Train the Trainer

Sofitel, Brisbane 13 October 2009

Welcome

Overview of Today’s Program – 1 of 4

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Overview of Today’s Program – 2 of 4

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Overview of Today’s Program – 3 of 4

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Overview of Today’s Program – 4 of 4

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Aims of our workshop

•To help increase the capacity of participants to run their own training courses based upon PARBICA’s Recordkeeping for Good Governance Toolkit

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Objectives of Today’s Progam

•Learn about PARBICA’s Toolkit

•Introduce PARBICA’s Train the Trainer package

•Understand how to plan a training program

•Learn to train others to use PARBICA’s Toolkit

•Practice presenting to a group

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Getting to Know Your Toolkit

Recordkeeping for Good Governance Toolkit

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Brochure & Poster Good Records

Good Governance

ADVICE FOR SENIOR GOVERNMENT OFFICIALS

•Promotes the benefits of good recordkeeping

•Aimed at senior officials

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Introduction

Recordkeeping for Good Governance Toolkit

INTRODUCTION

•Background to the Toolkit

•Explains efficiency, accountability and protecting people’s interests

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Checklist

•Is my organisation managing records to world standards?

•10 questions

Recordkeeping for Good Governance Toolkit

GUIDELINE 1: Recordkeeping Capacity Checklist

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Recordkeeping Requirements

•What records must be made and how they should be managed

Recordkeeping for Good Governance Toolkit

GUIDELINE 2: Identifying Recordkeeping Requirements

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Recordkeeping Policy

Recordkeeping for Good Governance Toolkit

GUIDELINE 3: Model Recordkeeping Policy

•Documents a commitment to good recordkeeping

•Assigns responsibilities to good recordkeeping

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Record Plan

Recordkeeping for Good Governance Toolkit

GUIDELINE 4: Administrative Record Plan

•Helps public service officers manage their files

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Adapting and Implementing Admin Record Plans

Recordkeeping for Good Governance Toolkit

GUIDELINE 5: Adapting and Implementing the

PARBICA Administrative Record Plan

•Helps public service officers adapt and implement the Admin Record Plan

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Morning tea

10.30 – 10.45

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Developing & Implementing Record Plans for Core Functions •Helps public service

officers develop and implement Record Plans for Core Business Functions

Recordkeeping for Good Governance Toolkit

GUIDELINE 6: Developing and Implementing

Record Plans for Core Business Functions

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Disposal Schedule for Common Admin Functions

•Helps guide public service officers to manage their files

•Retention

•Disposal

•Transfer

Recordkeeping for Good Governance Toolkit

GUIDELINE 7: Disposal Schedule for Common

Administrative Functions

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Implementing the Disposal Schedule Admin Functions

•Helps public service officers use the Disposal Schedule for Common Administrative Functions

Recordkeeping for Good Governance Toolkit

GUIDELINE 8: Implementing the Disposal

Schedule for Common Administrative Functions

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Adapting Disposal Schedule for Admin Functions

•Helps public service officers adapt the disposal schedule for Common Administrative Functions

Recordkeeping for Good Governance Toolkit

GUIDELINE 9: Adapting the Disposal Schedule

for Common Administrative Functions

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Starting an Appraisal Programme

•Helps public service officers start their appraisal program

Recordkeeping for Good Governance Toolkit

GUIDELINE 10: Starting an Appraisal Programme

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Overview of Guideline 11

•Pages 1-14: PARBICA’s Train the Trainer guideline

•Appendix 1: ICA Training the Trainer (reference book) – pages 15-68

•Appendix 2: Toolkit Guidelines 1-10 Explained – pages 69-70

•Appendix 3: Model Toolkit Training Package - BROCHURE – pages 71-73

•Appendix 4: Model Toolkit Training Package – CHECKLIST – pages 75-78

•Appendix 5: Model Workshop Planner – pages 79-80

•Appendix 6: Model Workshop Feedback Form – pages 81-82

Training Pacific Island Government Officers in Using PARBICA’s Toolkit

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•After lunch:

•Planning a Course

•Budget

•Learner Profiles

•Group activity: Aims, Objectives and Learning Outcomes

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Methods of Delivery

•Handouts

•Teaching Aids

•Assessment

•Evaluation

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Lunch

12.00 – 12.45

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Planning a Course

•Establishing the training need – is training needed?

•Permissions – don’t upset anyone!

•Strategic relationships – who are my champions?

•Logistics – time, place, equipment, and …..!

•Aims – statement of intentions.

•Objectives – how will the training be presented?

•Learning outcomes – skills to be gained from the training.

•Content Design – how am I going to do it?

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Budget

No budget?

– plan well and keep it simple

– think strategically

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Learner Profiles

•Who is your audience?

•Does the audience know the training content?

•Are they experienced at training?

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Methods of Delivery - 1

•How many trainees?

•Mix it up?

•Time?

•Guest speakers?

•Budget?

•Other resources and equipment required?

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Methods of Delivery - 1

•How many trainees?

•Mix it up?

•Time?

•Guest speakers?

•Budget?

•Other resources and equipment required?

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Methods of Delivery - 2

•Introductions and ‘Ice Breakers’

•Presentations and lectures

•Case studies

•Individual work

•Group exercises

•Brainstorming

•Facilitated discussion

•Workshops

•Individual Learning

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Handouts

•Supports the presentation

•Underpin the course structure

•Examples:

•presentation slides; notes; course outline; reading list; definitions; contact details; diagrams; photos; worksheets; more…..

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Teaching Aids

•Making the training more interesting and memorable

•Visually stimulating

•Makes people think

•Illustrates examples

•Stories

•PowerPoint

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Assessment

•Did the trainees learn anything?

•Pre-training assessment

•Post-training assessment

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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer

•Evaluation

•What did trainees think about the training?

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Group activity Worksheet 1: Aims, Objectives and Learning Outcomes

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Worksheet 1 ~ Aims, Objectives and Learning Outcomes

Move into 8 groups of 6 people.

• In your groups, talk about what the aims, objectives and learning outcomes of a training workshop your group might run for aToolkit Guideline.

• Talk about: What would the main aim of a Toolkit Training Program?

What are the main objectives of the training? What will the learning outcomes be? • You have 35 minutes in your group.

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Group activity Worksheet 2: Preparing a Presentation

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Worksheet 2 ~ Preparing a Presentation

• In your groups, decide which toolkit Guideline you will talk about.

• Prepare a short, 5 minute group-presentation for your group. • Think about the group presentation having the following structure:

Introduction - Main Points - Conclusion

• You have about 45 minutes in your group.

• Each groups then has 5 minutes only to make a group-presentation to everyone else

(everyone in the group must speak).

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Toolkit Planner

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•Appendix 5 – pages 79-80

Model Feedback Forms

•Appendix 6 – pages 81-82

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Where to from here?

•Learn about PARBICA’s Toolkit

•Introduce PARBICA’s Train the Trainer package

•Understand how to plan a training program

•Learn how to train others using PARBICA’s Toolkit

•Practice presenting to a group

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And then?

•Talk about the Toolkit

•Keep practicing

•Establish strategic relationships

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Closing Remarks

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Feedback forms

•Spend 5 minutes now looking over and completing the feedback form for today’s training program

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Thank you!

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