training moss 2007 information site
DESCRIPTION
TRANSCRIPT
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Training Moss 2007
COPI MOSS TEAM
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Agenda
Content Duration1. Safety Briefing ( 1-2 Minutes )2. Ground Rules ( 2-3 Minutes )3. Training
– Site/Page ( 10-15 Minutes )– Content ( 10-15 Minutes )– Permissions + Workflow ( 20-25 Minutes )– Navigation ( 10-15 Minutes )– Questions ( 10-15 Minutes )
Total duration (95-120 Minutes)
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Ground Rules
Vibrate Active
Listen
Respect Opinions
Questions
No Side Talking
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Site
Document
Page
Images
Sub site
A web consist with many groups of page that connected with links.
S i t eSite Content
Left menu
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Sample site
Left Menu
Sub Site Image
Page
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Site Setting Menu
Site Actions Menu With editing permissions•Edit Page•Create or View Site Content•View Reports•Access Site Settings•Manage Site Content and Structure
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• Navigate to an existing site.• Click on Site Actions (on the
top left) Create Site.
Create site
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• Enter the Title. • In the Web Site Address section add a URL name for the site.
Create site
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Create site
Click the Create button.
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“site_name/index.aspx”
The new site is ready to be set up.
Create site
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Rename Site
• Click on Site Actions (on the top left) Manage Content and Structure.
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Rename Site
• Navigate your pointer to your site name until scroll down menu appear.
• Click general setting
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Navigate to Title, description, and icon
Rename Site
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Rename Site
• Edit title or your URL name and click “OK” when finish
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Rename Site
Your site name has been rename
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On the "Site Actions" menu, click "Create Page".
Create page
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• Type a new title for the page.
• Type the file name for the page, In the "URL Name" box.
• Click Create.
Create page
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When you finish created page, it will appear like this in URL “page_name.aspx”
Create page
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Rename Page
• Click on Site Actions (on the top left) Manage Content and Structure.
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Rename Page
Navigate to your site and open page folder
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Rename Page
Navigate to your page and click edit page setting
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Rename Page
• Scroll down your mouse and click Ok when finish configure
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Rename Page
Your page name has been rename
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MOSS 2007 Rules
• MOSS 2007 is suggested as information site not repository files
• Pages files can be stored in MOSS 2007
• Images (less than 1 MB) can be stored in MOSS 2007,suggestion format JPG
• Please remove unused content
• Other files can be saved in Storage Documents– Livelink– S Drive– Sharepoint 2003 – Another repository site
Recommendation from global, more information please email to GRP:COPI MOSS-2007 TEAM
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Upload File Management Files Purpose
Upload
Images
Site
Pages Documents
Repository Files
Documents
Upload
Link Only
MOSS 2007 Document Storage
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Navigate your pointer to image folder in left explore window
Upload Images
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• Navigate your pointer to the right window and click New Item
• Click view all site content
Upload Images
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Browse to
S:\GENERAL_SHARE\sharepoint guide\MOSS 2007 TrainingClick Ok when finish
Upload Images
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Must Filled in
Click check in to enable you review uploaded image appear on page or site.
Upload Images
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Upload Images
Upload Success
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Upload File
• Document can be saved in Storage Documents– Livelink– Sharepoint 2003– S Drive
• Jakarta – JAFS3• Grissik – GRSFS1• Belanak – BELFS1• Belida – BLDFS1• Hangtuah – HTFS1
– Another repository site
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• For information about Livelink please contact – [email protected] ext 1950– [email protected] ext 1951
Upload FileUsing Livelink
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Upload File
• Open new windows (internet Explorer)
• Go to your department sharepoint 2003 site
• Click Document and List
Using sharepoint 2003
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• Click Upload Document
Upload File
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Upload File
• Browse File to jafs3 ServerS:\GENERAL_SHARE\sharepoint guide\MOSS 2007 Training
• Click Open
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Click Save and Close
Upload File
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File has been uploaded
Upload File
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Edit page with edit content
Back to your home page
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On the Site Actions menu, click Edit Page. Notice that the page has switched to Design mode. The page's Web Part zones and titles are visible.
Edit page with edit content
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Click Add new content
Edit page with edit content
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Click the icon image to display the picture in your site
Edit page with edit content
Formatting toolbar
Image
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Click Browse
Edit page with edit content
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Edit page with edit content
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53Click ok
Edit page with edit content
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Uploaded image will appear on page content
Edit page with edit content
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Edit page with edit content
click the table icon to divide your page into multiple columns
Table
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Edit page with edit content
Insert size of rows or columns than click “OK”
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Edit page with edit content
• Table has been created• Put your picture into table and you can write
something in another column
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Edit page with edit content
Your first page has been modified
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Web Part in the Web Part zone can help you to manage your page content structure.
Edit page with content editor web part
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Menu content editor Web Part
Edit page with content editor web part
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Display the web part when you have selected one of the menu
Edit page with content editor web part
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Edit page with content editor web part
• Click edit• Click modify shared web part
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Edit page with content editor web part
• Source editor can help you to design your page with HTML source
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Edit page with content editor web part
• Open
S:\GENERAL_SHARE\sharepoint guide\MOSS 2007 Training• Right-Click on right-click on the file sample1.html click open with Notepad• Copy-paste text into Text Entry then click Save
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Edit page with content editor web part
An example using web editor with html source
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Edit page with content editor web part
• You can edit your source editor using rich text editor
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Edit page with content editor web part
Exercise : place the image on the rich text editor
Clue : Rich text editor = Page content
Click OK when finish editing
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Create Link
• Insert picture or write something to create quick link• Bold the word or click the image and then click Hyperlink icon
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• Bold the word or clik the image and then click Hyperlink icon
Create Link
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Create Link
• For the selected URL you can use the document link in sharepoint 2003
• Click OK to finish editing
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Quick Link has been created
Create Link
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• For s: drive link using format:
File:\\server_name\Shared_folder\Working _folder\files.xxx
Sample :– file:\\Jafs3\Shared2\General_share\sample.txt
Create Link
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Edit Page Using Page Viewer
Click Add Web Part
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Edit Page Using Page Viewer
• Checklist Page Viewer Web Page• Click Add
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Edit Page Using Page Viewer
• Click edit• click modify shared web part
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Edit Page Using Page Viewer
• Copy and Paste your save HTML file (the URL)
• Click OK
Exercise :
• Browse your page file
• Copy page URL
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Edit Page Using Page Viewer
• Manage your page viewer properties.
