township of woolwich committee of the whole · township of woolwich committee of the whole agenda...

Township of WoolwichCommittee of the Whole

Agenda

Tuesday, November 21, 20177:00 p.m.

Council Chambers, 2nd Floor24 Church Street West, Elmira

Chair: Councillor Murray Martin

Pages

1. Public Resolution to Move into Closed Session - (5:45 P.M. in CouncilChambers)

THAT the Council of the Township of Woolwich convenes in closed session onTuesday, November 21st, 2017 in the Councillors' Office in accordance withSection 239 (2) (b) of the Municipal Act for discussion referring to personalmatters about an identifiable individual, including municipal or local boardemployees (2 Matters).

2. Resolution to Reconvene in Open Session (7:00 P.M. in Council Chambers)

3. Disclosures of Pecuniary Interest

4. Items to Come Forward from Closed Session

5. Planning Public - 7:00 P.M.

5.1 E49-2017: Zone Change 4/2017, Andrew Martin - Earlidale Meats (2065Floradale Road)

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6. Presentations

6.1 Regional Municipality of Waterloo: 10 Year Capital Forecast for Projectswithin the Township of Woolwich

6.1.1 Mike Henderson and Ruba Al Assar

7. Delegations

7.1 R16-2017: Affiliate Ice Subsidy 8

Recommendation:

That the Council of the Township of Woolwich hereby receive a memodated November 21st, 2017 provided a 2% increase in ice user rates for

the 2018/2019 ice season;

That Council hereby approve maintaining the current youth subsidy ratefor 33.5%.

7.1.1 Rob Moyer and Kevin Schmitt (Woolwich Minor HockeyAssociation/Woolwich Wild Hockey Association)

8. Unfinished Business

9. Consent Items

Items listed under the Consent Agenda are considered routine, and are enactedin one motion in order to expedite the meeting. However, any Council membermay request one or more items to be removed from the Consent Agenda forseparate discussion and/or action.

9.1 Items for Approval

9.1.1 Memo: Lifting of Reserves Subdivision Plan 58M-586 9

9.2 Items for Information

9.2.1 Woolwich Heritage Committee Minutes: September 13, 2017 12

9.2.2 Committee of Adjustment Minutes: September 18, 2017 14

9.2.3 Committee of Adjustment Minutes: October 16, 2017 25

9.2.4 Notice of Planning Public Meeting (December 12, 2017): ZoneChange 5/2017, Murray and Pat Martin - Grandridge Farms(921 Katherine Street North)

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10. Staff Reports and Memos

10.1 Year to Date Report: Quarter 3 34

10.2 Economic Development Report 76

10.3 F20-2017: Fees and Charges for 2018 105

Recommendation:

That the Council of the Township of Woolwich adopt the By-lawsattached as Appendices “A”, “B” and “C” to report F20-2017 to establishfees and charges for general Township services and planning and firepurposes.

11. Other Business

12. Outstanding Activity List, as of November 17, 2017 150

13. Correspondence

13.1 Ministry of Municipal Affairs and Ministry of Labour Letter: FairWorkplaces, Better Jobs Act (Bill 148)

154

13.2 Township of Sioux Narrows-Nestor Falls Resolution Letter: Bill 148 156

13.3 Municipality of St. Charles Resolution Letter: Bill 148 157

13.4 Town of Tillonsburg Resolution Letter: Oxford People Against LandfillGroup

159

13.5 Township of East Zorra-Tavistock Resolution Letter: Oxford PeopleAgainst Landfill

160

13.6 Gravel Watch Ontario Letter: Concerns regarding CornerstoneStandards Council (CSC) Responsible Aggregate Standard andCertification System

163

14. Public Notice

15. Notice of Closed Meetings

16. Notice of Motion

17. Adjournment

All decisions made at a Committee of the Whole Meeting are subject toratification at the following Council Meeting.

If you have any questions about the content or outcome of this meeting, pleasecontact Adelina Corpodean at 519-669-6004 or [email protected].

mailto:[email protected]

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16504431228,,,E_49_2017_Planning_Public_ZC_4_2017_Andrew_Martin_Earlidale_Meats.DOC

TOWNSHIP OF WOOLWICH ENGINEERING & PLANNING SERVICES

REPORT: E 49-2017 MEETING DATE: November 21, 2017 LOCATION: Council Chambers MEETING TIME: 7:00 p.m. 24 Church Street West, Elmira SUBJECT ZONE CHANGE APPLICATION: ZC 4/2017 (Andrew Martin) DESCRIPTION: German Company Tract Part Lot 101, Plan

58R10426 Part of Part 1 and Part 2 LOCATION: 2065 Floradale Road OFFICIAL PLAN DESIGNATION: Rural Land Use Area PROPOSED ZONE CHANGE: Amend the Agricultural (A) site-specific

provisions EXPLANATION OF PROPOSAL: To amend the site-specific provisions to expand the existing meat processing operation. LEGAL NOTICES DATE APPLICATION RECEIVED: September 25, 2017 DATE APPLICATION DEEMED COMPLETE: October 17, 2017 DATE NOTIFICATION CIRCULATED TO ALL PROPERTY OWNERS AND TENANTS WITHIN 150 METRES OF THE SUBJECT PROPERTY: October 26, 2017 DATE OF NEWSPAPER NOTICE: October 26, 2017 DATE OF WEBPAGE NOTICE: October 26, 2017 DATE OF PUBLIC MEETING: November 21, 2017

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Engineering & Planning Services 2 November 21, 2017 REPORT E 49-2017 COMMENTS The Township has received a Zone Change application from RBA Planning Consultants Ltd. on behalf of Andrew Martin owner of Earlidale Meats for the property located at 2065 Floradale Road. The property is designated Rural Land Use Area in the Township’s Official Plan and is zoned Agricultural (A) with site specific provisions in Section 26.1.220 to permit a custom meat processing operation with accessory retail sales. The 1.3 ha property is currently developed with a 180 square metre processing facility, a single detached dwelling, a barn for Mr. Martin’s transportation horses, and an accessory building for the buggy equipment and other property maintenance equipment. The applicant is proposing to amend the site-specific provisions to expand the meat processing operation by means of constructing a new facility on another part of the property. As part of this proposed expansion they are seeking consideration to:

Limit the size of the entire operation to 780 square metres, with a maximum new building area of 600 square metres;

Limit the retail component in the new 600 square metre building to 92 square metres;

Allow the existing 180 square metre meat processing facility building to remain as part of the operation for dry storage (i.e. wrapping paper, cardboard boxes, herbs and spices used in the smoking process, etc.); and

Establish an area of operation being approximately 7400 square metres which will include the new meat processing facility, associated parking, storm water management, fire reservoir and septic areas, along with the existing 180 square metre building for dry storage.

The applicant has submitted a planning justification report, storm water management report and sewage disposal report in support of the proposed operation. The planning justification report speaks to the land use, proposed size, compatibility (noise, dust and odour) as well as traffic. Some letters of support have been received and are attached in Appendix ‘C’. Staff will prepare a recommendation for Council’s consideration once all representations are known and have been considered. LIST OF ATTACHMENTS Appendix ‘A’ –Location Map Appendix ‘B’ – Site Plan Appendix ‘C’ – Letters Received PREPARED BY: Jeremy Vink REVIEWED BY: Dan Kennaley

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Engineering & Planning Services 3 November 21, 2017 REPORT E 49-2017

APPENDIX A

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APPENDIX B

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APPENDIX C

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TOWNSHIP OF WOOLWICH

RECREATION & FACILITIES SERVICES

MEMO TO: Mayor and Council MEETING DATE: November 21st, 2017

FROM: Ann McArthur, Director of Recreation & Facilities Services

SUBJECT: Ice User Rates – Affiliated Youth Subsidy

RECOMMENDATION THAT the Council of the Township of Woolwich hereby receive a memo dated November 21

st,

2017 approving a 2% increase in ice user rates for the 2018/2019 ice season; and THAT Council hereby approve maintaining the current youth subsidy rate of 33.5%.

BACKGROUND In a previously tabled Report R16-2017, staff initially proposed a 3% increase to all ice user rates as part of the 2018 Fees and Charges by-law with the rates taking effect in August 2018. User Fee increases are necessary to help absorb the financial implications of Bill 148 in addition to other increases such as utilities. Staff are working diligently to strike a balance between increases in user fees and impacts to the tax levy. Staff had discussions with representatives from both minor and girl’s hockey regarding the matter. The groups indicated that they are comfortable with a 2% increase in user fees while maintaining the current 33.5% subsidy. The groups have advised that they can appreciate the financial impact of the minimum wage increase and are able to justify those increase to families. Staff certainly appreciate the important work these groups do to provide affordable programs for our local youth that promote fundamental skill development, and social inclusion while encouraging healthy active lifestyles in sport, both at a competitive and non-competitive level. I would also like to share news that Woolwich Minor Hockey was selected as a host centre for the Canadian Tire Bauer First Shift Program; a program designed to bring a positive experience for first time hockey families which is affordable, safe and fun. For $199, a player is fully outfitted with Bauer equipment, professionally fitted - they receive a stick, a jersey and a hockey bag plus 6 on ice sessions. 36 youth are currently accessing this program from around the region with an second session beginning next year.

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16515688307,,,Memo_to_Lift_Reserves_Finoro_Crescent_58M586.DOCX


ENGINEERING & PLANNING SERVICES

DATE: November 21, 2017

MEMO TO: Mayor Shantz and Members of Council

FROM: Dan Kennaley, Director of Engineering and Planning Services

SUBJECT: Lifting of Reserves

FILE: Subdivision Plan 58M-586

Through the subdivision process the Township obtained reserves at the end of certain streets

within the Lunor development to control development by temporarily limiting access. A reserve at

the end of Finoro Crescent was put in place to limit access to the rear lands of the property at 122

Church Street West, Elmira.

The lands located at 122 Church Street West, owned by 229249 Ontario Limited and previously

occupied by Premier Equipment (see Map 1), have received consent (severance) approval to

sever the subject land and create two parcels that could be conveyed separately. The rear portion

of the property is intended to be developed for residential purposes through the future registration

of Draft Plan of Subdivision 30T-07701 of the Lunor Development. The front portion of the

property is intended to be conveyed to Living Waters Christian Bookstore, subject to approval of

their planning applications that are currently being processed. As a condition of the severance

approval, a 0.3 m reserve, located at the end of Finoro Crescent, is required to be lifted in order to

provide street frontage for the rear lands for access and maintenance purpose (see Map 2).

Accordingly, staff have prepared the necessary by-law and recommend that Council authorize the

Mayor and Clerk, to sign the By-law to lift the reserve, and that the By-law be subsequently

registered on title.

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942020777,,,Heritage_Committee_minutes_SEPT_13_2017.DOC

Woolwich Heritage Committee

Minutes of the Meeting of Wednesday September 13, 2017

The Committee met on the above date commencing at 7:00 p.m. at the Township of Woolwich Administration Building, 24 Church St. W., in the Dodie Hummel Room.

Present: Laurie Breed, Marg Drexler, Hans Pottkamper, Terry Rohr

Absent: Bonnie Bryant, Della Stroobosscher, Lynne Hare

Present from Township Staff: Dan Kennaley, Director of Engineering and Planning Services and Jeremy Vink, Senior Planner

___________________________________________________________________________ 1. Call to Order Hans called the meeting to order at 7:10 p.m. and welcomed Steven Scott Edwards a member of the public observing the Committee. 2. Adoption of the Agenda The agenda was adopted. 3. Adoption of the Minutes Moved by Laurie and seconded by Terry, that the minutes of the May 24, 2017 meeting be approved as amended. Motion was carried. 4. Recruitment of new members It was noted that Della has resigned. As Lynne has moved to Waterloo there is some question as to whether she is remaining on the committee. As part of the media release for the plaque event, staff have noted that new members are being sought. After the plaque event an advertisement will also be placed in the newspaper. It was noted that very little public exposure around heritage and the committee has taken place in the past. This has limited the ability to recruit members. 5. Heritage Event – Walking Tours The walking tour events being considered as part of the Region’s Doors Open event were not were not arranged. Woolwich is not participating in the Doors Open this year. 6. Heritage Plaques The plaque event for the former Township hall and the Bandstand in Elmira will be on September 15th at 10:30 am. Dan discussed the format for the event and reviewed the drafted media release which was circulated at the meeting. Other locations for erecting some of the remaining plaques with plaque events were considered. It was recommended to proceed with the West Montrose Bridge and 52 Hill Street in West Montrose. The Region would need to be invited for the Bridge presentation, especially the Regional Chair Ken Seiling. Dan to make arrangements for the event as soon as possible this fall and invite the Harold Albrecht and Michael Harris. 7. Updates

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942020777,,,Heritage_Committee_minutes_SEPT_13_2017.DOC

a. Inventory of Heritage Properties. Nothing new to report.

b. Newspaper articles on heritage.

Marg asked what length of articles are being sought. They would be standard length newspaper article of about 250 to 500 words with a picture. Marg has some ideas for articles, one about the former dance hall in Bridgeport and the construction of the school in Maryhill.

c. Cultural Heritage Landscape Project

The project is ongoing. There is some online presence, which includes the gathering of information from the public about cultural heritage. They have also met separately with Council and the Heritage Committee.

8. Next Guest Speaker Dan still contacting the Cheltenham brickworks consultant to speak about that property. 9. Other business Dan noted that the former house the Township has rented as a Tourist Information Centre in the Stockyards, at 15 Benjamin Rd, is proposed to be repurposed. A hotel is to be constructed on site and a portion of the dwelling is to be retained and integrated into the hotel. This house is an older brick home and a former farm house. Marg asked about the status of signage for Maryhill, regarding the request to include the “formerly New Germany Lane” on the Settlment signs. Dan will to look into this. It was noted that Gole Park in West Montrose will receive a sign which will include some history. Dan will also circulate the mock up of the sign to the Bridge Keepers. 10. Adjournment Moved by Terry, Seconded by Laurie that the meeting be adjourned. Carried Meeting adjourned at 8:55 pm. Next meeting – Wednesday, October 11, 2017

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TOWNSHIP OF WOOLWICH COMMITTEE OF ADJUSTMENT MINUTES

SEPTEMBER 18, 2017 The Committee of Adjustment met on the above date commencing at 5:30 p.m. Present: Jim Brearley, Tim Cronin, Jeremy Karn, Wilfrid Strenzke. Jim Brearley chaired the meeting. Present from Township staff: Jeremy Vink, Senior Planner and Nancy Thompson, Secretary Treasurer. DISCLOSURES OF PECUNIARY INTEREST – None. MINOR VARIANCE APPLICATION A 8/2017 – Jaz Innovation Inc. PROPERTY: 2236 Victoria Street North, GCT Part Lot 107 ZONE / USE: Agricultural (A) / 1,093 square metre metal fabricating manufacturing operation with an

associated 64 square metre office area and a 175 square metre storage building PROPOSAL: This application was deferred at the July 10th meeting. The applicant is requesting

permission to expand the legal non-conforming use of a manufacturing and warehouse operation on the 0.6 hectare property to permit the construction of a 464.5 square metre temporary storage building. The applicant has changed the proposed location of the temporary storage building such that it is proposed to be separated from the adjacent existing storage building by approximately 2.4 metres.

In support: Kerry Hillis of Black Shoemaker Robinson representing the owner In opposition: None. Mr. Hillis reviewed the application with the Committee noting they had no concerns with the conditions as noted. A member of the Committee inquired on the status of the previous discussion on the building permit requirements for a temporary versus permanent structure. Staff advised that through the building permit process the design and construction details, including the appropriate fire rating, would be finalized. Building staff have advised a solution to the concerns raised can be achieved and staff has included conditions in the decision to reflect this. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Wilfrid Strenzke SECONDED BY – Tim Cronin THAT MINOR VARIANCE APPLICATION A8/2017 (Jaz Innovation Inc.), concerning a property described as GCT Part Lot 107, known as 2236 Victoria St N, to expand the legal non-conforming use of a manufacturing and warehouse operation on the property to permit the construction of a 464.5 square metre storage building, be approved subject to:

1. That the sheds, sales building and storage trailers be removed; 2. Submitting a grading and drainage plan as a condition of the building permit all to the satisfaction

of the Township of Woolwich Engineering and Planning Services; 3. The building shall only be used for warehouse space; 4. The building shall maintain a minimum 2.4 metre side yard; and 5. That the building shall be a fabric covered (coverall) building. CARRIED

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Committee of Adjustment 2 September 18, 2017 MINOR VARIANCE APPLICATION A11/2017 – 1357308 Ontario Limited (Global Egg Corporation) PROPERTY: 109 – 115 Bonnie Crescent, Elmira, Plan 1330 Parts Lots 92 and 100, 58R1978 Part 1 ZONE / USE: General Industrial – Urban (M-2) with site specific provisions / egg processing operation PROPOSAL: The applicant is requesting permission to amend the site specific provisions in Section

26.1.336 of the Zoning By-law to increase the maximum lot coverage from 60% to 70% on the 0.6 hectare property in order to permit the construction of an elevated 90.9 square metre tank room addition.

In support: Robert McNeil of McNeil Engineering representing the applicant In opposition: None. Mr. McNeil reviewed the application with the Committee. A member of the Committee noted that the applicant’s information indicates they only require a 2% increase, however, they are requesting a 5% increase to a lot coverage of 70%. Mr. McNeil advised this was correct. A Committee member questioned if the proposal will impede any truck movement on the property noting there are some tire tracks that seem to encroach into the proposed building area. Mr. McNeil commented the typical trucks are 42 feet in length and the marks could be from 53 foot trucks. Mr. McNeil advised the proposed structure would be raised to enclose the tanks and the front supports could be moved if it was determined they would impede turning movements. A member of the Committee inquired of staff how the Township monitors the current and future truck traffic on this road and if there are any controls in place. Staff advised that the current zoning approvals allow the applicant to use the street to back trucks into the property and have a site plan agreement on title. The proposal will require an addendum to their site plan agreement which will further review and approve the proposed truck turning movements. A Committee member inquired about onsite parking for the operation, specifically noting with the increase for lot coverage of buildings where parking will be provided. Staff advised that this property functions with the property across the road to address the parking needs for the entire operation. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Jeremy Karn SECONDED BY – Tim Cronin

THAT MINOR VARIANCE APPLICATION A11/2017 (1357308 Ontario Limited (Global Egg Corporation), concerning a property described as Plan 1330 Parts Lots 92 and 100, 58R1978 Part 1, known as 109 – 115 Bonnie Crescent in Elmira, requesting permission to amend the site-specific provisions in Section 26.1.336 of the Zoning By-law to increase the maximum lot coverage from 60% to 70% on the 0.6 hectare property in order to permit the construction of an elevated 90.9 square metre tank room addition, be approved subject to:

1. That the design and construction of the addition be for an elevated tank room which will not impact loading areas, truck movements, or grading and drainage; and

2. That a site plan addendum has been entered into for the same. CARRIED

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Committee of Adjustment 3 September 18, 2017 MINOR VARIANCE APPLICATION A12/2017 – D. G. Lavigne Contracting Ltd. PROPERTY: 35 Woodberry Crescent, Elmira, Plan 58M592 Lot 13 ZONE / USE: Residential Mixed High Density with Design Guidelines (R-5A) / single detached

dwelling PROPOSAL: The applicant is requesting relief from Section 11B.3.7 of the Residential Mixed High

Density with Design Guidelines (R-5A) zone to reduce the required rear yard setback from 7.5 metres to approximately 7.12 metres. The property is currently under construction with a single detached dwelling.

In support: Dan Lavigne In opposition: None Mr. Lavigne reviewed his application with the Committee noting when the foundation was staked they measured from the porch instead of the front of the house. There were no questions from the Committee. There were no comments from the audience. MOVED BY – Tim Cronin SECONDED BY – Wilfrid Strenzke THAT MINOR VARIANCE APPLICATION A12/2017 (D.G. Lavigne Contracting Ltd.) concerning a property described as Plan 58M-592 Lot 13, known as 35 Woodberry Crescent in Elmira, requesting permission to reduce the required rear yard setback from 7.5 metres to approximately 7.12 metres, be approved, subject to:

1. The revised grading and drainage plan be approved by the Township Engineering Section.

CARRIED

MINOR VARIANCE APPLICATION A13/2017 – Victoria Rau PROPERTY: 39 Centre Street, Elmira, Plan 567 Part Lots 221 and 222, Plan 58R12914 Part 4 ZONE / USE: Residential Mixed Medium Density (R-4) / single detached dwelling PROPOSAL: The applicant is requesting relief from Section 12.2 of the Residential – Mixed Medium

Density (R-4) zone to recognize the existing reduced lot width of approximately 14.4 metres whereas 15 metres is required, in order to permit residential uses in accordance with the R-4 zone. The applicant is proposing to construct a 33 square metre two storey dwelling addition to the rear of the existing single detached dwelling.

In support: Vicky Rau and Rob Shantz of RPM Construction In opposition: None. Mr. Shantz reviewed the proposal with the Committee noting that the addition will be no wider than the existing dwelling and they were restricted in the overall size by the Grand River Conservation Authority. There were no questions from the Committee. There were no comments from the audience.

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Committee of Adjustment 4 September 18, 2017 MOVED BY – Tim Cronin SECONDED BY – Jeremy Karn THAT MINOR VARIANCE APPLICATION A13/2017 (Victoria Rau) concerning a property described as Plan 567 Part Lots 221 and 222, Plan 58R12914 Part 4, known as 39 Centre Street in Elmira, requesting permission to recognize the existing reduced lot width of approximately 14.4 metres whereas 15 metres is required, in order to permit residential uses in accordance with the R-4 zone be approved.

CARRIED MINOR VARIANCE APPLICATION A14/2017 – 1073256 Ontario Inc. (West Montrose Trailer Park) PROPERTY: 6344 Line 86, German Company Tract Part Lot 71 ZONE / USE: Agricultural (A) / single detached dwelling and a 154 site seasonal trailer park PROPOSAL: The applicant is requesting permission to expand the legal non-conforming use of a

seasonal trailer park in order to permit the reconstruction of the 51 square metre washroom facility.

In support: Debbie Read and Rob Shantz of RPM Construction In opposition: None. Mr. Shantz reviewed the proposal with the Committee noting they have received approval from the Grand River Conservation Authority to remove and rebuild the existing structure. There were no questions from the Committee. There were no comments from the audience. MOVED BY – Wilfrid Strenzke SECONDED BY – Jeremy Karn THAT MINOR VARIANCE APPLICATION A14/2017 (1073256 Ontario Inc. (West Montrose Trailer Park)) concerning a property described as GCT Part Lot 71, known as 6344 Line 86, requesting to expand the legal non-conforming use of a seasonal trailer park in order to permit the reconstruction of the 51square metre washroom facility, be approved, subject to:

1. The facility be constructed in accordance with the GRCA permit. CARRIED

MINOR VARIANCE APPLICATION A15/2017 – Dwayne and Denise Martin PROPERTY: 94 First Street West, Elmira, Plan 1364 Lot 143 ZONE / USE: Residential Mixed High Density (R-5) / single detached dwelling and a detached

garage. PROPOSAL: The applicant is requesting relief from Section 6.10.2 (a) Building Line or Building

Setback Requirements to reduce the required building line setback adjacent to a street (Killdeer Road) from 6 metres to approximately 2.1 metres to permit the construction of a 17 square metre accessory building, adjacent to the existing detached garage. The 880 square metre property is located at the corner of First Street West and Killdeer Road.

In support: Dwayne Martin In opposition: None.

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Committee of Adjustment 5 September 18, 2017 Mr. Martin reviewed his application with the Committee. A Committee member inquired how the required height for the fence was determined. Staff advised the recommendation reflects the height of the current fence on the property. There were no comments from the audience. MOVED BY – Jeremy Karn SECONDED BY – Wilfrid Strenzke THAT MINOR VARIANCE APPLICATION A15/2017 (Dwayne and Denise Martin) concerning a property described as Plan 1364 Lot 143, known as 94 First Street West, requesting to reduce the required building line setback adjacent to a street (Killdeer Road) from 6 metres to no less than 2 metres to permit the construction of a 17 square metre accessory building, adjacent to the existing detached garage, be approved, subject to: 1. That a solid wood fence, being a minimum of 1.5 metres high, be maintained along the lot line

abutting Killdeer Rd; 2. There shall be no direct access vehicle access to the shed from Killdeer Rd; and 3. The building is constructed consistent with the drawings submitted for MV A15/2017.

CARRIED MINOR VARIANCE APPLICATION A16/2017 – Andrew Ryckman PROPERTY: 1499 Three Bridges Road, German Company Tract Part Lot 10 ZONE / USE: Agricultural (A) / single detached dwelling and accessory structures PROPOSAL: The applicant is proposing the redevelopment of two existing accessory buildings

totaling 115 square metres (one being 42 square metres in area and the second being 73 square metres in area) and the addition of a new 20 square metre accessory building, on the 1.0 hectare property, and is requesting relief from the following:

Section 6.4.4 Accessory Buildings and Structures - to increase the total lot coverage for accessory buildings within an Agricultural zone from 112 square metres to 135 square metres;

Section 6.4.1 (c) Accessory Buildings and Structures - to permit the reconstruction of a 42 square metre accessory building within the front yard; and

Section 6.10.2 (a) Building Line or Building Setback Requirements – to reduce the required building line setback adjacent to a street from 23 metres to approximately 14.7 metres to permit the reconstruction of a 42 square metre accessory building.

In support: Andrew Ryckman In opposition: None. Mr. Ryckman reviewed his application with the Committee noting he would like to rebuild the structures as they stand today and keep the front building at the 10.3 metre setback rather than 11.5 metres as noted in the conditions. Mr. Ryckman advised he has received verbal approval from the Grand River Conservation Authority (GRCA) to reconstruct in the same location. A member of the Committee inquired of the applicant if it would be hardship to relocate the building. The applicant noted the 42 square metre shed currently sits on a plateau and moving it reduces the likelihood of obtaining a GRCA permit. Mr. Ryckman commented he does not want to lose any functionality of the building or make it any smaller. A Committee member inquired what the current building has for a foundation. Mr. Ryckman advised that only a portion of the building currently has a foundation, which would be retained. The applicant would like to ensure that any excavation is kept to a minimum so as to not have any GRCA implications.

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Committee of Adjustment 6 September 18, 2017 A member of the Committee inquired of staff why the recommendation was for an 11.5 metre setback. Staff noted that a future road widening may be required, noting the current road width is 9 metres and Engineering staff would look to have approximately 20 metres in total thereby obtaining an additional 5.5 metres on either side. In a rural setting, the required setback adjacent to a road is 7.6 metres versus 6 in an urban setting. With the recommended 11.5 metre setback the structure would still be able to maintain an urban setback of 6 metres. Staff noted the existing structure does not meet the required setbacks and there are pros and cons to the current location of the structure. Staff commented there are other options on the property to place this structure. A Committee member commented that if the road was to be widened the bridge would also need to be widened and they did not feel this was in the foreseeable forecast. A member of the Committee inquired if the existing shed has legal non-conforming status for its location. Staff advised that is correct only if it is left it can be maintained, however if it is removed it is required to conform to zoning setbacks. A Committee member asked the applicant if the structure could be repaired or located elsewhere on the property. The applicant advised it was not able to be repaired and they do not wish to locate it elsewhere on the property. A member of the Committee noted that the fencing requirements for this application were 1.8 metres versus 1.5 metres in the previous application. Staff noted in the previous application the fence already exists. Mr. Ryckman commented he has no concern with the installation of a fence. A Committee member inquired of staff if a sidewalk or other features influence the 6 metre setback. Staff advised that in an urban area a 6 metre setback is required to the garage and there is less of a setback for the house and front porch. With a 6 metre setback you are still able to park a vehicle in front of the garage. Any sidewalk would be located outside of the 6 metre setback. Staff commented that the accessory structure is not intended to be the dominant feature and when placed in a front yard it detracts from the dwelling. A member of the Committee inquired if GRCA approval has been given for the original location on the site or if there would be opportunity to move it without a further approval. The applicant advised they have a verbal approval and have not had any discussion with GRCA staff for a different location. A Committee member noted that the structure could be rebuilt longer as they are considering the total building area and not the physical dimensions. Mr. Ryckman noted there are some lot restrictions including the propane and well lines. He advised the Committee that a driveway would not be installed in front of this structure. A Committee member commented that the variance request is for both buildings and inquired, if the applicant only builds one of the buildings, will it impact the decision wording. Staff advised the limiting factor is only on the front building to a maximum of 42 square metres and they could still proceed with the rear building and if the front building is not approved or built could then make the rear structure larger. A member of the Committee felt there may be a hardship on the applicant to locate the building at an 11.5 metre setback and, as the possibility of a road widening is not in the foreseeable future, stated they had no concern maintaining the current setback of 10.3 metres. A Committee member requested the condition on the decision be amended to reflect a setback of no less than 10.3 metres from the existing front property line to permit the reconstruction of a 42 square metre accessory building. There were no further questions from the Committee. There were no comments from the audience.

