traffic management technology 2 rm1089 supplier event ... · contingent labour • network ......

Traffic Management Technology 2

RM1089 Supplier Event

Stanford Hall 12th July 2016

Delivering value for the nation through outstanding commercial capability and quality customer service

Agenda

2

•  Introduction to Crown Commercial Service

•  Welcome and Introduction to the session

•  New Framework Traffic Management Technology 2

•  Procurement Process

•  Questions / AOB

•  Current Framework Overview - Traffic Management Technology RM869

•  Highways England Tech Overview


Welcome and Introductions

•  Simon Hilton – CCS Category Manager – Category Services, Tech Products & Services

•  Maxine Palmer – Highways England Category Manager – Traffic / Roads Technology

•  Stewart Young – Highways England Logistics Manager

•  Housekeeping

•  Timings for the day

3

Introduction to Crown Commercial Service

4


How much we manage

What we buy (examples)

Why CCS

Who are our customers

•  £15bn annual public sector spend through CCS deals •  £2bn savings target for central government and wider

public sector customers (2016/17 to 2019/20) •  We have a network of more than 2,600 suppliers, 60% of

which are SMEs

•  All electricity used to run UK public prisons and courts •  Every car used by Ministry of Defence •  Microsoft Software for DWP saving them over £1m

•  Our mission is to buy the right goods and services at the best price, securing value for all of our customers.

•  Policy delivery capability at centre

•  1,400 customers across central government and the wider public sector accounting for ~90% of the common good and services spend with significant differences in their requirements.

CCS was created in 2014


Category management

•  Our focus - accelerating savings through taking a more strategic approach •  Listening to customers and suppliers

Buildings Corporate Solutions People Technology

•  Property •  FM •  Energy

•  Travel •  Fleet •  Communications •  Financial Services •  Office Solutions

•  Professional Services

•  Consultancy & Contingent Labour

•  Network Services •  Cloud and Digita •  Technology

Products and Services

•  Software Licensing

Delivering value for the nation through outstanding commercial capability and quality customer service Mission Statement

To be the ‘route of choice’ that meets our customers’ commodity technology product needs.

Providing the right structure for customers and suppliers.

Featuring the ‘right’ mix of suppliers, products and associated services* and offering a flexible route to market,

while ensuring unrivalled ‘value for money’ for customers and suppliers.

*not ongoing managed services

Current Framework Overview – Traffic Management Technology

RM869

8


Current Framework Agreement •  32 appointed suppliers plus approved supply chain

•  12 Lots and online catalogue

•  Main Customer Highways England / DfT c.50% of spend

•  Broad range of Goods and Services covered

•  Invoiced spend c. £30m pa

•  4-year Framework term

•  Call-off contracts up to Seven years

9

New Traffic Management Technology 2 RM1089

10


Timeline

Contract Notice placed in OJEU / competition

begins

30th June 2016

Supplier ‘Apply Camp’ Event 12th July 2016

Supplier ‘Apply Camp’ Webinar TBC July 2016

Tender Clarification questions period close 17:00 BST 20th July 2016

Deadline for Tender submission 12:00 BST 4th Aug 2016

Award of contracts / Implementation activity

begins

27th September 2016


Lotting Structure

12

TMT2

Traffic Signals

Catalogue

Traffic Cameras

GIS Data

Systems

Consultancy

VMS

Parking &

Access

Asset Data

Capture Enviro-

Monitoring

UTC

Sustainable Transport

Infrastructure Communications

Ancillary

ITS

Street & Exterior Lighting


•  Framework Agreement term – Available from c. September 2016 •  4 years, review at 2 years with ability to terminate (4-1-1 years)

•  Call-off contract term •  Use of NEC at Call-off – known industry-wide for contract delivery •  Maximum call-off duration 5 years •  Developed in Collaboration with HE / WPS / Supplier stakeholders •  CCS has agreed with NEC that read-only copies available FOC

•  Access

Catalogue

Further Competition

13


Scope and Potential •  Traffic Management Goods and Services;

