tracey_gilbert_resume
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Tracey Gilbert106 Pinehurst Avenue, Apt. B23New York, New York [email protected]
Administrative and project management professional with extensive experience in office operations and management of diversified administrative functions.
Areas of Focus: Project Management Event Planning & Management Office Management Vendor Development & Contract Negotiation Procurement Accounting & Payrolls Policy & Procedure Creation & Documentation
Computer Skills: MS Office Suite, Quickbooks, Evernote and other related applications/systems
EXPERIENCE:AdaCore Technologies, Inc. – New York, NY 2004 to present(A leading provider of commercial software solutions for Ada, a state-of-the-art programming language designed for large, long-lived applications where safety, security, and reliability are critical.)*Role responsibilities continuously expanded during 11-year tenure.
Project Management - Responsible for 2015 New York office relocation Toured office properties with broker creating short list of locations to present to executive staff. Negotiated contracts with move-related vendors (moving company, cleaning services, etc.) Negotiated rates with adjacent hotels to accommodate visiting staff. Managed seamless administrative transition to new space. Procurement of all office furnishings. Liaison between AdaCore and building management.
Meeting/Event Planning Organize and manage all employee events for the AdaCore enterprise in US and overseas. Responsible for site research and selection for groups of 6 to 80+. Monitor and control budget and negotiate all relevant contracts. Work with leadership team to create agenda. Coordinate travel, amenities and accommodations for team. Provide on-site management during meetings and act as liaison between team and event staff. Manage internal coordination of industry trade show preparation activities. Assist marketing team in developing effective marketing materials. Manage deliverables. Negotiate contracts for turn-key booths solutions specific to show. Coordinate travel, amenities and accommodations for team.
Accounting/Office Management Manage all bookkeeping/payroll for US office. Process monthly payroll for US employees and consultants; including monthly 401(K) liability. Expedite payment for vendor invoices. Process customer payments. Reconcile monthly bank statements and monthly AMEX statements for staff (20+ employees). Management of unification of procurement procedure for AdaCore offices worldwide. Develop enterprise office policy and procedures. Liaison between AdaCore staff and benefit providers in US, including insurance brokers and 401(K) provider.
Education: University of Cincinnati Bachelor of Fine Arts: Dramatic Performance