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Committee of Adjustment 7 September 18, 2017 MOVED BY – Jeremy Karn, as amended SECONDED BY - Wilfrid Strenzke, as amended OPPOSED BY – Tim Cronin THAT MINOR VARIANCE APPLICATION A16/2017 (Andrew Ryckman) concerning a property described as GCT Part Lot 10, known as 1499 Three Bridges Rd, requesting to:

to increase the total lot coverage for accessory buildings within an Agricultural zone from 112 square metres to 135 square metres, subject to the dwelling have no attached garage;

to permit the reconstruction of a 42 square metre accessory building within the front yard; and

to reduce the required building line setback adjacent to a street from 23 metres to approximately 14.7 metres, but no less than 10.3 metres from the existing front property line, to permit the reconstruction of a 42 square metre accessory building;

be approved, subject to: 1. that if the 42 square metre shed is within the front yard it must be screened from view from the

road with landscaping and/or 1.8m. high solid wood fencing.

CARRIED MINOR VARIANCE APPLICATION A17/2017 – Karen and Brian Augusto PROPERTY: 23 Norwich Road, Breslau, Plan 58M456 Lot 70 ZONE / USE: Residential Mixed Medium Density with Design Guidelines (R-4A) / single detached dwelling and accessory structure PROPOSAL: The applicant is requesting relief from Section 11A.3.4 d) of the Residential – Mixed

Medium Density with Design Guidelines (R-4A) zone to reduce the required flankage (exterior side yard) setback from 4.5 metres to approximately 3.2 metres to permit the installation of an inground swimming pool. The 584 square metre property is located at the corner of Norwich Road and Truro Court.

In support: Karen Augusto In opposition: None. Ms. Augusto reviewed the application with the Committee. A member of the Committee inquired if they had any concerns in having to move the shed, which she advised they did not. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Tim Cronin SECONDED BY – Wilfrid Strenzke

THAT MINOR VARIANCE APPLICATION A17/2017 (Karen and Brian Augusto) concerning a property described as Plan 58M-456 Lot 70, known as 23 Norwich Road in Breslau, requesting to reduce the required flankage (exterior side yard) setback from 4.5 metres to approximately 3.2 metres to permit the installation of an inground swimming pool, be approved, subject to: 1. That a solid wood fence be maintained along the lot line abutting Truro Court and along the

rear lot line; 2. The existing shed being relocated or removed to meet the zoning. CARRIED

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Committee of Adjustment 8 September 18, 2017 MINOR VARIANCE APPLICATION A18/2017 – 1695594 Ontario Inc. (Engineered Lifting Systems) PROPERTY: 69 Earl Martin Drive, Elmira, Plan 58M216 Lot 4 ZONE / USE: Industrial Business Park (M-6) with site specific provisions / industrial building PROPOSAL: The applicant is requesting relief from Section 22C.4.5 of the Industrial Business Park

(M-6) zone to reduce the required rear yard setback from 7.5 metres to approximately 4.2 metres to permit a 372 square metre warehouse addition and a loading dock to the rear of the existing 929 square metre industrial building located on the 0.5 hectare property.

In support: Paul Whittaker of 1695594 Ontario Inc. and Daryl Bender of D. Bender Contracting In opposition: None. The applicant reviewed the application with the Committee. There were no questions from the Committee. There were no comments from the audience. MOVED BY – Wilfrid Strenzke SECONDED BY – Jeremy Karn THAT MINOR VARIANCE APPLICATION A18/2017 (1695594 Ontario Inc. (Engineered Lifting Systems)) concerning a property described as Plan 58M216 Lot 4, known as 69 Earl Martin Drive in Elmira, requesting permission to amend the provisions of Section 19, Neighbourhood Commercial (C-4) zone, to reduce the required rear yard setback from 7.5 metres to no less than 4.2 metres to permit a 372 square metre warehouse addition and a loading dock, be approved; subject to:

1. Entering into a site plan addendum that provides and addresses the appropriate development of the site, including truck turning movements on site, all to the satisfaction of the Director of the Township of Woolwich.

CARRIED MINOR VARIANCE APPLICATION A19/2017 – Thomasfield Homes PROPERTY: 10 – 50 Townsend Drive, Breslau, Plan 58M377 Block 1 ZONE / USE: Neighbourhood Commercial (C-4) / currently being developed with a commercial plaza PROPOSAL: The applicant is requesting permission to amend the provisions of Section 19,

Neighbourhood Commercial (C-4) zone, to include a pharmacy, to a maximum 40% of a medical clinic, as a permitted use in association with and secondary to a medical clinic. The 1.8 hectare property is located at the corner of Fountain Street North and Townsend Drive.

In support: Brandon Flewwelling of GSP Group In opposition: None. Mr. Flewwelling reviewed the application with the Committee noting that the proposed clinic operators have indicated a need for the pharmacy. A member of the Committee inquired if the use will establish in one of the units currently under construction and if the applicant has any concerns with the conditions. Mr. Flewwelling advised the clinic will be a tenant in one of the new units and they had no concerns with the conditions as noted.

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Committee of Adjustment 9 September 18, 2017 A Committee member inquired of staff if medical clinic is specified in the zoning. Staff advised the zoning provides for a clinic use which is further defined in the Zoning By-law to include a medical clinic. A member of the Committee asked what happens to the pharmacy if the clinic were to close. Staff advised then the pharmacy, being an accessory use, would also have to close. A Committee member inquired of the applicant if they are aware of this. Mr. Flewwelling advised yes. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Jeremy Karn SECONDED BY – Tim Cronin THAT MINOR VARIANCE APPLICATION A19/2017 (Thomasfield Homes) concerning a property described as Plan 58M377 Block 1, known as 10 – 50 Townsend Drive in Breslau, requesting permission to amend the provisions of Section 19, Neighbourhood Commercial (C-4) zone, to include a pharmacy in accordance with the following:

1. The pharmacy shall only be permitted in association with, and secondary to, a medical clinic; and 2. The pharmacy shall be a maximum of 40% of a medical clinic up a maximum of 150 square

metres, be approved.

CARRIED CONSENT APPLICATION B 13/2017 – 1021354 Ontario Inc. (Reist Industries) PROPERTY: 100 Union Street, Elmira, Plan 1331 Part Lot 3, Plan 58M154 Part Lots 2 and 3 ZONE / USE: General Industrial Urban (M-2) and Open Space (O-2) / industrial / equipment rental

operation PROPOSAL: The applicant is requesting permission to sever an approximate 0.7 hectare strip of

land at 100 Union Street, having approximately 36.57 metres frontage on Oriole Parkway East, and convey it as a lot addition to the adjacent lands at 35 Oriole Parkway East. The proposed retained lands, located at the corner of Oriole Parkway East and Union Street, are approximately 1.9 hectares in area with approximately 164 metres frontage on Union Street, and contain the industrial / equipment rental operation. Three buildings located on the proposed severed lands will be relocated to the retained lands or demolished.

In support: Brian Reist of Reist Industries In opposition: None. Mr. Reist reviewed his application with the Committee noting the lands would be conveyed to Bridgeland Terminals (Bluewater Management). Mr. Reist commented they are aware there are a number of conditions, some of which are applicable to the proposed purchaser, Bluewater Management. Mr. Reist noted that condition 1 and 4 appear to be the same and staff concurred they are and one would be removed. A member of the Committee inquired of staff if there is a requirement to move the other buildings on the proposed severed lands. Staff advised this was not noted as a condition as it would be implemented through the site plan addendum process. A Committee member asked if staff is confident in the removal of the buildings could this be added as a condition. Staff advised the Committee could add a condition if they choose to.

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Committee of Adjustment 10 September 18, 2017 A member of the Committee requested that the conditions be amended with the addition of the following: That the two additional buildings shown be relocated or demolished in accordance with zoning provisions. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Wilfrid Strenzke, as amended SECONDED BY – Tim Cronin, as amended THAT CONSENT APPLICATION B13/2017 (1021354 Ontario Inc. (Reist Industries)) concerning a property described as Plan 1331 Part Lot 3, Plan 58M154 Part Lots 2 and 3 and located at 100 Union Street in Elmira, proposing to sever an approximate 0.7 hectare strip of land at 100 Union Street, having approximately 36.57 metres frontage on Oriole Parkway East, and convey it as a lot addition to the adjacent lands at 35 Oriole Parkway East, be approved, subject to: 1. That the solicitor for the Owner give an undertaking in writing to provide to the Secretary-

Treasurer of the Township of Woolwich within 30 days of the date of registration in the Land Registry/Land titles Office for Waterloo (No. 58) a copy of the receipted and registered electronic Transfer including the Form 4 Certificate and Application for Consolidation of Parcels document for the consented parcel and the abutting lands to which the consented parcel is to be added for Consent B13/2017.

2. THAT the Purchaser take title of the severed lands in the same manner as he holds his abutting lands; and THAT Section 50, subsection (3) of the Ontario Planning Act, R.S.O. 1990 as amended shall apply to any subsequent conveyance or any transaction involving the parcel of land that is the subject of this consent.

3. THAT the conveyance documents for the severed parcel contain a statement to ensure that Section 50, subsection (3) of the Planning Act, R. S. O. 1990, as amended shall apply to any subsequent conveyance or transaction with respect to the land described herein; and a statement that the consented parcel and the abutting lands to which this consented parcel is to be added shall be dealt with contemporaneously in any future conveyances or transactions unless further consent is granted under the Planning Act or other lawful order.

4. Verification from the Building Department the adequate fire separation has been addressed; 5. That the solicitor for the Owner verify that the retained parcel as per the circulation for B13/2017

is one lot; 6. That the existing entrance for the severed parcel be closed, and curb be restored with curb and

gutter to the satisfaction of the Township Engineering Section. 7. That prior to final approval, the severed and retained lands enter into a site plan addendum, to

address the necessary changes to the site (grading, drainage, building locations) as a result of the severance.

8. A copy of the reference plan shall be provided to the Township. 9. That the two additional buildings shown be relocated or demolished in accordance with zoning

provisions. CARRIED

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Committee of Adjustment 11 September 18, 2017 CONSENT APPLICATION B 14/2017 – Grand River Conservation Authority PROPERTY: 7224 Reid Woods Drive, German Company Tract Part Lots 91, 92, 101 and 102, Plan

58R367 Parts 1, 2, 5 and 7 ZONE / USE: Agricultural (A) / Canagagigue Creek and Woolwich reservoir PROPOSAL: The applicant is requesting permission to grant a 511 square metre easement in favour

of the adjacent lands at 2131 Floradale Road (Floradale Feed Mill) for the purposes of providing a storm water outlet from a proposed storm water management facility to the Woolwich reservoir. The lands at 2131 Floradale Road are zoned Agricultural with site specific provisions permitting a feed mill.

In support: Dave Wilhelm from MTE Consultants In opposition: None. Mr. Wilhelm reviewed the application with the Committee noting that Floradale Feed Mill is required to improve the pond and water quality and is therefore requesting the easement which will contain the pipe and ditch. Mr. Wilhelm advised the design has been approved by the Ministry of Environment. A member of the Committee inquired if the proposed easement would impact the existing trail network. Mr. Wilhelm advised the required pipe will go underneath the trail and the trail will be maintained. There were no further questions from the Committee. There were no comments from the audience. MOVED BY – Tim Cronin SECONDED BY – Wilfrid Strenzke THAT CONSENT APPLICATION B14/2017 (Grand River Conservation Authority) concerning the property known as 7224 Reid Woods Drive (German Company Tract Part Lots 91, 92, 101 and 102, Plan 58R367 Parts 1, 2, 5 and 7), to permit the creation of an easement (approximately 8 metres wide by 45 metres in length, and 511 square metres in area) for a storm water outlet from a proposed storm water management facility to the Woolwich reservoir be approved, subject to: 1. That a copy of the easement agreement be provided to the Township of Woolwich; 2. That the easement be consistent in the size and shape as proposed in this application; 3. A copy of the reference plan be provided to the Township.

CARRIED

APPROVAL OF PREVIOUS MINUTES MOVED BY – Jeremy Karn SECONDED BY – Wilfrid Strenzke THAT the minutes of the Committee of Adjustment meeting held July 10, 2017 be approved as printed. CARRIED Meeting adjourned. Submitted by, Nancy Thompson, Secretary Treasurer

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TOWNSHIP OF WOOLWICH COMMITTEE OF ADJUSTMENT MINUTES

OCTOBER 16TH, 2017 The Committee of Adjustment met on the above date commencing at 5:30 p.m. Present: Jim Brearley, Tim Cronin, Hans Gross and Wilfrid Strenzke. Jim Brearley chaired the meeting. Present from Township staff: Jeremy Vink, Senior Planner and Rae Bauman, Assistant-Secretary Treasurer. DISCLOSURES OF PECUNIARY INTEREST – None. MINOR VARIANCE APPLICATION A 20/2017 – Nelson Martin PROPERTY: 1775 Listowel Road, GCT Part Lot 110 ZONE / USE: Agricultural (A) / single detached dwelling, livestock operation, farm sheds and a 382

square metre on-farm business PROPOSAL: The applicant is requesting relief from Section 6.22.2 of the On-Farm Business

regulations to permit the reconstruction of the 382 square metre farm-related manufacturing operation on the 46 hectare property, whereas the maximum floor area permitted is 350 square metres. The applicant is proposing to demolish the existing shop and construct a new building on the same footprint to continue the existing manufacturing of farm equipment parts.

In support: Alex Galloway from Dryden, Smith and Head Planning Consultants Ltd. In opposition: None. Mr. Galloway reviewed the application with the Committee. There were no questions from the Committee. There were no comments from the audience. MOVED BY – Wilfrid Strenzke SECONDED BY – Hans Gross THAT MINOR VARIANCE APPLICATION A20/2017 (Nelson Martin), concerning a property described as GCT Part Lot 110, known as 1775 Listowel Rd, to permit the reconstruction of the 382 square metre farm-related manufacturing operation on the 46 hectare property, whereas the maximum floor area permitted is 350 square metres, be approved.

CARRIED MINOR VARIANCE APPLICATION A 21/2017 – Howard and Carolyn Wideman PROPERTY: 126 Timber Trail Road, Elmira, Plan 58M592 Lot 43 ZONE / USE: Residential Mixed High Density with Design Guidelines (R-5A) with site specific

provisions / semi-detached dwelling PROPOSAL: The applicant is requesting relief from Section 11B.3.7 of the Residential (R-5A) Zone

to reduce the required rear yard setback from 7.5 metres to approximately 5.3 metres in order to permit the construction of an enclosed elevated sunroom.

In support: Howard and Carolyn Wideman In opposition: None Mr. Wideman reviewed the application with the Committee. A Committee member asked if the applicant was aware of the conditions of the approval and if they were in support of them. Mr. Wideman said that he was aware and was in full support. There were no further questions from the Committee. There were no comments from the audience.

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Committee of Adjustment 2 October 16th, 2017 MOVED BY – Hans Gross SECONDED BY – Tim Cronin THAT MINOR VARIANCE APPLICATION A21/2017 (Howard and Carolyn Wideman), concerning a property described as Plan 58M592 Lot 43, known as 126 Timber Trail Rd in Elmira, requesting permission to amend the site-specific provisions in Section 26.1.336 of the Zoning By-law to reduce the required rear yard setback from 7.5 metres to approximately 5.3 metres, but no less than 5.2 metres in order to permit the construction of an enclosed elevated sunroom, be approved subject to:

1. The addition into the rear yard be only for the purposes of a sun room which shall not exceed 12.5 square metres in area, and

2. A revised grading plan be provided to the satisfaction of Engineering Section staff.

CARRIED MINOR VARIANCE APPLICATION A 22/2017 – Margaret Thompson PROPERTY: 115 Woolwich Street South, Breslau, GCT Part Lot 114 ZONE / USE: Settlement Residential (R-1) / vacant residential land

PROPOSAL: The applicant is requesting relief from Section 8.3.2 of the Settlement Residential Zone to recognize the existing lot width of approximately 25 metres whereas 30 metres is required, in order to permit residential uses. The applicant is proposing to construct a new single detached dwelling on the property.

In support: Tom Thompson, son of the applicant In opposition: None. Mr. Thompson reviewed the application with the Committee. A Committee member asked if there was an existing well on the property and if there was, is there an option to connect to municipal water. Mr. Thompson noted that there is a well on the property which will serve the new house as there is no option to connect to municipal services. MOVED BY – Tim Cronin SECONDED BY – Wilfred Strenzke THAT MINOR VARIANCE APPLICATION A22/2017 (Margaret Thompson) concerning a property described as GCT Part Lot 114, known as 115 Woolwich St S in Breslau, requesting permission to recognize the existing lot width of approximately 25 metres whereas 30 metres is required, in order to permit residential uses in accordance with the R-1 zone, be approved subject to:

1. That a report confirming that the site has been remediated to acceptable standards to permit a residential use, and how that took place, be provided to the satisfaction of the Director of Engineering and Planning Services for the Township of Woolwich.

CARRIED

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Committee of Adjustment 3 October 16th, 2017 APPROVAL OF PREVIOUS MINUTES MOVED BY – Tim Cronin SECONDED BY – Wilfrid Strenzke THAT the minutes of the Committee of Adjustment meeting held September 18th, 2017 be approved as printed. CARRIED Meeting adjourned. Submitted by, Rae Bauman Assistant-Secretary Treasurer

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TOWNSHIP OF WOOLWICHEngineering and Planning Services, Box 158, 24 Church Street West, Elmira, Ontario N3B 2Z6Phone: 519-669-1647 or 1-877-969-0094/ Fax: 519-669-4669Webpage: www.woolwich.ca

PROPOSED ZONE CHANGE APPLICATION

Why did you receive this notice?

You have received this notice because aproperty owner near your residence orbusiness has asked the Township tochange the zoning on a property.

Each time an application is made for anyof the above changes the Townshipfollows a specific public notificationprocess. A minimum of 20 days prior tothe Public Meeting, everyone within 150metres of the property or building to berezoned! re-designated is notified of thefollowing:

• date, time, location ofmeeting

• deadlines for comments• site maps• details of the application

The rest of this flyer contains detailsabout the applications and how you cangive your input. If you have anyquestions about the informationcontained in this notice, please contactme at 519-669-6038 or 1-877-969-0094(ext. 6038).Email: [email protected]

November 17, 201)/

Jmy in,enior Planner

/PS You can find out more about the Zone

Change process on the back of thisnotice.

APPLICANT I LOCATION:

Murray and Pat Martin(Grandridge Farms)

921 Katherine Street North

Your Invitation to Participate in the Zone ChangeAmendment Process

Here is how, when & where

The Township of Woolwich has received anapplication to amend (change) the ComprehensiveZoning By-law of the Township of Woolwich. Thedetails of this application are given on the followingpages of this notice.

The Public Meeting to discuss this application will beheld on:

Tuesday, December 12, 2017 at 7:00 p.m.in the Council Chambersof the Township Offices,

24 Church Street West, Elmira

This meeting is required by the Planning Act, 1990. Atthis meeting, members of Township Council will listento any comments or presentations in favour of and/orin opposition to the application.

NO DECISION WILL BE MADE AT THIS MEETING.Its purpose is only to receive comments andinformation from people or agencies who areinterested in the Zone Change Amendment process.

Should you require a copy of this Notice in analternative text please contact our office.

The Back What is a Zone Change • Highlights of the Process! .)

a public

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DETAILS OF THE APPLICATION

ZONE CHANGE APPLICATION 5/2017Murray and Pat Martin (Grandridge Farms)

921 Katherine Street North

Take Notice that in accordance with the Planning Act, R.S.O., 1990, as amended, the Townshipof Woolwich has received a complete application for a proposed Zone Change for lands ownedby Murray and Pat Martin and located at 921 Katherine Street North, in the Township ofWoolwich. This notice summarizes the details of this application and includes a location map.Please be advised that Notice of a Complete Application does not indicate whether themunicipality is in support of, or in opposition to the proposal. That determination will be made ata later date.

The Township of Woolwich will hold a Public Meeting, under Section 34 of the Planning Act, toconsider the following Zone Change application. No decisions will be made at this meeting; itspurpose is to provide additional information to the public and agencies and to receive commentsand information from them.

Property Description

The property is located at 921 Katherine Street North, in the Township of Woolwich (see LocationMap) and described as Hitchings Tract, Concession 1 Block 3, Part Lot 4. The property isdesignated Rural Land Use and Restricted Land Use Area in the Township’s Official Plan and iszoned Agricultural (A).

The 40 hectare property is currently developed with a 316 square metre maintenance shop /office, 509 square metre storage shed, 238 square metre seed and chemical storage shed, 297square metre equipment storage shed, livestock barn and a single detached dwelling. Theproperty has operated as a custom farming operation for the past 23 years.

Application for Zoning Amendment

The applicant is requesting a site specific zoning amendment to the Agricultural zone for thefollowing (see Site Plan):

1. To recognize the existing custom farming operation, being a farm related service for hire,providing support with specific agricultural operations like planting, harvesting, pest and weedcontrol, crop delivery, agricultural technology applications, farm/crop management consultingand similar farming operations to help the farm owner meet their farming objectives, as a farmrelated business:• to permit an expansion of the existing shop to a maximum of 825 square metres;• to allow associated farm uses such as the storage of fertilizer, seed grains, insecticides

and pesticides; and• to permit truck, trailer and farm machinery parking ahead of the farm shed;all within a defined area of operation of approximately 1.2 hectares.

2. To recognize and permit, as an accessory use to the farm related business, the repair andservice of Grandridge Farms farm equipment associated with the custom farming operation;and

3. The applicant is also requesting a Temporary Use By-law approval for Grandridge Carriers,a trucking business, to operate from the property for a period of 3 years while searching foran alternate location.

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What is a Zone Change?

Each property in the Township is zoned for a type of land use. Industrial or residential, areexamples of land use. If the property owner wants to change the approved land use, theymust apply to the Township to have the property rezoned. The Township then begins theZone Change Amendment process which is required by law under the Planning Act, 1990.

Expressing Your Concerns and Requesting Further Notification

You can express your concerns! comments about the proposed changes in writing to theTownship of Woolwich. Any comments received on or before December 5, 2017 (Note thatthis date is before the public meeting) will be included in a report prepared by Engineeringand Planning Services and presented at the Public Meeting. Any comments received afterthe Public Meeting, but prior to Council making a decision on the application, will beconsidered.

This information is collected and maintained for the purpose of creating a record that isavailable to the general public at the Committee of the Whole and Council meetings. Pleasenote that while the Committee of the Whole and Council may redact some personalinformation such as email addresses and phone numbers, your submissions will otherwisebe made public in their entirety.

Should you wish to be notified of future meetings and reports regarding this application,please:

• submit a written request, noting that you wish to be kept informed, to the Township ofWoolwich, Engineering and Planning Services, 24 Church Street West, Box 158, Elmira,Ontario N3B 2Z6, or

• email your request noting that you wish to be kept informed to Jeremy Vink, Senior [email protected]; or

• register your name and address on the signup sheet available at the Public Meeting.

If Council approves the change, a notice will be mailed to you explaining the By-law.

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HIGHLIGHTS OF THE PROCESSPlanning Act Requirements

The Planning Act specifically states that the following information must be included in this notice, just as itappears in the Planning Act document itself:

If you wish to be notified of the decision of the Council of the Township of Woolwich on the proposed zoningby-law you must make a written request to the Engineering and Planning Services department of the Townshipof Woolwich.

If a person or public body does not make oral submissions at a public meeting or make written submissions tothe Council of the Township of Woolwich before the by-law is passed the person or public body is not entitledto appeal the decision of the Council of the Township of Woolwich to the Ontario Municipal Board.

If a person or public body does not make oral submissions at a public meeting, or make written submissions tothe Council of the Township of Woolwich before the by-law is passed, the person or public body may not beadded as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of theBoard, there are reasonable grounds to do so.

COMMITTEE OF THE WHOLE: After receiving and reviewing comments staff will prepare a report andrecommendation for the Committee of the Whole. Committee of the Whole consists of all members of Councilwho sit as a Committee to hear various applications. The Committee makes a recommendation to Councilwhich could include approving, refusing, amending or deferring the applications.

COUNCIL: Council can then approve, refuse, amend or defer the applications. If the applications areapproved then Council passes a By-law once all conditions have been satisfied.

NOTICE OF PASSING/APPEAL PROCESS: When a By-law has been passed by Council a Notice of Passingis mailed, within 15 days, to all property owners previously circulated and those requesting notification.

Anyone not in agreement with the decision made by Council may appeal the By-law to the Ontario MunicipalBoard within 20 days after the notice has been mailed, It no appeal is received within the allotted time periodthe Zoning Amendment comes into effect.

If Council refuses or defers the application anyone not in agreement with the decision (including the applicant)may appeal the decision to the Ontario Municipal Board within 20 days of the notice of decision being mailed.

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urraV MattflZone

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SITE PLANMurray and Pat Marfin (Grandridge Farms)

Zone Change Application 5/2017

SUBJECT PROPERTY

921 KATHERINE STREET NORTH

PLAN LEGEND:

EXIS11NG TREE UNLESS NOTED AS NEW

AREA OF OPERATION (11 740 m2) (1174 ha)

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Completed Ongoing Not Yet Initiated Removed from Work Plan Added to Work Plan

2017 Year to Date Report Quarter 3 July 1 – September 30

3

2017 Quarterly Report Third Quarter • July 1 – September 30

34

2017 Year to Date Report Quarter 3 July 1 – September 30

INTRODUCTION The year-to-date report provides Council with a summary of operating and capital actual-to-budget performance. It provides staff with an opportunity to highlight progress and issues concerning, or affecting, major departmental initiatives and goals as outlined in the corporate business plan, as well as the alignment of strategic plan objectives to the budget are also discussed. CHIEF ADMINISTRATIVE OFFICER’S COMMENTS

The accompanying statements outline revenues and expenses to the end of the third quarter of 2017. The Township Operating and Capital Budgets are performing very well following a review of actual to budget comparisons, but as you will see below there are areas that will be monitored to the end of the year. The Treasurer’s comments provide additional details specific to the operating, utilities and capital budgets. The Senior Management team continues to monitor budget performance on a monthly basis with current financial information and statements. The information contained within the Year-to-Date reports, and the frequency of reporting, has proven valuable since it was initiated in 2003. The reporting coupled with the introduction of Business Plans in 2004 ensures that Council is fully aware of the status of current year priorities as well as the status of the budget. The revised format which was introduced in 2014 will help to track progress with respect to the implementation of the Strategic Plan and the related Corporate Business Plan. TREASURER’S COMMENTS Financial Statement The year-to-date operating results for the third quarter ended September 30, 2017 are appended for Council’s consideration. Operating Budget To date, $5,740,045 of the net operating levy budget of $8,325,079 has been spent. The positive operating budget variance of 6.05% (31.05% of the net levy remaining with 25% of the year yet to come) shows that as a whole, net expenditures are tracking better than budget. The Budget to Actual position at the end of the third quarter 2017 is consistent with the same time period in 2016 where the Township was in an positive operating variance of 6.37%. While most budget areas are tracking well to the budget there are a few areas that Council needs to be made aware of as we progress through the remainder of the year.

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Year to Date Report Quarter 3 July 1 – September 30

2017 As Council may recall through the previous Quarterly Reports, staff are closely monitoring the Winter Control Budget. As of the end of the third quarter the Winter Control budget has a remaining budget of 30.18% or $211,224. While we cannot predict how the start of the winter season will unfold, the Winter Control Budget is currently in a favourable position to finish the year on budget. There are a number of other areas throughout the budget, both expenditure and revenue lines that activities occurs either all at once or in batches. As we progress towards the end of the year, each Director will be giving Council a verbal update as to areas of departmental pressures that may not only effect the outcome position in 2017 but also pressures which will effect our 2018 Budget discussions. Water and Wastewater Budgets As at the third quarter of 2017, the Wastewater program is in a deficit position of $234,484. The primary reason for the deficit is that our Other System Costs or Regional Billings are 15% over budget which in comparison is approximately 26% higher than this time last year. As Council is aware the service areas of Elmira, St. Jacobs and Breslau currently have Inflow and Infiltration issues. This means that as these areas experience increased rainfall, the more of this precipitation will make its way into the Township’s sewer collection system and then end up in the Region’s Water Treatment Plant. This in turn causes increased costs to the Township. Fortunately, the deficit position in this budgetary area has improved since the second quarter where the Township was in a $423,475 deficit. Staff will continue to monitor the Wastewater Budget however it is quite conceivable that this budget will be in a deficit position at years’ end. The Water program is performing well compared to the budget. The year-to-date water surplus of $103,526 shows that the Township is tracking better than budget. From a year to date budget to actual perspective our year to date User Rate Revenue is now tracking ahead of the Regional Billing costs. This contrasts with both the first and second quarter reports where the opposite occurred. In addition, the Township’s controllable costs are tracking below budget which is also contributing to the current surplus position. Over the course of the this year staff have observed the Water Operating Budget move back and forth between a surplus and a deficit position and staff will closely monitor this as we progress through the remainder of 2017. Capital Budget The level of activity in the capital budget increased in the third quarter, consistent with the annual trend that will give rise to a peak construction activity in the summer and early fall. As Council will recall there were a number of tender calls from which a number of contracts were approved by Council. The projects undertaken to date have generally been within budget parameters. The expectation is that the recording of capital expenditures will continue to increase as invoices for completed work are submitted. Please refer to the department summaries and highlights for discussion of specific projects.

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2017

PLANNING FOR GROWTH AND EXPLORING ECONOMIC DEVELOPMENT OPPORTUNTIES

GOAL: Ensure Managed and Sustainable Community Growth and Development

Balance the small town feel, maintenance of rural values and lifestyle with provision of urban amenities and infrastructure. ACTIONS

Continue with the scoped Official Plan Review which is primarily intended to address conformity with Provincial policy and the new Regional Official Plan.