•  Lots 1- 14 - Further competition for customer specific requirements

•  Lot 15 Catalogue – Direct award for commoditised TMT Goods and/or Services

•  OJEU value >£500m – aligned with RIS / WPS 4 year forecast

•  FC Lots – must be able to provide Goods plus the value-added services to deliver solutions (except Lot 12 Professional Services)

•  Catalogue – easily accessible ‘dynamic’ marketplace offering priced Goods and/or Services

14


Selection Questionnaire

Award Questionnaire

Section A

Award Questionnaire Section B & C

* Potential Providers will need to have pre selected which Lot(s) they are bidding for. ** Only where a Potential Provider has selected this option

PP’s excluded

from Tender

Appointed to

Catalogue Only **

Appointed to

Catalogue**

Appointed to Lot – Goods & Services*

Fail P

ass

Pas

s

Procurement Process - How to participate

16


•  Review guidance on ‘becoming a supplier through CCS- what you need to know’:https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier

•  There are no joining fees or management charges – suppliers pay a small commission based on the value of sales you make. Reported through monthly M.I.

•  This varies across agreements and for TMT2 will be 1%.

•  Express / register an interest to the tender opportunity (details are included in the OJEU Contract Notice) HERE

•  Download, correctly complete and submit tender documents allowing sufficient time prior to the stated deadline.

Registering for the eSourcing tool does not make you a CCS supplier – to get a place on an agreement you must respond to a tender through the tool and be successfully awarded a place on an agreement -

REMEMBER TO HIT THE SUBMIT / SEND BUTTON!

Summary

Traffic Management Technology

Introduction §  Highways England operates, maintains and improves England’s

motorways and major A roads – the Strategic Road Network §  February 2015 Infrastructure Bill:- §  Turned the Highways Agency into a government-owned strategic

highways company (Highways England) from April 2015 §  Announced the first Roads Investment Strategy (RIS1) 2015-2020

Roads Investment Strategy §  Sets out challenging DfT aspirations for a network that by 2040 is

safer, smoother, smarter and more sustainable §  A long-term vision for England’s motorways and major roads,

outlining how we will deliver the aspirations

§  A multi-year investment plan that will be used to improve the network and create better roads for users

§  Accompanying the RIS 1 are an overview and leaflet which summarise its contents and anticipated impact.

Supply Chain Strategy §  Modernise our core motorways and upgrade some of the most important major

routes to provide more capacity and better connections

§  Maintain the network safely and efficiently with minimal impact on drivers and communities

§  Operate the network to keep traffic moving and our customers better informed

§  £15.2 billion invested in over 100 major schemes to enhance, renew and improve the network – building over 1300 additional lane miles

§  Help prevent over 2500 deaths or serious injuries on the network

§  Improve 200 sections of the network for cyclists §  Benefit up to 250,000 people by reducing the noise impact of England’s

motorways and major roads

The Procurement Plan §  The practical application of the HE Supply Chain Strategy §  Evolving document refreshed on a rolling basis

§  Forward visibility of our purchasing intentions over the period of the RIS period One (2015-2020)

§  Collaborative working between HE - Delivery Partner - Supply Chain

§  Remove waste and encourage innovation with a sustainable level of quality: right first time, one team approach

§  Drive innovation in technology, products and service delivery

What we buy via TMT2 CCTV MIDAS

OUTSTATIONS HADECS3 ROADSIDE

INFRASTRUCTURE SIGNS & SIGNALS

-‐ VMS

APPLICATION SERVICES

COMMUNICATIONS EQUIPMENT

APPLICATION DEVELOPMENT

INTELLIGENT TRANSPORT SYSTEMS

TRAFFIC TECHNOLOGY PROFESSIONAL

SERVICES

ERTS –EMERGENCY ROADSIDE

TELEPHONES

NTIS – TRAFFIC MONITORING

CABLE

Tendering Good Practice OPEN, HONEST, TRANSPARENT PROCUREMENT

§  Tenders evaluated individually and final scores agreed via a consensus

panel. §  Transparency requirements require that decisions of evaluators are

auditable therefore:- –  Read and answer the tender questions asked –  Provide evidence where applicable and appropriate to support your

bid. –  Don’t assume the evaluators know and understand your business or

the environment –  Evaluators can only assess what you tell them

If it isn’t on the paper it can’t be taken into account!!!!!!

