track 3 6 nitin rohilla ndpl
TRANSCRIPT
Mr. Nitin Kumar RohillaAGM (IT – SAP)NDPL
23rd July 2009
SAP Implementation & Functioning –NDPL Experience
Group Chairman’s Quote…
Company Profile
North Delhi Power Limited (NDPL), the power distribution arm of Tata Power serves a populaceof 50 lakh inhabiting North and North West Delhi.
It is a joint venture between Tata Power Company and the Government of NCT of Delhi with themajority stake being held by the Tata Group.
The company started operations on July 1, 2002 post the unbundling of erstwhile Delhi VidyutBoard. With a registered consumer base of around 9 lakh and a peak load of around 1100 MW,the company's operations span across an area of 510 sq kms.
NDPL has been the frontrunner in implementing power distribution reforms in the capital cityand is acknowledged for its consumer friendly practices. Since privatization, the AT&C losses inNDPL areas have shown a record decline. On the power supply front too, NDPL areas haveshown remarkable improvement.
NDPL has to its credit several firsts in Delhi: SCADA controlled Grid Stations, Automatic MeterReading, GSM based Street Lighting system, SMS based Fault Management System. To ensurecomplete transparency, the company has provided online information on billing and payment toall consumers. This happened in the first year of operations itself.
NDPL believes in providing more value than just electricity and is even rewarding its consumersfor timely payment.
NDPL is the youngest company and the first power utility in India to receive the prestigious CIIEXIM Award for 'Strong Commitment to Excel'.
It is also the only distribution utility to receive the ISO 9001, ISO 14001 and OHSAS 18001certification.
NDPL has been recommended for ISO 27001 certification.
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Generation
Power Sourcing
Transmission
TRANSCO – 220/66 kV GridStation (G/Stn.)
XpresssConsumer
NDPL –66/11 kV G/Stn.
NDPL –11kV/ 220V DT
CGHS(HCB Consumers)
NDPL –66/11 kV G/Stn.66/33 kV G/Stn.
HRB / HCBConsumers
NDPL –11kV/ 220 V11kV/ 440 V
DT
KCGConsumer
NDPL –11kV / 440V DT
HVDS Network11 kV / 440 / 220
V
NDPL –33/11 kV G/Stn.
NDPL – 11kV/ 220 VDistribution Transformer
JJ Clusters -LT ABC Network
Distribution
HRB / HCBConsumers
OUR BUSINESS: Carriage & ContentPower To The People…
24 X 7 Service Delivery
Politically Sensitive
Theft Prone
Privatization acting as a barrier to the “Free Lunch”
Geographic Description
BSESRajdhani MES
NDMC
BSESYamuna
NDPL
Power Distribution
Govt. loan of Rs 552 Crores prepaid 9 years ahead of schedule
Dividends being paid from FY 05-06: 10% (in FY 05-06), 16% (in FY 06-07), 18% in 07-08; Bonus in 07-08In 2002, Power Theft / AT&C Loss was about Rs 4 Crores per day in NDPL area- Now it is about 1 Cr./day
Increase in NDPL paying capacity reduced Transco’s dependence on Govt. to NILDomestic Tariff continues to be same since July 2004
CumulativeSavings intune of Rs.4187 Cr.
Reduction in AT&C Losses
Power Distribution – Key Functional Areas
IT’ s role in Distribution
Why ERP
Complete integration of systems across the departments in a Company aswell as across the Enterprise as a whole
Only solution for better Project Management
Better customer service
Automatic introduction of latest technologies
Expertise database
Problems tackled by ERP Systems
Systematic look into your systems & procedures
Optimizing the processes
Enables you to adapt yourself to new technologies & makes availabletimely information
Discipline across the functions
Why SAP?
Lack of functionalities in existing software & High lead times & Cost forcustomization
Need to adapt best practices
More standardized solution with 3-tier architecture, more robust and withfaster response times with large number of users (users increasedphenomenally)
New initiatives requiring automation & integration e.g., BSC, SCADA, GIS etc.
Need for an application for managing Planned/ un-planned maintenance andbreakdowns
Need for improved application / control for Asset Management
Projects capitalization was a major challenge
Need for an integrated mechanism for reporting purpose
Need for effective and efficient mechanism for traceability & tracking oftransactions
Need for Employee Self Service Facility
Implementation mandate at NDPL
“To adopt the SAP Best Practices with least
developments”
Definition – Phase I
SAP Implementation Project -
The project name signifies,
“INTEGRATION OF END TO END WORK FLOW IN BUSINESS PROCESSES”
The objective of SAP implementation in NDPL was to assimilate keysupport processes such as Human Resources, Finance & Controlling, PlantMaintenance, Project System, Procurement and Inventory Management etc.