EPS

Continue to deal with boundary rationalization for Elmira/St. Jacobs (employment lands), Breslau and the smaller rural settlements.

EPS

Deal with any appeals of the Breslau Settlement Plan. EPS Continue with the Stockyards Secondary Plan to deal comprehensively with land use planning issues in the Stockyards. EPS

Continue with the administration of development within the Lunor subdivisions and the Southwood subdivision in Elmira, the Sunset Hills subdivision in Maryhill, the Valley View subdivision in St. Jacobs and the Thomasfield (Hopewell Crossing) and Empire Homes subdivisions in Breslau.

EPS

Review and respond to Provincial, Regional and other agency initiatives to ensure Township of Woolwich interests are protected (e.g. participate in the update to the Regional Transportation Master Plan, participate in the review of the Region's Waste Water Treatment Master Plan, participate in the Master Servicing Study for a portion of the "East Side Lands" in North Cambridge and south Breslau, etc., participate in the review of the Airport Master Plan and participate in the review of the East Side Pumping Station Environmental Assessment).

EPS

Monitor the Martin Gravel Pit application (Sandy Hills Road) to ensure that zoning and other requirements associated with this expanded gravel pit are being complied with.

EPS

Monitor the Middlebrook Road Gravel Pit to ensure that zoning and other requirements associated with this expanded gravel pit are being complied with.

EPS

Process and evaluate the rezoning application by Preston Sand and Gravel to remove the holding symbol in order to permit below water table mineral aggregate extraction at the Jigs Hollow gravel pit site and comment on the associated application to the Ministry of Natural Resources and Forests for a major site plan amendment.

EPS

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2017 Continue with the review of additional mineral aggregate policies including the minimum separation distance around settlements, economic impacts, assessment of contaminated or potentially contaminated sites and clarification of visual impact policies.

EPS

Continue with the review of the zoning by-law provisions for fences in Woolwich and deal with the issue of fences in the front yard of residential properties and with the issue of the height of fences.

EPS

Review site planning guidelines for landscaping of large parking areas. EPS

Continue to review the design of the new Highway 7 as it affects Ebycrest Road and report to Council. EPS

Process and evaluate the proposal by Skyline Reit for an official plan amendment and rezoning to expand the range of commercial uses permitted in the Service Commercial designated and zoned lands at the south end Elmira on Arthur Street (the Foodland Plaza).

EPS

Process and evaluate the anticipated proposal by Living Waters for an official plan amendment and rezoning to expand the range of commercial uses permitted in the Service Commercial designated and zoned lands for the former Premier Equipment lands on Church Street West.

EPS

Process and evaluate the anticipated proposal by Birdland Developments Limited for an official plan amendment, rezoning and plan of subdivision for the next stage of their residential development in the southwest quadrant of Elmira.

EPS

Process and evaluate the anticipated proposal by Breslau Properties for an official plan amendment, rezoning and plan of subdivision for residential development at the east end of Breslau.

EPS

Continue to monitor and evaluate call volumes of the Fire department to identify areas of concern and review efficiency of Fire department response sequences pursuant to the Fire Master Plan.

FIRE

Review and up-date fire department response times to meet the expectations of the community. FIRE

Utilize Fire Prevention as the least costly way to provide loss control, and initiate self inspection Program for Apartment Buildings and Mobile Food Vehicles.

FIRE

Be 'ahead of the curve' in planning for future growth and ensure infrastructure capacity is available before development proceeds. ACTIONS

Continue with the development of a new Cross Border Servicing Agreement with Kitchener and two new Cross Border Servicing Agreements with Waterloo.

EPS

Continue to work with private-sector landowners to explore opportunities for developing employment land in partnership with the Township.

EPS/CAO

38



2017

Look at improving Ontario Municipal Board processes by advocating for reforms and implementing a local representation policy that considers available resources. ACTIONS

Council will provide feedback to the Province regarding OMB reform. EPS

Explore regional partnerships/collaborations that make fiscal sense, but resist annexation and merger talks. ACTIONS

Working with a Regional Committee to explore and standardize “best practices” with regards to Municipal Alcohol Policy. The committee continues to meet annually and will address the upcoming legalization of cannabis.

RFS

Work in partnership with the Region of Waterloo Library to plan and implement community programs at the Breslau Community Centre.

RFS

Achieve Cultural heritage protection in balance with growth and development. ACTIONS

Assist with the implementation of the Woolwich Heritage Committee's approved workplan which includes: o Provide plaques to recognize designated buildings; o Undertake an inventory of historic properties o Advise Council with regard to the need to designate or list historic properties; o Create a photograph display of historic properties o Write articles for local newspapers about cultural heritage o Hold a heritage event to recognize excellence in Woolwich's heritage community; o Participate in Heritage Day/Doors Open; and o Comment on relevant planning act applications.

EPS

Continue to deal with the appeal of the heritage designation of the former Chalmers Presbyterian Church in Winterbourne. EPS

39



2017

GOAL: Grow and Retain Local Industry and Business Opportunities

Focus on business attraction, retention and expansion in manufacturing, agricultural, retail, and tourism industries. ACTIONS

Build relationships & connections, and address challenges & opportunities through the Business Visitation Program (BVP). Target: 24 visits per year. Over and above the formal program, continue the regular core area visits with local businesses through walking tours and drop-ins with businesses. 19 Business Visitations completed to date- received $5000 in sponsorship for Bolender Park through BVP

CAO

Continue the work of the Agriculture Task Force: Develop Task Force consisting of key stakeholders in the agricultural sector to: examine current challenges & issues; review current municipal polices; review the 2015 Agriculture Research Study (Workforce Planning Board); review the Agricultural Growth Act; and, review financial incentive programs. The goal of the Task Force will be to determine how the Township can best provide support to the Agricultural, Agri-food, and Agri-tech sector.

CAO

Assess training needs of businesses and organizations; continue to collaborate with the WWCFDC and WRSBC to provides businesses with information regarding training & education, and facilitate training sessions in Woolwich.

CAO

Complete a transition Plan for St. Jacobs Visitor Information Centre (VIC) CAO Develop and manage stakeholder focus groups in Breslau to discuss issues and opportunities related to public transit. CAO Coordinate annual Greater Kitchener-Waterloo Chamber of Commerce event for Woolwich Businesses. Event held July 25, 65 attendees

CAO

Develop and manage Business Excellence event. State of the Economy breakfast held on Oct 10 CAO Develop and manage Woolwich Business Development events to be held quarterly in partnership with local businesses and organizations. 4 training sessions provided to date including Resume Workshop, Accounting Workshop, Professional Development Workshop held in partnership with Waterloo Region Small Business Centre, Youth Skills Training Workshop held in partnership with WWCFDC

CAO

Hosting Youth Skills Training Workshops in partnership with WWCFDC on Oct 4, Oct 11, 18 and 25 Write annual Woolwich Township Economic Development Update report to provide a review and summary of the economic development workplan and associate impacts, statistics, and future goals & activities. To be presented on Nov 21

CAO

Continue to manage the Art Display Program, which provides local artists with the opportunity to showcase their work for free in a public space. Held Arts Roundtable meeting on May 2

CAO

40



2017 Continue to connect employers with organizations that specialize in matching employers with job-seekers, including but not limited to: Conestoga College, Workforce Planning Board, Woolwich Community Services.

CAO

Continue to research funding opportunities and lobby for funding agencies to host open houses/info sessions with businesses. CAO Wonders of Woolwich local business profiles on Township Website CAO Develop and manage Agriculture Innovation Showcase in partnership with surrounding rural Townships in Waterloo Region to be held on Nov 8th received financial support from the University of Guelph and WWCFDC. Held Nov 8, 67 attendees

CAO

Begin planning Ignite Woolwich Business Plan competition to be held in 2018 submitted RED Application for Sept 2017 intake CAO Develop and Manage Real Estate Forum in partnership with Engineering and Planning Services held Oct 31, 43 attendees CAO

Employ a balanced economic development approach which promotes opportunities municipality-wide. ACTIONS

Continue to create and disseminate Woolwich Business Update Newsletters which summarize key successes, new businesses & organizations, upcoming events, employment opportunities, major projects, and other information (sent to distribution list via email every other month).

CAO

Research opportunities to attract a post secondary satellite campus to Woolwich. ACTIONS

Should the former Riverside Public School site in Elmira be declared surplus, explore alternative uses including research campus. CAO

GOAL: Explore Employment Land Opportunities

Develop a balanced approach to residential/employment land opportunities so Woolwich doesn't become a 'bedroom community'. ACTIONS

Continue with analysis of options for designating additional employment land in Elmira to address what has become an acute shortage of such lands.

EPS

Where it makes fiscal sense consider partnerships relating to employment lands. ACTIONS

41



2017 Address infrastructure needs in Elmira and St. Jacobs to facilitate opening employment / industrial land for new businesses. CAO /

EPS

Together with the Region pursue development of employment lands by the Regional Airport that are compatible and complimentary. ACTIONS

Continue to work with Regional Office of Economic Development and Region of Waterloo International Airport YKF staff on attracting business to Airport employment lands and ensuring that there is a good connection with the Township so that processes are clearly understood.

CAO

HEALTHY COMMUNITY

GOAL: Social Capital / Civic Engagement

Provide regular forums and different methods that will encourage public consultation and feedback. ACTIONS

Promote and encourage customer feedback opportunities and methods throughout Township services. ALL Continue to meet with affiliated organizations and front line staff to provide feedback and input with ongoing initiatives such as the Respectful Behaviour Policy, which will be rolled out in Recreation facilities in early 2018.

RFS

Engage residents of Woolwich through ongoing celebrations of Canada 150 –150 Ways to Celebrate Woolwich initiative RFS Continue to provide volunteer and mentor opportunities for Recreation, Fitness and Facilities students from partnering colleges and universities.

RFS

Ongoing bi-annual meetings with the Waterloo Region School Board (JUMP) to share projects and ongoing issues including joint partnership opportunities.

RFS

Hosted Annual Fall Program Information evening at the Woolwich Memorial Centre to showcase local affiliated sport and recreational opportunities. Eighteen different organization participated in the 2017 event held in August at the WMC.

RFS

Continue to support and promote volunteerism, and the traditional barn-builder community spirit. ACTIONS

42



2017 Continue to support and encourage the valuable volunteer efforts and contributions made to our community by the Woolwich Healthy Communities working groups: Woolwich Trails Group, TWEEC, Trees for Woolwich, Clean Waterways Group, WHC Coordinating Committee and the Woolwich On-road Cycling Group.

Support Woolwich Healthy Communities Groups with WHC month (April and May) activities, including community clean-up day, tree planting events, 3 community hikes and hikes with 4 schools, Taste of Woolwich, Seedlings in the Classroom program and Students for Shade program as part of the TWEEC tree nursery project.

RFS

Maintain and enhance the volunteer system of service delivery, where efficient and effective to do so. ACTIONS

Assess opportunities for volunteers and develop guidelines for a “Volunteer Management Program “. RFS Continue to provide volunteer and mentor opportunities for Recreation, Fitness and Facilities students from partnering Colleges and Universities.

RFS

Continue to support Recreation Associations to provide ongoing programs and events in their settlements and enhance their volunteer base and increase memberships.

RFS

Develop Volunteer Database as a tool for tracking volunteer years of service, and to use as a communication piece. RFS

Evaluate and implement training and development opportunities that will help to ensure volunteers are well equipped to make the best use of resources. ACTIONS

Work in collaboration with Recreation Associations and Affiliated Woolwich organizations to identify training needs and gaps, and assist in the facilitation of a variety of workshops, resources and networking events to provide needed training and education.

RFS

Support local, provincial and national social capital and civic engagement initiatives. ACTIONS

Work with the Region and various partners to develop the Elmira Family Centre centre program RFS Complete High Five Quest 2 Program Evaluations (PRO) to enhance recreational programs. RFS Continue to support community association relations and assist with protecting and maintaining Township capital through good maintenance practices by the available resources.

RFS

43



2017 GOAL: Promote Healthy Living & Active Lifestyles

Transition from recreational capital facilities development to Township-wide community program development increasing investment in active programming in the interest of promoting healthy living and active lifestyles. ACTIONS

Support and promote Woolwich Healthy Communities Month Activities and Events. RFS Support environmental enhancement initiatives developed by organizations such as TWEEC, Trees for Woolwich, Clean Waterways and Trails to promote a healthy and sustainable living and working environment.

RFS

Ongoing needs assessments and user feedback to determine the recreational and programming needs / wants of current and potential users of the Woolwich Memorial Centre and Breslau Community Centre.

RFS

Continue focusing on diversifying program offerings from traditional recreation to encompass arts, music and cultural opportunities for residents of Woolwich. Ongoing efforts include partnerships with the KW Symphony and expansion of direct programming to include guitar and photography.

RFS

Continue to build and enhance community partnerships (Ontario Early Years Centre, Community Care Concepts, Woolwich Community Health Centre, Woolwich Seniors Association.

RFS

Continuation of expansion into Youth & Adult Leadership programs across the Township RFS Work in collaboration with Regional Partners on the Healthy Kids Community Challenge initiatives – ($1 million in funding over 4 years) – Theme 3 – “Eating Fruits and Veggies” saw the installation of a Fedge at the Elmira Community Garden and partnership with Region of Waterloo Public Health “Fresh-it” initiative to explore healthier food options through Township concession services.

RFS

Ongoing annual implementation of the Lifesaving Society “Swim to Survive” program for Grade 3 students at the WMC in partnership with WRDSB, WRDCSB and various sponsors. Implementation of “Swim to Survive Plus” focussing on Grade 7 students will be rolling out in 2018.

RFS

Lead the bi-annual Community Guide project, working collaboratively with all township departments to develop and produce a quality document.

RFS

Provide a calendar of activities and promotion for “June is Recreation Month” and “June is Seniors Month.” RFS Continue the BCC & WMC Facebook page promoting programs, activities and tips for a healthy, active lifestyle RFS Continue with the Region of Waterloo Municipal Alcohol Policy working group to ensure clear, consistent alcohol policies in order to best manage municipal risk and promote responsible alcohol consumption.

RFS

Work with the Region to offer weekly library services & programming in Breslau. RFS

44



2017 Complete long-term plans for recreation and parkland development. ACTIONS

Complete a Recreation Master Plan RFS Utilizing Asset Management to create long term planning of Capital infrastructure RFS Commencing preliminary stages of woodlot management, assessing EAB, and dead material RFS

Improve marketing and promotion efforts for the Township's recreational facilities and programs to increase participation and related revenues. ACTIONS

Continue to explore with other Township Departments the development of a coordinated annual social media and marketing plan for RFS programs and facilities.

RFS

Explore opportunities to promote the Township's extensive trails network, historic features, unique communities, and local arts and culture. ACTIONS

Continue to support trail and on-road cycling initiatives, such as organized hikes, the Healthy Hike Initiative and bike rides, to provide and promote active transportation opportunities.

RFS

Explore methods of positively influencing the determinants of health. ACTIONS

Ongoing participation in the region-wide Community Wellness Initiative. RFS/ CAO

GOAL: Support Sustainability of the Natural Environment And Other Resources

Promote and support environmental stewardship efforts.

45



2017 ACTIONS

Continue to support the activities of TWEEC to promote public awareness of, and education in, environmental enhancement, initiating environmental programs, provide comments to Council on environmental issues, and propose and implement work plans based on priorities identified by the Committee. The Department recognizes the value in preserving and maintaining the many Township green spaces, woodlots and naturalization area and will make a conscious effort to protect such areas.

TWEEC 2017 Work Plan:

• Host the 12th annual Woolwich Community Clean-up Day • Host the 12th annual Yellow Fish Road program in Woolwich • Help host the 10th annual Woolwich Healthy Communities Month • Tree planting at various locations throughout Woolwich including the continuation of an Ash Tree Removal and Replacement

project and buckthorn removal project. • Continue the storm water program in the classroom and interpretative walk. • Continuation of the tree nursery program to help support tree planting initiatives by providing tree stock for planting and to involve

and educate youth about the importance of trees through the Seedlings in the Classroom program and the student interpretative walk and potting day.

• Education regarding invasive plant species. Continuation of phragmites pilot project. • Trees for Woolwich program: to date over 23,000 trees have been planted. • Promote household hazardous waste drop off at the Regional landfill sites. • Continue to invite businesses to participate in the TWEEC green business award program-CARES (Community Awards in

Recognition of Environmental Stewardship).

RFS

Continuation of promoting educational information for community members of the West Nile and Noxious weeds. RFS Continue with implementing the Corporate Energy Conservation and Demand Management plan to reduce the corporate carbon footprint.

Stage 1-WMC Energy Audit (Co-Gen) was completed Stage 2-Continuation/Implementation Stage 3 – Discussion and terms of Implementation

RFS

Continue to record and report corporate energy consumption as per the Green Act. RFS Continuation with Energy Savings projects, light retro fits, LED exterior lamp retro fits, in parks and facilities RFS

46



2017 Installing one additional driveway LED lamp standards at Maryhill Community Centre RFS 2017 project quotes being obtained to install forced air curtain at main entrance of the Woolwich Memorial Centre in the efforts to reduce heat loss and AC heat gain, improving building energy saving.

RFS

Study, and report to Council regarding creek bank erosion methods at Bolender Park EPS Explore the potential of a FIT pilot project including investigating the structural and building fabrication integrity of potential buildings to ensure a long term commitment.

RFS

2017 New Electrical panel, Floating head pressure and controls to be installed – St. Jacob’s Arena RFS 2017 New exterior siding with insulation being installed at the St. Jacobs Arena by Roxson Contracting to assist in reducing energy cost.

RFS

Preserve and protect passive open green spaces and develop a tree management plan. ACTIONS

Create a Corporate Urban Forestry Plan to encompass Township owned woodlots, parks and streets. A student arborist was hired for summer months to identify hazards trees along key trails and in woodlots, to prune and mulch trees in parks and boulevards. With funding from the Region’s Community Environment fund, TWEEC has hired a consultant to develop a greening plan for Elmira with completion by the end of 2017.

RFS/ EPS

Continue to investigate the financial and long term impact that widespread pest or pathogen, such as the Emerald Ash Borer or phragmites, have on the community and develop education and communication materials.

RFS

Provide an overview of Corporate park development that inventories properties of special interest to be maintained, identified and protected as passive and open lands.

RFS

Continue good land stewardship practices that initiate Corporate/departmental goals, objectives, standards in preserving township lands and woodlots.

RFS

Evaluate the potential impacts and benefits of new green energy technology that provides value-added benefits to the local economy while not detracting from quality of life. ACTIONS

Continue working with Waterloo North Hydro on energy conservation projects and the pilot electrical engineering audit project at the Woolwich Memorial Centre.

RFS

47



2017 Township Council will engage both Chemtura and the Ministry of the Environment and Climate Change regarding clean-up of the Elmira Aquifer. ACTIONS

Ongoing advocacy by RAC and TAG at the Provincial and Federal levels CAO/ CIS

48



2017

GOAL: Provide for Inclusive and Accessible Communities

Preserve and protect the unique nature of the 'community of communities' but address the challenge geography and distance creates and come up with solutions that focus on ‘the ties that bind the community fabric’. ACTIONS

Commence the implementation of the requirements as identified in the January 2007 Accessibility Audit and any other report, documentation that identifies any Accessibility issues that require resolving.

RFS

Complete Seniors’ Accessibility project by providing a new exterior entrance enclosure. RFS 2017 Accessibility sidewalk to be completed around the exterior of the Bloomingdale Community Centre. RFS Township facilities accessibility improvement continued. RFS

Consider municipal policies, services and programs that take into account the impact of an aging population. ACTIONS

Working together with partner agencies implement the Woolwich Age Friendly Action Plan designed to ensure accessible, inclusive, age-friendly, social and physical environments, services and programs for Woolwich’s older adult population.

RFS

Continue to foster partnerships with the Woolwich Seniors Association, Community Care Concepts and other regional organizations to develop program and opportunities for 55+ residents. Plan completed; senior’s council

RFS

Continue to explore opportunities to engage 55+ residents throughout the township (WMC Fitness Centre, Breslau Community Centre, Bloomingdale Community Centre to promote healthy, active lifestyles through a variety of new programs and workshops.

RFS

Delivered the 2nd Annual “Seniors Fair“ at the Breslau Community Centre in partnership with the Older Adults Association of Ontario and Community Care Concepts.

RFS

Implement legislated requirements, with the goal of improving and expanding opportunities for persons with disabilities, and identify, remove and prevent barriers to their full participation in the life of the community. ACTIONS

Continuing to monitor use of the redesigned corporate website and ensuring that legislated accessibility requirements are met. CIS Issued online survey to all members of corporation for awareness training as required by the Accessibility for Ontarians with Disabilities Act. Outstanding responses are being tracked for compliance.

CIS

49



2017

GOAL: Develop Safe Communities

Incorporate policies and practices that will help communities remain safe places to live, like Crime Prevention through Environmental Design (CPTED) in community development. ACTIONS

Implement RFP for Emergency Restoration Services for Fire, Building, Facilities and By-Law. ALL Implement enhanced Fire Code enforcement strategies to mitigate legal and court challenges. FIRE Developing new inspection and maintenance protocols for parks, trails and facilities in keeping with protecting public safety and interests.

RFS

Provide a progressive and leading-edge emergency preparedness programs and develop long-term expansion plans for the Siren/Shelter-in-Place/Community Alerting Network program. ACTIONS

Continue preparation of Breslau Community Centre to serve as back-up Emergency Operations Centre. Generator postponed RFS Proceed with required inspections and identifying items for compliance for the Vulnerable Occupancies Retrofit program. FIRE Schedule and implement the required annual fire drill for all 22 occupancies in the Township. FIRE CAO and Deputy Fire Chief to participate on Regional Steering Committee and Working Group examining the implementation of a region-wide Community Alerting Network (CAN) program .

CAO

Schedule an Open House for retail business owners to educate on their responsibilities as a business owner to keep their employees and customers safe during emergencies.

CAO

Provide Township support and co-ordination concerning the implementation of the upgrade to the Region-wide Voice Radio System.

CAO

Complete emergency management training course on Incident Management System (IMS) participant check lists. Support will be provided by the Office of the Fire Marshall and Emergency Management Ontario (EMO).

CAO

Host a municipal-wide Emergency Preparedness Open House in the spring of 2017 with local school boards participation. . CAO

50



2017 Transition the Woolwich Emergency Plan to the Incident Management System (IMS) model and make appropriate changes to current policies and procedures. .

CAO

Evaluate appropriate public safety options and measures in school zones. ACTIONS

Continue to use public events to promote fire safety in the School system FIRE Conduct regular inspections and fire drills at all schools, day care centres, senior facilities. FIRE

Make addressing traffic law and safety considerations a timely priority. ACTIONS

Purchase and implementation of new speed signs EPS Provide annual report to Council regarding traffic calming and traffic issues. EPS

51



2017

INFRASTRUCTURE MAINTENANCE AND TRANSPORTATION PLANNING

GOAL: Optimize the Use of Municipal Infrastructure

Manage and maintain all municipal infrastructures with an emphasis on continuous improvement and greater efficiencies. ACTIONS Bauman/College/Union reconstruction engineering EPS

Barnswallow Drive reconstruction engineering EPS Bridge Street West Environmental Assessment EPS Applegrove Bridge rehabilitation EPS Continuation of investigation of alternatives for Glasgow Street South bridge traffic EPS Middlebrook/Weisenburg Bridge Environmental Assessments EPS Peel Street Bridge engineering EPS Reids Wood Drive Bridge engineering EPS Vance Road bridge engineering EPS Green Warbler Crescent construction EPS Hawkesville/Northside/Sawmill engineering in conjunction with future Region of Waterloo reconstruction EPS Hot mix resurfacing of Crowsfoot Road EPS Kressler Road engineering EPS Continuation of King Street North watermain, sanitary sewer and sidewalk rehabilitation/replacement in conjunction with Region of Waterloo road reconstruction

EPS

Maintenance paving of Canary Court and Thrush Court EPS Continuation of Maryhill Road storm sewer engineering EPS Old Scout Place reconstruction EPS Sawmill Road sidewalk construction in Conestogo EPS Preparations for continuation of sanitary lining program in 2017 EPS

52



2017 Snyder Avenue North/William Street reconstruction EPS Snyder Flats Road geotechnical investigations EPS Continuation of Weigel Drain engineering study EPS William Street engineering EPS Woolwich Street North engineering EPS Annual surface treatment program Annual gravel resurfacing program Woolwich/Dolman surface asphalt EPS Continue with the Environmental Assessment for a new connector road in Breslau. EPS Report on effectiveness of potential sump pump program for reducing inflow and infiltration in St. Jacobs EPS Report on method to improve the efficiency of water meter reading EPS Annual Report regarding the Drinking Water Quality Management Standard (DWQMS) EPS Continue to work on a streetscape plan for downtown Elmira EPS Address outstanding environmental concerns with former Bolender Landfill EPS Continue with review of design and inspection of installation of municipal services in plans of subdivision (Lunor, Sunset Hills, Southwood 3, Valleyview, Thomasfield, Empire Homes) and site plans

Report regarding sump pumps discharging onto roadways EPS Update the building stock in the Township to run the Ontario Fire Marshall Incident Risk Modelling Program FIRE As required under Bill 168, continue to update properties that are risks to Township fire-fighters and the public, for example, buildings with solar panels, light weight construction, structural collapse threat, chemical storage and occupants that require assistance to evacuate.

FIRE

Design of new pumper/ tanker vehicle for the Conestogo Fire Station. FIRE Prepare strategy to upgrade radios (Region-wide). FIRE Increase the number of users of the Fire Response Verification program (Who’s Responding). FIRE Purchase remaining tablets to enhance the availability of response information in the field (e.g. rural water supplies, hydrant and pre-plan data).

FIRE

Annual testing of Auto extrication equipment and continuing with existing requirements. FIRE Reviewing strategies, coverage areas and operational policies for a proposed Automatic Aid Agreement with Waterloo to better serve our community and our neighbours.

FIRE

53



2017 Mutual Aid Agreement to better serve our community and our neighbors. FIRE Improve health and safety in fire halls – CO removal systems and standby power supplies. FIRE Phase 2 of 4 for WiFi installation project (Woolwich Memorial Centre – 2, Breslau Community Centre Gym – 2, St. Jacobs Firehall – 2, Public Works Building – 2).

CIS

Continue deployment of virtual server upgrades and investigate more opportunities to move systems to Cloud infrastructure. CIS Worked on developing RFP for new corporate-wide telephone system. CIS Issued Request for Proposals for Internet and Telephone Voting. Council approved by-law by May 1, 2017 deadline. CIS Monitor developments of the SWIFT Initiative to build broadband across southwestern Ontario. CAO/

CIS Installation of first Columbarium at Elmira Union Cemetery RFS Continuation of Township wide playground equipment renewal – Bolender Park & Riverside Meadows Park RFS Construction of a new Heidelberg Park Pavilion grand opening fall 2017 RFS Construction of new splash pad in Elmira RFS Bolender Park Washroom renovations RFS

Assist with development of the Breslau Memorial Park site plan, Ad-hoc Advisory Committee, potential Splash Pad RFS WMC – remove and replace the refrigeration plants plate and frame condensers cassette. RFS Install emergency backup generator for the Breslau Community Centre consider during 2018 budget deliberations RFS Riverside (Lunor) Soccer pitch c/w irrigation – joint use agreement with school bd RFS Finalizing Regional and Township service agreement for the libraries and implement required maintenance and landlord responsibilities.

RFS

Adopt a fiscally responsible long-term Capital Plan that deals with the growing infrastructure deficit, while advocating for increased funding from senior levels of government. ACTIONS

Update the Township’s Asset Management Plan and enhance the Plan by incorporating recreation and facility infrastructure in compliance with new Federal Gas Tax regulations, the Development Charges Act and with potential provincial legislation.

FIN

54



2017 Ensure a municipal wide infrastructure maintenance program that is needs-based. ACTIONS

2017 Ontario Structure Inspection Manual (OSIM) Bridge and Load Limit Study. EPS Continue to conduct assessments and promote long term planning to ensure the longevity of the municipal buildings infrastructure. RFS

Ensure the longevity and energy efficiency of street light and pedestrian safety lighting in the development of long-term infrastructure plans and replacement programs. ACTIONS

Continue with LED streetlighting retrofit. EPS

55



2017 FISCALLY RESPONSIBLE AND SUSTAINABLE COMMUNITY

GOAL: Expand Financial Sustainability / Best Practices

Explore options for the provision of sustainable funding for all municipal infrastructure. ACTIONS

Review current Municipal Service Agreements and investigate possible new ones. FIRE Review Fees and Charges By-law. FIRE Better utilization of Region-wide purchasing process to achieve better pricing and multi-year contracts (e.g. personal protective equipment and vehicles).

FIRE

Ensure high financial performance standards are in place for planning and implementation of capital infrastructure and development projects. ACTIONS

Update and amend the Township’s Development Charge Background Study and By-law to incorporate growth related projects arising out of recommendations from the Breslau Secondary Plan as well as other growth related project updates.

FIN\EPS

Continue, on an annual basis, to explore budget efficiencies, alternative service delivery and revenue generation options.