• Click Ok when Finish
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Edit Page Using Page Viewer
Final Result
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Create Announcement
• Click site action• Click view all site content
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Create Announcement
Click create
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Create announcement
Click announcement to create and add new list announcement.
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Create announcement
• Type announcement list name• Click create
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Create announcement
Click settings then click create view to insert table
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• Click Standard view
Create Announcement
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Create view
• Type view name title• Click ok to create view table.
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Add new announcement
To create a new announcement. Click new item
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• Enter the Title and Body of the new announcement item. • The title will show up as a bulleted item and the body should
contain supplemental information.
Create announcement list
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Publish announcement
• Click page on top left menu• Click add web parts and browse
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Publish announcement
• Browse new announcement• Click add
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Publish announcement
A new announcement will be appeared in web part box
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Permission Structure
Contributor
Reader
Approver
Content Owner
Site
Approve
Site Or Page
Document
Read Only
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Set Permission
Navigate to
Site Action Site Setting People And Group
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Set Permission
Navigate to “Site Permission”
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• Click Action Edit Permission to create unique permission
Set Permission
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• Click Ok to continue
Set Permission
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Set Permission
Navigate to “New” Click “Add User”
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Set Permission
• Enter User/Groups• Give Permission• Click “Ok” when finish
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Set Permission
New user permission has been created
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Set Permission
Sample e-mail confirmation
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Go to your home site
Workflow Process
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Workflow Process
Click site action site settings Manage Content and Structure
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Only the directory pages that should be given Workflow process
Workflow Process
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Workflow Process
Choice Workflow Settings
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There is one active workflow that should be removing
Workflow Process
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Checklist remove button than click ok
Workflow Process
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• Current workflow has been removed• Add new workflow
Workflow Process
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Workflow Process
Type name group of approval
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Workflow Process
Select one participants Browse name of approver
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Workflow Process
Select name approver
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• Click Ok when finish
Workflow Process
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Workflow Setting
• New workflow has been removed
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• Remove another workflow in documents and images folder
Workflow Process
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• repeat step by step removing Workflow
Workflow Process
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Publish Process
Document
Upload
Publish
Check in
Process Upload
Finish Editing Other User Available to Edit
Approve Publish Shared View to Other
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• Click site action• Click view all site content
Publish
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• Click on drop down menu beside page title• Click publish a major version
Publish
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Click ok
Publish
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Publish
Loading process
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Publish
Status Draft change to Pending
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Approve
• Click on drop down menu beside image title• Click approve/reject
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• Click approved radio button, then click ok• After you’ve done approved the image, everyone will able to
view image.
Approve
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Approve
Status Pending change to Approved
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• Go to your home site
Publish Page
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Publish Page
For Finish editing page Click check in to share draft
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Publish Page
• Page that you’ve created cannot seen by public until you approved.• Then click submit for approval.
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Publish Page
Click Start
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Publish Page
Sending request process approval to server
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Publish Page
After the approver has approved the page publish you will receive email from share point
Content Owner will receive email from share point when request approval to approver
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Approver will receive email request
Publish Page
request
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Click Approve
Publish Page
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• Click approve
Publish Page
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• Your page has been published
Publish Page
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Navigation
Left Navigation
Top Navigation
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• Page has been created but there’s no button to link between site and page.
• To add left menu click site settings in site action.
• Then click modify navigator on drop down menu.
Navigation Add left menu
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Click add heading
Navigation
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Navigation
Enter the name Title then click OK
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147Click Ok when finish
Navigation
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• Click Ok
Navigation
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New Header will be appeared on left menu list
Navigation
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A new left menu will appear on left side window
Navigation
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Navigation
Add submenu
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• Page has been created but there’s no button to link between site and page.
• To add left menu click site settings in site action.
• Then click modify navigator on drop down menu.
Navigation
Add sub menu
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Navigation
Return to the Return to the Navigation SettingsNavigation Settings page. page.Select the heading to add a submenu item &Select the heading to add a submenu item &Click Click Add Link… Add Link… in the toolbar. in the toolbar.
Add submenu items
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• Enter the Title • Browse to existing page
Navigation
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155Click Ok
Navigation
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Click Ok
Navigation
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• The heading menu item will now have one fly-out sub-item.
Navigation
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Link to document
Navigation
• Click “Add Link” icon
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• Fill the title name• Insert URL name link with file format• For example
file:\\Jafs3\Shared2\General_share\sharepoint guide\MOSS 2007 Training\default rule of permission level.xls
• Click Ok to finish
Navigation
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• New Link has been added
• Click Ok to finish editing navigation
Navigation
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DONE
Navigation
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COPI MOSS 2007
Thanks for your Attention
Service Desk Asia PasificTechnical Problem Support mail to RSC:MOSS 2007
Local Content consultant : GRP:COPI MOSS 2007
BY COPI MOSS 2007 TEAM