Trademark Publication and Registry (TPR) Module

Kick-off Meeting

September 25, 2008

10:00AM

Agenda

Project Description Objectives Methodology and Key Activities Project Team and Roles Schedule of Implementation

Project Description Entails development of new module for trademark publication and registry.

Features Improved facility for forwarding of communication,

encoding of affidavit of use and recordal that conforms to current workflow and data requirements.

Pre-filled up and revised Office Action Template.

Facilitate complete workflow of cancellation of registered trademarks from automatic generation of trademarks for cancellation up to “Finally Cancelled” status.

Features Generation of list of Recordal for publication in the e-

gazette Facilitate encoding of DAU 3 years. Adjustable TM certificate. Real-time access to corresponding payments done in

FMS. More specific remarks for publication and post registry

work flow, which can be seen in Progress Query. Provision to view bibliographic data of registered

trademarks including the digitized documents. Link with IP Adjudication System, which validates if

trademark has no pending case/s filed in ODG/BLA.

Objectives To provide an improved interface.

To eliminate use of different separate modules to update TEAMS database (e.g. PTASD, TBAC, PUB-JO, etc).

To provide real time link to FMS & IPAS database.

To provide a day-to-day cancellation of those registered marks where equivalent electronic data are complete and accurate.

Methodology

MIS Technical Team will be conducting series of meetings and interviews for data gathering and validation.

There is a constant user validation in each phase of development. It requires review from project counterparts and sign-off to signify approval on the next activities.

Methodology

Key ActivitiesPre-requisite

(Project Counterparts Responsibilities)

Requirements Determination

Signed List of Project Counterparts

Programming Reviewed & Signed User Requirements Specifications

Deployment of the System

Tested System/Module with User Signed off for the deployment of the system

System operation and maintenance

Reviewed and Signed Implementing Guidelines

Project Team & Roles

MIS Technical Teamo Maryjane Larida - Project Manager/Systems Analysto Corina Antonio - Systems Analyst/Documentation (Publication)o Roger Tobongbanua - Systems Analyst/Documentation (Registry)o Cynthia Fernandez - Senior Programmer (Registry)/Database

Designero Eduardo Anicoche - Programmer (Publication)o Richard Mendoza - Programmer (Publication)

BOT Project Counterpartso Amelita Husmillo-Escalona – Information Officer Vo Shiela L. Samson – Information Officer IIo Majorie Ann M. Pescasio – Records Officer I

Development Strategy

Development period: (8) months Date Started: September 23, 2008 Date Finish: March 12, 2009

Development Platform/Requirements Active Server Pages/Php TEAMS DB in SQL Serve 2000.

Schedule of ImplementationActivity Latest Finish Output

Project Planning September 15, 2008 Project Plan, Initial User Requirements

Data Gathering/Prototyping November 10, 2008 Signed-off User Requirements

Database Designing, Creation and Test Data Build-up

November 24, 2008 Database Design Database Created (for development)

Program Development and Unit Testing

February 5, 2009 Source Codes, Test Plan

User Acceptance and Parallel Testing

February 27, 2009 Test Results and User Signed-Off for Deployment Training Manuals Trained Users

Database Preparation /Implementation

March 12, 2009 Signed-off Implementing Guidelines Migrated and Populated Database Incident Report Monitoring Installed Software.

Q and A

Business Process Flow

Project Counterparts Presentation

Publication

Registry/Post Grant

Registry/Post Grant