§  Lot 15 – Catalogue – you must apply at Framework stage to be on it

Highways England’s Specifications

§  The equipment requirements that suppliers must meet (both bespoke and otherwise) are defined in a series of documents published available at https://tssplansregistry.dft.gov.uk/login.asp.

§  An account on tss-pr will be required to access documents and a link for this exists on the page. If suppliers have any problems with tss-pr they should contact [email protected] or call her on: 0300 470 4146

§  Key documents that should be read by all suppliers regardless of the

category of technology are TR1100, TR2130 and TR2180.

§  For CCTV, a good start point (a high-level document that lists the CCTV requirements documents) is MCH2530.

Roadside Technology Assets Suppor6ng Maintenance

C C S TMT F 2 SUPP L I E R DAY 1 2 J U L Y 2 0 1 6

Traffic Technology Division

�  From 2017 our Third Line Services func6on will be the go to service for support of roadside technologies

�  TTD Purchasing & Logis6cs team will manage the overall service and priori6es to support regional maintenance.

�  The priority for Third Line Services will be to support two key technology asset groups; ¡  In Service Legacy Assets – encompassing all ‘previous version’ assets to include Version 2 equipment

¡  End of Life Assets – covering Version 1 and older assets which will generally be more than 10 years old.


� We oOen need to purchase small batches of items and spares in support of roadside maintenance and small regional schemes.

� Currently this is mostly done via Third Line or the Roadside Infrastructure Contract.

� Under TMTF2 we are proposing to make these types of purchase via the Lot 15 Catalogue

TMTF2 SupporPng Maintenance


� We want to u6lise the catalogue in an open and transparent way.

�  Likely purchases include; power supplies, character modules, cabinets, connectors etc.

� When we use catalogue we expect to; ¡  Adver6se the ini6al requirement to catalogue suppliers along with any details and specifica6ons for your considera6on and to gauge interest

¡  Confirm the required order volume to interested suppliers so you can confirm the price and add to the catalogue if necessary

¡  Establish the most advantageous price and place the order

Catalogue Purchasing

Roadside Technology

Extended Warranty

§  Workshop held at Temple Quay House for internal stakeholders November 2015 – Agreed 3 phase approach

•  Phase 1 – continue with warranty in unit price –  1 year for version 2 signs and signals (TMT059, 065,

069,070) –  7 year for CCTV and MIDAS (TMT060, 061)

•  Phase 2 – extended warranty (3 – 7 years) for all roadside technology

•  Phase 3 – to be introduced as part of Technology Strategy

§  We are currently in Phase 2 development to be completed Autumn 2016

§  Workshop held at Temple Quay House for internal stakeholders June 2016 to identify options for Phase 2.

§  3 broad options agreed: – 1. Do nothing new: i.e. warranty capitalised in

unit cost. Continue to include warranty as now but longer incentivising through TMTF2, which allows previous contract performance to be taken into account in tenders

§  2. Supplier to maintain from cradle to grave. Suppliers are completely responsible for their product once installed including attending site to make repairs (including TM?)

§  3. Extended warranty with warranty covered by service payments. Incentivise suppliers through ongoing payments and/or payment deductions, service credits, bonds or other mechanism to encourage good performance

§  Risks and opportunities have been identified §  Next steps:

– Option paper being drafted to be widely shared in July

– Stakeholder visits to take place over next 4-6 weeks

– Final options paper and business case to be submitted for approval end of August

– Final arrangements to be shared with all stakeholders prior to next tenders in October/November

Questions / AOB

37


Contacts Name Phone Email Simon Hilton Maxine Palmer Stewart Young Neil Widdop

0345 410 2222 0300 470 3674 07974 431535 07710 364981

[email protected] [email protected] [email protected] [email protected]

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