PASSED in Open Council this 20th day of July 2020.
______________________________
Mayor
Seal
______________________________
Clerk-Treasurer
Services Offered Current Fee HST Total
ADMINISTRATION
Certificates and Statements
- Tax Certificate 25.00 no 25.00
- Tax Statement 5.00 no 5.00
- Zoning Statement 15.00 no 15.00
- Property Standards/Easement Statement 15.00 no 15.00
- Water Statement 15.00 no 15.00
- Tender Documents 10.00 1.30 11.30
Dog Tags
- Spayed or Neutered 5.00 no 5.00
- Not Spayed or Neutered 15.00 no 15.00
- Replacement Tag 1.00 no 1.00
Proof of Rabies Vaccination must be shown prior to issuing tag
Licences
- Lottery - Bingo Licence (six months) 130.00 no 130.00
- Lottery - Bingo Licence (one year) 260.00 no 260.00
- Lottery - Nevada 27 boxes 65.00 no 65.00
- Lottery - Nevada 54 boxes 130.00 no 130.00
- Lottery - Raffle/Bazaar 5.00 no 5.00
- Marriage 100.00 no 100.00
Photocopies Black Ink
- 1 to 9 copies 0.25 0.03 0.28
- 10 or more copies 0.15 0.02 0.17
Photocopies Coloured Ink
- 1 to 9 copies 1.00 0.13 1.13
- 10 or more copies 0.75 0.09 0.84
Council Minutes will be charged out at photocopy rate
Bylaws, Budget Sheets, Financial Statements n/c n/c
Board Room Rental (187 Main Street) 1 - 4 hours 25.00 3.25 28.25
Full Day 40.00 5.20 45.20
Fire Permits per month 5.00 no 5.00
seasonal 30.00 no 30.00 10.00
Cemetery Administration Fee 17.70 2.30 20.00
Temporary Containment Unit 30 Day Permit 200.00 no 200.00
Freedom of Information Request
- for manually searching a record per 1/4 hour 7.50 no 7.50
- for preparing a record for disclosure, including severing
a part of the record per 1/4 hour 7.50 no 7.50
NSF Charge 45.00 no 45.00
Water/Sewer Bill Mailing Charge-effective January 1, 2017 2.00 no 2.00
Commissioning of Oaths
Taxpayer 8.85 1.15 10.00
Non-Taxpayer 17.70 2.30 20.00
Medical Building Room 122 Day 50.00 6.50 56.50
Week 125.00 16.25 141.25
Month 500.00 65.00 565.00
CORPORATION OF THE TOWN OF THESSALON
USER FEES & SERVICE CHARGES
By-Law Number 1800 - Schedule "A" as Amended by By-law 2258
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2386
BEING A BY-LAW to confirm the proceedings of the regular meeting of Council held on
July 20, 2020.
WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001, c. 25, as amended,
requires a municipal council to exercise its power by by-law except where otherwise
provided;
AND WHEREAS in many cases, action which is taken or authorized to be taken by a
Council or Committee of Council does not lend itself to an individual by-law;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby
ENACTS AS FOLLOWS:
1. The actions of Council at its regular meeting on July 20, 2020 in respect to each
motion, resolution and other action passed and taken by the Council at its said regular
meeting, is, except where prior approval of the Ontario Municipal Board is required,
hereby adopted, ratified and confirmed.
2. The Mayor and the proper officers of the Town are hereby authorized and directed
to do all things necessary to give effect to the said action or to obtain approvals
where required, and to execute all documents as may be necessary and directed to
affix the Corporate Seal to all such documents as required.
3. This by-law shall come into force and take effect immediately upon the final passing
thereof.
PASSED in Open Council this 20th day of July, 2020.
_________________________________
Mayor
Seal
_________________________________
Clerk Treasurer