Implementation Team
SAP Implementation Project -No. of SAP Users – 500Core Team Members – 40 ( Full Time )SAP Consulting Team – 20 (Peak)Applications replaced by SAP
Energise : Finance , Procurement , Stores , Projects & PayrollSuyojana ( Custom Developed ) : Project MonitoringMTS ( Custom Developed ) : Material Tracking System
Implementation Timelines
Kick Off – 3rd June 2005Business Blueprint Signoff – 27th July 2005Realization Phase signoff – 30th Sept 2005GO LIVE – 1st Dec 2005End of PGLS – 31st Jan 2006
ProjectPreparation
BusinessBlueprint
RealizationFinalPreparation Go Live &
Support
Critical Success Factors
Senior Management Commitment & InvolvementReadiness to ChangeTrainingAble Implementation PartnerBest People Full TimeProject ManagementEnd User EmpowermentSound MethodologyScope ManagementProject review & AuditInfrastructure AvailabilityCommunication
Training of more than 500 end-users by NDPL core team.
Full time off-site and on-site support of SAP Team
Implementation Scope – Functional
Finance &Controlling
Logistic Human CapitalManagement
BW & SEM
General Ledger MM - Purchasing PersonnelAdministration
BW Reports
Accounts Payable MM – InventoryManagement
OrganizationalManagement
SEM – Balance ScoreCard
Accounts Receivables PS – Project Planning Recruitment
Asset Management PS – Project Execution PerformanceAppraisal
Funds Management PS – Project Monitoring Training & EventManagement
InvestmentManagement
PS – ProjectCapitalization
Time Management
Cost Center Accounting PM – ManagingTechnical Objectives
Payroll
Profit CenterAccounting
PM – PreventiveMaintenance
PM – Break DownMaintenance
PM - Refurbishment
SD – Sales (scrap salesonly)
Broad Implementation Benefits
Tangible BenefitsReduction in cycle timeImprovement in qualityDecrease in expenses
Non-tangible BenefitsEmployee satisfactionImproved employee efficiencyAdaptation to new technologyManagement by facts
Reduction in Lead Time
Automatic Creation of Preventive Maintenance orders based onpredefined scheduling parameters – eliminated the manual schedulecreation job
Automatic receipt of Material Reservation at stores (online) which wasearlier manual taking around 24 hours
Stock overview at different storage locations while creating themaintenance order
The functionality of Retroactive effect in Payroll process has reduced thearrear processing time
Down payment request provision is made available to ensure fastresponse and proper monitoring of Vendor advance payment
Automated the Project capitalization process
Average time taken for issuing the material from the stores reduced from12 minutes to 4 minutes
Improvement in Quality
Creation of preventive maintenance schedule for various type of equipment
Creation of scheduled notification for intimating of vehicle insurance/ Fitnessdue date
Prompt and timely internal reporting for dependable decision support system
Capturing of Positive time attendance
Cheque Printing is now made online using continuous stationery
Facility to simulate the various accounting scenario before saving thetransactions
Serialization of Transformers
Speedy Decision Making & Reduction inexpenses
Operational, tactical and strategic reports available catering to all levels ofmanagement
Profit & loss analysis done at Business unit / Zonal level
Exercise availability control at the time of booking actual expenses in orderto control the budgets
Non-Tangible Benefits
Automatic Reservation receipt at StoreEliminating duplicity of material issuing work
Real-Time Cost Calculation at the time of Order Creation & Reduction inapproval time
Eliminating manual cost calculation, document flow & approval
Cost ControlStructured approach to the organization from a cost accounting perspective.Ability to achieve a flexible and detailed analysis of Cost Centre & the groupas a whole.
Non-Tangible Benefits
Budget Controlling
Regular monitoring and reporting of actual expenses vis-à-vis budgetssupported by online control.
Vendor AccountingImmediate accounting of transactionsOn line availability of details of cleared and outstanding liabilities of suppliers’accounts
Project AutomationAutomation of the entire process of Project System encompassing ProjectPreparation, Cost estimation, Scheduling, Tracking, Completion andCapitalization.