Development of League Style programming to maximize off season use of arena pads. RFS Develop a Request for Proposal for the production, distribution and advertising sales for the Woolwich Community Guide for 2018 for distribution Fall 2017

RFS

Development of an integrated rate card for the Woolwich Township advertising opportunities included but not limited to the Woolwich Community Guide, facility advertising and sponsorship opportunities.

RFS

Explore collaboration and partnership opportunities that make fiscal sense and ensure best value for taxpayers. ACTIONS

Pursue further training opportunities with St. Jacobs and Elmira Business Improvement Areas (BIAs) CIS

56



2017

GOAL: Expand the Budget Consultation Opportunities

Provide a variety of opportunities for community engagement regarding the annual budget process ACTIONS

Continue exploring different avenues to engage and promote ratepayer involvement in the Woolwich’s budget process. FIN

57



2017

COMMUNICATION WITH THE PUBLIC AND THE MARKETING OF MUNICIPAL SERVICES

GOAL: Raise the Municipal Profile & Image

Develop a long-term plan to improve municipal signage. ACTIONS

Continue working towards consistency in municipally-controlled signage in accordance with the Municipal Signage Program. Wayfinding Sign Sub-Committee meetings and site visit have been scheduled.

CIS

GOAL: Improve Communication with the Public and Increase Public Awareness of Municipal Activities

Communicate with residents about local programs and related service delivery expectations. ACTIONS

Continual enhancement of the overall marketing of recreational programs and facilities provided by the Municipality through the use of online surveys, community / user newsletters, and focus groups. Leverage partnership connections to enhance communication outlets (School boards, Minor Sport Organizations etc.).

RFS

Use Social Media and Township website to advertise new fire safety regulations, fire related community events and alerts. FIRE/ CAO

Communicate with residents about issues that directly impact their quality of life (e.g. ATVs, dirt bike noise, airport noise). ACTIONS

Communication campaign for changes to the Winter Overnight Parking Ban using portable signage, social media and Community Page. Debrief for Winter 2017-18 has been held.

CIS

Manage the expectations of residents, living in a community of communities, on the importance of needs-based service and program delivery.

58



2017 ACTIONS

Ongoing evaluation, assessment and substantiation of levels of services through measureable performance based on facts and documentation in order to manage expectations.

RFS

Review and revision of the Recreation Facilities Services Facility Allocation Policy, utilizing an inclusive community and user group approach.

RFS

Identify the technological improvements that will be required to connect the Township and its ratepayers. ACTIONS

Region/Area Municipalities ongoing efforts regarding the proposed Southwest Integrated Fibre Technology (SWIFT) network. CAO/ CIS

Focus on updating and refreshing the Township website. ACTIONS

Monitor feedback on newly redesigned website and continue to look for opportunities to improve and expand public reliance on it as a primary communication tool.

CIS

GOAL: Promote Unique Tourism Opportunities

Lead with our iconic strengths when it comes to promoting Woolwich to tourists. ACTIONS

Continue to collaborate and partner with St. Jacobs Country, Regional Tourism Organization 4 (RtO4), and Waterloo Region Tourism Marketing Corporation (WRTMC) on destination marketing and product development for Woolwich Township.

CAO

Explore opportunities to bring the tourism sector together and develop municipality-wide tourism experiences and packages. ACTIONS

Project Team for Regional Tourism 4 Project in St. Jacobs (develop Waterloo Central Railway as a key tourism experience). CAO

59



2017

BEST MANAGED AND GOVERNED MUNICIPALITY

GOAL: Attract, Develop and Retain the Best and the Brightest

Continue to attract, develop and retain high quality employees through effective recruitment and retention efforts and quality training programs. ACTIONS

Complete corporate-wide training on Mental Health in the workplace. CAO Complete implementation of the new ‘Beyond Engagement’ employee engagement program. CAO Conduct a Workplace Violence and Harassment risk assessment to meet legislative requirements under Bill 168 CAO Provide training to Admin Building employees on the Township’s Emergency Procedures CAO Update Township’s Workplace Violence and Harassment policy to comply with recently introduced Bill 132, the Sexual Violence and Harassment Action Plan Act.

CAO

Balance education and experience when recruiting new staff, and ensure good corporate and community fit. ACTIONS

Continue to work with local high schools, Colleges and Universities to provide experiential placement opportunities for students ALL

Continue to make succession planning and management a priority. ACTIONS

Provide training to better utilize volunteer firefighter staff in Public Education, Fire Prevention and Fire Department Training Officers.

FIRE

Manage department record retention and review policy. FIRE Investigate opportunities to promote retention of firefighters. FIRE

60



2017 Evaluate and implement training and development opportunities that will help to ensure staff are well equipped to make the best use of resources. ACTIONS

Assessment and resourcing of required training certifications (e.g. Basic Refrigeration, Playground Inspection, etc). RFS Continue to develop coordinated approach to training for all part-time RFS employees on an annual basis. RFS Implement changes to WHMIS and conduct corporate-wide training. CAO Improve training for employees on records management and retention, including email. CIS Continual Training for all firefighters under the NFPA Professional Standards Qualifications. FIRE Recertification of firefighters for water rescue and up-grade equipment to deal with types of water hazards in the Township (annually).

FIRE

Recertification of firefighters for water rescue and up-grade equipment to deal with types of water hazards in the Township (annually).

FIRE

Training staff on proper preplan documentation for tablets. FIRE

GOAL: Ensure Effective and Accountable Governance

Continue past efforts of stable and prudent governance. ACTIONS

Reported to Council on results of Request for Proposal issued for voting equipment CIS Update Council on investigations completed by the joint Municipal Ombudsman on behalf of the Township. CIS Report to Council with proposed Council Code of Conduct. Facilitate the appointment of a Municipal Integrity Commissioner. CIS Report to Council on changes to the Municipal Act and Municipal Elections Act and other legislation as required. CIS

GOAL: Provide Exceptional Customer Service & Commit to Maintaining High Standards for Municipal Service Delivery

Maintain a high standard of municipal service delivery.

61



2017 ACTIONS

Review job descriptions to better utilize full-time staff and implement a succession plan. FIRE Establish building design and start construction for Breslau Station. FIRE Enhance fire code enforcement strategies. FIRE Establish a committee to investigate funding, location and the needs for a new Maryhill substation according to 2016 Fire Master Plan update.

FIRE

Continue to update as part of our Pre-planning, response access for rural off road access points (trails) FIRE Establish a better inventory and asset management plan. FIRE Continue with fire safety inspections of rural properties. FIRE Launch Self-Inspection Programs for Mobile Food Vehicle and Apartment Buildings. FIRE Support operational efficiencies in the Enforcement Services Division with training and support on improved software for tracking of complaints and with streamlined internal operational policies that improve response times.

CIS

Review of the distribution of services and responsibilities between the Region and area municipalities. ACTIONS

Request by Council to Region regarding Delegation of Planning Authority. EPS

Work in partnerships with the Region to preserve, protect and expand the Township Library system. ACTIONS

Township to work with Region staff regarding establishing pop up library and related programming in Breslau. RFS

When the Provincial and Federal Governments approve legislation and regulatory changes that have a direct impact on municipal service and program delivery, immediately report to Council on the staffing and financial resource implications. ACTIONS

Ministry of Energy Green Energy Act 2009 as a result of this Act the Corporation is now required to submit on a yearly base the previous year’s energy usage for its building inventory.

RFS

Continuation with the Implementation of the Township Corporate energy plan which encompasses a 5 year energy reduction plan. RFS Establish a staff committee for the design of an elevated fire fighting apparatus in Breslau. FIRE

62



2017 Continue to establish better rural water supplies Upgrade current fire water reservoirs to meet fire department needs, and utilize the by-law for NFPA 22 and NFPA 1142 as standards for Fire Water Reservoirs.

FIRE/ EPS

Emphasize exceptional customer service so that such service is recognized as a particular strength of the municipality. ACTIONS

Continue work with affiliated organizations, User groups and patrons, to implement and educate the public on the Township Respectful Behaviour Policy for Township facilities. Working with various users to develop positive messaging to educate, implement and advertise early 2018.

RFS

Continue with Department efforts to train all program, summer student and aquatic staff through “High Five “– Parks and Recreation Ontario Certified Recreation program quality assurance program.

RFS

Continued efforts by the Department to provide seamless customer service with regards to scheduling and booking of Township facilities through the development of partnerships and protocols to ensure consistency.

RFS

Review and revision of the Recreation Facilities Services Facility Allocation Policy, utilizing an inclusive community and user group approach.

RFS

Continued consultation with ActiveNet to more efficiently use the online Customer portal investigation of the possibility of facility availability and booking (ice, fields) online.

RFS

Successful installation of an integrated door kicker and membership management software at the WMC Fitness Centre Consult with staff on a review of the Customer Service Standards and Principles. CAO Support the “Counter Connections” staff working group which meets quarterly to discuss opportunities to improve consistency between service counters and ideas for improving service to residents.

CIS

Continue to investigate services that are offered at the Woolwich Memorial Centre. ALL

63



2017

Statistics

STATISTI

Council and Information Services

PARKING TICKETS ISSUED July – September, 2017 (2016 Comparison

Statistics Shown in Blue)

Month Enforcement WRPS Other Total

July 0 0 18 18 9 0 15 24

Aug 3 1 11 15 7 1 10 18

Sept 5 0 24 29 12 0 24 36

64



2017 S

TATISTI

Category July - Sept 2017

July - Sept 2016

Animal Control 31 46 Anonymous 0 0

ATV or Snowmobile 0 2 Clean Yards 22 21

Fence 1 1 Fire 2 5

Firearms Discharge 0 0 General Inquiry 23 27 Illegal Dumping 2 2

Licensing 0 0 Miscellaneous 0 0

Noise 16 12 Odour 1 0

Pool Fence 2 0 Parking 42 28

Property Standards Complaints 5 11 Signs 3 3

Use of Township property 7 3 Sidewalk Snow Removal 0 0

Wildlife Calls 5 9 Zoning 4 4

TOTALS

166 174

65



2017 Recreation and Facilities Services

3rd Quarter Participation Statistics

3rd Quarter Swim Lesson Statistics Parent &

Tot Preschool Youth Advanced Adapted Aquatics Privates Adult Total

Summer 2016 30 118 249 39 2 24 11 473

Summer 2017 25 115 245 54 0 49 0 488

3rd Quarter Summer Camp Statistics Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Total Summer 2016 88 32 74 49 36 67 - 35 52 433 Summer 2017 54 58 65 55 52 45 23 24 53 429

STATISTI

Engineering and Planning Services

2016 3rd Quarter

July 2017

Aug 2017

Sept 2017

2017 3rd Quarter

Public Swim 6134 3568 2031 813 5412 Public Skate 1222 - 627 370 997 Fitness Centre / Drop-in Programs 3404 1522 1373 1377 4272 WMC Memberships Avg. 431 Avg.448

66



2017 Building Statistics – 3rd Quarter

Through the end of September 2017, 477 permits have been issued with a total construction value of $73,111,100. This compares to 490 permits and a total construction value of $52,949,209 for the same period in 2016. Through the third quarter of 2017, 90 dwelling unit permits were issued which compares to the 143 dwelling unit permits that were issued in the same time period in 2016.

S

Fire Services Fire Department – 3rd Quarter Stats

INCIDENT TYPE

2017 2016 2015 2014

Fire

16 20 13 11

False Alarm

37 48 31 42

Public Hazard

12 8 4 9

Rescue

42 37 27 18

Medical

27 15 21 26

Assisting Other Agencies

1 1 1 1

TOTAL

136 133 101 115

67



2017 2017 2016 2015 2014

Dollar Loss

$2,000 $294,000 $96,000 $95,000

Average Response Time

9:31

9:29

8:45

8:17

68


YEAR-TO-DATE FINANCIAL STATEMENT

September 2017

2017 2017 % 2016

BUDGET ACTUAL VARIANCE ACTUAL

PROGRAM: TOWNSHIP OPERATING BUDGET

Office of the Chief AdministratorAdministration 273,268 195,293 28.53% 198,911

Human Resources 52,751 25,793 51.10% 44,730

Economic Initiatives 165,576 121,508 26.61% 113,743

Tourism & Marketing 21,773 23,720 -8.94% 28,098

Total Expense 513,368 366,315 28.64% 385,483

Administration 6,000 1,000 83.33% 0

Human Resources 0 516 0.00% 3,080

Economic Initiatives 6,000 1,000 83.33% 14,474

Tourism & Marketing 2,000 5,910 -195.49% 27,540

Total Revenue 14,000 8,426 39.81% 45,094

Net - Operating 499,368 357,889 28.33% 340,388

Council/CommitteeCouncil/Committee 232,526 148,700 36.05% 148,641

Total Expense 232,526 148,700 36.05% 148,641

Council/Committee 40,000 15,873 60.32% 11,247

Total Revenue 40,000 15,873 60.32% 11,247

Net - Operating 192,526 132,827 31.01% 137,394

Council & Information ServicesGrants 45,945 46,650 -1.53% 43,247

Clerk's Division 506,261 308,523 39.06% 316,017

Computer 404,511 339,783 16.00% 307,685

Enforcement 216,098 162,504 24.80% 159,399

Crossing Guards 37,405 29,183 21.98% 25,767

Corporate Overhead 153,988 108,847 29.31% 112,524

Total Expense 1,364,208 995,489 27.03% 964,639

Grants 0 1,500 0.00% 2,000

Clerk's Division 87,050 47,717 45.18% 50,626

Computer 0 0 0.00% 0

Enforcement 44,000 47,256 -7.40% 36,571

Crossing Guards 0 0 0.00% 0

Corporate Overhead 921,700 692,188 24.90% 631,926

Total Revenue 1,052,750 788,661 25.09% 721,123

Net - Operating 311,458 206,828 33.59% 243,516

69



September 2017

2017 2017 % 2016


Engineering and Planning ServicesPlanning Operations 594,842 350,379 41.10% 358,856

Committee of Adjustment 39,235 24,912 36.51% 23,495

Building Enforcement 483,469 353,522 26.88% 328,283

Bill 124 Transfer 92,924 52,754

Bridges 145,700 44,180 69.68% 27,619

Roadside Maintenance 358,812 113,160 68.46% 83,886

Hardtop Maintenance 558,364 255,114 54.31% 246,588

Loosetop Maintenance 479,955 459,126 4.34% 419,654

Winter Control 699,973 488,749 30.18% 517,260

Safety 99,214 51,970 47.62% 67,124

Boundary Road Maintenance 17,500 5,491 68.62% 0

Parking Lots 128,149 80,341 37.31% 89,092

Street Lights 220,000 134,527 38.85% 144,372

Development Administration 239,494 158,397 33.86% 163,657

Sidewalks (Ward 1) 127,625 77,875 38.98% 91,179

Engineering Administration 700,207 717,294 -2.44% 533,633

Total Expense 4,892,539 3,407,960 30.34% 3,147,452

Planning Operations 137,750 88,413 35.82% 88,268

Committee of Adjustment 35,000 44,310 -26.60% 22,280

Building Enforcement 695,456 604,587 13.07% 527,046

Bridges 5,500 0 100.00% 0

Roadside Maintenance 1,500 1,969 -31.26% 721

Hardtop Maintenance 0 2,718 0.00% 972

Loosetop Maintenance 42,000 22,466 46.51% 11,616

Winter Control 0 0 0.00% 0

Safety 0 0 0.00% 0

Boundary Road Maintenance 0 0 0.00% 0

Parking Lots 3,000 0 100.00% 2,805

Street Lights 0 0 0.00% 0

Development Administration 239,494 158,397 33.86% 163,657

Sidewalks (Ward 1) 127,625 77,875 38.98% 91,179

Engineering Administration 86,414 74,537 13.74% 35,818

Total Revenue 1,373,739 1,075,272 21.73% 944,361

Net - Operating 3,518,800 2,332,689 33.71% 2,203,091

FinanceManagement and Budget 1,565,706 1,134,306 27.55% 979,742

Accounting Division 181,524 134,960 25.65% 132,122

Revenue Division 337,596 317,988 5.81% 263,578

Total Expense 2,084,826 1,587,254 23.87% 1,375,442

Management and Budget 1,412,026 1,331,649 5.69% 1,168,978

Accounting Division 0 0 0.00% 0

Revenue Division 796,000 335,671 57.83% 321,940

Total Revenue 2,208,026 1,667,320 24.49% 1,490,918

Net - Operating -123,200 -80,066 35.01% -115,477

70



September 2017

2017 2017 % 2016


Fire DepartmentAdministration 835,575 648,227 22.42% 569,595

Fire Prevention & Education 79,039 47,417 40.01% 88,201

Conestogo Fire Station 111,122 79,257 28.68% 88,046

Elmira Fire Station 170,020 138,171 18.73% 143,300

Floradale Fire Station 84,253 63,690 24.41% 68,065

Maryhill Fire Station 167,741 125,058 25.45% 138,967

St. Jacobs Fire Station 124,933 96,754 22.56% 115,407

Total Expense 1,572,683 1,198,576 23.79% 1,211,582

Administration 115,250 103,063 10.57% 89,296

Fire Prevention & Education 0 0 0.00% 260

Conestogo Fire Station 0 0 0.00% 0

Elmira Fire Station 0 0 0.00% 0

Floradale Fire Station 0 0 0.00% 0

Maryhill Fire Station 0 0 0.00% 0

St. Jacobs Fire Station 0 0 0.00% 0

Total Revenue 115,250 103,063 10.57% 89,556

Net - Operating 1,457,433 1,095,513 24.83% 1,122,026

Recreation and FacilitiesCemeteries 68,222 36,021 47.20% 23,841

General Administration 582,648 308,189 47.11% 279,896

Woolwich Memorial Centre 2,343,319 1,848,645 21.11% 1,698,044

Woolwich Township Arena 327,304 229,549 29.87% 227,451

Parks 713,023 428,684 39.88% 394,625

Recreation Programming and Community Development478,148 261,151 45.38% 303,501

Special Events & Community Programs 18,562 8,526 54.07% 38,626

Day Camps 76,378 70,282 7.98% 65,274

Libraries 24,680 9,089 63.17% 11,298

Other Township Owned Facilities 313,083 217,871 30.41% 213,421

Administration Building 176,993 114,505 35.31% 119,451

Total Expense 5,122,360 3,532,512 31.04% 3,375,429

Cemeteries 70,748 23,685 66.52% 32,505

General Administration 85,899 60,978 29.01% 48,072

Woolwich Memorial Centre 1,341,723 1,030,109 23.22% 889,280

Woolwich Township Arena 251,758 146,985 41.62% 154,538

Parks 143,611 70,364 51.00% 94,941

Recreation Programming and Community Development222,820 122,117 45.19% 116,708

Special Events & Community Programs 0 2,131 0.00% 8,389

Day Camps 93,109 77,754 16.49% 76,208

Libraries 7,800 0 100.00% 0

Other Township Owned Facilities 259,204 175,778 32.19% 177,522

Administration Building 176,993 128,245 27.54% 125,948

Total Revenue 2,653,666 1,838,147 30.73% 1,724,112

Net - Operating 2,468,695 1,694,365 31.37% 1,651,316

NET - TOWNSHIP OPERATING 8,325,079 5,740,045 31.05% 5,582,255

71



September 2017

2017 2017 % 2016


PROGRAM: TOWNSHIP UTILITY BUDGET

WastewaterWastewater Mains 156,335 42,270 72.96% 15,621

Pumping Stations 68,876 31,244 54.64% 46,324

Billing and Collecting 396,386 56,312 85.79% 50,764

Administrative Overhead 667,644 455,113 31.83% 360,093

Other System Costs b) 2,300,117 2,064,075 10.26% 1,643,006

Total Expense 3,589,358 2,649,013 26.20% 2,115,807

Revenue 544,811 55,715 89.77% 31,819

User Rate Revenue 3,044,547 2,358,814 22.52% 2,373,831

Total Revenue 3,589,358 2,414,529 32.73% 2,405,650

Net - Operating 0 234,484 100.00% -289,843

WaterWater Mains 381,441 195,280 48.80% 237,213

Water Service 44,502 7,501 83.14% 11,755

Meters 538,316 73,451 86.36% 44,480

Hydrants 54,703 18,507 66.17% 7,936

Billing and Collecting 73,526 56,363 23.34% 50,719

Administrative Overhead 584,179 468,587 19.79% 408,509

Other System Costs b) 2,221,265 1,758,089 20.85% 1,689,548

Total Expense 3,897,932 2,577,779 33.87% 2,450,161

Revenue 715,286 153,113 78.59% 163,763

User Rate Revenue 3,182,645 2,528,191 20.56% 2,570,778

Total Revenue 3,897,931 2,681,305 31.21% 2,734,540

Net - Operating 0 -103,526 100.00% -284,379

Note:

a) Excludes service charge revenues and transfers

b) Includes a Regional Water/Wastewater billing accrual for Current Month

72

Township of Woolwich

PROGRAM: TOWNSHIP CAPITAL BUDGET

2017 2017 %

BUDGET ACTUAL VARIANCE COMMENTS/NOTES

Information Technology

Computer:

Hardware, Misc. Equipment 80,000 70,528 2.15% Projects complete other than Network Monitoring System

Software 171,400 7,755 95.48% Asset Management software purchase will not be proceeding this year

Phased Wifi (Township Facilities) Implementation 19,000 8,550 55.00% On track, being implemented

Phone System Upgrade 50,000 100.00% Council approved RFP, implementation will occur in November

Contribution to/from Reserve Fund 0

Total Expense 320,400 86,833 72.90%

Engineering & Planning Services

Arthur / Church Decorative Lighting 74,195 100.00% Ongoing

Bauman St. / College St. Engineering 76,000 8,654 88.61% Geotechnical Investigation complete. Engineering RFP not yet issued

Barnswallow Drive Engineering 174,000 34,267 80.31% Ongoing

Breslau Collector Road EA 300,000 100.00% Awating completion of DC Amendment

Breslau Wet Well Engineering 80,000 100.00% Awating completion of DC Amendment

Bridge Street West EA 15,000 100.00% Complete

Capital Bridge Expenditures 873,750 285,546 67.32% Ruggles and Vance to be deferred until 2018 due to high tender prices received

Church Street East Engineering 25,150 100.00% Ongoing with Region

Green Warbler Crescent Construction 1,122,400 853,828 23.93% Complete, finalizing invoicing

Hawkesville Road Engineering 22,000 100.00% Ongoing with Region

Homestead / Zingervilla 172,500 11,002 93.62% Ongoing

Hot Mix Resurfacing & Maintenance Paving 2,609,500 456,720 82.50% Ongoing

King Street North Construction 567,600 8,735 98.46% Ongoing, awating invoicing from Region

Kressler Road Engineering 21,000 100.00% Ongoing with Region

Maryhill Road Storm Engineering 10,000 10,176 -1.76% Engineering report complete. Conitnued discussions with Region.

Old Scout Place 792,500 121,194 84.71% Ongoing

Sawmill Road - Conestogo 769,000 33,754 95.61% Ongoing, awating invoicing from Region

Sanitary Lining 200,000 100.00% Tender of sewer spot repairs deferred until 2018, CCTV work ongoing

Sidewalk - Capital Repairs 90,000 84,777 5.80% Complete

Sidewalk - Expansion 40,000 37,518 6.21% Complete

St.Charles / Notre Dame / Isley 6,500 100.00% Complete, was funded through 2016 budget - no longer required as part of 2017 budget

Streetlights & LED Retrofit 1,113,200 163,035 85.35% Complete, awating invoicing

Snyder Ave. N./William St. Construction 2,074,650 1,568,931 24.38% Complete, finalizing invoicing

Weigel Drain Engineering 50,000 9,784 80.43% Ongoing

William Street Engineering 130,000 42,211 67.53% Ongoing

Woolwich Street North Engineering 80,000 100.00% Issuance of RFP contingent on DC Amendment

Woolwich / Dolman Provisional Asphalt 191,000 74,345 61.08% Surface Asphalt to be completed in 2018. Invoicing from construction project.

Total Expense 11,679,945 3,804,476 67.43%

Fire Department

Pagers/Portable Radios 4,000 100.00% Spending on hold till new Regional radio system is available (2018)

Fire Fighting Gear - Replacement 32,000 33,144 -3.58% Due to new hires extra gear was required

Auto Ex Equipment 10,995 10,995 0.00% This is equipment that was donated to the Maryhill station by the Lions Club (Ariss) They are Portable Pump Replacement 5,500 6,885 -25.18% Over due to price increase and added strainer

Breslau Emergency Siren 50,000 100.00% Holding off on purchase till we have more money avaiilable ( looking at some funding from industry

Back-up Generator - Fire Station 34,000 19,741 41.94% Job is completed incoming service was less complex than anticipated (Smaller station less power)

Contribution to/from Reserve Fund 34,500 100.00%

Total Expense 170,995 70,765 58.62%

September 30, 2017

73



2017 2017 %


September 30, 2017

Recreation & Facilities Services

Playground Renewal/Trail Development 20,000 100.00% project complete

Bolendar Park Stabilization 13,000 100.00% project transferred to EPSBolendar Park Washroom Renovations and Playground

Replacement 215,000 9,624 95.52% playground installed, building renovations 90% completed; rubber flooring deferred to 2018

Dog Park Fencing 25,500 100.00% deferred to 2018

Industrial Park Diamond fencing 48,000 100.00%

Riverside Meadows Park replacement 85,000 100.00% project completed; processing invoice

Riverside (Lunor) Soccer Project 25,000 100.00% rolled over to 2018; parkland dedication transfer not complete to date

Total Expense 431,500 9,624 97.77%

Township Equipment Replacement

Public Works Rolling Stock

2004 Sterling Tandem Dump 270,000 100.00% Awaiting delivery in January 2018

2003 Ford F350 55,000 100.00% Quotation issued awaiting bids

2000 International Tandem Dump 270,000 271,077 -0.40% Complete

2009 GMC Cargo Van 40,000 100.00% Bids obtained delivery in January 2018

Sub Total 635,000 271,077 57.31%

Fire Rolling Stock

1996 Freightliner Pumper - Conestogo 495,000 100.00% Delay due to Bankrupcy of the supplier has since been awarded to second lowest bidder

NEW - Breslau Aerial/Squirt 890,000 100.00% Put on hold due to shortage of DC revenue

Sub Total 1,385,000 - 100.00%

Recreation Rolling Stock

2000 Olympia Resurfacer 100,000 100.00% May have to be rolled over to 2018 - waiting for delivery

2000 Olympia Resurfacer 155,000 100.00% May have to be rolled over to 2018 - waiting for delivery

2006 GMC 3/4 Truck 50,000 34,411 31.18%

Sub Total 305,000 34,411 88.72%

Total Expense 2,325,000 305,488 86.86%

74



2017 2017 %


September 30, 2017

Maintenance-Replacement FacilitiesRecreation and Facilities Services

General Facilities & Buildings

Accessibility Audit 30,000 100.00% projects completed, waiting for invoicing

Energy Management 50,000 100.00% projects completed, waiting for invoicing

Union Cemetery, ElmiraColumbarium 60,000 100.00% project commencing mid-November

Woolwich Memorial Centre

WMC Refrigeration Plant 65,000 100.00% repairs completed

WMC Senior Accessibility Entrance 25,000 20,250 19.00% project complete; under budget

WMC Energy Audit/WNH 2,800,000 100.00% In discussions with Waterloo North Hydro on next steps for this project

St Jacobs ArenaMCC Electrical Panel 53,000 48,633 8.24% project complete, under budget

Floating Head Pressure 35,000 40,536 -15.82% project complete

Rink Boards & Sheilds 80,000 100.00% project deferred; grant funding not obtained

Arena Dehumidifier replacement 45,000 18,469 58.96% project complete, under budget

Steel Cladding 110,000 94,257 14.31% project complete, under budget

Heidelberg Park Park Fieldhouse 326,500 312,113 4.41% project complete

Bloomingdale Recreation CentreSidewalk 25,000 10,115 59.54% project complete, under budget

Breslau Community CentreEmergency Generator 61,000 100.00% deferred to 2018 insufficient funding

St Jacobs Fire StationRetaining Wall 22,000 3,207 85.42% project complete further invoicing to come

Total Expenditures 3,787,500 547,581 85.54%

Major Facilities

FIRE

Breslau Fire Station 876,150 500,314 42.90% project progressing

Total Expenditures 876,150 500,314 42.90%

TOTAL CAPITAL EXPENDITURE 19,591,490 5,325,081 72.82%

75

WOOLWICH TOWNSHIP

A Bright Choice for Economic Diversity

Economic Initiatives Update Nov 2017

76

For information on the Woolwich Township Economic Development Program, please contact:

RAJBIR SIAN, MPS, EC.D., TEL: 519.669.6020

Economic Development & Tourism Officer EMAIL: [email protected] Township of Woolwich 24 Church Street West, PO Box 158 Elmira, ON N3B 2Z6

woolwich.ca

77

Table of Contents

No. Section Page

1 Overview: Economic Development in Woolwich Township

1

2 Woolwich Economic Development Program Initiatives & Activities

3

Well-balanced & responsible growth supporting identity, sense of place, landscape & distinct community cores

3

Strategic development of infrastructure

7

Build awareness & support for local businesses and strengthen & support entrepreneurism

10

Effective tools & programs to communicate support and develop the local community economy

15

Support the current and potential Labour Force to attract, retain & develop talent

16

Develop and maintain positive partnerships and relationships

16

Program development, management, implementation & monitoring

17

Sector-specific projects & initiatives 18

3 A Snapshot of the Woolwich Economy: Jobs, Labour Flows & Growth Sectors

19

4 Moving Forward: Supporting & Leveraging Woolwich’s Competitive Advantage

23

Factors comprising Woolwich’s Competitive Advantage

23

Understanding areas of influence: shaping Woolwich’s Competitive Advantage

24

78

Strong Businesses & Diversified Economy

Strong & Supportive Culture & Community

Talented & Committed Labour

Force

Unique Geography & Strong Sense of

Place

Ability to Grow & Change

Section 1

Overview: Economic Development in Woolwich Businesses and industries are cornerstones of the Township’s continuing health and success; they provide employment opportunities, services, products, and innovation to the community. These sectors also lend support to community projects through volunteers, funding, and in-kind contributions. Taxes collected from these sectors comprise approximately 26% of the Township’s tax revenue, with farmland accounting for 3.5%. Using information from various projects, conversations with business representatives, an d staff experience and knowledge, we’ve learned that there are five factors that create the foundation for a successful and supportive economic development environment in Woolwich Township (illustrated in the image below). The projects, initiatives, and activities of the Woolwich Economic Development Program are designed to support and strengthen this foundation. Essentially, the information gained from the Woolwich Economic Development Plan is used in a daily, weekly, and monthly basis. The Woolwich Economic Development Program is organized into eight categories, illustrated in the image below. It’s important to note that there is a great deal of interaction between these categories, and, between related projects, initiatives, and stakeholders. It’s also important to note that at any one time, there may be more of a focus on projects and initiatives in one category, due to the needs of the community and/or unique opportunities that cannot always be anticipated (e.g. funding programs, partnership opportunities, infrastructure projects led by other jurisdictions).