Non-Tangible Benefits
Implemented “Employee Self Services” portal, which enables users forfollowing activities :
To apply their leave online,View the status and take printouts of Salary slipView the status and take printouts of Form -16 etc.Submitting Tax Saving particularsEmployee SearchUpdate Personal InformationBooking against Training Calendar
Beside this, there are following features which will be used :Performance appraisal systemTravel planning, approval & claim settlement.Reimbursement of all type of expenses.
Integration with Operational Systems
NDPL has successfully achieved the SAP-GIS integration for project preparation,creation, movement & retiring of assets
Integration with Operational Systems
SAP-BW as Strategic Reporting Tool
Integration with Sambandh (Billing Software) to capture daily cash inflow infinancial books of account
NDPL is using Enterprise Portal as the default portal for MIS for allapplications. MIS of various IT applications in NDPL, namely, Sambandh,BIRD besides SAP standard reports
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Integration of Applications – ReportingPlatform
Innovation
Mapping of Balance Score Card in SAP-SEM
Use of all functionalities of ESS
Integration of SAP with other applications like GIS, SCADA, Sambandh(Billing/CRM), Bird
Bar Coding
MRP
New SAP functionalities implemented in2009
Travel & Reimbursement module
PPDS - People Potential Development System
New functionalities – Projects Aspire –Phase II
Upgrade to ECC 6.0
IS –U Implementation
GRC
SRM
BO
IS – U Implementation
Standardized “Best of Breed” Business Process in Billing & Customer ServicesSeamless Integration with other SAP Modules and External ApplicationsEnhanced Decision Support- for both Regulatory & Statutory CompliancesBetter technology support of business processUse of Standard SAP Processes for Power IndustryA stronger and more unified view of the EnterpriseAlign IT strategy to dynamic business requirementsStrengthened Data integrityStrengthened Business Continuity Capabilities
Project Update:
IS – U Implementation
Customer CareConnection ManagementMeter ManagementMeter ReadingRevenue BillingRevenue RecoveryRevenue DisciplineRevenue CollectionEnergy Auditing
Process Scope:
IS – U Implementation
SAP IS – U Project TimelinesProject Phases Time Periods
Project Preparation 30th Apr 09 – 24th May 09
Project Kick off 22nd May 09
Business Blue Print 25th May 09 – 31st Aug 09
Realization 01st Sep 09 – 31st Dec 09
Final Preprations (HT) 01st Jan 10 – 31st Jan 10
GO LIVE (HT) 01st Feb 10
Final Preprations (LT) 01st Jan 10 – 31st Mar 10
Post Go Live Support (HT) 01st Feb 10 – 28th Feb 10
GO LIVE (LT) 1st Apr 10
Post Go Live Support (LT) 1st Apr 10 – 08th Jun 10
25th May 09 – 31st Aug 09
GRC, SRM & BO Implementation
Process ScopeGRC - Governance, Risk & Compliance
Configuration of SAP - GRC Access Control comprising of all 4 components:
- Enterprise Role Management (ERM)
- Risk Analysis and Remediation (RAR)
- Super User Privilege Management (SPM)
- Compliant User Provisioning (CUP)
SRM – Live Auction Cockpit
BO – Business Objects
Configuration of SAP - GRC Access Control comprising of all 4 components:
GRC Implementation
SAP GRC Project Timelines
Project Phases Time Periods
Project Preparation 01st Sep 09 – 07th Sep 09
Project Kick off 01st Sep 09
Business Blue Print 08th Sep 09 – 21st Sep 09
Realization 22nd Sep 09 – 14th Oct 09
Final Preprations 15th Oct 09 – 18th Oct 09
GO LIVE 19th Oct 09
Post Go Live Support 19th Oct 09 – 25th Oct 09
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Awards & Recognitions… to name a few
Acknowledgements for persistent efforts……
Awards & Recognitions.. to name a few
Winner of SAP ACE Award 2008
Year Award
2003-2004
2004-2005
Transparencyin Billing
IntelligentEnterprise
Public LokAdalat Award
Award For BestBilling Solutions
Recognitions
Corporate SocialResponsibility
Awards 2008-09
NDPL 40
Asian Power AwardIndia Power AwardsEnertia Award
Edison AwardBalance Scorecard- Hall
of FameAmity Leadership Award
SAP ACE AwardGITA AwardICWAI Award
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