79

1 Well-balanced &

responsible growth supporting identity,

sense of place, landscape &

distinct community cores

2 Strategic

Development of

Infrastructure

3 Awareness &

support for local business &

entrepreneurs

4 Effective Tools

& Programs

5 Labour Force

6 Partnerships & Relationships

7 Program

Development, Management,

Implementation & Monitoring

8 Sector Specific

Projects & Opportunities

This report is divided into four sections:

Section 1 provides an overview of the Woolwich Economic Development Program.

Section 2 provides a summary of the initiatives and activities in each of the eight strategic

directions that form the Woolwich Economic Development Program.

Section 3 presents some relevant statistics to provide a snapshot of the Woolwich economy

in terms of jobs and growth sectors.

Section 4 identifies projects and initiatives that will continue to support Woolwich’s

competitive advantage, and more specifically, support the health of the local economy.

80

The Economic Development & Tourism Officer worked diligently and proactively to determine suitable sites for the establishment of McCormick’s new home in Woolwich. She provided knowledge of the local economy and was instrumental in helping me navigate through the different applications and permits in Woolwich. Dana Hoover McCormick Tractors

Section 2

Woolwich Economic Development Program Initiatives & Activities

Employment Land Shovel-ready industrial and employment land is needed in Woolwich Township to allow existing businesses to expand (business retention) and to attract new industry and therefore, employment. To date, the Township has taken a support role in the development of employment land and industrial land. Specific examples include setting policy through the Official Plan, the Stockyards Secondary Plan and Breslau Secondary Plan projects, and assessing projects through the Zone Change process. In recent years, the need for developing employment land and industrial land in strategic locations across the Region has become a priority. The Township has been involved in this renewed focus in a number of ways. Regional staff prepare an inventory to form a baseline; the Region of Waterloo Industrial & Business Park Vacant Land Inventory. Township staff provide input into this document to ensure that the Region is using accurate data. To address the need for Employment Land in a proactive way, in the short-term, staff are identifying small parcels of land that existing businesses can incorporate into their plans. This involves assisting businesses with developing relationships with adjacent landowners and working with them to fine-tune project plans. For the longer term, staff are focusing on employment land development projects in partnership with local stakeholders. In 2017, the Economic Development and Tourism Officer was successful in facilitating a land sale for the purposes of a new 20,000 sq ft facility being built in St. Jacobs which will bring 8 new full time jobs to the Township of Woolwich.

Providing Support & Expertise to Business Improvement Areas (BIAs)

Elmira Business Improvement Area (BIA) The Economic Development & Tourism Officer is the Business Improvement Area (BIA) Staff Liaison for the BIA membership. Activities to support these business volunteers has included:

Participate in Board meetings once per month.

Participate in Board Working Sessions for specific items (as requested).

Conduct research and/or consultation with Board Members to develop project proposals for the Board’s consideration. Examples include:

o Research Community Improvement Plans; o Research social media marketing options; and o research facade improvement programs.

81

I am writing to thank you for all your help in out Elmira BIA, we have struggled through the years, with volunteers and commitment, from our rotating board members. Some dropped their posts, others have had personal or private issues and not continued. Raj you have stepped up in your job to continue to help our gasping group, we ask for help and you put that hat on. Every month we have an agenda item called township updates and you fill in all the blanks. This part of the meeting helps us know what is happening, when things are occurring, and just keeping us open to other issues. Your updates are very much needed to help us continue, thanks for coming out to the meeting so, we can continue to grow and develop into a better Elmira, not just downtown, thank you too for setting up a local event with the Chamber of Commerce in St. Jacobs on July 25th, it was good to see a lot of people out. Steve Pond, Chair of Elmira BIA.

Provide Township updates to keep the BIA informed; providing information on: infrastructure projects that may affect the downtown; key activities and projects in the Township that the BIA may want to be involved in; best practices in downtown improvement projects; opportunities for collaboration and partnerships (e.g. with WRTMC to advertise events).

St. Jacobs Business Improvement Area (BIA) The Economic Development and Tourism Officer regularly attends the St. Jacobs BIA monthly meetings and provides support and guidance on issues such as:

Connecting the BIA Board to the Region of Waterloo for presentations on road closure of King St N and Sawmill Rd and subsequently received confirmation on financial assistance from the Region for impact on businesses during King St reconstruction

Worked internally with Sign Committee to discuss gateway signage options for BIA

Liaise internally and answer questions related to levies

Post agendas and minutes to Township website

Conduct research on similar size BIA’s for comparison of budget items

Interpretation of By-laws and Processes

Two important roles for the Economic Development & Tourism Officer are to: 1. communicate Township By-laws, Policies, and processes in an easy-to-understand way; and, 2. assist business representatives, entrepreneurs, residents, and potential investors through

processes, contacting the right people, and gathering information. The processes, rules and regulations governing land use and activities are typically not well-known or well-understood by businesses; this is natural as these things are not their core business or area of responsibility. The following are examples of By-law and process-related items that the EDTO has consulted on:

Business Improvement Areas (BIAs);

Events (food, fireworks, road closures, noise by-law exemptions);

Food Trucks;

Raj has been a wonderful resource in terms of helping the St. Jacobs BIA in many facets, in helping us navigate what resources are available, in directing us to the proper contacts within those resources that will help, in informing us of the manner in which current BIAs operate and with examples of previous organizations she has had the experience of assisting. She attends our meetings, expresses views that we might otherwise overlook and does an excellent job in playing the “devil’s advocate” in a polite and professional manner, but with which she makes us contemplate what and how our directions will impact our primary objective, to grow and enhance our member business partners. Edward Denyer, Chair St. Jacobs BIA

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Parking;

Planning Process & Regulations; and,

Signs. To help with this potential roadblock to business expansion or investment, a guide to doing business in the Township is being developed.

Support & Encourage infill development of existing buildings & sites The Economic Development & Tourism Officer is a member of the Waterloo Region Brownfields Committee. Responsibilities include evaluating and providing information for incentive programs, marketing material, and advocating for the continuation of the brownfields agenda in the Region. As contaminated sites are not as prevalent in the Township as in the Cities, the EDTO lobbied for the Brownfields Incentives to be re-framed so that they could apply to other types of redevelopment opportunities, like downtown buildings or aging and abandoned commercial sites (i.e. greyfields).

Facilitate and Support specific uses, businesses, industry, and/or investment One of the main roles of the Economic Development & Tourism Officer is to build relationships and connect people with opportunities that will help them address challenges. Obvious (tangible) benefits of building relationships and connecting people with people and/or opportunities can be new businesses, new investment, or new development. However, benefits are not always tangible, straightforward or realized in the short-term. Part of long-term success is staying aware of opportunities and realizing that building and maintaining relationships and connections over time is also part of the success of an Economic Development Program. Even if the needs of a new business or entrepreneur cannot be met immediately, maintaining that relationship often results in success in the future.

E x a m p l e s o f C o n s u l t a t i o n & S u p p o r t McCormick Tractors, St. Jacobs: Established a connection with Dana Hoover representing McCormick Tractors and facilitated a conversation with WEDC and Mercedes Corporation about their goals and where they would like to locate. The Economic Development & Tourism Officer contacted Mercedes Corp. and asked if they would consider an established tractor business for one of their properties. McCormick Tractors was also connected with Dennis Martin of Elmira Industrial Inc., and as shown two properties in Elmira for potential relocation. A location was secured on Benjamin Road in St. Jacobs and the Economic Development and Tourism Officer is currently working with McCormick Canada and WEDC to develop a press release with details regarding the ground breaking and official opening. Toyota Boshoku, Elmira: Through the annual Business Visitation program, the Economic Development & Tourism Officer arranged a meeting with senior management and identified key priorities for Toyota Boshoku. The plant wanted to establish a deeper community connection with Elmira through working with the Township on local initiatives. Most the workforce are residents of Woolwich, specifically Elmira, and the revitalization of Bolender park was identified as an opportunity where financial assistance in the form of sponsorship could enhance greenery efforts. As a result, of this routine Business Visitation the Economic Development and Tourism Officer secured $5000.00 in sponsorship funds for the enhancement of greenery at Bolender Park.

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Kitchen Kuttings, Elmira: The Economic Development and Tourism Officer worked with the owner of Kitchen Kuttings on the “People Mover” initiative aimed at bringing tourists to shop retail establishments in Elmira. The Economic Development and Tourism Officer facilitated introductions and meetings between Waterloo Central Railway, Waterloo Region Marketing Tourism Corporation (WRMTC), and the Elmira BIA to develop marketing and sponsorship arrangements to assist with costs of operating the “People Mover”. As a result of these introductions the “People Mover” is now larger in capacity and is promoted on Waterloo Central Railway’s website and on the train and on WRMTC’s website and events calendar. Foodlink Waterloo Region, Elmira: The Economic Development & Tourism Officer is very supportive of Foodlink’s Buy Local! Buy Fresh! (BLBF) movement which supports the local agricultural sector. The Economic Development & Tourism Officer worked closely with the staff at Foodlink on the Taste Local! Taste Fresh! event for four consecutive years to ensure that all logistics were coordinated and promote the event (facility booking, coordinating parking, working with local businesses to communicate the event, education and assistance with obtaining required permits, etc.). The Economic Development and Tourism Officer attended monthly meetings to secure the back-parking lot of the Township Administration building and the Home Hardware location for the 2017 event. Waterloo Central Railway (WCR), Woolwich Township: The Economic Development & Tourism Officer has been working with the Waterloo Central Railway to assist the organization with developing their product into a signature experience. The EDTO has coordinated meetings with Regional Staff, Waterloo Region Tourism Marketing Corporation (WRTMC) Staff, Elmeda Weber of Kitchen Kuttings and St. Jacobs Country representatives on various items including communicating WCR’s feature excursions, potential new programs to compliment train rides and facilitating a partnership with Elmeda Weber’s “People Mover” wagon rides. Additionally, the EDTO has assisted the CEO of WCR with navigating internal permits and applications to setup designated waiting stations at the St. Jacobs Market stop. Connell Realty: The EDTO works closely with real estate brokers and developers within and outside Waterloo Region on identifying zone specific parcels of land and buildings for prospective businesses. The EDTO works internally with Engineering and Planning Services to provide commentary and analysis on identified sites to inform prospective business owners on the most appropriate sites for their business based on growth trends and municipal strategies that will address the needs of residents. My recent experience in dealing with the Township of Woolwich and you in particular was so positive I felt compelled to send you this note. Your professionalism, practical approach and lighting quick responsiveness impressed both myself and the entire national real estate management group at Rexall Drugs. If more Economic Development Officers across Canada took your entrepreneurial approach to what is essentially a bureaucratic position we’d all be doing more business. Fraser Connell, Vice President M.J. Connell Real Estate Ltd.

Strategic Development of Infrastructure Objective 2.3, Action 1 Support for the development & enhancement of public transit infrastructure and options

Grand River Transit (GRT) Bus Route 21 Establishing and supporting the connection of people with employment opportunities, and connecting Woolwich residents with the rest of the Region with public transit is a building block of a healthy community economy and part of reducing the Region’s carbon footprint. Bringing GRT to the St. Jacobs

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29,410 people have registered as visitors at the St. Jacobs Visitor Information Centre since 2009

Farmers Market area was pitched by Mercedes Corp. to GRT in response to requests from the public and customers. In effort to extend Bus Route 21 as an expanded route to Elmira, three public consultation sessions were held in the last quarter of 2016. The EDTO has been tasked with managing this project on behalf of the Township, which entails working with Regional Staff to research potential routes with additional stops and increased frequency of stops in Woolwich, create an information package, advertising and managing a Public Open House. Additionally, the EDTO solicited letters of support from local business owners whose business operations are affected by lack of frequency of bus stops. The EDTO also presented on the status of Bus Route 21 on January 10 to Woolwich Council. Through consultation with Woolwich residents and business representatives, the EDTO continues to provide feedback to Regional staff on the Route 21 schedule. This feedback has already resulted in the Region making slight alterations to the bus schedule to allow for better commuting patterns (e.g. accommodating tourists on Market days from May- October annually).

Assess the potential for rail service (tourism and freight) Objective 2.4, Action 1 Discuss bus routes and times on a regular basis with the Region, partners and stakeholders to ensure that the needs of the community are met

Waterloo Central Railway (WCR) Waterloo Central Railway is an incredible asset to Woolwich Township. Due to the ION, WCR is now based solely in Woolwich Township. This is an incredible opportunity to develop a signature experience for visitors, residents, and business representatives alike. The EDTO has been working with WCR for four years to assist them with developing their products and services. This has involved:

communicating WCR Special Events through Township communication channels (Community Guide, monthly newsletter, Facebook, Twitter).

In 2017 and 2018, the Economic Development & Tourism Officer will be working with WCR to:

coordinate an Elmira drop-off/pick-up location;

an additional stop at Max’s Golf Course in St. Jacobs; and

assisting with securing appropriate permits (special events permit and noise permit) for Hogwart’s Experience on September 30, 2017.

Continue to develop and support tourism infrastructure Objective 2.7, Action 1 Maintain support for Township of Woolwich Visitor services

St. Jacobs Visitor Information Centre The St. Jacobs Visitor Information Centre is located in a prominent location, directly across from the St. Jacobs Farmers Market and the St. Jacobs Outlet Mall (at the corner of Weber Street and Farmers Market Road), located just 3 kilometers from the Village of St. Jacobs. The VIC has a supply of current information on a variety of local activities and attractions including: accommodations; indoor and outdoor activities; trails; shopping; dining; and, general information on the area.

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Over 5300 people have toured Woolwich through

the Kissing Bridge & Countryside Tour Program

since 2009

Since 2005, the Township of Woolwich has entered into a Lease Agreement with Mercedes Corporation for the use of the “yellow house” in the St. Jacobs Market District as the Township’s Visitor Information Centre (VIC). The Township pays a fee of $1.00 to Mercedes Corporation to lease the building for the tourist season. Consistent with the last four years, the VIC will be open 7 days a week from mid-May to mid-October and staffed on Market days and weekends. In 2014, just over 6000 visitors registered at the St. Jacobs VIC, with 57% of this total being first-time visitors. In recent years, the total number of visitors has declined, the EDTO is working internally and with stakeholders to identify how to best provide visitor information services to ensure the needs of visitors are met. The chart and tables on the following page identify the decline in visitors over 2012-2016. The last year of operation for the Visitor Information Centre will be 2017 as the Township’s sub-lease with Mercedes Corp will terminate in Nov 30, 2017. The EDTO is in communication with community stakeholders to identify a new location to provide visitor information services from that is a high traffic tourist area.

Culture Coordinator Co-op Student In past years, the Township has staffed the visitor information centre to provide tourists with information services such as maps and brochures to enhance their experience while visiting the Township of Woolwich. For the 2017 tourism session, May to August, the Township successfully applied for and received federal funding to hire a post secondary co-op student to staff the Visitor Information Centre located in St. Jacobs. The amount of $1197.00 was received from the federal government and assisted in covering employment related costs that previously had not been subsidized. Furthermore, by hiring a co-op student the Township also received assistance in the form of social media marketing for tourism on the Township Facebook and Twitter pages.

Kissing Bridge Tours and Countryside Tours The Township offers step-on tours of the Woolwich countryside and attractions. Guides meet buses in Elmira at the Woolwich Memorial Centre (WMC) and, provide a narrative and answer questions while passing Old Order Mennonite Farms. The guide explains the history of the area, the Mennonite religion, and the everyday lifestyle of the Old Order Mennonites, their courtship and weddings. In West Montrose, guests can get off the coach and walk across the "Kissing Bridge". The Countryside Tour is similar to the tour described above, and adds a stop at an Old Order farm. This program is overseen by the EDTO and the day-to-day operations is the responsibility of the Finance Department’s Staff (scheduling, contacting Guides, etc.).

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Period Representation in Weeks P-1 P-2 P-3 P-4 P-5 P-6 P-7 P-8 P-9 P-10 P-11 P-12

P-1 May 12- May 25 2012 129 65 98 137 135 176 141 170 62 78 78 N/A

P-2 May 26- June 8 2013 71 53 64 107 133 201 194 128 54 72 61 37

P-3 June 9- June 22 2014 46 84 79 104 139 180 156 141 92 100 77 14

P-4 June 23- July 6 2015 58 46 90 97 109 150 124 84 76 64 60 17

P-5 July 7- July 20 2016 57 41 56 89 75 97 68 76 76 54 40 20

P-6 July 21- August 3

P-7 August 4- August 17

P-8 August 18- August 31

P-9 September 1- September 14

P-10 September 15- September 28

P-11 September 29- October 15

P-12

October 16- October 30

0

50

100

150

200

250

P-1 P-2 P-3 P-4 P-5 P-6 P-7 P-8 P-9 P-10 P-11 P-12

VIC Five Year Trend 2012-2016

2012 2013 2014 2015 2016

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Having someone dedicated to helping businesses understand and navigate government processes is critical. Sometimes that just means pointing them in the right direction or connecting them to the right people. Chuck Martin, Marbro

On average, the Economic Development & Tourism

Officer facilitates 30 connections per day

to move projects forward.

The Economic Development & Tourism

Officer manages and resolves over 125 inquiries

and requests for information per year.

Build awareness & support for local businesses and strengthen and support entrepreneurism Objective 3.1, Actions 1-7 Maintain a strong, systematic Business Retention and Expansion Program to strengthen businesses

First Point of Contact: One-Window Approach A key role of the Economic Development & Tourism Officer is to be the first point of contact and manager for projects, questions, issues, and concerns. Providing professional consultation and facilitation services to stakeholders is another key mandate of the Woolwich Economic Development Program. Overall, providing a single and consistent point of contact is cited as being paramount for developing a municipality’s reputation as a positive location for business, and for building strong relationships with existing and new customers. When asked to catalogue points of frustration when working with government, research shows that being “bounced around” to various staff members and departments without ever being put in contact with the right person and/or resolving their issue is at the top of the list. Requests are received and directed to the Economic & Tourism Officer through a variety of sources including: email; telephone; drop-in discussions; meetings; referrals (from other businesses & organizations, Staff, SMT & Council); follow-up from BVP visits; and the corporate website. The ability to respond quickly with accurate and relevant information is highly valued.

Tracking Consultations, Requests & Inquiries Inquiries are tracked using an inquiry intake form, developed by the Economic Development & Tourism Officer. As inquiries and requests differ in terms of complexity, the amount of time required to fulfill a request also differs. Some inquiries develop into more robust consultations and take a substantial amount of time. Others are simple requests for information or clarification.

Providing Relevant & Accurate Information and Data A wide range of information is provided to stakeholders to assist them with decision-making regarding business investment, growth and change. Frequent information requests include: statistics; Township and Settlement data (taxes, population, etc.); contacts (businesses, organizations, government); Township policy and zoning; signage; Planning processes; decision-making processes; funding opportunities; and, information on Regional contacts, processes, and projects. A great deal of data is summarized in the Community Profile and Development Information report, the Shovel-Ready Employment Lands (Industrial) report, and the Vacant Land Inventory (Industrial and Commercial) report, which are produced by the Planning Services Division. These reports are available online.

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$20 million in construction value of industrial and commercial builds

111 jobs added to the local economy

2016 - 2017

Thanks so much for putting together the Salute to Woolwich Business event. It was a great venue, with a great keynote speaker. I made some quality connections at the event, and re-established some existing connections. I look forward to next year’s event! Amy Britten Regional Manger, Ministry of Economic Development and Growth

Sourcing & Facilitating Funding Opportunities A frequent request from businesses is how to find and secure funds to start up, expand, or assist with operational goals and needs (e.g. training). The Economic Development & Tourism Officer has developed positive relationships with organizations that can either provide funding to support businesses, and/or assist with coordinating funding applications including:

Ministry of Economic Development, Employment and Infrastructure/Ministry of Research and Innovation;

Federal Economic Development Agency for Southern Ontario (FedDev Ontario);

Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA);

Waterloo Region Small Business Centre (WRSBC);

Greater Kitchener-Waterloo Chamber of Commerce; and,

Wellington Waterloo Community Futures Development Corporation (WWCFDC).

The Economic Development & Tourism Officer is continuing to seek out financial incentives and training opportunities for businesses by applying to the RED Grant program, Waterloo Region Small Business Centre, and working with the WWCFDC to connect Woolwich businesses with their resources (e.g. training, loan funding).

State of the Economy This inaugural event provides Woolwich businesses with the opportunity to network during a breakfast and hear about local business success stories from the EDTO and Mayor. The overall goal of this event is to bring Woolwich business representatives to support and celebrate the importance and success of local businesses. In the past, Salute to Woolwich has had a similar purpose and has brought political leaders, media representatives, and business representatives from across the Township. In the past the average attendance is 80 – 100 people representing 50 different businesses and organizations. This year the State of Economy event was held on Oct 10 at Gale Presbyterian Church and presented a year in review for 2017 and highlight goals of the EDTO and Woolwich Township for 2018. NETWORKING: There is great value in having the time and a venue in which to establish new relationships. They may result in new business for a firm, collaboration on a community project, or referral to a service or product that may help a business become more efficient. SPONSORSHIP REVENUE: In 2016 $4700 in sponsorship revenue was generated to offset the costs of hosting the event. The sponsors included both large companies and smaller businesses and again reinforces the desire for businesses of all sectors and sizes to participate in events involving networking and supporting one another. List of 2016 Salute to Woolwich sponsors is below: KW Chamber of Commerce

Region of Waterloo International Airport

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Waterloo Region Small Business Centre

Home Hardware

Ministry of Economic Development Employment and Infrastructure

Mercedes Corp

Blind Ambition

Waterloo North Hydro

Elmira Pet

Josslin Insurance

Workforce Planning Board

Woolwich Business Visitation Program (BVP) Competition among communities for business is strong; not only for businesses that can choose where they locate, but also for businesses that are traditionally tied to a specific location (e.g. manufacturing). Understanding what brings people and businesses to a location is as important as understanding what businesses need in order to stay strong and succeed. In 2016/2017, the Economic Development & Tourism Officer visited 43 businesses to date. The Woolwich BVP is a proactive strategy to understand business needs and issues that may jeopardize growth and/or success. Through the BVP meetings, we also learn about what businesses value in the community. Through the BVP program the EDTO successfully developed a partnership with Toyota Boshoku in which $5000 was donated to Woolwich Township to improve Bolendar Park with beautification efforts through tree planting. The Economic Development & Tourism Officer conducts face-to-face meetings with business representatives. Meetings are confidential and can take anywhere from 30 minutes to 2 hours. The BVP Questionnaire forms the framework of the meeting, but the discussion can focus on anything the business representatives wish to discuss. There is great value in the information collected through BVP meetings however, the value in the relationships built through the process is perhaps greater. By making personal contact with business representatives, a level of trust and collaboration is created which leads to other ventures and opportunities which may not have occurred without the initial contact. The Economic Development & Tourism Officer implemented a cross-sectoral approach to the Business Visitation Program, and interviews businesses across the Township. One of the questions asked in every BVP meeting is what people value in Woolwich Township, their “Top 3”. The following three items are consistently ranked as the top three attributes:

SENSE OF PLACE: small town atmosphere, rural landscape, unique community settlements and downtowns

PEOPLE: acceptance and friendliness of people in Woolwich, feeling of being welcome

OPPORTUNITY: ability to create a business and make a difference The input received through the BVP meetings is categorized into four themes:

1. Ability to Grow & Change; 2. Support System for Business & Investment; 3. Identity, Clear Communication & Effective Marketing; and, 4. Strong & Valued Community.

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Available industrial land to relocate or expand

Supportive political & regulatory environment

Qualified & committed Labour Force

Access to services within a reasonable timeframe

Ability to Grow & Change

One Window Service / One Contact

Tools & Resources

Clear strategy and priorties for growth &

development

Support & committment from local government

Support System for Business & Investment

Ability to Grow & Change To be successful, businesses need to be able to adapt to changing circumstances. This can mean a number of things including: recruiting and/or training employees; adding space; relocating; building new facilities; adding new equipment; accessing new markets; and, developing new products. The need for serviced Employment Land, current transportation routes to/from and within the Township, limited public transportation system, and perception that “the process” is cumbersome and difficult is resulting in a number challenges for local businesses including:

attracting and retaining qualified employees;

late and/or no conversations with the Township regarding business challenges;

perception that in the future, the ability to guarantee delivery of goods & services will be compromised; and,

delay in expansion / relocation plans. To address these concerns, the Economic Development & Tourism Officer is spearheading the following:

a pre-consultation process for businesses to address potential issues before they happen;

working with the Waterloo Wellington Dufferin Workforce Planning Board and local businesses on recruitment strategies;

connecting businesses with employment resources (e.g. Manufacturing Innovation Network (MIN)); and,

developing a guide for doing business in the Township that can be distributed using the Township’s media channels and tools.

Support System for Business & Investment There is a general lack of understanding of Township and Regional growth priorities and strategies, and a desire for clear communication regarding Woolwich Township’s priorities and support for industry and business. Businesses would like more opportunity to connect with Senior Staff and Council, and small businesses can’t afford training that would make a big difference (e.g. social media). This is resulting in:

businesses feel that they are unable to be third-party referrals for people considering investing in Woolwich;

Woolwich not being considered as a viable option for location / expansion; and,

Business representatives and potential investors getting bounced around to many departments & staff before getting answers (due to lack of clarity at the beginning).

To address these issues, the Economic Development & Tourism Officer will:

add information on the Township’s priorities and growth strategies to the Community Profile and post the information on the website;

enhance the communication and marketing for Economic Development in Woolwich by creating easy-to-access products (e.g. quick facts, key messages, statistics);

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Awareness: Opportunities, Support System, Strengths,

Potential Understanding: Contacts

Confidence in responsive local government

Affordability of living for Woolwich businesses and

residents

Identity, Clear Communication&

Effective Marketing

Maintain & build on assets & amenities

Maintain Values

Stay Connected Clear Identity & Sense of

Place

Strong & Valued Communitiy

enhance the message that the Economic Development Officer is the first point of contact for businesses and investors.

Identity, Clear Communication & Effective Marketing There is a feeling by some that Woolwich is perceived as “too far away” to be a viable place for employment and/or establishment of a business. People feel that Woolwich’s identity is a little cloudy and that the general perception is that Woolwich is all rural. In addition, people indicate that they are not sure what the Township is responsible for (Staff and Council), nor are they sure of the required processes and procedures (for expansions, signs, events, etc.). If business representatives and residents are unsure of these items, the messaging about the benefits and opportunities of locating in Woolwich will not be clear or compelling. To address the perception issue, the Economic Development & Tourism Officer is reviewing all Business Visitation Program (BVP) meeting notes to identify the key messages that resonate with businesses about Woolwich’s identity and potential. This information will be compared with responses to the question “What are the top 3 things you like best about Woolwich & doing business here?”. Working with local partners such as WWCFDC and WEDC, the Economic Development & Tourism Officer will facilitate a focus group to test the key messages and value. The results of this will be incorporated into marketing material that will clearly outline the benefits and opportunities in Woolwich. Current ideas include a Quick Facts document, a unifying campaign for economic development opportunities (graphic and tagline), and a series of testimonials from local businesses / innovators.

Strong & Valued Community Similar to the section above, business representatives and stakeholders have made comments that building a stronger identity and sense of place in the individual communities in Woolwich would help. Woolwich needs to be seen as connected to the Region yet still unique. Downtown Elmira and the Village of St. Jacobs need to be more vibrant. Without a clear and strong identity – and marketing of that identity – people feel that we are missing opportunities in attracting investment into the community. Ensuring that Woolwich recognizes and appreciates its assets is part of ensuring that it remains unique within the Region. The Economic Development & Tourism Officer has developed projects regarding enhancing identity and sense of place in Woolwich including:

helping the Downtown Elmira Business Improvement Area (BIA) with various projects to enhance the downtown environment (e.g. logo, social media presence, researching introduction of CIP program);

helping the St. Jacobs Business Improvement Area (BIA) with creation of logo, gateway signage and social media brand identity on Facebook, Twitter and Instagram.

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Effective tools & programs to communicate support & develop the local economy Objective 4.1, Actions 2-6

Define and communicate economic development vision, identity and core values

Communication & Marketing Building awareness, communicating and promoting Woolwich opportunities, success stories, culture, and amenities is an essential step in engaging people in meaningful conversations about the potential and opportunities in the Township. These conversations can lead to the establishment of new businesses in the Township, partnerships between businesses, relationships that may result in a new venture in the Township, and maintaining a strong community image and profile. The following is a summary of some of the methods the Economic Development & Tourism Officer develops and implements to build awareness and connections:

Site Visits & Familiarization (FAM) Tours o Organizing and facilitating Council & Senior Management Tours of Woolwich Businesses &

Organizations such as Bio-En

Business Networking events.

Collaborations with St. Jacobs Country and WRTMC for FAM Tours with Canadian and American Tourism Operators.

Education & Training Opportunities for local business representatives.

Collaboration & Participation in projects (e.g. Workforce Planning Board)

Local Art Program.

Social Media: Twitter, Facebook, links & tags on other sites.

Websites: Woolwich Township website, links & tags on partner websites.

News Stories: Media Releases, Media Coverage at events, Business/Project Launch, Funding Announcements.

Print: Community Profile, Vacant Land Inventory, Woolwich Community Guide, WRTMC Visitor Guide.

Conferences & Events: Salute to Woolwich Business event, Chamber of Commerce events, Real Estate Forum, Agriculture Innovation Showcase, State of the Economy, Taste of Woolwich.

Conversations with businesses indicate that there is a need and support for developing integrated material to clearly communicate Woolwich’s business culture, amenities, and opportunities. For 2018, projected deliverables included: Woolwich Quick Facts sheet (statistical information, financial information); Woolwich at a Glance (information on culture and quality of life); template for business success stories / testimonials; and, a campaign for visually tying all products together (e.g. colours, images, key messages).

Ensuring appropriate information & support materials are available Objective 4.4, Action 2 Providing new and existing businesses with the tools and resources they need to be successful is an important part of business attraction, retention and expansion. Current tools and resources provided include: business-to-business events; education & training opportunities; information (data, policies, procedures, plans, mapping, etc.); and, sourcing funding opportunities.

Education & Training In 2016, the Economic Development & Tourism Officer partnered with the Waterloo Region Small Business Centre (WRSBC) and Waterloo Wellington Community Futures Development Corporation to provide professional development workshops. To date the EDTO has organized:

Social Media Marketing Workshop presented by IM@Events

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Rock your Resume Workshop presented by Conestoga College

Professional Development That’s Worth Your While presented by WRSBC

Youth Skills Workshop presented by WWCFDC All seminars were offered free of charge courtesy of the generous in kind donation of the presenting organizations. In 2018, the targeted Education & Training opportunities spearheaded and/or provided by Woolwich’s Economic Development & Tourism Officer will focus on Customer Service, Social Media, Marketing, and Communication Basics. These topics were selected based on feedback from businesses. The EDTO works throughout the year to develop and maintain relationships with firms and organizations who can offer in kind support in the form of workshops to local business owners and is successful in offering these workshops free of charge and ensures workshops remain accessible to business owners and cost of a workshop is not a barrier.

Support the current & potential labour force to attract, retain & develop talent

Helping local industry recruit employees The challenge of recruiting employees to work at local industries is increasingly brought up as an issue at Business Visitation Program (BVP) meetings. In late 2016, Global Egg contacted the EDTO regarding upcoming employment opportunities and their challenges recruiting applicants. The Economic Development & Tourism Officer met with company representatives and agreed that the EDTO would coordinate a follow-up discussion including the Conestoga College, Township, and the Workforce Planning Board. The discussion resulted in:

a new relationship with Global Egg the Workforce Planning Board;

ideas for advertising job opportunities;

Connections The Economic Development & Tourism Officer maintains connections with the Waterloo Manufacturing Innovation Network (MIN), Woolwich Community Services, Waterloo Wellington Community futures Development Corporation, Waterloo Region Marketing Tourism Corporation, Waterloo Economic Development Corporation, Conestoga College, University of Guelph, University of Waterloo, Wilfrid Laurier University, and the Workforce Planning Board to stay up-to-date with opportunities regarding employment attraction and talent development.

Develop and Maintain partnerships & relationships

Relationships & Connections The importance of building connections and relationships between all stakeholders is paramount; not only for individual business / organization success, but also for the success and growth of the local community and keeping Township’s perspectives, issues, and needs at a high profile. Time and effort is dedicated to maintaining relationships and working with partners and stakeholders to connect people with opportunities. Through building relationships, we also ensure that Woolwich Township is recognized as an area of positive economic development and potential, and Woolwich representatives are included in conversations concerning strategic planning and opportunities. To initiate, develop, and maintain relationships, a number of tools and processes are built into the Woolwich Economic Development Program including: business-to-business events; training & education opportunities; Business Visitation Program (BVP) meetings; participation on committees as the Township representative (e.g. Waterloo Economic Development Corporation (WEDC), Elmira BIA Liaison); attendance at Grand Openings, Open Houses, and events; and, utilization of marketing and communication tools.

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The Economic Development & Tourism Officer maintains positive working relationships with the following:

Elmira Business Improvement Area (BIA) Association

Ontario Business Improvement Area (BIA) Association

St. Jacobs Business Improvement Area (BIA)

Waterloo Economic Development Corporation

Foodlink Waterloo Region

Greater Kitchener-Waterloo Chamber of Commerce

Economic Developers Council of Ontario (EDCO)

University of Waterloo

Conestoga College

Ontario Federation of Agriculture

St. Jacobs Country

Regional Tourism Organization Four (RTO4)

Drayton Entertainment

Waterloo Central Railway (WCR)

Waterloo Region Tourism Marketing Corporation (WRTMC)

Woolwich Community Services

Woolwich Healthy Communities

Region of Waterloo International Airport

Ministry of Economic Development, Employment & Infrastructure

Ontario Ministry of Agriculture, Food & Rural Affairs

Region of Waterloo Libraries

Region of Waterloo Office of Economic Development

Kissing Bridge Trail Studio Tour Committee

Program development, management, implementation & monitoring

Program Development The Economic Development & Tourism Officer prepares an annual Work Plan to implement the recommendations of the Woolwich Economic Development Plan. Feedback from business representatives is incorporated into each year’s Work Plan. In addition, feedback loops are built into many initiatives to ensure that the Program stays relevant to the local community.

Management & Implementation The management and implementation of all components of the Woolwich Economic Development Program is the responsibility of the Economic Development & Tourism Officer. The Manager of Planning and the Senior Planner attend meetings with the EDTO to provide commentary and analysis to prospective developers and business owners on potential sites for their businesses. These preliminary meetings establish important connections between staff and business owners and identifies potential “red flags” for businesses at the beginning of the application process, creating for a more efficient application process for businesses. The Economic Development & Tourism Officer has taken the following training to assist with effectively managing the Woolwich Economic Development Program:

University of Waterloo Certificate in Economic Development

Completed 75% of Master of Planning degree from the University of Waterloo

Ontario Professional Planners Institute Workshop: Planning as a Facilitator

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Sector- specific projects & initiatives A number of sector-specific projects and initiatives are part of the Woolwich Economic Development Program and are outlined below.

Agriculture and Rural Businesses Agriculture Innovation Showcase: Woolwich Township has a very strong relationship with the agriculture community and hosts quarterly meetings with its farming community to identify needs and ways to better facilitate growth for our agriculture businesses. On November 8, 2017, Woolwich Township hosted the first Agriculture Innovation Showcase to highlight innovation and technology is a strong component of our economy, both locally and regionally. The event had over 70 attendees including students from post secondary institutions, federal and provincial government representation, and industry stakeholders. Foodlink Waterloo Region: Woolwich Township has a very strong relationship with Foodlink Waterloo Region. For four years, Foodlink’s showcase of local food and culinary talent – Taste Local! Taste Fresh! -was held in Riverside Meadows Park in St. Jacobs. The event brought upwards of 500 people to Woolwich Township. Part of the Economic Development budget is allocated to sponsoring Foodlink’s Buy Local! Buy Fresh! map which features local producers throughout the Region. The map is a well-used resource and distributed across the Township. Taste of Woolwich: The Economic Development & Tourism Officer provides marketing support to the Taste of Woolwich event by distributing information about the event through Township media channels and marketing material.

Tourism & Recreation and Arts & Culture Providing General Information for Visitors: The Economic Development & Tourism Officer is responsible for developing and posting updates to visitor-related information on the Township’s website. Brochures and general information are made available at the Township Administration Building in Elmira and at the Visitor Information Centre in St. Jacobs. Festivals & Events: The Economic Development & Tourism Officer is in regular contact with people who organize community festivals and events to ensure that they are promoted and supported as much as possible. To date, direct support has been provided to the Kissing Bridge Trail Studio Tour group, the St. Jacobs Business Group, the Elmira Business Improvement Area Board, St. Jacobs BIA, Taste of Woolwich, and Waterloo Central Railway. Woolwich Art Display Program: The Woolwich Art Display Program provides free display space for artists to showcase their work. This program allows artists of all ages and ability access to public space. For many artists, this is their first official exhibition. Goals of this program are to bring deserved recognition to local artists, and give residents and visitors the opportunity to view and experience a range of art forms. On May 4, 2017, the EDTO conducted an Arts Roundtable discussion with local artists to identify ways in which to better assist the arts community in Woolwich. The arts roundtable has been given direction to report back to the EDTO in Q1 of 2018 with direction on next steps to establishing a permanent arts community hub in Woolwich, and identifying external funding resources that can be utilized in setting up a proposed arts community hub.

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13 % jobs in Woolwich

2011 - 2015

Woolwich overall is a net importer of jobs

Agriculture Manufacturing Wholesale

Trade

Retail Trade Transportation & Warehousing

Management of Companies & Enterprises

Arts, Entertainment & Recreation

Accommodation & Food Services

Section 3

A Snapshot of the Woolwich Economy: Jobs, Labour Flows & Growth Sectors The information in this section is meant to provide a snapshot of some of the aspects of the Woolwich Economy, specifically, number of jobs, labour flows, and growth sectors. All of the data in this section has been sourced from the Ontario Ministry of Agriculture, Food & Rural Affairs (OMAFRA) Economic Development Analyst Resources. Analyst combines multiple national data sources to take advantage of the strengths of each source. Specific sources include: Canadian Business Patterns (CBP); 2001, 2006, 2001 and 2016 Census data; Survey of Employment, Payroll and Hours (SEPH); Labour Force Survey (LFS); Canadian Occupational Projection System (COPS); CANSIM Demographics; and, Postsecondary Student Information System Education Data (PSIS).

Number of Jobs There was a 13% increase in the number of jobs in Woolwich between 2011 and 2015, equalling a total of 18,440 jobs in 2015.

Jobs per Industry The distribution and change (number and percent) in the number of jobs per industry from 2011 to 2015 is summarized in Table 1. Positive change (growth) can be seen in a number of sectors, illustrating the diversity of Woolwich’s economic growth. Table 2 provides an up to date labour force analysis from 2015 to 2016. The sectors highlighted in yellow have experienced a decline in jobs.

Labour Flows Based on the Labour Flow data, Woolwich is a net importer of jobs. This means that there are more jobs in Woolwich than the available labour force in Woolwich. Businesses in the following sectors are importing labour to sustain their operations.

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Change in Jobs per Sectors in Woolwich (2011 to 2015) A comparison of data can tell us how concentrated an industry is in an area as compared to other areas. This comparison can reveal what makes a particular area unique, and help identify what sectors are in decline and key economic drivers. Table 2 illustrates a comparison of the percent change in jobs per sector in Woolwich Township. Industries highlighted in yellow indicate a percentage decrease in jobs from 2011-2015.

Description 2011 Jobs 2015 Jobs 2011 - 2015 Change

2011 - 2015 % Change

Agriculture, forestry, fishing and hunting 1,311 1,418 107 8%

Construction 2,362 2,400 38 2%

Manufacturing 2,625 3,037 412 16%

Wholesale trade 1,460 1,846 386 26%

Retail trade 2,103 2,278 175 8%

Transportation and warehousing 628 980 352 56%

Information and cultural industries 41 46 5 12%

Finance and insurance 370 330 -40 -11%

Real estate and rental and leasing 134 190 56 42%

Professional, scientific and technical services 581 700 119 20%

Management of companies and enterprises 43 23 -20 -47%

Administrative and support, waste management and remediation services 518 631 113 22%

Educational services 638 725 87 14%

Health care and social assistance 1,087 1,278 191 18%

Arts, entertainment and recreation 343 440 97 28%

Accommodation and food services 926 1,025 99 11%

Other services (except public administration) 701 683 -18 -3%

Public administration 203 189 -14 -7%

Unclassified 249 221 -28 -11%

16,322 18,440 2,118 13%

Table 1 98

Change in Jobs per Sectors in Woolwich (2015 to 2016) A comparison of data can tell us how concentrated an industry is in an area as compared to other areas. This comparison can reveal what makes a particular area unique, and help identify what sectors are in decline and key economic drivers. Table 2 illustrates a comparison of the percent change in jobs per sector in Woolwich Township. Although more sectors experienced decline, Woolwich Township overall experienced an addition of 111 jobs in 2016. Industries highlighted in yellow indicate a percentage decrease in jobs from 2015-2016.

Description 2015 Jobs 2016 Jobs 2015 - 2016 Change

2015 - 2016 % Change

Agriculture, forestry, fishing and hunting 1,418 1,265 -153 -11%

Construction 2,400 2,724 324 14%

Manufacturing 3,037 3,079 42 1%

Wholesale trade 1,846 1,907 61 3%

Retail trade 2,278 2,181 -97 -4%

Transportation and warehousing 980 905 -75 -8%

Information and cultural industries 46 46 0 0%

Finance and insurance 330 377 47 14%

Real estate and rental and leasing 190 198 8 4%

Professional, scientific and technical services 700 701 1 0%

Management of companies and enterprises 23 18 -5 -22%

Administrative and support, waste management and remediation services

631 569 -62 -10%

Educational services 725 654 -71 -10%

Health care and social assistance 1,278 1,170 -108 -8%

Arts, entertainment and recreation 440 461 21 5%

Accommodation and food services 1,025 1,080 55 5%

Other services (except public administration) 683 732 49 7%

Public administration 189 184 -5 -3%

Unclassified 221 257 36 16%

18,440 18,511

Table 2

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Growth Sectors in Woolwich The data in Table 3 illustrates Woolwich’s key growth sectors and their relative strength in comparison to the Region and the Province. However, this data cannot allow for a determination of growth potential without examining the sectors in greater detail and combining it with local data and anecdotal information obtained through the Woolwich Business Visitation Program (BVP) inquiries, Planning Applications, and other data sources. An analysis of these data sources can provide an indication of what future growth will be focused on –from both within the community (business retention & expansion) and from external investment.

TABLE 3 Comparison of the Strength of Woolwich Growth Sectors to the Region and Province Woolwich Growth Sector Sub-Sectors Strength

compared to Region

Strength compared to

Province

Agriculture Farms High High

Construction Non-residential, Utility system, Heavy & civil engineering, Building finishing, equipment & specialty trade contractors

High

Comparable

Manufacturing Food (animal food, meat, bakeries, other, beverage) Very high High

Agricultural, construction & mining machinery High

Motor vehicle, vehicle body & trailer, vehicle parts High

Wholesale Trade Food Lumber, Millwork, Hardware & Building supplies Construction, forestry, mining & industrial machinery equipment & supplies Farm, lawn & garden machinery & equipment

Comparable High

Retail Trade Auto parts & accessories Building material & supplies Lawn & garden equipment & supplies

Low

Slightly lower

Transportation & Warehousing

School & employee bus transportation Support activities for air transportation Postal service & Couriers Local messengers & local delivery

High High

Information & Cultural Industries

Information Services Credit & Investment Rental & leasing

Comparable Comparable

Real Estate, Rental & Leasing

Commercial & industrial machinery & equipment High Comparable

Finance & Insurance Accounting High High

Professional, Scientific & Technical

Services

Architectural, engineering & related services Computer systems design Management, scientific & technical consulting Advertising & PR

High High growth

Education Elementary & Secondary schools; Other schools health & substance abuse Out-patient care centres

High High

Health Care & Social Assistance

Dentists Community care for elderly Facilities for developmental handicap, mental

Low Low

Arts, Entertainment & Recreation

Performing arts company Promoters of performing arts Artists, writers, performers

High

Very high growth

Accommodation & Food Services

Traveller accommodation Food services Full-service restaurants

High

High growth

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Woolwich Competetive Advantage

Room to Grow

Culture & Community

Strong Businesses &

Diverse Economy

Labour Force

Unique Geography &

Sense of Place

Section 4

Moving Forward: Supporting & Leveraging Woolwich’s Competitive Advantages

Factors Comprising Woolwich’s Competitive Advantage From the data presented in this report and information gathered through the Business Visitation Program (BVP) and other conversations with Woolwich businesses, we can conclude a number of things:

Woolwich has a well-diversified economy;

Woolwich is a net importer of jobs and therefore overall it is not a “bedroom community”;

growth is occurring in a variety of sectors;

local businesses are continuing to expand and add new jobs; and,

industries in Woolwich that are and/or have the potential to be economic drivers include:

Advanced Manufacturing

Food Processing

Agriculture

Aviation-related Business

Professional, Scientific & Technical Services. Assembling information on businesses, jobs, and local economy is only part of understanding how to develop and support Woolwich’s competitive advantage. Identifying Woolwich’s strengths, assets, and what makes the Township unique is an important component. As outlined in Section One of this report, ongoing consultation with businesses, projects, research, and analysis of various data have told us that there are five key strengths and assets that make Woolwich unique and further define the Township’s competitive advantage, as illustrated in the diagram below.

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1 Ability to Grow &

Change

2 Support System for

Businesses & Investment

3 Clear Identity,

Effective Marketing & Communication

4 Strong & Valued

Community

Understanding Areas of Influence: Shaping Woolwich’s Competetive Advantage To achieve success in developing Woolwich’s competetive advantage and therefore support the health of the local economy, four areas of influence are consistently mentioned as requiring ongoing support and attention. These categories were explored in the previous section of this report. These four categories align with the cornerstones of a successful community economy. Addressing specific challenges and developing assets in each of these areas of influence will positively contribute to Woolwich’s competitive advantage. The challenges identified through all activities and initiatives of the Woolwich Economic Development Program provide clear direction for moving forward. In light of reviewing some recent data, feedback from businesses, and results of implementing aspects of the Woolwich Economic Development Program, it’s appropriate to re-examine the original eight key categories to see a) if they are still relevant, and b) if there should be any additions or deletions. Based on results and data to date, it can be concluded that the eight categories are relevant and address the needs of the local community economy. The next step is to determine if specific areas and/or issues should receive more focus in both the short- and the long-term. The following section outlines some potential actions for the short- and long-term.

Well-managed and balanced growth supporting identity, sense of place, landscape & distinct community cores SHORT-TERM

Identify Woolwich’s key assets and opportunities; develop marketing material (e.g. Quick Facts, Guide to Doing Business in the Township).

Propose that the Regional Office of Economic Development incorporate Rural Township Downtown Improvement projects and initiatives as an area of work.

MEDIUM-TERM

Work with the Elmira BIA to develop a facade improvement program.

Engage local stakeholders to develop ways to provide Employment Land to benefit the entire community.

Awareness & Support for local businesses and entrepreneurs SHORT-TERM

Define and develop new key messages about the Woolwich economy, opportunities, and assets; incorporate into new marketing material.

Work with local businesses to create Business Profiles that represent opportunity and success in Woolwich.

Develop communication tools for entrepreneurs to illustrate that Woolwich is supportive of new businesses and entrepreneurs.

Promote the Economic Development Pre-consultation Process and One-Window Approach. MEDIUM-TERM

Revise the 2018 Community Profile and incorporate information requested through Business Visitation Program (BVP) meetings and other forums.

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Effective Tools & Programs to communicate support & develop the local community economy SHORT-TERM

Develop and implement Business-to-Business Networking sessions in partnership with local businesses.

Work with parent organizations to host workshops focusing on business development such as effective communication, accounting for businesses, social media marketing for businesses

MEDIUM-TERM

Collaborate with Waterloo Region Small Business Centre (WRSBC) and Wellington Waterloo Community Futures Corporation (WWCFDC) to develop and implement a seminar series for 2018.

Labour Force and Talent SHORT-TERM

Communicate the value and benefits of manufacturing jobs in the Township using resources from the Waterloo Wellington Dufferin Workforce Planning Board.

Continue to partner with WWCFDC to host Youth Skills Workshops which will be held Oct 2017

Ensure that local businesses are aware of the Waterloo Manufacturing Innovation Network (MIN) as a resource for recruiting employees.

Ensure employers are aware of Conestoga College resource available on Wednesdays in Elmira to recruit skilled labour on behalf of manufacturers in the community.

MEDIUM-TERM

Investigate the potential of developing a “Woolwich Jobs” communication portal to allow local businesses to post jobs.

Partnerships & Relationships SHORT-TERM

Coordinate with the Greater K-W Chamber of Commerce to continue hosting one annual event in Woolwich.

Continue to work with WRSBC and WWCDFC to facilitate and partner to host professional development opportunities for local business owners.

Program Development, Management, Implementation & Monitoring SHORT-TERM

Email the Woolwich Township Economic Development Program Initiatives Update on the Township’s website and communicate the information to Woolwich businesses and partner organizations.

Incorporate feedback from the past year’s Business Visitation Program (BVP) meetings into the Economic Development Program work plan.

Develop a summary of key achievements and information to communicate the status of the local economy; share with the local community and partners.

Sector-Specific Projects & Opportunities

Agriculture Develop identity of Woolwich as an Agricultural Hub and Leader: Woolwich has the opportunity to become

recognized as an agricultural hub and leader in the immediate area and beyond. This should be developed and

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included in any marketing material (e.g. talk with local business representatives, incorporate stories and key achievements).

Agriculture Innovation Showcase: The Agriculture Industry is growing and the focus is shifting due to immigration, demand for new products, new local markets, and other factors. To support this important and growing industry in Woolwich, we need to understand the types of industry sub-groups that are growing and creating cluster and employment opportunities, and the skills that will be required to fill these opportunities. The Economic Development & Tourism Officer partnered with the Wellington Waterloo Community Futures Development Corporation and the University of Guelph to host the showcase on November 8, 2017 promoting and highlight agriculture as a leading industry in Waterloo Region.

Taste Local! Taste Fresh!: o Support Foodlink Waterloo Region’s 2018 Taste Local! Taste Fresh! (TLTF) map by purchasing

advertising space. o Incorporate the TLTF map information into the Township’s marketing material and website.

Tourism and Arts & Culture Driving Tours: Revise the existing self-directed Driving Tours of Woolwich and market to partner organizations;

post on the website.

St. Jacobs Country: Collaborate with St. Jacobs Country to develop connections between the Farmers Market and the Village (e.g. signage, marketing material).

Waterloo Central Railway (WCR):

Coordinate development of Elmira WCR stop at the transfer station.

Promote the WCR with St. Jacobs Country.

Coordinate a Council and Staff tour of the WCR facilities and route.

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F


FINANCE DEPARTMENT

REPORT: F20-2017 TITLE: 2018 Fees & Charges FILE ID: F05 PREPARED BY: Richard Petherick

MEETING DATE: November 21, 2017 MEETING TIME: 7:00 PM LOCATION: Council Chambers REVIEWED BY: SMT

DATE REVIEWED BY MANAGEMENT TEAM: November 13, 2017 C.A.O.: _____________________ (signature not required if reviewed by SMT)

CONSENT ITEM

RECOMMENDATION

THAT the Council of the Township of Woolwich adopt the By-laws attached as Appendices “A”, “B” and “C” to report F20-2017 to establish fees and charges for general Township services and planning and fire purposes. BACKGROUND INFORMATION

Annually, staff review Township fees and charges and recommend any changes to be brought forward for Committee and Council consideration and approval. The review of fees and charges is a part of the annual budget process and the recommendations that result from this review help determine revenue projections. Revenue that can be generated through user fees will lessen the tax levy required by the Township. Also as a part of this review staff continues to give consideration to those fees that should be at or close to user pay while remaining realistic by looking at comparable municipalities.

COMMENTS

Fees and Charges Review Process

Staff has undertaken a review of fees and charges culminating in the amendments to the By-laws attached to this report. The following analysis was performed in the development of these By-laws:

Review of Current Legislation – to ensure that all departments understand and agree on the implications of recent legislation, including:

o Building Code Act

105

FINANCE DEPARTMENT November 21, 2017 REPORT #F20-2017

o Planning Act

o Municipal Act, 2001 – Section 150 – Licensing Fees

o Municipal Act, 2001 – Part XII – Fees and Charges

Municipal Fees & Best Practices Design Comparisons – to provide a financial context for fee adjustments (market comparisons of Township’s fees and charges)

Recommended Fee and Charge Refinements – recommended refinements to improve fee structure.

Council & Information Services (CIS)

Council & Information Services are proposing a few new fees related to dogs within the Township’s boundaries. With greater experience in dealing with dangerous dogs, staff are recommending new fees to offset some of the costs incurred when dealing with these types of dogs. In addition to the existing $250 fee to appeal a Dangerous Dog Designation, staff are proposing a new $250 fee for a dog owner to request a review of an existing Muzzle Order. The fee covers the honorarium paid to the members of the Dog Designation Committee and their mileage costs. It does not pay for any staff time. A new surcharge has been added to the cost of a dog tag purchased for a dog that has been designated by Enforcement Services as dangerous. The intent is to recoup a portion of expenses related to monitoring these situations and tracking the whereabouts of the animal if sold. A new fee has been added to allow residents who move into the Township with more than three dogs to keep the extra animals without having to apply for a kennel license. The goal would be to give the new resident an opportunity to reduce the number of dogs they own over time, for eventual compliance with the Animal Control By-law. A nominal $25 fee is proposed for the return of illegal signs that have been collected by Enforcement Services from road allowances. The intent of the fee is to expand the penalty for illegal signage and recoup a small portion of costs incurred for Enforcement staff’s time spent dealing with the clutter of illegal signage. The fee for an appeal to the Integrity Committee has been removed because no other municipality in the Region of Waterloo is charging a fee for this public service. The Licensing Officer is receiving requests for new types of vending and this has been accommodated. Food trucks and pop up vendor markets are becoming commonplace and the fee descriptions have been amended to include this type of vending. The Licensing By-law will be amended in 2018 as needed. Charitable/Non-Profit categories were expanded. Finally, the fees for kennel licenses are being restructured to better reflect different components of the licensing process.

Engineering & Planning Services (EPS)

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Generally, the fees proposed for EPS have been revised to reflect inflationary increases and to ensure adequate cost recovery for staffing and other general administrative cost increases. The proposed fees were compared against municipalities of similar size as well as other area municipalities within the Region and are consistent with fees charged for similar services and were adjusted accordingly. Two new fees were added to cover staff costs associated with the installation of address signs and review of grading alteration requests when a grading plan has already been registered on title for the property.

Finance

Finance staff have added the ability to charge back property and/or utility customers for registered letters. When the situation arises where staff need to send formal communications with our property and/or utility customers, staff currently do not have a mechanism to recoup these costs.

Fire Services

Fire Services has reviewed their current fee schedule and are only recommending a minor wording change for Fire Reports. The previous Fire Fees and Charges schedule was not clear that the fee for Fire Reports in not only for insurance purposes but also for legal as well.

Recreation & Facilities Services (RFS)

Staff considers a number of factors when establishing recommended fees and charges. Factors include: Regional and surrounding community comparators data, subsidizations offered by neighbouring communities, quality of facility or program, ability to attract users, expenditures to deliver a service or program, and the market ability to pay.

Arena & Pool Fees

As was presented to Council in report R16-2017, Recreation and Facilities will be significantly impacted by Bill 148, particularly with the proposed minimum wage increasing from $11.60 per hour to $14.00 per hour starting on January 1, 2018. Fees such as pool rentals have increased in excess of 3% based on recovery of staff costs associated with minimum wage increases. As was outlined in report R16-2017, RFS will have the greatest impact by Bill 148, however a balance needs to be struck between the affordability of the Township’s recreation users and the tolerability of passing the remainder of these increases on the general tax base. Ice Users (Girls Hockey and Minor Hockey) advise that their organizations can support and justify a 2% increase in ice rates with the youth subsidy to remain consistent at 33.5%.

Facility & Program Fees

Based on market comparators some fees have been increased to reflect inflationary pressures for facility and/or labour costs, while other fees have remained the same. In additional there have been a number of new fees added that will give staff greater flexibility in meeting our customer’s needs. In addition a new non-resident fee has been added for Stag & Does held at the Breslau Community Centre.

Cemeteries –

Cemetery fees are increasing generally by three percent (3%) to reflect the cost pressures faced by the Township while still maintaining market comparability to our area. There are a few fees which are being eliminated as they are no longer permissible under the Act.

Other Fees and Charges

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Staff have reviewed other Township fees and charges and feel the respective fees are appropriate for 2018, therefore no other changes are being proposed at this time.

Staff is of the opinion that the proposed increases to Township fees and charges for 2018 are being proposed in accordance with the general desire to have an appropriate user pay system. With the mix of services offered by Woolwich staff is ever mindful of the various users (i.e. developers, recreational users, pet owners, etc.) who use our services. Any fees proposed need to strike a balance for services that are for the good of the community (e.g. recreation) as opposed to for profit (e.g. development fees).

CONCLUSION

Staff recommends that Council adopt the By-laws attached as Appendices “A”, “B”, and “C” to this report to establish fees and charges for general Township services and planning and fire purposes. NOTICE PROVISIONS

Notice with regards to Council discussing changes to these fees and charges was given at the Council meeting of November 7, 2017 and a notice was also published in the November 16, 2017 edition of the Woolwich Observer.

FINANCIAL IMPLICATIONS

Fees and charges support competitive property taxes by maximizing the use of non-tax revenue sources and will be included in the 2018 operating budget.

OTHER DEPARTMENT IMPLICATIONS

Revenues generated by fees and charges are retained within each program area.

LIST OF ATTACHMENTS Appendix “A” – Draft By-law to Establish and Require Payment of Fees and Charges (General Fees and Charges) Appendix “B” – Planning Fees and Charges (Amended) Appendix “C” – Fire Fees and Charges (Amended)

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Appendix “A”


BY-LAW NUMBER XX-2017

A BY-LAW TO ESTABLISH AND REQUIRE

PAYMENT OF FEES AND CHARGES

WHEREAS Section 391 of the Municipal Act 2001, S.O. 2001, c.25, as amended, authorizes a municipality by By-law to impose fees or charges on any class of persons for services or activities provided or done by or on behalf of the municipality and for the use of the municipality’s property, including property under its control; NOW THEREFORE the Council of the Corporation of the Township of Woolwich enacts as follows:

1. In this By-law,

“Corporation” means the Corporation of the Township of Woolwich “Department” means a department of the Township of Woolwich “Township” means the Corporation of the Township of Woolwich

2. Council hereby establishes the fees and charges as set out in the Schedules attached to

the By-law. 3. No request by any person for any information, service, activity or use of Township

property described in the Schedules to this By-law will be processed or provided by the Township, unless and until the person requesting the information, service activity or use of Township property has paid the applicable fee in the prescribed amount as set out in the Schedules to this By-law.

4. The fees listed in the Schedule to this By-law may be subject to the Harmonized Sales

Tax (H.S.T.) where applicable.

5. Schedule “A”, Schedule “B”, Schedule “C”, Schedule “D” and Schedule “E” shall be deemed to be an integral part of this By-law and are to be in effect as of January 1, 2018 unless otherwise amended.

6. Where applicable, any By-law affected by the Schedules appended to this By-law shall

be amended in accordance with the Schedules appended to this By-law. The appropriate By-laws shall be amended only in respect of the alteration of the fees permitted to be charged under the appropriate By-law, and only in such manner as is prescribed by the new Schedules of Fees appended to this By-law.

7. Should any part of this By-law, including any part the Schedules attached to this By-law,

be determined by a court of competent jurisdiction to be invalid or of no force and effect, it is the stated intention of Council that such invalid part of the By-law shall be severable and that the remainder of this By-law including the remainder of the Schedules, as applicable, shall continue to operate and to be in force and effect.

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Appendix “A”

8. That By-law 104-2004 of the Township of Woolwich, and all by-laws amending the same and all Schedules related to such and any other by-law inconsistent with provisions of this By-law are hereby repealed.

PASSED this 28th day of November, 2017

Mayor

Clerk

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SCHEDULE "A"

By-law XX-2017

2017 2018

C&IS DEPARTMENT Rate Description

Property Standards:

a) Appeals to the Property Standards Committee$250.00 $250.00

b) Third and any subsequent Inspection Fees $150.00 $150.00

c) Title Search for Confirmed Orders $25.00 $25.00

d) Clearance Certificate showing Property in

Compliance$50.00 $50.00

Parking Permit Issued by Senior Enforcement

Officer (per night $25.00 $25.00

Not Available in overnight ban Dec 1 - Apr 1

Appeal By Dog Owner to the Dog Designation

Appeal Committee$250.00 $250.00

Request by Dog Owner for Reconsideration of

Dangerous Dog Designation By Appeal

Committee (must be at least 6 months past

original hearing date)

N/A $250.00

Sidewalk Snowclearing By Enforcement Division –

Per Hour (includes Contractor and equipment and

Enforcement Staff Time)$150.00 $150.00

Application for Noise By-law Exemption (Non-

Charitable/For-Profit)$125.00 $125.00

Application for Noise By-law Exemption

(Charitable/Non-Profit)$25.00 $25.00

Sign Return Fee For Signs Picked Up by

Enforcement Services (Per Sign, if claimed 5

days of pick-up)

N/A $10.00

COUNCIL & INFORMATION SERVICES

Fees & Charges

111

SCHEDULE "A"

By-law XX-2017

2017 2018


Fees & Charges

Bird Deterrent Machine and Battery - Deposit $50.00 $50.00

- Rental $25.00 $25.00

Certification of Document Other than By-law (per

document)$10.00 $10.00

Certified Copy of By-law $10.00 $10.00

Integrity Commissioner Investigation (per

application)$50.00 $50.00

Commissioning of Non-Township Related

Documents (Includes up to three documents on

single visit)$25.00 $25.00

Death Registration $24.00 $25.00

Dog Tags:

a) Spayed or Neutered, (January 1 – March 1) $25.00 $25.00

b) Non-Spayed, Non-Neutered (January 1 – March

1);$35.00 $35.00

c) Plus, if dog tag purchased after March 1st of any

year, except where a bill of sale is provided to show

that the dog was acquired after March 1st and within

the last thirty (30) days, add to (a) or (b);

$15.00 $15.00

d) Issuance of replacement tag $5.00 $5.00

Note: After October 1st, a dog tag for the following

calendar year will be available

e) Surcharge to purchase Dog Tag for a Dog

actively designated as a Dangerous Dog by

Enforcement Services (in addition to regular dog

tag fees)

N/A $100.00

f) New Resident Temporary Extra Licence (per

dog)N/A $50.00

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SCHEDULE "A"

By-law XX-2017

2017 2018


Fees & Charges

Election Audit Committee: to file an appeal to the

Election Compliance Audit CommitteeNil Nil

Freedom of Information Access Request:

(Provincially legislated)

a) Application Fee; $5.00 $5.00

b) Staff time to manually search a record (per 15

minutes);$7.50 $7.50

c) Photocopies and computer print-outs (per page);$0.20 $0.20

d) Computer disks (per disk) $10.00 $10.00

e) For preparing a record for disclosure (per 15

minutes)$7.50 $7.50

f) For developing a computer program (per 15

minutes)$15.00 $15.00

Issue of Books and Lists:a) Where actual value is known; Actual Cost Actual Cost

b) Where actual value is not known

$0.25 per

page

$0.25 per

page

Kennel Licences (Annually)

Application for New or Expanded For-Profit

KennelN/A $500.00

Application for New or Expanded Charitable/Non-

Profit KennelN/A $250.00

Renewal of Class 1 For-Profit Kennel Licence (4-

10 dogs)$150.00

$20.00/dog to

Max. $160.00

113

SCHEDULE "A"

By-law XX-2017

2017 2018


Fees & Charges


25 dogs) $175.00

$20.00/dog to

Max. $200.00


50 dogs)$200.00 $250.00

Fee for each dog over 26 25 $20.00 $20.00

Renewal or First Issue of Charitable Kennel

Licence

$150.00$20.00/dog to

Max. $160.00

Transfer of Kennel Licence to New Owner N/A $160.00

Licensing

Bicycle Ice Cream Vehicles

- Per Day $50.00 $50.00

- Annual $275.00 $275.00

Food Cart (Hot Dog Cart)

- Per Day (For Profit) $50.00 $50.00

- Per Day (Charitable, Non-Profit) N/A $25.00

- Annual (For Profit) $275.00 $275.00

- Annual (Charitable, Non-Profit) N/A $150.00Hawkers and Pedlars (door-to-door sales, temporary

food/non-food vendors, craft/antique/trade shows,

pop-up markets)


- Annual (For Profit) $275.00 $285.00

- Charitable/Non-Profit Organizations Per Day $15.00 $15.00

- Charitable Non-Profit Organizations Annual $100.00 $100.00

- Woolwich Recreation Associations/BIAs Nil Nil

Refreshment Vehicles (Chip Wagons, Food Trucks)


114

SCHEDULE "A"

By-law XX-2017

2017 2018


Fees & Charges

- Per Day (Charitable, Non-Profit) N/A $25.00

- Annual (For Profit) $110.00 $1,100.00

- Annual (Charitable, Non-Profit) N/A $500.00

Street Musicians/Buskers $55.00 $25.00

Seasonal Trailers (per trailer, per month) $20.00 $20.00

Drain Layer Licence

- New, with proof of qualification $75.00 $75.00

- New, with examination fee $75.00 $75.00

- Examination fee (to rewrite) $50.00 $50.00

- Renewal $25.00 $25.00

Replacement Licence Fee/Late Fee $15.00 $15.00

Liquor Licence Letters $0.00 $0.00

Police Information Check for New Liquor Licence

Requests$25.00 $25.00

Locating/Researching/Preparing Documents (per ½

hour) $20.00 $20.00

Marriage Licence $135.00 $140.00

Marriage Ceremony:

On-Site Commitment Ceremony, During Business

Hours. Details: $50 non-refundable, a Statement of

Vows in the Council Chambers. Room rental time:

Up to 1 hour.

$250.00 $250.00

On-Site Commitment Ceremony, Non-Business

Hours. Details: $50 non-refundable, in Council

Chambers. Involves a 30-minute pre-meeting, 1

hour rehersal and Ceremony.

$350.00 $350.00

115

SCHEDULE "A"

By-law XX-2017

2017 2018


Fees & Charges

Off-Site Commitment Ceremony, Any Time.

Details: $50 non-refundable, at a location secured

by the Bride and Groom and within the boundary of

the Township of Woolwich.

$350.00 $350.00

On-Site Vow Renewal Ceremony, During

Business Hours. Details: $50 non-refundable,

Renewal of Vows in the Council Chambers. Room

rental time: 45 minutes.

$125.00 $125.00

Off-Site Vow Renewal Ceremony. Details: $50

non-refundable, Renewal of Vows in a location

secured by the Bride and Groom and within the

boundary of the Township of Woolwich.

$175.00 $175.00

Witness provided by the Township (per witness).

Only offered at on-site ceremonies during business

hours

$25.00 $25.00

Municipal Drainage Works Administration Fee - -

Photocopying (per page) $0.25 $0.25

Travel Letter (ie. birth registration pending) $15.00 $15.00

Township Pins

a) Up to 25 pins Free Free

b) Each pin (after 25 free pins) $1.07 Each $1.07 Each

Electronic Registration of Legal Documents for

Outside Parties$70.00 $70.00

Administration Fee per Electronic Registration $15.00 $15.00

116

SCHEDULE "B"

By-law XX-2017

2017 2018

ENGINEERING Rate Description

Lawyers Letter (property transactions) $90.00 $92.00

Lot Releases Per Lot $110.00 $112.00

Grading Alteration Requests - Fee PLUS actual

costs for any Legal, Survey and/or Consulting

Engineering work that may be required

N/A $750.00

Municipal Access Agreement Annual Fee $3,040.00 $3,095.00

Municipal Consent Process Fee $240.00 $244.00

Roadway Signage as a Result of new development,

installed by Township - per sign$500.00 $509.00

Permits:

a) Entrance $110.00 $112.00

b) Oversize Load (plus deposit – see below) $90.00 $92.00

c) Road Work Permit $110.00 $112.00

d) Special Events – no road closure required $55.00 $56.00

e) Special Events – road closure requested $165.00 $168.00

f) Special Events – banner $275.00 $280.00

Refundable Damage Deposits:a) Gravel Road $1,800.00 $1,832.00b) Hardtop Road $3,200.00 $3,258.00c) Boulevard $380.00 $387.00c) Curb & Gutter $635.00 $646.00c) Driveway Ramp $635.00 $646.00c) Sidewalk $765.00 $779.00

ENGINEERING SERVICES

Fees & Charges

117

SCHEDULE "B"

By-law XX-2017

2017 2018

ENGINEERING SERVICES

Fees & Charges

Work performed which is not part of a required and

Council approved duty in respect to the maintenance

of roads and public works services

Actual Cost

Recovery

PLUS 15%

Actual Cost

Recovery

PLUS up to

15%

Municipal Addressing:

a) Sign $50.00 $50.00b) Post $15.00 $15.00

c) Installation by Township - $60.00

Request for Technical Documentation / Researching

Documents$110.00 $112.00

118

SCHEDULE "C"

By-law XX-2017

2017 2018

FINANCE DEPARTMENT Rate Description

Locating/Researching/Preparing Documents (per ½

hour)$25.00 $25.00

Penalty and Interest Charges:

a) Upon Default; 1.25% 1.25%

b) Per month thereafter 1.25% 1.25%

c) Accounts Receivable (Per month) 1.25% 1.25%

Returned Cheques or PAD (non serviceable funds)$35.00 $35.00

Statement of Taxes or Water/Sewer Account:

a) Current year, requested in person or in writing by

ratepayer or authorized agent;Nil Nil

b) Prior years, requested in person or in writing by

ratepayer or authorized agent (per year)$23.00 $23.00

Tax Certificate $55.00 $55.00

Tax sale and other charges added to rollDisbursements

PLUS 15%

Disbursements

PLUS 15%

Registered Letter (Taxes and Water/Sewer)Disbursement

Copies of tender/proposal/quote documents Nil - $200.00 Nil - $200.00

FINANCIAL SERVICES

Fees & Charges

119

SCHEDULE "D"

By-law XX-2017

ICE RATES TAKE AFFECT AUGUST 1, 2018

2017 2018

ADMINISTRATION Rate Description

Interest 1.25%-Recreation & Facilities Hall and Key Deposits (Refundable) $100.00 $100.00

A/R-net 30 days Damage Deposit $200.00 $200.00

Halls - cash, debit or certified chq

Responsibility of the Renter to set up Processing Fee for Refund of fee or charge $35.00 $35.00

and take down not applicable when program cancelled by Township

or due to weather

Sale of Flags (i.e. Woolwich Township)

Hydro Drops

Facility Supervisor $16.70 $16.70

Facility Supervisor - alcohol events $20.00 $25.00

Facility Supervisor ( Stat Holidays ) $25.00 $25.00

ADVERTISING

COMMUNITY GUIDE

1 Issue Outside Back Cover - B&W Not for Profit $1,000.00 $1,030.00

Inside Front Cover - Business & Not for Profit $900.00 $927.00

Inside Back Cover - Business & Not for Profit $900.00 $927.00

Full Page - Business $575.00 $592.00

Full Page - Not for Profit $400.00 $412.00

Half Page - Business $350.00 $360.50

Half Page - Not for Profit $250.00 $257.50

Quarter Page - Business $225.00 $231.75

Quarter Page - Not for Profit $165.00 $169.95

2 Issues (price per ad) Full Page - Business $515.00 $530.45

Full Page - Not for Profit $350.00 $360.50

Half Page - Business $321.00 $330.63

Half Page - Not for Profit $215.00 $221.45

Quarter Page - Business $200.00 $206.00


Fees & Charges

120


2017 2018


Fees & Charges

Quarter Page - Not for Profit $150.00 $154.50

ARENA BOARDS

1 Year Term Dan Snyder $1,401.02 $1,443.05

Jim Mcleod $500.00 $500.00

St. Jacob's Arena $500.00 $500.00


Jim Mcleod $500.00 $500.00

St. Jacob's Arena $500.00 $500.00


Jim Mcleod $500.00 $500.00

St. Jacob's Arena $500.00 $500.00


Jim Mcleod $1,486.08 $1,443.65

2 Year Term Dan Snyder $2,440.64

Jim Mcleod $1,379.41


Jim Mcleod $1,273.64

North End Banners




Score Clock

121

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

ARENAS

Prime Time Ice Rentals St. Jacobs / McLeod $202.48 $208.55

(Mon - Fri, 5 pm - 11:30 pm) Sat & Sun all day Snyder $207.86 $214.10

Woolwich Youth Affiliated Rate $134.75 $138.69

Non-Prime Ice Rentals (Mon - Fri, 6:30 am - 5 pm) St. Jacobs Arena / McLeod / Snyder $113.96 $117.38

Woolwich Youth Affiliated Rate $79.77 $82.17

Slice of Ice Rate (max 48 hours prior to rental) Prime time $141.73 $145.98

Non Prime time $79.77 $66.37

Public Skating Adult / Student / Senior / Child $2.21 $2.66

Family Rate N/A $8.85

including Noon, Parent&Tot, After School, Stick&Puck10 Visit Skate Pass $17.70 $22.12

Shinny Hockey Per Player $6.64 $6.86

Per Family (max 5) $11.50 $11.90

Hockey / Skating Skills Per Person $4.42 $4.42

Arena Summer Floor Usage Hourly Rate $58.41 $60.10

Hourly Rate Not for profit affiliated rate $40.89 $42.11

Commercial Floor Usage - Daily Rate Snyder $598.23 $616.18

Snyder Woolwich Affiliated Rate $418.58 $431.32

McLeod / St. Jacob's Arena $598.23 $616.18

McLeod / St. Jacob's Arena Woolwich Affiliated Rate$418.58 $431.32

122


2017 2018


Fees & Charges

AQUATICS

Pool Rentals

Hourly Rentals Rental - total pool facility (4 staff included) $204.76 $221.76

Woolwich Not for profit affiliated rate $143.71 $155.23

Lap pool - 2 staff included $111.77 $120.67


Leisure Pool- 2 staff included $111.77 $120.67


Each additional on deck staff $27.24 $30.32

Public Swim - Single Admission Child 2 & under N/A FREE

Child (under 6) $1.55

Child / Youth (3 - 17) $3.32 $3.54

Student, Senior, Adult, Aquafit $4.43 $5.31

Family $11.50 $13.27

(maximum 5, each additional $2.00)

Friday Night Toonie Swim 1.77 $1.77

Public Swim - 10 Visit Pass Child 2 & under N/A FREE


Child / Youth (3 - 17) $29.25 $30.97


Public Swim - 20 Visit Pass Child 2 & under N/A FREE


Child (6 - 15) $54.75 $57.70


123

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

Public Swim - 40 Visit Pass Child 2 & under FREE


Child / Youth (3 - 17) $105.00 $111.86


INSTRUCTIONAL ( No HST on children's programming )

Learn to Swim

Parent & Tot Per Class $8.85 $9.12

Resident Discount $7.70 $7.93

Swim for Life 30 minutes Per Class $10.05 $10.35


Swim for Life 45 minutes Per Class $10.05 $10.35


Adult Per Class $13.08 $13.47


Private Lessons Private - 30 minutes $36.44 $37.53


Semi Private - 30 minutes $19.86 $20.46


124


2017 2018


Fees & Charges

Advanced Aquatics Pre Bronze, Bronze Med. Bronze Cross, Assistant Inst., SFA$116.59 $120.09

Exam Fees & Materials Extra Resident Discount $99.38 $104.48

NL, Instructors $154.54 $159.18


NL, Instructors Recertification $36.09 $37.17


COMMUNITY CENTRE MEMBERSHIPS

Annual Membership Woolwich Memorial Centre ( WMC ) $503.01 $518.10

Six Month Membership WMC $263.18 $271.08

Four Month Membership WMC $176.00 $181.28

Student 4 Month Membership WMC $138.32 $142.47

One Month Membership WMC $51.33 $51.33

Breslau Community Centre ( BCC ) $35.40 $35.40

10 Visit Pass WMC and BCC $61.95 $61.95

20 Visit Pass WMC and BCC $113.27 $113.27

Daily Pass WMC $10.62 $10.62

Adult Drop in Rate / activity WMC and BCC $7.08 $7.08

Adult Drop Fitness Specialty BCC - T'ai Chi and Kangoo $11.50 $13.27

125

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

Family / Corporate Rate ( WMC ) One time Corporate/Organization Registration $105.63 $103.62

Corporate/Organization individual membership $402.41 $414.48

Monthly payment annual Corporate/Organization member$33.53 $34.54

Family Membership for family members beyond initial member$402.41 $414.48

Monthly payment for above category $33.53 $34.54

YOUTH PROGRAMS Camp - WMC $185.00 $185.00

(HST not Applicable for youth programs 4 Day week - WMC $154.00 $154.00

age 12 and under ) Youth Specialty Camps - per week - WMC $199.00 $199.00

Youth - 4 day week - WMC $159.00 $159.00

Camp -Breslau / Maryhill / Conestogo $170.00 $170.00

4 Day week $135.00 $135.00

P.D. Day Program - daily - WMC $44.00 $44.00

P.D. Day Program - daily - Breslau $40.50 $40.50

Extended Care (8 am - 5 pm) per day $5.00 $5.00

BLOOMINGDALE

HALL RENTAL RATES HOURLY ( UP TO 5 HOURS )

Bloomingdale Community Centre Hourly Rate $29.00 $30.00

Woolwich Not for Profit Affiliated Rate $20.13 $21.00

Woolwich Affiliated Groups and Organizations No Charge No Charge

HALL RENTAL RATES EVENTS ( RENTALS OVER 6 HOURS )

Bloomingdale Community Centre (with servery ) Community Centre Daily Rate $90.84 $100.00


PARKS & FIELDS

Bloomingdale Picnic Shelter Picnic Shelter Reservation $86.61 $86.61

Woolwich Not for Profit Affiliated rate $60.63 $60.63

1/2 Day Rate (max 4 hours) $43.31 $43.31

1/2 Day Woolwich Affiliated rate $30.32 $30.32

126


2017 2018


Fees & Charges

BLOOMINGDALE BALL DIAMONDS Without lights per hour $30.00 $30.00

With lights per hour $38.00 $37.00

Grooming (line and drag) $40.00 $39.00

BLOOMINGDALE SOCCER FIELD Without lights per hour $30.00 $30.00


BRESLAU COMMUNITY CENTRE

MEETING ROOMS

Breslau Meeting Room 1, 2 & Main Facility Attendant Rate for Licensed Event $14.37 $25.00

Meeting Rate (max 2 hours) $40.71 $41.93

Not for profit Rate $28.32 $29.35

Each Additional Hour $17.70 $18.23



Breslau Full Basement Full Basement (2 hour rate) $66.37 $68.36

Full Basement (each additional hour) $22.12 $22.78

Empire Room ( Includes kitchenette ) Hourly Rate $40.71 $41.93


Daily Rate $438.05 $451.19


Full Gymnasium Hourly Rate $58.41 $60.16


Half Gymnasium Hourly Rate $33.19 $34.19


Rentals over 6 hours (Full Gym ) Daily Event Rate ( includes servery ) $589.82 $607.51


127

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

Non Resident Alcohol rentals N/A $686.49

SERVERY RATE Hourly Rate $11.50 $11.85

Hourly Affiliated Rate $8.05 $8.29

EMPIRE AND FULL GYM RENTAL 1/2 Day Empire & Full Gym (4 hours max) $87.61 $90.24

1/2 Day Affiliated Rate 61.33 $63.17

Full Day Empire & Full Gym $876.11 $902.39

Full Day Affiliated Rate $613.33 $902.39

EQUIPMENT RENTAL

Badminton/Volleyball Rental $20.00 $20.00

Sport Specific - Each Sport $15.00 $15.00

Option 1 $20.00 $20.00

Option 2 $30.00 $30.00

BRESLAU PARKS & FIELD RENTALS

Picnic Shelter Rentals Picnic Shelter Reservations $86.61 $86.61


1/2 Day Picnic Shelter Reservation (up to 4hrs) $43.31

1/2 Day Affiliated Rate $30.32

Breslau Park Package 1/2 day rate (up to 4 hours) $175.00

includes pavillion, tennis courts & 1 ball diamond Full day rate $250.00

Breslau Ball Diamonds

Grooming-each service request Grooming $36.28 $37.37

Breslau Ball Diamonds Without Lights $28.74 $29.60


With Lights $35.91 $36.99


Tournament Rate (per diamond per day) $190.00 $195.70

128


2017 2018


Fees & Charges

Breslau Soccer Pitch Soccer Pitch Rental $26.55 $30.00

Woolwich Not for Profit Affilated Rate $18.58 $21.00

CONESTOGO Meeting Rate (max 2 hours) $40.71 $41.93

Conestogo Club House Not for profit Rate $28.32 $29.35




Conestogo Pad

Multi Use Pad hourly rate $28.74 $29.60

Ice Pad hourly rate $28.74 $20.72

Woolwich Not for Profit Affiliated rate $20.12

BALL DIAMOND RENTAL Without Lights $28.74 $29.60




HEIDELBERG


Heidelberg Community Centre Hourly Rate $29.00 $30.00




Heidelberg Community Centre (with servery ) Community Centre Daily Rate $90.84 $100.00


129

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

HEIDELBERG PARKS & FIELDS

Heidelberg Picnic Shelter Picnic Shelter Reservation $86.61 $86.61


1/2 Day Rate (max 4 hours) $43.31 $43.31

1/2 Day Woolwich Affiliated rate $30.32 $30.32


Heidelberg Woolwich Not for Profit Affiliated rate $20.12 $20.72



Grooming (line and drag) $36.28 $37.37

Tournament Rate per diamond per day,

includes hall, servery, picnic shelter $150.00 $175.00

MARYHILL


Maryhill Community Centre Hourly Rate $29.00 $31.72



Maryhill Community Centre (with servery) Community Centre Daily Rate $175.00 $195.25




Tournament Rate per diamond per day $150.00

MARYHILL SOCCER FIELD Without lights per hour $30.00 $30.00


130


2017 2018


Fees & Charges

WOOLWICH MEMORIAL CENTRE

WMC OFFICE SPACE LEASES Per Square Footage Rate (annually) $6.78 $6.91

MEETING ROOMS

WMC Meeting Room 1, 2 & Concourse Cafe Meeting Rate (max 2 hours) $40.71 $41.93






WMC Community Centre Hourly Rate $30.80 $31.72



WMC Community Centre Community Centre (WMC) Daily Rate $189.56 $195.25

Affiliated / NFP Daily Rate $132.69 $136.68

Combined CC /Servery Daily Rate $236.95 $244.06


SET UP FEE Charge back for set up of tables and chairs N/A $25.00

SERVERY RATE Hourly Rate $11.50 $11.85

WMC Woolwich Not for Profit Affiliated Rate $8.05 $8.29

EQUIPMENT RENTAL

Badminton/Volleyball Rental $20.00 $20.00

Sport Specific - Each Sport $15.00 $15.00

Option 1 $20.00 $20.00

Option 2 $30.00 $30.00

131

SCHEDULE "D"

By-law XX-2017


2017 2018


Fees & Charges

PARKS AND OUTDOOR ATHLETIC FIELDS

Picnic Shelter Rentals

Bolender, Gibson, Snider, Floradale Picnic Shelter Reservations $86.61 $86.61

Woolwich Not for Profit $60.63 $60.63

Bandstand Rental Gore Park Bandstand $44.91 $44.91


Ball Diamond Rentals - per hour

Grooming-each service request $36.28 $37.37

Industrial, Snider, Lions Without Lights $28.74 $29.60




Riverside Meadows/ Floradale Park Without Lights $25.38 $26.14


School Board Diamonds - Mahood, Conestogo,

St. Jacobs Without Lights N/A $18.30

Soccer Pitch Rentals - per hour

Hour Hour

Lions Park Without Lights $37.70 $38.83


Woolwich Minor Soccer Association Inclusive Use Agreement $20,000.00 $20,600.00

Park Manor, Riverside Meadows,

Breslau + School Board Fields

132

SCHEDULE "E"

By-law XX-2017

2017 2018

CEMETERIES Rate Description

Plot Sales Standard Plot $1,225.66 $1,262.83

Standard Stillbirth $688.50 $708.85

Standard Plot at Need $797.35 $821.24

Cremation Plot $417.70 $430.09

Columbarium Row A $1,849.56 $1,849.56

Columbarium Row B $2,000.00 $2,000.00

Columbarium Row C $2,000.00 $2,000.00

Columbarium Row D $2,000.00 $2,000.00

Columbarium Row E $1,849.56 $1,849.56

Interment Adult (concrete liner used) $948.67 $976.99

Adult Winter Dec 1- April 30 $1,168.14 $1,226.55

Adult (without liner) $1,566.37 N/A

Adult Winter Dec 1- April 30 without liner $1,784.07 N/A

Double Depth Adult $1,477.88 $1,551.33

Child (under 8 years of age) $500.89 $515.93

Child (under 8 years of age) Winter Interment $863.72 $889.38

Infant (under 1 year of age) $500.89 $515.93

Infant (under 1 year of age) Winter Interment $592.04 $609.735

Cremated $286.73 $295.575

Cremated Winter Interment $504.42 $519.47


Please Note: The following lot prices include costs for Perpetual Care. Lot prices are allocated as

follows: Care & Maintenance Fund - 40% / General Maintenance Operating - 60%.

Fees & Charges

133

SCHEDULE "E"

By-law XX-2017

2017 2018


Fees & Charges

Cremated Remains with Cremation Vault $300.89 $315.93

Cremated Remains with Cremation Vault Winter Interment$519.47 $535.40

Green Cremated (underneath sod No Winter) N/A $191.15

Additional Interment Cremated (same grave) $100.00 $102.66

Cremated Columbarium Niche N/A $242.48

Cremated Columbarium Niche Winter N/A $298.23

Care & Maintenance for Lots sold prior to 1958 N/A $276.11

Sundays & Statutory Holidays $216.81 $223.01

Winter Surcharge (Included in Winter Inter Winter) $216.81 $223.01

Prior to 9am or after 4pm on Tues-Sat 1/2hr $137.17 $140.71

Prior to 12pm or after 4pm on Monday 1/2 hr $137.17 $140.71

Disinterment Adult $1,411.50 $1,453.98

Adult Extra Depth - $1,687.61 N/A

Child (under 8 years of age) $1,370.80 $1,411.50

Infant (under 1 year of age) $1,370.80 $1,411.50

Cremated Remains $390.27 $401.77

Cremated Remains Columbarium Niche N/A $320.35

Location & Inspection For Monument and Marker Locates $74.34 $78.76

Monuments & Markers

Monument Care & Maintenance Fund Flush Markers - less than 173 sq. in.

Surcharge (Provincially regulated Flush Markers - 173 sq. in. or greater $50.00 $50.00

Upright Monument up to four (4) ft. high or wide $100.00 $100.00

Upright Monument over four (4) ft. high or wide $200.00 $200.00

Miscellaneous Interment Expenses Transfer of Rights or Re-issuance of Interment Rights$74.34 $76.99

Duplicate Deed $65.49 $67.26

Research Genealogy $31.86 $33.63

134

Appendix “B”


BY-LAW XX-2017

A BY-LAW TO AMEND BY-LAW 87-2007 BEING A BY-LAW TO ESTABLISH AND

REQUIRE PAYMENT OF FEES AUTHORIZED UNDER THE PLANNING ACT AND

SIMILAR CHARGES WHEREAS section 391 of the Municipal Act 2001, S.O. 2001, c.25, as amended, authorizes a municipality by By-law to impose fees or charges on any class of persons for services or activities provided or done by or on behalf of the municipality and for the use of the municipality’s property, including property under its control; AND WHEREAS by-laws establishing a tariff of fees for the processing of applications made in respect of planning matters are authorized by section 69 (1) of the Planning Act, R.S.O. 1990, c.P. 13, as amended; NOW THEREFORE the Council of the Corporation of the Township of Woolwich amends Schedule ‘A’ of By-law 87-2007 as attached, effective January 1, 2018. Passed this 28th day of November, 2017. Mayor Clerk

135

SCHEDULE "A"

By-law 87-2007

2017 2018

COMMITTEE OF ADJUSTMENT Rate Description

Minor Variance Application $980.00 $995.00

Consent (severance) application $1,200.00 $1,220.00

Billboard Application Fee $980.00 $995.00

Sign Variance Application Fee $980.00 $995.00

A combined application for minor variance and

consent$1,960.00 $1,995.00

Request for Special Meeting $2,720.00 $2,760.00

Recirculation due to Deferral Decision $320.00 $325.00

Multiple severance application:

a) for the first application $1,200.00 $1,220.00

b) each additional application $765.00 $775.00

PLANNING SERVICES

Fees & Charges

136

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

PLANNING

Preapplication Meeting Request - applicable to all

development applications and may be adjusted

accordingly as proposal review is completed

15% of all

proposed

development

applications

Advertising – applicable to INDIVIDUAL official plan

amendment, zone change, subdivision, and

condominium applications.$600.00 $610.00

Advertising – MULTIPLE applications $705.00 $715.00

Official Plan Amendment:

a) basic; or $4,895.00 $5,000.00

b) where a zoning by-law amendment is being

processed in tandem.$3,800.00 $3,900.00

c) recirculation of file

25% of

original

application

fee

25% of original

application fee

Zoning by-law amendment by classification:

a) lot area reduction under the provisions of the

Official Plan for lots under 40 hectares;$1,200.00 $1,220.00

b) altering regulations but not where adjustments

are of a minor nature;$1,200.00 $1,220.00

c) for an amendment to an agricultural use; $1,960.00 $2,000.00

d) for an amendment to permit an extractive use,

gravel pit or quarry operation;$26,320.00 $26,800.00

e) Minor Amendment to a residential use $1,960.00 $2,000.00f) Major Amendment to a residential use $3,255.00 $3,300.00g) Minor amendment to a commercial use; $1,960.00 $2,000.00h) Major amendment to a commercial use; $3,255.00 $3,300.00

137

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

i) Minor amendment to an industrial use; $1,960.00 $2,000.00j) Major amendment to an industrial use; $3,255.00 $3,300.00k) Minor amendment to an institutional use; $1,960.00 $2,000.00l) Major amendment to an institutional use; $3,255.00 $3,300.00m) Minor amendment to a recreational use; $1,960.00 $2,000.00n) Major amendment to a recreational use; $3,255.00 $3,300.00o) temporary use by-law amendment; Per use above Per use abovep) extension of a temporary use by-law; $810.00 $825.00

q) Establishing a holding provision (in conjunction

with change of use)Per use above Per use above

r) Establishing a holding provision (not in

conjunction with change of use);$1,300.00 $1,325.00

s) Release of a holding provision. $810.00 $825.00

t) Recirculation of file

25% of

original

application

fee

25% of original

application fee

Condominium

a) Condominium Application $3,255.00 $3,300.00

b) Amending Condominium Approval or Conditions

thereof$1,960.00 $2,000.00

Subdivision

a) Subdivision Application not in conjunction with an

OPA or ZC application$3,255.00 $3,300.00

b) Amending Draft Plan Approval, Conditions

thereof or Subdivision Agreement$1,960.00 $2,000.00

138

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

NOTE: Advertising costs are in addition to official

plan amendment, zoning by-law amendment,

subdivision or condominium application fees and a

deposit is required at the time of application (see

below).

Other Development Applications (Section 40, Planning Act)

a) Development agreement application

i) basic; $1,850.00 $1,885.00

ii) addendum requiring circulation; $1,300.00 $1,325.00

iii) addendum not requiring circulation; $325.00 $330.00

b) Release of a Development Agreement; $385.00 $390.00

c) Certificate of compliance with conditions of a

development agreement.$170.00 $175.00

d) Recirculation of file (after 1 year of inactivity

25% of

original

application

fee

25% of original

application fee

Refundable Deposits

a) zone change sign $200.00 $200.00

Cash in lieu of parkland zone regulation (Per Unit)

a) R7 Multiple including conversions in all zones $860.00 $875.00

b) R3 – R6 duplex $1,135.00 $1,155.00

c) R3 – R6 Semi $1,420.00 $1,445.00

d) R2A – R5 Single $1,700.00 $1,730.00

e) R1 – R2 Single $1,985.00 $2,020.00

f) Agricultural – one dwelling unit $2,840.00 $2,890.00

139

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

Cash in lieu of parking, per space $1,960.00 $1,995.00

Ontario Municipal Board

Ontario Municipal Board Fee (payable to the Minister

of Finance with submission of appeal)$300.00 $300.00

Ontario Municipal Board Referral Fee (payable to the

Township of Woolwich upon receipt of an appeal with

respect to any application)

$215.00 $220.00

140

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

Ontario Municipal Board Appeals Deposit (where the

applicant has not retained legal representation and/or

requests the Township to provide our own

representation by the Township's solicitor) (1) Where

the Director of Engineering and Planning Services

determines upon reasonable grounds that legal costs

for preparing and attending an Ontario Municipal

Board (OMB) hearing will be encountered, the

applicant shall deposit with the Township $25,000 or

$10,000 depending on the extent of legal costs that

the Director of Engineering and Planning Services

determines are likely to be encountered. (2) If legal

costs incurred by the Township during the process of

preparing for and attending an OMB hearing exceed

the amount deposited with the Township, the

applicant shall replenish the full amount of the

deposit or such other reasonable amount as is

determined by the Director of Engineering and

Planning Services. (3) If legal costs incurred by the

Township during the process of preparing for and

attending an OMB hearing are less than the amount

deposited with the Township, the Township shall

reimburse the unused portion of the deposit.

See

Description

Part lot control

a) for the first lot to be created $810.00 $825.00

b) for each additional unit/lot created within the

same block$325.00 $330.00

c) Part Lot Control Extension of By-law $325.00 $330.00

141

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

Easements

a) Dedication of an Easement not part of a Plan of

Subdivision Application$1,200.00 $1,220.00

b) Extension of an Easement not part of a Plan of

Subdivision Application$865.00 $880.00

Encroachments

a) Encroachment Agreements plus deposit - see c)

below$1,200.00 $1,220.00

b) Extension of an Encroachment Agreement plus

deposit – see c) below$850.00 $865.00

c) Deposit for legal fees to review and register

documents$2,065.00 $2,100.00

Cross Boarder Service Agreement

4.5% of the

total cost to

install the

services (not

including

Engineering

and

Contingency

and HST)

plus 100% of

all associated

legal fees

incurred by

the Township

4.5% of the

total cost to

install the

services (not

including

Engineering

and

Contingency

and HST) OR

$5,000.00

(whichever is

greater) plus

100% of all

associated

legal fees

incurred by the

Township

142

SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

Mundil Cross Border Servicing Agreement

a) Property Owner Agreement – no mortgage on

title (master agreement preparation $76.00, title

search, preparation of property owner agreement,

legal fees and registration)

$420.00 $430.00

b) Property Owner Agreement - with mortgage on

title (master agreement preparation $76.00, title

search, preparation of property owner agreement,

legal fees and registration)

$740.00 $750.00

Request to Declare Lands Surplus

Administration fee for request to declare lands

surplus PLUS 100% of all associated advertising,

survey and legal costs

$500.00 $510.00

Environmental Review / Record of Site in

conjunction with a request to declare lands

surplus PLUS 100% of all associated consultant

costs

N/A $500.00

NOTE: The above does not include the purchase

price of the land

Publications and Printing

a) Consolidated zoning by-law $95.00 $100.00

b) CD copy of Zoning By-law $50.00 $50.00

c) Official plan $60.00 $70.00

d) CD copy of Official plan $30.00 $30.00

e) Plotter Prints

i) Black and White 2 by 3’ $25.00 $25.00

ii) Black and White 4 by 6’ $40.00 $40.00

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SCHEDULE "A"

By-law 87-2007

2017 2018

PLANNING SERVICES

Fees & Charges

iii) Colour 2 by 3’ $35.00 $35.00

iv) Colour 4 by 6’ $60.00 $60.00

Other

Minimum Distance Separation Calcluation - per

request$75.00

Letter of Compliance $90.00 $95.00

Certificate of occupancy re: zoning provision $110.00 $115.00

Minor amendment to certificate of occupancy $40.00 $45.00

Locating/Researching/Preparing Documents (e.g.

request for information on a property for an

environmental site assessment)

$110.00 $115.00

Scanning of documents (per document) $25.00 $30.00

Registration Fee (recovery of Teraview fees when no

other application processing fee is collected)$75.00 $100.00

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Appendix “C”


BY-LAW XX-2017

A BY-LAW TO AMEND BY-LAW 2-2009 BEING A BY-LAW TO ESTABLISH

AND REQUIRE PAYMENT OF FEES AND CHARGES FOR CERTAIN SERVICES

PROVIDED BY THE FIRE DEPARTMENT

WHEREAS section 2 of the Fire Protection and Prevention Act 1997, S.O. 1997, c. 4, as amended, authorizes a municipality to establish a Fire Department to provide firefighting and fire protection services and for participating in an emergency fire services program; AND WHEREAS the Corporation of the Township of Woolwich has established a Fire Department to deliver firefighting and related emergency services; AND WHEREAS section 391 of the Municipal Act 2001, c.25, as amended, authorizes a municipality by by-law to impose fees or charges on any class of persons for services or activities provided or done by or on behalf of the municipality and for the use of the municipality’s property, including property under its control; AND WHEREAS section 100 of the Environmental Protection Act, R.S.O. 1990, c.E.19, as amended, authorizes a municipality to do everything practicable to prevent, eliminate and ameliorate the adverse effects where a pollutant is spilled and causes or is likely to cause an adverse effect with the right to require compensation from the owner of the pollutant and the person having control of the pollutant for all reasonable costs and expenses incurred; NOW THEREFORE the Council of the Corporation of the Township of Woolwich amends Schedule ‘A’ of By-law 2-2009 as attached effective January 1, 2018. Passed this 28th day of November, 2017. Mayor Clerk

145

SCHEDULE "A"

By-law 02-2009

2017 2018

FIRE SERVICES Rate Description

For responding tofalse alarms occurring as a result

of work being performed on a fire alarm systemor

emergency alarm:

a) for properties monitored by a fire alarm system

but not connected to the fire department, first false

alrm in the calendar year

Nil Nil

b) for properties monitored by a fire alarm system

and connected to the fire department, the first false

alarm in a calendar year

Nil Nil

c) each subsequent false alarm in the year $938.00 $938.00

For attending at the scene of a motor vehicle

accident or motor vehicle fire and providing fire

fighting or other emergency services to a non-

resident:

a) for the first hour or any part thereof;

$450.00 per

dispatched

truck

$450.00 per

dispatched

truck

b) for each additional one-half hour or part thereof

$225.00 per

dispatched

truck

$225.00 per

dispatched

truck

FIRE DEPARTMENT

Fees & Charges

146

SCHEDULE "A"

By-law 02-2009

2017 2018

FIRE DEPARTMENT

Fees & Charges

For attending a non-emergency elevator incident to

free an individual from an elevator, or to standby for

a repair service:

a) for the first hour or part thereof;

$450.00 per

dispatched

truck

$450.00 per

dispatched

truck

b) for each additional one-half hour or any part

thereof

$225.00 per

dispatched

truck

$225.00 per

dispatched

truck

An inspection for any purpose other than one

initiated by the Fire Department:

a) for the first hour or any part thereof; $106.00 $106.00


thereof$53.00 $53.00

Outdoor function permit application review (no

inspection)$69.00 $69.00

Open fire burning permit:

Less than 60cm by 60 cm (2ft by 2ft) - Campfire Nil Nil

Greater than the above but less than 6 metres by 6

metres (20 feet by 20 feet)$27.00 One-

time Burn

$27.00 One-

time Burn

$62.00 Per

Season

$62.00 Per

Season

Fire Reports, File Search (insurance / legal) $106.00 $106.00

Hourly labour rate for services covered by contract $38.00 $38.00

147

SCHEDULE "A"

By-law 02-2009

2017 2018

FIRE DEPARTMENT

Fees & Charges

Usage or rental of fire vehicle (not including labour):

a) for the first hour or any part thereof;

$450.00 per

dispatched

truck

$450.00 per

dispatched

truck


thereof

$225.00 per

dispatched

truck

$225.00 per

dispatched

truck

For responding to approved and unapproved fires:

a) failure to obtain a permit and/or permission to

burn$957.00 $957.00

b) failure to adhere to permit requirements of loss of

control that requires the attendance of the Fire

Department

$957.00 $957.00

For attending a public event:

FOR PROFIT ORGANIZATIONS

a) for the first hour or any part thereof

$450.00 per

vehicle PLUS

Firefighter

hourly rate

$450.00 per

vehicle PLUS

Firefighter

hourly rate


thereof

$225.00 per

vehicle PLUS

Firefighter

hourly rate

$225.00 per

vehicle PLUS

Firefighter

hourly rate

c) If staff only is attending (no vehicle)Firefighter

hourly rate

Firefighter

hourly rate

NON PROFIT ORGANIZATIONSCost

Recovery

Cost

Recovery

148

SCHEDULE "A"

By-law 02-2009

2017 2018

FIRE DEPARTMENT

Fees & Charges

Fire Extinguisher Training and or First Aid Training:

FOR PROFIT ORGANIZATIONS

Firefighter

hourly rate

Plus cost

recovery

Firefighter

hourly rate

Plus cost

recovery

NON PROFIT ORGANIZATIONSCost recovery Cost recovery

Fire Response Fees - Indemnification Technology

Agency recovery of covered costs associated with

the Fire Department response to premise

Current MTO

rate plus

personnel

costs, plus

any additional

costs to the

Township of

Woolwich

Current MTO

rate plus

personnel

costs, plus

any additional

costs to the

Township of

Woolwich

149

COUNCIL’S OUTSTANDING ACTIVITY LIST As of November 17, 2017

Discussion Date Title/Action Required Assigned To

Projected Date of Completion

Updates/Notes

O – Original Date CAO – Chief Administrative Officer EPS – Engineering and Planning Services R – Review CIS – Council and Information Services RFS – Recreation and Facilities Services Fin – Finance Fire – Fire Services #23005-v1-Council's_Outstanding_Activity_List

O – December 8, 2015 R – November 29, 2016 R – March 28, 2017 R – July 4, 2017

Settlement Boundary Rationalization Process

EPS Dependent on Regional Approval

Having reported back to Council on March 21st, 2017, staff is on track with the process. Final reports for Breslau and remaining settlements will be brought back to Council by the end of 2017.

O – October 20, 2015 R - May 29, 2017 R- August 22, 2017

GRT Working Group CAO 2018

The proposed area rating report has been deferred. Region transit staff will be drafting a schedule for our review with will outline critical discussions/deadlines for transit improvements and a possible new route. On December 19 Council directed:

That the Township of Woolwich support the implementation of Grand River Transit service improvements to Route 21 commencing September 2017 with no annual cost increase to the Regional tax levy of the Township of Woolwich.

That the Township of Woolwich request a review of the methodology related to the allocation of costs and revenue to the Township.

150




Updates/Notes


The Township of Woolwich continues to work with the Region on the development of a Breslau GRT Bus Route.

A Township internal working group met with GRT staff on Friday, January 13, 2017. A follow-up meeting to review GRT analysis will occur in April/May 2017.

O - January 12, 2016 R – March 28, 2017

Investigations of Glasgow Street Traffic Options

EPS Fourth Quarter 2017

Load limit review has been completed (Quarter 1). Traffic study scheduled for Quarter 2 will need to be reconsidered due to the reconstruction on Sawmill Road. Public Meeting/report to Council will also need to be rescheduled.

O – January 18, 2016 R – March 28, 2017 R – May 30, 2017 R – August 22, 2017

Benjamin Road Pedestrian Crossing

EPS Timing is dependent on

discussions with Regional Staff

Councillor Bauman presented a delegation to Regional Council and he is awaiting a response.

O – June 28, 2016 Former Riverside School Site CAO Completion depends on Public Boards review of

alternative uses for site

The Public School Board has advised that they are presently exploring potential alternative uses.

O – March 28, 2017 Site Plan Guideline Revisions EPS End of 2017 Staff will be revising site plan guidelines to address the issue of

151




Updates/Notes


tree planting and water infiltration in large commercial parking lots. Staff will also be consulting with TWEEC with the context of the Greening Plan for Elmira.

O - January 26, 2017 R – July 4, 2017

Investigate Options for Library at Existing Breslau Community Centre

RFS Will come forward as part of the report

to Council for Breslau Task Force

in May

Ann has received correspondence from the Region regarding space requirements. The Region is preparing draft designs.

O – May 16, 2017 R – July 4, 2017 R – August 22, 2017 R – September 12, 2017

Taxation of Old Order Mennonite Churches

CAO Completion depends on

discussion with AMO

A teleconference occurred with the appropriate staff from Ministry of Finance offices. A resolution letter will be sent to the Region following Council’s ratification at the September 19th Council meeting to address the planning elements.

O- June 27, 2017 R – August 1, 2017

West Montrose Flooding CAO Update at October 30th Committee of

the Whole Meeting

Township staff, Regional Police and the GRCA met on June 29th to discuss the recent flooding events which affected parts of West Montrose. Staff presented the report to Council on August 1st, 2017 at the Committee of the Whole Meeting.

Update will be provided on the October 30th Committee of the

152




Updates/Notes


Whole Meeting

O – October 30th, 2017 Enforcement Issue/Animal Control By-law

CIS Ongoing discussion with Staff and

Council

For information. CIS staff is updating the By-law

153

Township of Sioux Narrows - Nestor Falls

P.O. BOX 417 Phone (807) 226 - 5241 Highway 71', Town Office, Recreation Centre Building FAX (807) 226 - 5712

Sioux Narrows, Ontario [email protected] P0X 1N0 www.siouxnarrows-nestorfalls.ca

November 7, 2017 Honourable Kathleen Wynne, Premier of Ontario Legislative Building-Room 281 Queen’s Park Toronto, ON M7A 1A1 Dear Premiere Wynne: The Council of the Township of Sioux Narrows-Nestor Falls passed the following resolution at its Council Meeting on November 7, 2017: Moved by Gale Black, Seconded by Suzanne Bouvier THAT the Council of the Township of Sioux Narrows-Nestor Falls supports and Endorses the Township of Montague Resolution No. 104-2017 dated September 19, 2017 regarding the on-call provisions of Bill 148, Fair Workplaces, Better Jobs Act, 2017; AND THAT this resolution be forwarded to Premier Wynne, MPP Sarah Campbell (Kenora-Rainy River) and all Ontario municipalities. Carried. The Township of Sioux Narrows-Nestor Falls is concerned with the affect the on-call provisions of Bill 148, Fair Workplaces, Better Jobs Act, 2017 will have on Municipal budgets. Of particular concern is how the proposed changes will impact the cost of providing emergency services, including firefighting and fire prevention services, as Sioux Narrows-Nestor Falls relies heavily on volunteer fire fighters. Changing to a 3-hour at regular time on-call regime will prove to be cost prohibitive. We request that the Government of Ontario provide an exemption from article s. 21.4 for all municipal employees who are required to be on-call to provide statutorily mandated public safety services. Sincerely, Jerry O’Leary, Mayor cc: Sarah Campbell, MPP (Kenora-Rainy River) All Ontario Municipalities

156

2017-11-15.b

Moved by

Seconded by: tTownship of East Zorra-Tavistock - Council Resolution

November 15,2017

Resolution # 3

WHEREAS municipal governments in Ontario do not have the right to approve landfill projects in their communities, but

have authority for making decisions on all other types of development;

AND WHEREAS this out-dated policy allows private landfill operators to consult with local residents and municipal

Councils, but essentially ignore them;

AND WHEREAS proposed Ontario legislation (Bill 139) will grant municipalities additional authority and autonomy to make

decisions for their communities;

AND WHEREAS municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their

communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power

generation facilities;

AND WHEREAS the recent repod from Ontario's Environmental Commissioner has found that Ontario has a garbageproblem, particularly from lndustrial, Commercial and lnstitutional (lCl) waste generated within the City of Toronto, wherediversion rates are as low as 15o/o;

160

AND UNLESS significant efforts are made to increase recycling and diversion rates, a new home for this Toronto garbage

will need to be found, as landfill space is filling up quickly;

AND WHEREAS municipalities across Ontario are quietly being identified and targeted as potential landfill sites for futureToronto garbage by private landfill operators;

AND WHEREAS other communities should not be forced to take Toronto waste, as landfills can contaminate local

watersheds, air quality, dramatically increase heavy truck traffic on community roads, and reduce the quality of life for local

residents;

AND WHEREAS municipalities should be considered experts in waste management, as they are responsible for this within

their own communities, and often have decades' worth of in-house expertise in managing waste, recycling, and diversion

programs;

AND WHEREAS municipalities should have the exclusive right to approve or reject these projects, and assess whether the

potential economic benefits are of sufficient value to offset any negative impacts and environmental concerns;

THEREFORE BE lT RESOLVED THAT the Township of East Zorra - Tavistock calls upon the Government of Ontario,

and all political parties, to formally grant municipalities the authority to approve landfill projects in or adjacent to theircommunities, prior to June 2018;

161

AND THAT in the case of a two-tier municipality, the approval be required at both the upper-tier and affected |ower-tier

municipalities;

AND FURTHER THAT the Township of East Zorra -Tavistock encourage all other municipalities in Ontario to consider

this motion calling for immediate provincial action.

(-(4 (

)4/¿

162

1 [email protected] www.gravelwatch.org (905) 659-5417

To: Clerk / Mayor / Reeve / Councillor / Warden November 2017

Subject: Concerns regarding Cornerstone Standards Council (CSC) Responsible Aggregate Standard and Certification System

Background

Gravel Watch Ontario acts in the interests of residents and communities to protect the natural environment, health, safety and quality of life for Ontarians in matters relating to aggregate resources. We are a province-wide coalition of citizens’ groups and individuals.

Aggregate (sand, stone & gravel) production has a long history of being controversial and challenging for municipalities. Ontario requires aggregate materials to support our built communities. Unfortunately, the process of extracting aggregate resources comes with inherent social and environmental impacts.

Many stakeholders, including the aggregate industry, governments, community and environmental groups have been seeking a way to deal with this challenge. The development of a voluntary enhanced aggregate standard was proposed. The envisioned standard would outline a set of requirements that aggregate producers could adopt and then be recognized for. After several years of work, the Cornerstone Standards Council Responsible Aggregate Standard and Certification System, the CSC program, was drafted.

Members of Gravel Watch Ontario served on the Cornerstone Standards Council Board and the founding Standard Development Panel for over two years. We have substantial knowledge of the Standard as written as well as the original intent. Gravel Watch Ontario is contacting municipal leaders across Ontario to ensure they are informed regarding serious concerns with claims made by the CSC program which are not supported by the Standard requirements. Indeed, the claims made in relation to the program outcomes appear at times to grossly misrepresent what the Standard requires.

CSC Does Not “Raise the Bar”

For example, the program claims that it “recognizes and rewards both public and privately owned aggregate operations that go beyond regulatory compliance and adopt industry best practices” and that it “ensures high levels of operational practice are met and monitored”. Unfortunately, the Standard does not contain specific targets or requirements on some of the most relevant operational issues for aggregate production sites. For example, there are no operational targets set for noise, dust, vibration, ambient light, and water consumption, among other areas.

The Standard when addressing noise, dust, light and water has the following requirements: “When addressing adverse environmental impacts … the applicant implements (consistent with the scale and intensity of the operation) an Environmental Management System or a series of Standard Operating Procedures that are consistent with or exceed existing regulatory requirement”. The Standard has no mandate to exceed regulatory requirements; being consistent is sufficient.

There is no reference in the Standard to adopting industry best practices and no reference to current industry norms. Certified sites may actually be performing below established industry benchmarks. Without

163

2 [email protected] www.gravelwatch.org (905) 659-5417

explicit requirements on the most relevant social and environmental aspects of aggregate production, the program cannot be delivering on the claims made above.

Further, a review of the audit reports relating to the four program certificates granted thus far, reveals that one or two CSC auditors spend a very limited time on an aggregate site; typically, only a day or two. The reports provide no indications that the auditors have taken any independent measurements of the environmental factors that the Standard claims to assure.

The environmental audit process seems to have become a paper exercise of reviewing reports, some of which appear to have been prepared during the application and licencing process as predictors of future outcomes and commitments for future actions. The degree to which these predictions actually became reality is unknown. Without actual measurements being taken or observations beyond a brief 48-hour interval, there can be no claims made as to how these sites generally operate. The current auditing process in no way supports the claims by CSC regarding full regulatory compliance, industry best practices and the monitoring of high levels of operational practice.

CSC “Lowers the Bar”

For any certification program to be legitimate, the requirements of the program must be met before certification is awarded. A review of the audit reports relating to the certificates already granted shows that none of the four sites certified have met all the requirements of the Standard. Even when non-conformances were in areas that CSC claims as a focus (e.g., addressing adverse environmental impacts), those sites were still granted a certificate based on a requirement for future corrective action.

More concerning though were sites that had non-conformances relating to compliance with existing regulatory requirements. Of the four sites certified by CSC thus far, two were found to have non-conformances with site plan requirements. Further, one site was reported to be in non-compliance with Ontario Regulation 127 which deals with Airborne Contaminant Discharge Monitoring and Reporting. If CSC certified sites are in violation of regulatory requirements, how can the program claim that CSC “recognizes and rewards… aggregate operations that go beyond regulatory compliance”?

Summary

Gravel Watch Ontario continues to believe there is value in a robust voluntary aggregates standard which recognizes performance that goes beyond existing regulation. That is why we dedicated over two years to the development of what we had hoped would be such a standard. To deliver on that promise, though, the standard must set a high bar and enforcement must be rigorous, thorough, and absolute. The current CSC Responsible Aggregate Standard and Certification System fails to deliver on those requirements and as a result fails to justify the outcomes that are being claimed.

Gravel Watch Ontario is committed to ensuring that municipalities across Ontario, as consumers and/or producers of aggregate resources, are informed regarding the Cornerstone Standards Council aggregate program. We ask that you add your voice to calls to improve the program and make it what it was originally intended to be. In its current form, it is a disservice to all those in Ontario who are working hard to address the inherent challenges for those communities where aggregate extraction activities occur.

If you have any questions or would like to discuss our comments further, please feel free to contact us.

Sincerely, Graham Flint President, Gravel Watch Ontario www.GravelWatch.org [email protected] T: (905) 659-5417 F: (905) 659-5416

164